## **Poppleton School's Out Club**
**Charity number 1081953**
**Trustees annual report & financial statements for the year ended**
**31st August 2021**
Charity accounts preparation & independent examination service
## **Poppleton School's Out Club**
**Charity number 1081953**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the trustees**|**1**|
|**Independent examiner's report**|**4**|
|**Receipts & payments accounts**|**5**|
|**Statement of assets and liabilities**|**6**|
|**Notes to the accounts**|**7**|
## **Trustees' Annual Report**
**From:** 01/09/2020 **To:** 31/08/2021
## **Charity's full name**
Poppleton School's Out Club
**Registered Charity number** 1081953
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
The 3 objectives as written in the constitution are as follows:
1. To provide the necessary facilities for the daily care, recreation and education of children during out of school hours and school holidays.
2. To advance the education and training of the persons in the provision of such care, education and recreation facilities.
## 3. To promote the provision of childcare facilities in the catchment area of Poppleton Ousebank Primary School.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
Popsoc provides out of school hours childcare in the form of breakfast club, an afterschool club and holiday clubs. The committee rents premises from Poppleton Ousebank Primary School and is fully integrated into the school working days. Popsoc has a very good working relationship with the school and they help to promote the club in return.Popsoc are fully committed to staff development and during the year staff have attended and completed a number of professional development courses.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity during the year**
This year has been a challenging period for PopSoc – the Covid 19 outbreak and guidelines meant that the club didn’t operate as normal through some parts of the year, with strictly limited numbers for holiday clubs, and class year group bubbles in operation. Many of the staff team were all enrolled on the government furlough scheme, where we able to claim 80% of their wages until Jan of 2021. The relationship with the school is still strong and we have worked closely with the Head teacher to ensure we are able to provide a safe and sanitised environment for all our team members and children.
From April 2021 we made good progress - the after-school club in particular, has been popular, and is operating at its maximum numbers on a Monday, Tuesday, Wednesday and Thursday. We have explored gaining additional rooms or space for the club, but haven’t been able to secure anything at the moment. The children have a number of structured activities available to choose from, or they are able to do homework or have downtime and we consistently ask for their input and that of the parents into looking at additional things we can introduce to the club.
The breakfast club has been low on numbers as due to the pandemic; the Head Teacher had been opening the school doors at 08.30am to allow parents to drop off their children. This impacted on our income. Our breakfast club numbers are low – possibly due to larger numbers of people still working from home and able to be more flexible with school drop off times.
Within the holiday clubs, once the maximum limit of 15 children was relaxed, the children and staff have been enjoying a wide variety of activities, themed weeks with special days and visitors to the site looking at nature, different cultures, and the world around us. Day trips this year have been cancelled due to the Covid 19 restrictions.
Staff are actively encouraged to continue their professional development and attend courses to improve their skills and portfolio. All staff have an annual appraisal where their development needs are identified and addressed. We retain an Ofsted rating of “Good” which we gained in 2018, which reflects the hard work and dedication of the management team.
1
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
Based on an estimate of the amount required for employees redundancy pay entitlements and rental payable, a minimum figure of £12, 000 is required to be held in the Popsoc Bank Account at all times. This figure is based upon the redundancy entitlements of all Popsoc employees as of 31st August 2021 and the full annual rental amounts for hiring facilities to run the breakfast, out of school and holiday clubs for 1 full year.
## **Amount of Reserves held** - £16,650
## **Statement explaining the policy for holding reserves stating why they are held**
The reserves policy for the club will be reviewed on an annual basis to take into account revised staff details and increased rental fees.
## **Reasons for holding zero reserves**
N/A
**Funds materially in deficit** None
**Explanation of any uncertainties about the charity continuing as a going concern** None
## **Structure, governance and management**
## **Description of the charity's trusts**
Type of governing document Constitution (e.g. trust deed, royal charter)
How the charity is constituted (e.g Association unincorporated association, CIO)
**Trustee selection methods including** AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees**
## **Reference and administration details**
**Club full name** Poppleton School's Out Club
**Other names the charity is known by** Popsoc
**Club principal address** The Studio Main Street Upper Poppleton York
Postcode YO26 6JT
2
## **Names of the trustees who manage the charity**
|**Trustee name**|**Trustee name**|**Office (if any)**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body) entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|---|
|**Name of trustees holding title toproperty belonging to the charity**
Marianne Hughes-Tritton
Vicky Hutchinson
Kathryn Milner
Mark Glenister
Heidi Otley
Laura Crawford
Abi Burton
Chair||||||
|**Trustee name**||||**Dates acted if not for wholeyear**||
|**Names and addresses of advisers(OPTIONAL)**
Nil||||||
|**Type of adviser**|**Name**||**Address**|||
|Hiscox Building
Peasholme Green, York
YO1 7PR
**Bankers**
**Independent Examiner** Karen Wood ACMA
Outsource Accountancy Services & IE's||||||
|**Declaration**||||||
|**The trustees declare that they have approved the Trustees Annual Report and Accounts**
**Signed on behalf of the charity's trustees**
**Date**
**Signature**
**Full Name**
**Position**
**Position**
**Date**
**Signature**
**Full Name**
Marianne Tritton-Hughes
Trustee
8/12/2021
Heidi Otley
Deputy Chair
5/12/2021||||||
3
**Independent examiner’s report to the trustees of Poppleton's School's Out Club**
I report on the accounts of: **Poppleton School's Out Club** for the year ended: **31st August 2021** which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Karen Wood (ACMA)** Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
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10/12/2021
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**Date:**
4
## **Poppleton School's Out Club**
## Charity number 1081953
|**Receipts &payments accounts for theyear ended:**
**31st August 2021**|**Receipts &payments accounts for theyear ended:**
**31st August 2021**|**Receipts &payments accounts for theyear ended:**
**31st August 2021**|**Receipts &payments accounts for theyear ended:**
**31st August 2021**|**Receipts &payments accounts for theyear ended:**
**31st August 2021**|
|---|---|---|---|---|
|**Receipts**
**Total payments**
Independent examiner's fees
Activities & play materials
Donations to charities
**Balance carried forward**
Staff training & other costs
Fees
Bank interest
**Balance brought forward**
Rent
IT equipment & software
**Transfers between funds**
Administration & running costs
**Net of receipts/(payments)**
Bank charges
Website, telephone & internet
Accountancy assistance
Insurance
JRS Government grant
**Total receipts**
Furloughed staff payments
Fundraising & donations
Milk & refreshments
Licences & subscriptions
**Payments**
Salaries|**Unrestricted**
**funds**
**£**
87,101
1,699
1
**88,801**
-
**88,801**
80,331
1,751
2,718
4,500
3,244
712
539
642
320
795
1,312
168
1,118
-
**98,150**
-
**98,150**
**(9,349)**
**-**
**25,999**
**16,650**|**Restricted**
**funds**
**£**
-
-
-
**-**
16,052
**16,052**
-
-
-
-
-
-
-
-
-
-
-
-
-
-
**-**
16,052
**16,052**
**-**
**-**
**-**
**-**|**2021**
**Total**
**funds**
**£**
87,101
1,699
1
**88,801**
16,052
**104,853**
80,331
1,751
2,718
4,500
3,244
712
539
642
320
795
1,312
168
1,118
-
**98,150**
16,052
**114,202**
**(9,349)**
**-**
**25,999**
**16,650**|**2020**
**Total**
**funds**
**£**
90,494
-
18|
|||||**90,512**|
|||||9,235|
|||||**99,747**|
|||||76,637
1,179
2,672
3,741
1,610
393
-
552
320
1,843
526
120
1,298
-|
|||||**90,891**|
|||||9,235|
|||||**100,126**|
|||||**(379)**
**-**
**26,378**|
|||||**25,999**|
5
## **Poppleton School's Out Club**
## Charity number 1081953
|**Statement of assets and liabilities at:**||**31st August 2021**|**31st August 2021**|**31st August 2021**|
|---|---|---|---|---|
|Current bank account
Outstanding fees
**Liabilities**
Independent examination fee
Savings bank account
Mastercard
**Assets**
**Cash at bank and in hand**|**Unrestricted**
**funds**
**£**
4,141
12,027
482
**16,650**
**Unrestricted**
**funds**
**£**
5,535
**5,535**
**Unrestricted**
**funds**
**£**
320
**320**|**Restricted**
**funds**
**£**
-
-
**-**
**Restricted**
**funds**
**£**
-
**-**
**Restricted**
**funds**
**£**
-
**-**|**2020**
**Total**
**funds**
**£**
4,141
12,027
482
**16,650**
**2021**
**Total**
**funds**
**£**
5,535
**5,535**
**2021**
**Total**
**funds**
**£**
320
**320**|**2019**
**Total**
**funds**
**£**
13,881
12,026
92|
|||||**25,999**|
|||||**2020**
**Total**
**funds**
**£**
-|
|||||**-**|
|||||**2020**
**Total**
**funds**
**£**
320|
|||||**320**|
6
**Poppleton School's Out Club** Charity number 1081953
## **Notes to the accounts for the year ended:**
**31st August 2021**
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **Approval of accounts for the year ended:**
**pproval of accounts for the year ended:roval of accounts for the year ended:year ended:ear ended: 31st August 2021** The report and accounts were approved at a meeting of the trustees held on: 25/11/2021 **Date**
**Signed for and on behalf of the trustees:**
**Signature Signature** Heidi Otley Marianne Tritton-Hughes **Name Name** Deputy Chair Trustee **Position (e.g. Chair etc) Position (e.g. Chair etc)** 5/12/2021 8/12/2021 **Date Date**
7