## **Trustees’ Annual Report for the period**
**From 01 Sep 2022 Period start date To 30 Aug 2023 Period end date**
**Charity name: Poppleton School’s Out Club**
## **Charity registration number: 1081953**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the Charity are:
a)To provide the necessary facilities for the
daily care recreation and education of
children during out of school hours and
school holidays;
b)To advance the education and training of
the persons in the provision of such care,
education and recreational facilities;
c)To promote the provision of childcare
facilities in the catchment area of Upper
Poppleton Infant and Junior schools.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|This year has seen Popsoc growing from
strength to strength, with a dedicated team
that has worked hard this year to create a
greater increase in demand for both holiday
and afterschool clubs than we have seen in
previous years. Popsoc is committed to
staff development. Popsoc staff have
attended and completed a variety of
professional development courses. Staff
wellbeing continues to be incorporated
within the regular staff reviews which
include identifying and addressing
development needs.
Uptake for the holiday clubs has been
higher than in previous years for both the
summer and half term sessions. We are
very proud of the Popsoc team and what
they have organised for the holiday clubs
which have included a variety of activities,
themed weeks, special days, and
visitors. The children have looked at
nature, different cultures, and the world
around them. Outings have included a trip
to the seaside and to Wolds Lavender. The
Popsoc team also arranged visits from|
|||People Who Help Us including the fire
brigade who talked to the children about
what they do and showed them how things
work on the fire engine. Themed days
included a beach party, kite flying, and
tennis, which continues to be one of the
most popular days for Popsoc.
Breakfast club demand has slightly
decreased, and it is the only session
without a waiting list.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have had regard to the guidance
and are firm in the belief that this the
ongoing running of PopSoc is for the public
benefit.
The trustees consider that they have
complied with their duties to have due
regard to the public benefit guidance
published by the Charity Commission.
Achievements and performance|
|Additional information (optional)
You may choose to include further statements||where relevant about:|
||SORP
reference||
|Policy on grant making|Para 1.38|n/a|
|Policy on social investment
including program related
investment|Para 1.38|n/a|
|Contribution made by
volunteers|Para 1.38|Volunteers continue to support the running
of PopSoc through the charity committee|
|Other|||
## Achievements and Performance
SORP reference
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The committee rents premises from
Poppleton Ousebank Primary School and
is fully integrated into the school working
days. Popsoc has a very good working
relationship with the school and they help
to promote the club in return.Popsoc are
fully committed to staff development and
during the year staff have attended and
completed a number of professional
development courses.
Within the holiday clubs, uptake has been
much higher than previous years for both
summer holidays and half term. We are
very proud of the team and what they
organise for the holiday clubs. The children
and staff have been enjoying a wide variety
of activities, themed weeks with special
days and visitors to the site looking at
nature, different cultures, and the world
around us. The PopSoc team had arranged
outings and special visitors through holiday
clubs. Highlights of the Summer included a
trip to the seaside and Woldies Lavender.
Not only this but POPSOC arranged visits
from ‘People who help us’ with one being
firefighters coming to see to the children
and show them how things work on the fire
engine. Other days that were well received
were the beach party and kite flying.
Tennis at PopSoc always proves very
popular during the summer with it being
one of the busiest days|
|---|---|---|
## Additional information (optional) You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41|n/a|
|Other|||
## Financial Review
|Review of the charity’s
financial position at the end
of the period|Para 1.21|A surplus of £11,165 has been made this
year due to increased fee and fundraising
income. This will build reserves.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Based on an estimate of the amount
required for employees' redundancy pay
entitlements and rental payable, a
minimum figure of £20, 000 is required to
be held in the Popsoc Bank Account at all
times. This figure is based upon the
redundancy entitlements of all Popsoc
employees as of 31st August 2023 and the
full annual rental amounts for hiring
facilities to run the breakfast, out of school
and holiday clubs for 1 full year.
The reserves policy for the club will be
reviewed on an annual basis to take into
account revised staff details and increased
rental fees.|
|Amount of reserves held|Para 1.22|£36,160|
|Reasons for holding zero
reserves|Para 1.22|n/a|
|Details of fund materially in
deficit|Para 1.24|none|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|none|
## **Additional information (optional)** You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Membership is open to
i.All parents and guardians on the
attendance register of the Charity
ii.To other persons over the age of
eighteen who are interested in furthering
the work of the Charity
iii.Anybody corporate or unincorporated
association which is interested in furthering
the work of the Charity and has paid any
annual subscription (any such body being
called in this constitution a “member
organisation”).
b)The committee herein constituted shall
have the right to;
i.Approve or reject applications for
membership
ii.For good and sufficient reason to
terminate the membership of any member
provided that the member concerned shall
have the right to be heard by the
committee, accompanied by a friend,
before the final decision is made.
Trustees volunteer and will be voted on to
the committee with a two thirds majorty|
|Additional information (optional)
You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Staff are continually and actively
encouraged to continue their professional
development and attend courses to
improve their skills and portfolio. Staff
wellbeing is continuing to be incorporated
within termly supervisions for the team,
including when staff have an annual
appraisal where their development needs
are identified and addressed.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
||||
|Relationship with any
related parties|Para 1.51||
|---|---|---|
|Other|||
## Reference and Administrative details
|Charity name|Poppleton School’s Out Club|
|---|---|
|Other name the charity uses|PopSoc 1081953|
|Registered charity number||
|Charity’s principal address|POPSOC
The Studio
Poppleton Ousebank Primary School
Main Street, Upper Poppleton
York
YO26 6JT|
|||
## Names of the charity trustees who manage the charity
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|Trustee name|Office (if any)|Dates acted if not for
whole year|Name of person (or body)
entitled to appoint trustee (if
any)|
|---|---|---|---|---|
||Marianne Tritton-
Hughes|Chair|||
||Nathan McCain|Treasurer|||
||Jack Lindsay||||
||Damian Wroe|Secretary|||
||Laura Crawford||||
||John Mitchell||||
||Samantha Jackson||||
||Paul Jones||||
||Maxine Chambers||||
||Laura Collier||||
||Lisa Williams||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
|Trustee name|Dates acted if not for whole
year||
|---|---|---|
||||
||||
||||
||||
||||
||||
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
## Exemptions from disclosure
Reason for non-disclosure of key personnel details
## Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date|||
|---|---|---|
||||
||Marianne Tritton-Hughes|Damian Wroe|
||||
||Chair|Secretary|
||||
||||
## **Poppleton School's Out Club**
**Charity number 1081953**
**Trustees annual report & financial statements for the year ended**
**31st August 2023**
Charity accounts preparation & independent examination service
## **Poppleton School's Out Club**
## **Charity number 1081953**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the trustees**|**1**|
|**Independent examiner's report**|**4**|
|**Receipts & payments accounts**|**5**|
|**Statement of assets and liabilities**|**6**|
|**Notes to the accounts**|**7**|
## **Trustees' Annual Report**
**From:** 01/09/2022 **To:** 31/08/2023
## **Charity's full name**
Poppleton School's Out Club
**Registered Charity number**
1081953
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
The 3 objectives as written in the constitution are as follows:
1. To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays.
2. To advance the education and training of the persons in the provision of such care, education and recreation facilities.
3. To promote the provision of childcare facilities in the catchment area of Poppleton Ousebank Primary School.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
Popsoc provides out of school hours childcare in the form of breakfast club, an afterschool club and holiday clubs. The committee rents premises from Poppleton Ousebank Primary School and is fully integrated into the school working days. Popsoc has a very good working relationship with the school and they help to promote the club in return.Popsoc are fully committed to staff development and during the year staff have attended and completed a number of professional development courses.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity during the year**
This year has seen PopSoc growing from strength to strength, with a strong team they have worked hard this year to show an increase in want of holiday clubs, breakfast and afterschool clubs, more than we have seen in previous years.
The relationship with the school is strong and we are constantly trying to work closely with the Head teacher to ensure we are able to provide a safe and sanitised environment for all our team members and children
PopSoc is now at maximum capacity for afterschool club all week! With large waiting list on all days ranging from 11 on Friday to 35 on Wednesday. The waiting lists are constantly being reviewed to make sure spaces are not going spare. The children have a number of structured activities available to choose from, or they are able to do homework or have downtime and we consistently ask for their input and that of the parents into looking at additional things we can introduce to the club.
Breakfast club numbers are still increasing with Monday and Wednesday being busy and the rest of the week quieter. Breakfast club numbers are still lower than afterschool with no waiting lists currently for any day – possibly due to larger numbers of people still working from home and able to be more flexible with school drop off times.
Within the holiday clubs, uptake has been much higher than previous years for both summer holidays and half term. We are very proud of the team and what they organise for the holiday clubs. The children and staff have been enjoying a wide variety of activities, themed weeks with special days and visitors to the site looking at nature, different cultures, and the world around us. The PopSoc team had arranged outings and special visitors through holiday clubs. Highlights of the Summer included a trip to the seaside and Woldies Lavender. Not only this but POPSOC arranged visits from ‘People who help us’ with one being firefighters coming to see to the children and show them how things work on the fire engine. Other days that were well received were the beach party and kite flying. Tennis at PopSoc always proves very popular during the summer with it being one of the busiest days.
1
Staff are continually and actively encouraged to continue their professional development and attend courses to improve their skills and portfolio. Staff wellbeing is continuing to be incorporated within termly supervisions for the team, including when staff have an annual appraisal where their development needs are identified and addressed.
## **Review of the charity’s financial position at the end of the period**
A surplus of £11,165 has been made this year due to increased fee and fundraising income. This will build reserves.
## **Amount of Reserves held** - £36,160
## **Statement explaining the policy for holding reserves stating why they are held**
Based on an estimate of the amount required for employees redundancy pay entitlements and rental payable, a minimum figure of £20, 000 is required to be held in the Popsoc Bank Account at all times. This figure is based upon the redundancy entitlements of all Popsoc employees as of 31st August 2023 and the full annual rental amounts for hiring facilities to run the breakfast, out of school and holiday clubs for 1 full year.
The reserves policy for the club will be reviewed on an annual basis to take into account revised staff details and increased rental fees.
## **Reasons for holding zero reserves**
N/A
## **Funds materially in deficit**
None
**Explanation of any uncertainties about the charity continuing as a going concern** None
## **Structure, governance and management**
## **Description of the charity's trusts**
Type of governing document Constitution (e.g. trust deed, royal charter) How the charity is constituted (e.g Association unincorporated association, CIO)
**Trustee selection methods including** AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees**
## **Reference and administration details**
**Club full name** Poppleton School's Out Club
**Other names the charity is known by** Popsoc **Club principal address** The Studio Main Street Upper Poppleton York Postcode YO26 6JT
2
## **Names of the trustees who manage the charity**
**----- Start of picture text -----**
|||||
|---|---|---|---|
|Dates acted if not for|Name of person (or body) entitled to appoint trustee|
|Trustee name|Office (if any)|
|whole year|(if any)|
|Marianne Tritton - Hughes|Chair|
|John Mitchell|Vice Chair|To 01/01/2023|
|Nathan|McCain|Treasurer|From 27/03/2023|
|Damian Warne|Secretary|From 27/03/2023|
|Sam Jackson|
|Jack Lindsey|
|Laura Collier|
|Laura Crawford|
|Maxine Chambers|
|Lisa Middleton|
|Iona Stuart|
|Name of trustees holding title to property belonging to the charity|
|||Trustee name|Dates acted if not for whole year|
|Nil|
|Names and addresses of advisers (OPTIONAL)|
|a||Type of adviser|Name|Address|
|Independent|
|Examiner|Karen Wood ACMA|Outsource Accountancy Services & IE's|
|Hiscox Building|
|Peasholme Green, York|
|YO1 7PR|
|Bankers|
**----- End of picture text -----**
## **Declaration**
**The trustees declare that they have approved the Trustees Annual Report and Accounts**
**Signed on behalf of the charity's trustees**
**Signature Full Name Marianne Tritton-Hughes Position Chair Date 15/01/2024**
3
~~PT~~ **Independent examiner’s report to the trustees of Poppleton's School's Out Club**
I report on the accounts of: **Poppleton School's Out Club** for the year ended: **31st August 2023** which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
29/01/2024 ~~—~~
**Karen Wood (ACMA)** Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
**----- Start of picture text -----**
Date:
**----- End of picture text -----**
4
## **Poppleton School's Out Club**
Charity number 1081953
|**Receipts &payments accounts for theyear ended:**
**31st August 2023**|**Receipts &payments accounts for theyear ended:**
**31st August 2023**|**Receipts &payments accounts for theyear ended:**
**31st August 2023**|**Receipts &payments accounts for theyear ended:**
**31st August 2023**|**Receipts &payments accounts for theyear ended:**
**31st August 2023**|
|---|---|---|---|---|
|Accountancy, HR & payroll costs
Insurance
First aid stock
Administration & running costs
Fundraising & donations
**Balance brought forward**
Rent
IT equipment & software
**Transfers between funds**
Milk & refreshments
Staff training & other costs
Fees
Bank interest
Apprentice funding
**Total receipts**
**Receipts**
Licences, DBS & subscriptions
**Balance carried forward**
**Payments**
Salaries
**Net of receipts/(payments)**
Bank charges
**Total payments**
Independent examiner's fees
Activities & play materials
Website, telephone & internet|**Unrestricted**
**funds**
**£**
144,446
997
59
500
**146,002**
110,238
2,924
7,332
6,405
3,221
84
922
821
350
873
420
115
1,132
-
**134,837**
**11,165**
**-**
**24,995**
**36,160**|**Restricted**
**funds**
**£**
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**|**2023**
**Total**
**funds**
**£**
144,446
997
59
500
**146,002**
110,238
2,924
7,332
6,405
3,221
84
922
821
350
873
420
115
1,132
-
**134,837**
**11,165**
**-**
**24,995**
**36,160**|**2022**
**Total**
**funds**
**£**
124,703
339
25
500|
|||||**125,567**|
|||||95,058
2,783
5,510
6,098
3,357
150
857
764
400
337
787
186
854
81|
|||||**117,222**|
|||||**8,345**
**-**
**16,650**|
|||||**24,995**|
5
## **Poppleton School's Out Club**
## Charity number 1081953
|**Statement of assets and liabilities at:**||**31st August 2023**|**31st August 2023**|**31st August 2023**|
|---|---|---|---|---|
|Current bank account
Outstanding fees
**Liabilities**
Independent examination fee
Savings bank account
Mastercard
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
15,497
19,078
1,585
**36,160**
**Unrestricted**
**funds**
**£**
8,392
**8,392**
**Unrestricted**
**funds**
**£**
350
**350**|**Restricted**
**funds**
**£**
-
-
**-**
**Restricted**
**funds**
**£**
-
**-**
**Restricted**
**funds**
**£**
-
**-**|**2020**
**Total**
**funds**
**£**
15,497
19,078
1,585
**36,160**
**2023**
**Total**
**funds**
**£**
8,392
**8,392**
**2023**
**Total**
**funds**
**£**
350
**350**|**2019**
**Total**
**funds**
**£**
10,612
13,050
1,333|
|||||**24,995**|
|||||**2022**
**Total**
**funds**
**£**
5,961|
|||||**5,961**|
|||||**2022**
**Total**
**funds**
**£**
350|
|||||**350**|
6
**Poppleton School's Out Club** Charity number 1081953
## ~~OO~~ **Notes to the accounts for the year ended: 31st August 2023**
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
**----- Start of picture text -----**
T Approval of accounts for the year ended: O 31st August 2023
The report and accounts were approved at a meeting of the
trustees held on:
Ze-\. 2%
Date
Signed for and on behalf of the trustees:
VOD
Signature Signature
turemane Name sortow-tre RS | Name phathaned BE We Co:
Chair
|
Position (e.g. Chair etc) Position (e.g. Chair etc)
Rol. 24
Date Date
**----- End of picture text -----**
7
## **Poppleton School's Out Club**
**Charity number 1081953**
**Trustees annual report & financial statements for the year ended**
**31st August 2023**
Charity accounts preparation & independent examination service
## **Poppleton School's Out Club**
## **Charity number 1081953**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the trustees**|**1**|
|**Independent examiner's report**|**4**|
|**Receipts & payments accounts**|**5**|
|**Statement of assets and liabilities**|**6**|
|**Notes to the accounts**|**7**|
## **Trustees' Annual Report**
**From:** 01/09/2022 **To:** 31/08/2023
## **Charity's full name**
Poppleton School's Out Club
**Registered Charity number**
1081953
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
The 3 objectives as written in the constitution are as follows:
1. To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays.
2. To advance the education and training of the persons in the provision of such care, education and recreation facilities.
3. To promote the provision of childcare facilities in the catchment area of Poppleton Ousebank Primary School.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
Popsoc provides out of school hours childcare in the form of breakfast club, an afterschool club and holiday clubs. The committee rents premises from Poppleton Ousebank Primary School and is fully integrated into the school working days. Popsoc has a very good working relationship with the school and they help to promote the club in return.Popsoc are fully committed to staff development and during the year staff have attended and completed a number of professional development courses.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity during the year**
This year has seen PopSoc growing from strength to strength, with a strong team they have worked hard this year to show an increase in want of holiday clubs, breakfast and afterschool clubs, more than we have seen in previous years.
The relationship with the school is strong and we are constantly trying to work closely with the Head teacher to ensure we are able to provide a safe and sanitised environment for all our team members and children
PopSoc is now at maximum capacity for afterschool club all week! With large waiting list on all days ranging from 11 on Friday to 35 on Wednesday. The waiting lists are constantly being reviewed to make sure spaces are not going spare. The children have a number of structured activities available to choose from, or they are able to do homework or have downtime and we consistently ask for their input and that of the parents into looking at additional things we can introduce to the club.
Breakfast club numbers are still increasing with Monday and Wednesday being busy and the rest of the week quieter. Breakfast club numbers are still lower than afterschool with no waiting lists currently for any day – possibly due to larger numbers of people still working from home and able to be more flexible with school drop off times.
Within the holiday clubs, uptake has been much higher than previous years for both summer holidays and half term. We are very proud of the team and what they organise for the holiday clubs. The children and staff have been enjoying a wide variety of activities, themed weeks with special days and visitors to the site looking at nature, different cultures, and the world around us. The PopSoc team had arranged outings and special visitors through holiday clubs. Highlights of the Summer included a trip to the seaside and Woldies Lavender. Not only this but POPSOC arranged visits from ‘People who help us’ with one being firefighters coming to see to the children and show them how things work on the fire engine. Other days that were well received were the beach party and kite flying. Tennis at PopSoc always proves very popular during the summer with it being one of the busiest days.
1
Staff are continually and actively encouraged to continue their professional development and attend courses to improve their skills and portfolio. Staff wellbeing is continuing to be incorporated within termly supervisions for the team, including when staff have an annual appraisal where their development needs are identified and addressed.
## **Review of the charity’s financial position at the end of the period**
A surplus of £11,165 has been made this year due to increased fee and fundraising income. This will build reserves.
## **Amount of Reserves held** - £36,160
## **Statement explaining the policy for holding reserves stating why they are held**
Based on an estimate of the amount required for employees redundancy pay entitlements and rental payable, a minimum figure of £20, 000 is required to be held in the Popsoc Bank Account at all times. This figure is based upon the redundancy entitlements of all Popsoc employees as of 31st August 2023 and the full annual rental amounts for hiring facilities to run the breakfast, out of school and holiday clubs for 1 full year.
The reserves policy for the club will be reviewed on an annual basis to take into account revised staff details and increased rental fees.
## **Reasons for holding zero reserves**
N/A
## **Funds materially in deficit**
None
**Explanation of any uncertainties about the charity continuing as a going concern** None
## **Structure, governance and management**
## **Description of the charity's trusts**
Type of governing document Constitution (e.g. trust deed, royal charter) How the charity is constituted (e.g Association unincorporated association, CIO)
**Trustee selection methods including** AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees**
## **Reference and administration details**
**Club full name** Poppleton School's Out Club
**Other names the charity is known by** Popsoc **Club principal address** The Studio Main Street Upper Poppleton York Postcode YO26 6JT
2
## **Names of the trustees who manage the charity**
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|||||
|---|---|---|---|
|Dates acted if not for|Name of person (or body) entitled to appoint trustee|
|Trustee name|Office (if any)|
|whole year|(if any)|
|Marianne Tritton - Hughes|Chair|
|John Mitchell|Vice Chair|To 01/01/2023|
|Nathan|McCain|Treasurer|From 27/03/2023|
|Damian Warne|Secretary|From 27/03/2023|
|Sam Jackson|
|Jack Lindsey|
|Laura Collier|
|Laura Crawford|
|Maxine Chambers|
|Lisa Middleton|
|Iona Stuart|
|Name of trustees holding title to property belonging to the charity|
|||Trustee name|Dates acted if not for whole year|
|Nil|
|Names and addresses of advisers (OPTIONAL)|
|a||Type of adviser|Name|Address|
|Independent|
|Examiner|Karen Wood ACMA|Outsource Accountancy Services & IE's|
|Hiscox Building|
|Peasholme Green, York|
|YO1 7PR|
|Bankers|
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## **Declaration**
**The trustees declare that they have approved the Trustees Annual Report and Accounts**
**Signed on behalf of the charity's trustees**
**Signature Full Name Marianne Tritton-Hughes Position Chair Date 15/01/2024**
3
~~PT~~ **Independent examiner’s report to the trustees of Poppleton's School's Out Club**
I report on the accounts of: **Poppleton School's Out Club** for the year ended: **31st August 2023** which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
29/01/2024 ~~—~~
**Karen Wood (ACMA)** Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
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Date:
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4
## **Poppleton School's Out Club**
Charity number 1081953
|**Receipts &payments accounts for theyear ended:**
**31st August 2023**|**Receipts &payments accounts for theyear ended:**
**31st August 2023**|**Receipts &payments accounts for theyear ended:**
**31st August 2023**|**Receipts &payments accounts for theyear ended:**
**31st August 2023**|**Receipts &payments accounts for theyear ended:**
**31st August 2023**|
|---|---|---|---|---|
|Accountancy, HR & payroll costs
Insurance
First aid stock
Administration & running costs
Fundraising & donations
**Balance brought forward**
Rent
IT equipment & software
**Transfers between funds**
Milk & refreshments
Staff training & other costs
Fees
Bank interest
Apprentice funding
**Total receipts**
**Receipts**
Licences, DBS & subscriptions
**Balance carried forward**
**Payments**
Salaries
**Net of receipts/(payments)**
Bank charges
**Total payments**
Independent examiner's fees
Activities & play materials
Website, telephone & internet|**Unrestricted**
**funds**
**£**
144,446
997
59
500
**146,002**
110,238
2,924
7,332
6,405
3,221
84
922
821
350
873
420
115
1,132
-
**134,837**
**11,165**
**-**
**24,995**
**36,160**|**Restricted**
**funds**
**£**
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
**-**
**-**
**-**
**-**|**2023**
**Total**
**funds**
**£**
144,446
997
59
500
**146,002**
110,238
2,924
7,332
6,405
3,221
84
922
821
350
873
420
115
1,132
-
**134,837**
**11,165**
**-**
**24,995**
**36,160**|**2022**
**Total**
**funds**
**£**
124,703
339
25
500|
|||||**125,567**|
|||||95,058
2,783
5,510
6,098
3,357
150
857
764
400
337
787
186
854
81|
|||||**117,222**|
|||||**8,345**
**-**
**16,650**|
|||||**24,995**|
5
## **Poppleton School's Out Club**
## Charity number 1081953
|**Statement of assets and liabilities at:**||**31st August 2023**|**31st August 2023**|**31st August 2023**|
|---|---|---|---|---|
|Current bank account
Outstanding fees
**Liabilities**
Independent examination fee
Savings bank account
Mastercard
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
15,497
19,078
1,585
**36,160**
**Unrestricted**
**funds**
**£**
8,392
**8,392**
**Unrestricted**
**funds**
**£**
350
**350**|**Restricted**
**funds**
**£**
-
-
**-**
**Restricted**
**funds**
**£**
-
**-**
**Restricted**
**funds**
**£**
-
**-**|**2020**
**Total**
**funds**
**£**
15,497
19,078
1,585
**36,160**
**2023**
**Total**
**funds**
**£**
8,392
**8,392**
**2023**
**Total**
**funds**
**£**
350
**350**|**2019**
**Total**
**funds**
**£**
10,612
13,050
1,333|
|||||**24,995**|
|||||**2022**
**Total**
**funds**
**£**
5,961|
|||||**5,961**|
|||||**2022**
**Total**
**funds**
**£**
350|
|||||**350**|
6
**Poppleton School's Out Club** Charity number 1081953
## ~~OO~~ **Notes to the accounts for the year ended: 31st August 2023**
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
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T Approval of accounts for the year ended: O 31st August 2023
The report and accounts were approved at a meeting of the
trustees held on:
Ze-\. 2%
Date
Signed for and on behalf of the trustees:
VOD
Signature Signature
turemane Name sortow-tre RS | Name phathaned BE We Co:
Chair
|
Position (e.g. Chair etc) Position (e.g. Chair etc)
Rol. 24
Date Date
**----- End of picture text -----**
7