Poppleton School's Out Club
Charity number 1081953
Trustees annual report & financial statements for the year ended
31st August 2022
Charity accounts preparation & independent examination service
Poppleton School's Out Club
Charity number 1081953
| Contents | |
|---|---|
| Index | Page |
| Report of the trustees | 1 |
| Independent examiner's report | 4 |
| Receipts & payments accounts | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 |
Trustees' Annual Report
From: 01/09/2020 To: 31/08/2021
Charity's full name
Poppleton School's Out Club
Registered Charity number 1081953
Objectives and activities
Summary of the purposes of the charity set out in its governing document
The 3 objectives as written in the constitution are as follows:
-
To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays.
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To advance the education and training of the persons in the provision of such care, education and recreation facilities.
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To promote the provision of childcare facilities in the catchment area of Poppleton Ousebank Primary School.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
Popsoc provides out of school hours childcare in the form of breakfast club, an afterschool club and holiday clubs. The committee rents premises from Poppleton Ousebank Primary School and is fully integrated into the school working days. Popsoc has a very good working relationship with the school and they help to promote the club in return.Popsoc are fully committed to staff development and during the year staff have attended and completed a number of professional development courses.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
Achievements and performance
Summary of the main achievements of the charity during the year
This year has seen PopSoc working to get back to normal after the Covid 19 outbreak and guidelines being lifted meant has helped. With bubbles popped and numbers allowed back to pre-covid figures we have seen an increase in want of holiday clubs, breakfast and afterschool clubs.
The relationship with the school is still strong and we have worked closely with the Head teacher to ensure we are able to provide a safe and sanitised environment for all our team members and children.
PopSoc is now at maximum capacity for afterschool club on Mondays through to Thursdays with waiting lists on those days. The children have a number of structured activities available to choose from, or they are able to do homework or have downtime and we consistently ask for their input and that of the parents into looking at additional things we can introduce to the club.
Breakfast club numbers are increasing with Monday and Wednesday being busy and the rest of the week quieter. Although the school opening times have returned to normal, our breakfast club numbers are still low – possibly due to larger numbers of people still working from home and able to be more flexible with school drop off times.
Within the holiday clubs, uptake has been mixed over the half terms but well received over the summer. Since the maximum limit of 15 children was relaxed, the children and staff have been enjoying a wide variety of activities, themed weeks with special days and visitors to the site looking at nature, different cultures, and the world around us.
The PopSoc team had three arranged outings including, a trip to the sea side and a woodland adventure day. Tennis at PopSoc proved very popular during the summer with it being one of the busiest days.
Staff are actively encouraged to continue their professional development and attend courses to improve their skills and portfolio. Pay reviews were taken in January 2022 seeing, well-earned pay rises across the team. Staff wellbeing is now being incorporated within termly supervisions for the team, including when staff have an annual appraisal where their development needs are identified and addressed.
We gained an ‘met judgment’ with a great Ofsted report in May 2022, which reflects the fantastic work and dedication of the whole PopSoc team.
1
Review of the charity’s financial position at the end of the period
There has been an increase in receipts this year, which has corresponded in an increase in salary, refreshments & activities payments . A surplus has been made this year increasing reserves by £8,322
Amount of Reserves held - £24,995
Statement explaining the policy for holding reserves stating why they are held
Based on an estimate of the amount required for employees redundancy pay entitlements and rental payable, a minimum figure of £13, 000 is required to be held in the Popsoc Bank Account at all times. This figure is based upon the redundancy entitlements of all Popsoc employees as of 31st August 2022 and the full annual rental amounts for hiring facilities to run the breakfast, out of school and holiday clubs for 1 full year.
The reserves policy for the club will be reviewed on an annual basis to take into account revised staff details and increased rental fees.
Reasons for holding zero reserves
N/A
Funds materially in deficit
None
Explanation of any uncertainties about the charity continuing as a going concern
None
Structure, governance and management
Description of the charity's trusts
Type of governing document Constitution (e.g. trust deed, royal charter) How the charity is constituted (e.g Association unincorporated association, CIO)
Trustee selection methods including AGM details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees
Reference and administration details
Club full name Poppleton School's Out Club
Other names the charity is known by Popsoc
Club principal address The Studio Main Street Upper Poppleton York Postcode YO26 6JT
2
Names of the trustees who manage the charity
| Trustee name | Trustee name | Office (if any) | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|---|
| Name of trustees holding title toproperty belonging to the charity Marianne Hughes-Tritton Chair 01/01/2022 John Mitchell Vice Chair 01/01/2022 Laura Crawford Treasurer Sam Jackson Kathryn Milner Secretary Vicky Hutchinson Paul Jones Maxine Chambers Jack Lindsey Iona Stuart Laura Collier |
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| Trustee name | Dates acted if not for wholeyear | ||||
| Names and addresses of advisers(OPTIONAL) Nil |
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| Type of adviser | Name | Address | |||
| Independent Examiner Karen Wood ACMA Outsource Accountancy Services & IE's Hiscox Building Peasholme Green, York YO1 7PR Bankers |
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| Declaration | |||||
| The trustees declare that they have approved the Trustees Annual Report and Accounts Signed on behalf of the charity's trustees Signature Full Name Position Date Date Signature Full Name Position Jack Lindsay Committee member 19/12/2022 Marianne Tritton - Hughes Chair 19/12/2022 |
3
Independent examiner’s report to the trustees of Poppleton's School's Out Club
I report on the accounts of: Poppleton School's Out Club for the year ended: 31st August 2022 which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Karen Wood (ACMA) Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
19/01/2023
Date:
4
Poppleton School's Out Club
Charity number 1081953
| Receipts &payments accounts for theyear ended: 31st August 2022 |
Receipts &payments accounts for theyear ended: 31st August 2022 |
Receipts &payments accounts for theyear ended: 31st August 2022 |
Receipts &payments accounts for theyear ended: 31st August 2022 |
Receipts &payments accounts for theyear ended: 31st August 2022 |
|---|---|---|---|---|
| Apprentice funding Total receipts Furloughed staff payments Milk & refreshments Licences & subscriptions Balance carried forward Payments Salaries Net of receipts/(payments) Bank charges Website, telephone & internet Accountancy & payroll costs Insurance Staff training & other costs Fees Bank interest Balance brought forward Rent IT equipment & software Transfers between funds Receipts Total payments Independent examiner's fees Activities & play materials First aid stock Administration & running costs Fundraising & donations JRS Government grant |
Unrestricted funds £ 124,703 339 25 500 125,567 - 125,567 95,058 2,783 5,510 6,098 3,357 150 857 764 400 337 787 186 854 81 117,222 - 117,222 8,345 - 16,650 24,995 |
Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
2022 Total funds £ 124,703 339 25 500 125,567 - 125,567 95,058 2,783 5,510 6,098 3,357 150 857 764 400 337 787 186 854 81 117,222 - 117,222 8,345 - 16,650 24,995 |
2021 Total funds £ 87,101 1,699 1 - |
| 88,801 | ||||
| 16,052 | ||||
| 104,853 | ||||
| 80,331 1,751 2,718 4,500 3,244 712 539 642 320 795 1,312 168 1,118 - |
||||
| 98,150 | ||||
| 16,052 | ||||
| 114,202 | ||||
| (9,349) - 25,999 |
||||
| 16,650 |
5
Poppleton School's Out Club
Charity number 1081953
| Statement of assets and liabilities at: | 31st August 2022 | 31st August 2022 | 31st August 2022 | |
|---|---|---|---|---|
| Current bank account Outstanding fees Liabilities Independent examination fee Savings bank account Mastercard Assets Cash at bank and in hand |
Unrestricted funds £ 10,612 13,050 1,333 24,995 Unrestricted funds £ 5,961 5,961 Unrestricted funds £ 350 350 |
Restricted funds £ - - - Restricted funds £ - - Restricted funds £ - - |
2020 Total funds £ 10,612 13,050 1,333 24,995 2022 Total funds £ 5,961 5,961 2022 Total funds £ 350 350 |
2019 Total funds £ 4,141 12,027 482 |
| 16,650 | ||||
| 2021 Total funds £ 5,535 |
||||
| 5,535 | ||||
| 2021 Total funds £ 400 |
||||
| 400 |
6
Poppleton School's Out Club Charity number 1081953
Notes to the accounts for the year ended:
31st August 2022
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
Approval of accounts for the year ended:
31st August 2022
The report and accounts were approved at a meeting of the 19/12/2022 trustees held on:
Date
Signed for and on behalf of the trustees:
Signature
Marianne Tritton - Hughes
Name
Signature Jack Lindsay Name
Chair Committee member Position (e.g. Chair etc) Position (e.g. Chair etc) 19/12/2022 19/12/2022 Date Date
7