## **Poppleton School's Out Club** **Charity number 1081953** **Trustees annual report & financial statements for the year ended** **31st August 2024** Charity accounts preparation & independent examination service ## **Poppleton School's Out Club** **Charity number 1081953** |**Contents**|| |---|---| |**Index**|**Page**| |**Report of the trustees**|**1**| |**Independent examiner's report**|**4**| |**Receipts & payments accounts**|**5**| |**Statement of assets and liabilities**|**6**| |**Notes to the accounts**|**7**| ## **Trustees' Annual Report** **From:** 01/09/2023 **To:** 31/08/2024 **Charity's full name** Poppleton School's Out Club **Registered Charity number** 1081953 ## **Objectives and activities** ## **Summary of the purposes of the charity set out in its governing document** The 3 objectives as written in the constitution are as follows: 1. To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays. 2. To advance the education and training of the persons in the provision of such care, education and recreation facilities. 3. To promote the provision of childcare facilities in the catchment area of Poppleton Ousebank Primary School. ## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts** Popsoc provides out of school hours childcare in the form of breakfast club, an afterschool club and holiday clubs. The committee rents premises from Poppleton Ousebank Primary School and is fully integrated into the school working days. Popsoc has a very good working relationship with the school and they help to promote the club in return.Popsoc are fully committed to staff development and during the year staff have attended and completed a number of professional development courses. The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission. ## **Achievements and performance** ## **Summary of the main achievements of the charity during the year** This year has seen PopSoc growing from strength to strength, with a strong team they have worked hard this year to show an increase in want of holiday clubs, breakfast and afterschool clubs, more than we have seen in previous years. The relationship with the school is strong and we are constantly trying to work closely with the Head teacher to ensure we are able to provide a safe and stimulating environment for all our team members and children. Waiting lists have been reduced due to school leavers and PopSoc is now only holding a minimum number of waiting list places as a result. In Popsoc - the children have a number of structured activities available to choose from, or they are able to do homework or have downtime and we consistently ask for their input and that of the parents into looking at additional things we can introduce to the club. Breakfast club remains incredibly popular with Monday and Wednesday being busy and the rest of the week quieter. Holiday clubs remain incredibly popular and are often fully subscribed. Summer club took a last minute hiatus in 2024 due to works on the school site to remedy some safety issues which had to be booked in and communicated to Popsoc at short notice. This last minute forced cancellation of Summer Holiday Club was managed extremely well by Staff and Committee members to minimise impact with alternate childcare been signposted. It is a testament to the friendly nature of the Popsoc team that whilst this had a financial impact – it did not generate any negative sentiment from parents and carers and has not affected uptake in subsequent months of any of the Clubs offered. The impact of summer cancellation and lack of communication from the school has been discussed with the Hope Trust and agreement reached on better ways of working in this area. Staff are continually and actively encouraged to continue their professional development and attend courses to improve their skills and portfolio. Staff wellbeing is continuing to be incorporated within termly supervisions for the team, including when staff have an annual appraisal where their development needs are identified and addressed. 1 ## **Review of the charity’s financial position at the end of the period** A very smalll surplus of £87 has been made this year. This will ensure reserves are maintained. ## **Amount of Reserves held** - £36,160 ## **Statement explaining the policy for holding reserves stating why they are held** Based on an estimate of the amount required for employees redundancy pay entitlements and rental payable, a minimum figure of £20, 000 is required to be held in the Popsoc Bank Account at all times. This figure is based upon the redundancy entitlements of all Popsoc employees as of 1st January 2025 and the full annual rental amounts for hiring facilities to run the breakfast, out of school and holiday clubs for 1 full year. The reserves policy for the club will be reviewed on an annual basis to take into account revised staff details and increased rental fees. ## **Reasons for holding zero reserves** N/A **Funds materially in deficit** None **Explanation of any uncertainties about the charity continuing as a going concern** None ## **Structure, governance and management** ## **Description of the charity's trusts** Type of governing document Constitution (e.g. trust deed, royal charter) How the charity is constituted (e.g Association unincorporated association, CIO) **Trustee selection methods including** AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees** ## **Reference and administration details** **Club full name** Poppleton School's Out Club **Other names the charity is known by** Popsoc ## **Club principal address** The Studio Main Street Upper Poppleton York Postcode YO26 6JT ## **Names of the trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled to appoint trustee (if**
**any)**| |---|---|---|---| |Laura Collier
Laura Crawford
Sam Jackson
Jack Lindsey
Chair
John Mitchell
Vice Chair
From 1/8/24
Nathan McCain
Treasurer
Damian Warne
Secretary|||| 2 |**Name of trustees holding title toproperty belonging to the charity**|**Name of trustees holding title toproperty belonging to the charity**|**Name of trustees holding title toproperty belonging to the charity**|**Name of trustees holding title toproperty belonging to the charity**| |---|---|---|---| |**Trustee name**|||**Dates acted if not for wholeyear**| |Nil|||| |**Names and addresses of advisers(OPTIONAL)**|||| |**Type of adviser**|**Name**|**Address**|| |**Independent**|||| |**Examiner**|Karen Wood ACMA|Outsource Accountancy Services & IE's|| |||2 Galligap Lane|| |||Osbaldwick, York|| |||YO10 3NR|| |**Bankers**|||| |**Declaration**|| |---|---| |**The trustees declare that they have approved the Trustees Annual Report and Accounts**|| |**Signed on behalf of the charity's trustees**|| |**Signature**|FED| |**Full Name Jack Lindsay**|**Full Name Jack Lindsay**| |**Position Chair**|**Position Chair**| |**Date 21/02/25**|**Date 21/02/25**| 3 ~~|~~ **Independent examiner’s report to the trustees of Poppleton's School's Out Club** I report on the accounts of: I report on the accounts of: **Poppleton School's Out Club** for the year ended: **31st August 2024** which are set out on pages 5 to 7. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or - 2 the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **----- Start of picture text -----**
24/02/2025
**----- End of picture text -----**
**Karen Wood (ACMA)** Outsource independent examination service **----- Start of picture text -----**
Date:
**----- End of picture text -----**
2 Galligap Lane Osbaldwick York YO10 3NR 4 ## **Poppleton School's Out Club** Charity number 1081953 |**Receipts &payments accounts for theyear ended:**
**31st August 2024**|**Receipts &payments accounts for theyear ended:**
**31st August 2024**|**Receipts &payments accounts for theyear ended:**
**31st August 2024**|**Receipts &payments accounts for theyear ended:**
**31st August 2024**|**Receipts &payments accounts for theyear ended:**
**31st August 2024**| |---|---|---|---|---| |Website, telephone & internet
**Receipts**
Licences, DBS & subscriptions
**Balance carried forward**
**Payments**
Salaries
**Net of receipts/(payments)**
Bank charges
**Total payments**
**Balance brought forward**
Rent
IT equipment & software
**Transfers between funds**
Milk & refreshments
Staff training & other costs
Fees
Bank interest
Sundry income
Accountancy, HR & payroll costs
Insurance
Memory bench
Administration & running costs
Fundraising & donations
Apprentice funding
**Total receipts**
Independent examiner's fees
Activities & play materials|**Unrestricted**
**funds**
**£**
142,503
250
654
500
659
**144,566**
122,564
1,864
6,233
6,023
2,415
971
840
350
688
928
120
1,039
444
**144,479**
**87**
**-**
**36,160**
**36,247**|**Restricted**
**funds**
**£**
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**|**2024**
**Total**
**funds**
**£**
142,503
250
654
500
659
**144,566**
122,564
1,864
6,233
6,023
2,415
-
971
840
350
688
928
120
1,039
444
**144,479**
**87**
**-**
**36,160**
**36,247**|**2023**
**Total**
**funds**
**£**
144,446
997
59
500
-| |||||**146,002**| |||||110,238
2,924
7,332
6,405
3,221
84
922
821
350
873
420
115
1,132
-| |||||**134,837**| |||||**11,165**
**-**
**24,995**| |||||**36,160**| 5 ## **Poppleton School's Out Club** ## Charity number 1081953 |**Statement of assets and liabilities at:**||**31st August 2024**|**31st August 2024**|**31st August 2024**| |---|---|---|---|---| |Current bank account
Outstanding fees
**Liabilities**
Independent examination fee
Savings bank account
Mastercard
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
15,807
18,814
1,626
**36,247**
**Unrestricted**
**funds**
**£**
1,997
**1,997**
**Unrestricted**
**funds**
**£**
350
**350**|**Restricted**
**funds**
**£**
-
-
**-**
**Restricted**
**funds**
**£**
-
**-**
**Restricted**
**funds**
**£**
-
**-**|**2020**
**Total**
**funds**
**£**
15,807
18,814
1,626
**36,247**
**2024**
**Total**
**funds**
**£**
1,997
**1,997**
**2024**
**Total**
**funds**
**£**
350
**350**|**2019**
**Total**
**funds**
**£**
15,497
19,078
1,585| |||||**36,160**| |||||**2023**
**Total**
**funds**
**£**
8,392| |||||**8,392**| |||||**2023**
**Total**
**funds**
**£**
350| |||||**350**| 6 **Poppleton School's Out Club** Charity number 1081953 ## ~~CT~~ **Notes to the accounts for the year ended: 31st August 2024** The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis. ## ~~L~~ **Approval of accounts for the year ended:** ~~T~~ **31st August 2024** The report and accounts were approved at a meeting of the trustees held on: ## **Date** ## **Signed for and on behalf of the trustees:** **Signature Signature Name Name** Chair **Position (e.g. Chair etc) Position (e.g. Chair etc)** **----- Start of picture text -----**
Date Date
**----- End of picture text -----**
7