2023-07-31-accounts - Bristol Memorial Woodland Trust

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REGISTERED CHARITY NUMBER 1082094

REPORT OF THE DIRECTORS AND

UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31[st] JULY 2023

FOR

BRISTOL MEMORIAL WOODLAND TRUST

CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST JULY 2023

	Page
Report of the Trustees	1 to 2
Statement of Financial Activities	3
Balance Sheet	4
Independent Examiners Report	5
Notes to the Financial Statements	6 to 10
Detailed Statement of Financial Activities	11

BRISTOL MEMORIAL WOODLAND TRUST

REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2023

The trustees present their report with the financial statements of the charity for the year ended 31[st] July 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity Number 1082094

Principal address

Old Gloucester Road Earthcott Green Alveston Bristol BS35 3TA

Trustees

C H Baker H R A Spowers C Wilcox Ms. V M Griffiths

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity. The trust was registered as a charity on 21[st] August 2000.

Recruitment and appointment of new trustees

New trustees are appointed by written resolution of the existing Trustees who select people who can bring relevant experience. The Trust Deed stipulates that there should be at least two trustees. New Trustees are briefed on their legal obligations under charity laws and on the content of the Trust Deed together with the decision- making processes and the recent financial performance of the Charity.

Risk management

The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. The Trustees believe that they have identified the major risks to which the Trust is exposed and are satisfied that systems are in place to mitigate exposure to those risks.

OBJECTIVES AND ACTIVITIES Policies and objectives

The objects of the charity are:

For the public benefit to create and preserve woodland areas and to maintain and perpetuate the same by long rotations of planting and felling:
For the public benefit to conserve and protect all forms of wildlife so as to safeguard genetic diversity in woodlands and special nature reserves maintained by the Trust and elsewhere.

BRI LMEM RIAL WOOD RT OF THE TRUSTEES FOR I"HE YEAR E.NDED 31 JLIY 20 Pollcles attd objectives (tonL) The Trustees confirni that they have referred io the guidAn¢e contained in the chlty C0rnrni]OnS general 8uidan¢e on publi¢ benefit when reviewing ihe Tnts aims 8nd obje¢tive$ for the year as required under the Charites Act 2011. Relatfionybip with BTl8tol Mtmori#l WoodlAttds Limlted Bristol Memorial Woodlands Limited is a company estsblished to Ffovide the setttng for sensitive burials in woodland setting. Whilsi Lwrial plots are being sold it is in the Inr¢5( of that company to mainlain the land in tidy stale, once the plots have b¢en sold there will be no income to the company for the continuing maintcnance. For that reaso the Charity was esthlished. and it will receiv¢ a donation for each burial plot sold so that a fund can be built up to ensure the mainienanct and managemeni of the woodland in perpEtuity. Christophtr Hiatt BakeT 15 a director End shareholder ofihe Comp8ny and a mist¢e of the Trust. Colin Wilcox is a directtsr of the Company atJJ a Inwl¢¢ of ihe TnL Actlvltl for *thieviDg objectiv The current objeclives of the Charity are w build the re%rves so that in the future we will be abl¢ to fin¢¢ the required maintenanc¢ of the woodland ¢¢m¢tery. FIIWANCIAL REVIEW In¢omlrt8 resources incr¢ased to £48.847 {2022- £29.342). Ther¢ general fimd5 surplus of £878271 (2022 - £836,178). No significant events hav¢ occurred since the year end. RéMr¥•J polity #nd fund• In cord8lC with thc Charity's objectives. its policy is to increase reserves to the point where the charity ¢an myintain the woodlaThJs from investrd Inrne. M05t donations 1Ved by the Tnjst have been made for the purpose of th¢ futUTC upkeep of the grounds ownwj by th¢ Tr. Accordingly. it has been decided thai Ihese nd$ Should bc Reitrfeted funds which will be spent in line with those donors, wishe$. Th¢ r¢mainin8 incorne h•s be¢n d¢signat¢d as Unre$tri¢¢ed fyDds which is available for general expenditure of the trusL Approved by order of the board of tru&ees on 21° May 2024 aThJ 3i8ned on its behalf by: H R A Spow¢ts Imr.). TNS

BRISTOL MEMORIAL WOODLAND TRUST

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2023

INCOME AND ENDOWMENTS FROM Donations and legacies Investment income 2 TOTAL EXPENDITURE ON Other NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD	31.7.23 £ 38,768 10,079 48,847 6,754 42,093 836,178 878,271	31.7.22 £ 27,774 1,568
		29,342 3,633
		25,709 810,469
		836,178

BRtSTOL MEM RIAL WOODLAND TRL'S E SHEET 31 JULY 202 7.23 30.7.22 Notes FIXED ASSEIS Tangible assets 20 CLI. iRENT A&8ETS Debtors Cash at bank 113,70S 7711lb27 195.663 883.732 838,858 CRLDITORS Amounts falling due within one year 700 NET CURRENT ASSETS 87 836.158 TOT AL ASSETS LE CLIIRENT LIABILITIES 878371 836,178 NET ASSETS 836 178 FUNDS unrestrict fut TRLST b'UNDS 878271 836,178 878.271 Tr rinancial ststements were approved by the Trusi¢¢s on 21. May 2024 and weR sign on its b¢half by.. H R A Spowets {Mr.). Trustce

BRISTOL MEMORIAL WOODLAND TRUST

INDEPENDENT EXAMINER REPORT FOR THE YEAR ENDED 31 JULY 2023

Independent examiner’s report to the trustees of Bristol Memorial Woodland Trust

I report to the trustees on the examination of the accounts of the Bristol memorial Woodland Trust (the Trust) for the year ended 31[st] July 2023.

Responsibilities and basis of report

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under the section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of the independent examination

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in the report in order to enable a proper understanding of the accounts to be reached.

William Waterfield FMAAT FAIA for and on behalf of Poole Waterfield Limited Ground Floor Custom House Waterfront East Brierley Hill West Midlands DY5 1XH

Date: 21[st] May 2024

BRISTOL MEMORIAL WOODLAND TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charity , which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice’ applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention and on a going concern basis.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds and it is probable that the income will be received. Tax refunds on donations are on a receivable basis.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is not provided on land.

Taxation

The charity is exempt from tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular purposes with the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular purposes.

2. INVESTMENT INCOME

Bank and other interest	31.7.23 £ 10,079	31.7.22 £ 1,568

The above total of £10,079 (2022 - £1,568) includes interest of £3,000 (2022 - £1,000) from a related party, Bristol Memorial Woodlands Limited in respect of a loan included in other debtors.

BRISTOL MEMORIAL WOODLAND TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2023

3. TRUSTEES’ REMUNERATION AND BENEFITS

No trustee’ remuneration or other benefits have been paid or are payable to any trustee of the charity or person connected with such a trustee, directly or indirectly from the funds of the charity or from the property of any institution or body corporate connected with the charity for the year ended 31[st] July 2023 nor for the year ended 31[st] July 2022.

4. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

	Unrestricted
	Funds
	31.07.22
	£
INCOME AND ENDOWMENTS FROM
Donations and legacies	27,774
Investment income	1,568
Total	29,342
EXPENDITURE ON
Other	3,633
Total	25,709
RECONCILIATION OF FUNDS
Total funds brought forward	810,469
TOTAL FUNDS CARRIED FORWARD	836,178

BRISTOL MEMORIAL WOODLAND TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2023

5. TANGIBLE FIXED ASSETS

COST As at 1stAugust 2022 and 31stJuly 2023 NET BOOK VALUE As at 1stAugust 2022 and 31stJuly 2023	Land £ 20
	20

Approximately 20 acres of land was donated to the Charity which has restrictive covenants permitting the subsoil to be accessed by Bristol Memorial Woodlands Limited inter alia for the burial of human or animal remains and the planting of trees. Due to the restrictive covenants and the use to which the subsoil is being put, the Trustees believe that the land should be included in the accounts at a nominal value.

6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Other debtors	31.7.23 31.7.22 £ £ 113,705 195,663

7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR

Other creditors	31.7.23 £ 5,481	31.7.22 £ 2,700

BRISTOL MEMORIAL WOODLAND TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2023

8. MOVEMENT IN FUNDS

Unrestricted funds
General fund
Designated fund
Designated land
TOTAL FUNDS

Net movement in funds, included in the above are as follows:

Unrestricted funds
General fund
Designated fund
MOVEMENT IN FUNDS

Comparative for movement in funds:

Unrestricted funds
General fund
Designated fund
Designated land
TOTAL FUNDS

At Net movement At
1.8.22
in funds
31.7.23
£
£ £
489,757
3,325
493,082
346,401
38,768
385,169
20
-
20
836,178
42,093
878,271
Incoming Resources Movement
Resources expended in funds
£
£
£
10,079
(6,754)
3,325
38,768
-
38,768
48,847
(6,754)
42,093
At Net movement At
1.8.21
in funds 31.7.22

£
£
£
491,822
(2,065)
489,757
318,627
27,774
346,401
20
-
20
810,469
25,709
836,178

BRISTOL MEMORIAL WOODLAND TRUST

NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2023

8. MOVEMENT IN FUNDS- continued

Comparative net movement in funds, included in the above are as follows:

Unrestricted funds General fund Designated fund MOVEMENT IN FUNDS	Incoming Resources Movement Resources expended in funds £ £ £ 1,568 (3,633) (2,065) 27,774 - 27,774 29,342 (3,633) 25,709	Incoming Resources Movement Resources expended in funds £ £ £ 1,568 (3,633) (2,065) 27,774 - 27,774 29,342 (3,633) 25,709
		25,709

9. RELATED PARTY DISCLOSURES

At the 31[st] July 2023 the charity was owed £111,811 (2022 - £193,128) from Bristol Memorial Woodlands Limited. The relationship between the Trust and Bristol Memorial Woodlands Limited is referred to in the Trustees report.

BRISTOL MEMORIAL WOODLANDS TRUST

DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2023

INCOME AND ENDOWMENTS Donations and legacies Donations Investment income Bank and other interest Total incoming resources EXPENDITURE Support costs Sundry expense Professional fees Insurance Bank Charge Total resources expended NET INCOME		31.7.23 £ 38,768 10,079 48,847 3,684 3,060 - 10 6,754 42,093	31.7.22 £ 27,774 1,568 29,342 - 2,700 893 40

			3,633 25,709

This page does not form part of the statutory financial statements