HARTEST PRESCHOOL
TREASURERS REPORT FOR THE YEAR ENDED 31 AUGUST 2021
Summary of the year
The preschool saw a financial gain of £9,516. This compared to a financial loss of £16,557 the year before.
Income for the year was £77,316 compared to £63,003 the year before. The increase was due to improved occupancy coming out of lockdown.
Costs this year were £67,545 compared to £83,896 last year. The decrease in expenditure was mainly due to considerably less expenditure on repairs and maintenance. Wages were lower as a result of fewer staff being required due to Covid.
Fundraising
Fundraising income for the year was £229 which is a considerable decrease on last year's £4,649 due to not being able to do any fundraising.
As a committee we ideally need to be looking at raising a minimum of £5,500 each year. The fireworks are the biggest contributor to this along with other smaller events such as wreath making.
The year ahead
The lease agreement that the preschool has with the local authority and primary school (for leasing the preschool building land and walkway access) is still due for renewal. Whilst this hasn’t moved on, this still needs to be resolved, so the committee will need to support these discussions as they develop, to ensure that any risk from higher rental costs is minimised.
The committee will need to revisit wages following the recent announcement to increase the national minimum wage.
In summary, with less interruption due to the pandemic the committee can really focus on coming up with some great new and exciting fundraising events! We need to continue monitoring spending and thinking smartly about ways to minimise costs, especially with pressures on things like utility cost rises and possibly costs rising in other areas.
Management Report
Hartest Pre-school
For the period ended 31 August 2021
Prepared by Early Years Book-keeping
Prepared on 16 October 2021
For management use only
Table of Contents
Financial Activities............................................................................................................................................3 Balance Sheet..................................................................................................................................................4
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Financial Activities
September 2020 - August 2021
| Financial Activities September 2020 - August 2021 |
|
|---|---|
| Total | |
| INCOME | |
| Childcare Fees | 16,009.19 |
| CJRS - HMRC claim | 10,550.54 |
| LA Grant fee income | 43,956.42 |
| Supportgrants | 6,800.00 |
| Total Income | 77,316.15 |
| COST OF SALES | |
| Food and refreshments | 568.65 |
| Toys / books / small equipment | 140.76 |
| Total Cost of Sales | 709.41 |
| TOTAL | 76,606.74 |
| EXPENDITURES | |
| Accountancy / bookkeeping | 618.00 |
| Advertising | 125.00 |
| Cleaning & hygiene costs | 444.08 |
| Computer costs | 484.16 |
| Consumables & resources | 540.77 |
| Fundraising costs | 16.90 |
| Insurance | 1,487.87 |
| Light and heat | 833.23 |
| Pensions | 2,197.21 |
| Printing, postage and stationery | 216.92 |
| Rates | 81.02 |
| Repairs & maintenance | 686.14 |
| Subscriptions / licences | 295.38 |
| Telephone / Broadband | 892.21 |
| Training / DBS fees | 237.41 |
| Uniforms | 124.01 |
| Wages | 58,265.02 |
| Total Expenditures | 67,545.33 |
| NET OPERATING INCOME | 9,061.41 |
| OTHER INCOME | |
| Donations | 440.00 |
| Fundraising Income | 229.20 |
| Interest earned | 5.20 |
| School Dinners | 2,430.90 |
| Total Other Income | 3,105.30 |
| OTHER EXPENDITURES | |
| School Dinnerspayments | 2,650.10 |
| Total Other Expenditures | 2,650.10 |
| NET OTHER INCOME | 455.20 |
| NET INCOME/(EXPENDITURE) | £9,516.61 |
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Hartest Pre-school
Balance Sheet
As of August 31, 2021
| Balance Sheet As of August 31, 2021 |
|
|---|---|
| Total | |
| FIXED ASSET | |
| Tangible assets | |
| Accrued Depreciation | 105,255.39 |
| Buildings | |
| Depreciation | -105,000.00 |
| Original cost | 193,446.00 |
| Total Buildings | 88,446.00 |
| Computer equipment | 310.39 |
| Depreciation | -1,276.97 |
| Original cost | 1,276.97 |
| Total Computer equipment | 310.39 |
| Equipment | 518.00 |
| Total Tangible assets | 194,529.78 |
| Total Fixed Asset | 194,529.78 |
| CASH AT BANK AND IN HAND | |
| Current Account | 21,805.87 |
| Savings Account | 9,723.13 |
| Total Cash at bank and in hand | 31,529.00 |
| DEBTORS | |
| Debtors | 630.00 |
| Total Debtors | 630.00 |
| CURRENT ASSETS | |
| Other debtors | 2,255.07 |
| Total Current Assets | 2,255.07 |
| NET CURRENT ASSETS | 34,414.07 |
| CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |
| Current Liabilities | |
| Accruals | 10,780.24 |
| Total Current Liabilities | 10,780.24 |
| Total Creditors: amounts falling due within oneyear | 10,780.24 |
| NET CURRENT ASSETS(LIABILITIES) | 23,633.83 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 218,163.61 |
| CREDITORS: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR | |
| Endowed fund | 88,446.00 |
| Total Creditors: amounts falling due after more than oneyear | 88,446.00 |
| TOTAL NET ASSETS (LIABILITIES) | £129,717.61 |
| CHARITY FUNDS | |
| Opening Balance Equity | 136,771.64 |
| Retained Earnings | -16,570.64 |
| Surplus/(Deficit) | 9,516.61 |
| Total Charity funds | £129,717.61 |
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Hartest Pre-school
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name Hartest Pre-school members of
On accounts for the year 31[st] August 2021 Charity no 1081842 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
Respective The charity's trustees are responsible for the preparation of the accounts. responsibilities of The charity’s trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is required.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention
Basis of independent My examination was carried out in accordance with general Directions given examiner’s statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent
examiner's statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed:
Date: 26/11/21
1
IER
December 2017
| Name: Relevant professional qualification(s) or body (if any): Address: |
Ian Johnston |
|---|---|
| Institute of Certified Bookkeepers Practice No. 16853 |
|
| The Hollies, Trent Lane | |
| Weston-on-Trent | |
| Derbyshire, DE72 2BT |
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
IER
December 2017
Give here brief details of any items that the examiner wishes to disclose .
3
IER
December 2017