Ashwell Playgroup AGM 29[th] September 2021 Treasurer’s Report Merry Smith
This document serves to highlight some items within the attached pdf summary of our accounts to date (Sept 2020-Aug 2021), which are presented for approval at this meeting.
Autumn term 2020:
Playgroup opened on 7[th] September 2020, for five mornings a week with a full set of COVID protocols in place. We had a reduced intake of between 8-13 children over the term, attending between 2-3 sessions weekly as a result of the pandemic, but were pleased to be open throughout the term. with no closures suffered due to the pandemic, which is testimony to the care the staff and parents took in following the precautionary measures in place. I would like to personally thank the staff for this excellent care.
We employed 4 level 3 Early Years Educators and one unqualified carer, each with regular hours in place and in addition we employed an apprentice between November 2020 and March 2021.
We welcomed our new book keeper, Yvonne Wright over the summer holidays of 2020.
Fundraising and Grants
- The fundraising events we were able to hold this term consisted of a clothing collection for the charity Happy Bags which raised £451, which was match funded to a total of £902, and the beautiful Christmas Calendar, which was produced thanks to the further wonderful donations of work from the Ashwell Art club, and thanks to a donation of printing costs which were provided at a special rate also, and which raised a wonderful £2692.
Due to restrictions the Ashwell Show (where normally a Messy Play tent is manned alongside the Ashwell Baby and Toddler Group, raising approximately £1000 for PG) and all Autumn and Winter events in the village (Winter Wonderland) were of course cancelled.
Spring term 2021:
Playgroup opened for five mornings a week in January 2021, with again a reduced intake of children. We began to offer breakfast (early drop off from 8.15) and lunch clubs (12:15-13:15) which proved popular, and boosted our income. Again, a full term of sessions was offered, with no COVID related closures necessary.
Fundraising and Grants
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We were awarded a Tesco’s grant of £1000 for our proposed garden refurbishment project.
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A virtual fun run was held in March 2021 with various distances available and medals as prizes, which raised £427.
Summer term 2021:
Playgroup opened on 13[th] April for a full term of five mornings a week, again with reduced intake, with 18 children on the books.
Fundraising and Grants
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The Village Treasure Hunt was a live event after over a year of missed opportunities and was much enjoyed, raising £600
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We were awarded a re-start up grant of £2750 post COVID, from the Government allocated NHDC COVID relief grants
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We were allocated a further £570 from Councillor Tom Tyson’s budget, as part match funding of our summer fundraising to date, in recognition of the difficulties faced in holding events given the continued restrictions.
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The Henry Colborn Trust awarded us a total of £7500, which consisted of £2000 towards our village hall garden refurbishment project, £4157 match funding of in recognition of our fundraising total achieved throughout the pandemic (June 2020May 2021), and £1404 as funding for our Family Support scheme place for one child to attend two sessions per week throughout the academic year.
All in all, we have finished the financial year with a loss of £8,940.00 . Whilst this sum is daunting, it is clear from the accounts that one primary area from where this loss arises is from our sources of primary income - namely session fees, (excluding fundraising).
To try to address the reduced uptake of sessions which may continue during 2021 and 2022 in the face of an uncertain COVID climate, we have begun the Autumn tern 2021 with a fourday week in order to concentrate child ratios, thereby making better use of staff costs and to save hall rental, whilst adding on afternoon sessions for the July 2021 playgroup leavers whom are now attending the village school nursery class. We are hopeful that this will boost income over the Autumn term and reduce the loss of earnings over this forthcoming academic year. We remain committed to ensuring regular weekly staff hours, and so we have retained our four level 3 Early Years Educators, with additional back up from an unqualified carer.
Merry Pertwee
Treasurer, Ashwell Preschool Playgroup
Ashwell Playgroup Profit & Loss 2020-2021 From September 2020 to August 2021
| Income Voluntary Sources Unfunded Fees Lunch Club Breakfast Club 2 yr Funded Fees 3 yr Funded Fees SENCO funding IDACI Total Voluntary Sources Fundraising Income Fundraising Events Fundraising Merchadise Donations Grants Total Fundraising Income Other Income Other Income Interest Received Total Other Income Total Income Expenses Charitable Purposes Wages Paye Nest 1-1 Support Outside professional fees Milk Rent Equipment Training Materials Snack Xmas Party/Outings etc Other (inc Petty Cash) Total Charitable Purposes Admin Costs Admin Accountancy Advertising Insurance Total Admin Costs Fundraising Costs Fundraing Events Costs Fundraising merchandise costs Other Fundraising costs Total Fundraising Costs Total Expenses Net Profit/ (Loss) |
YTD Actual YTD Budget Variance £13,722.38 £10,719.50 £3,002.88 £1,188.00 £2,679.25 -£1,491.25 £305.50 £734.25 -£428.75 £6,357.66 £3,339.00 £3,018.66 £6,876.10 £7,196.25 -£320.15 £337.45 £0.00 £337.45 £22.94 £0.00 £22.94 |
|---|---|
| £28,810.03 £24,668.25 £4,141.78 £2,240.21 £7,500.00 -£5,259.79 £3,022.60 £0.00 £3,022.60 £306.91 £3,500.00 -£3,193.09 £14,084.00 £3,500.00 £10,584.00 |
|
| £19,653.72 £14,500.00 £5,153.72 £387.89 £230.80 £157.09 £5.30 £30.00 -£24.70 |
|
| £393.19 £260.80 £132.39 |
|
| £48,856.94 £39,429.05 £9,427.89 |
|
| £39,179.03 £41,379.71 -£2,200.68 £2,087.85 £0.00 £2,087.85 £4.31 £0.00 £4.31 £119.40 £0.00 £119.40 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £6,295.41 £5,250.00 £1,045.41 £28.10 £900.00 -£871.90 £387.00 £252.00 £135.00 £570.26 £600.00 -£29.74 £355.19 £456.00 -£100.81 £165.48 £300.00 -£134.52 £3,329.73 £0.00 £3,329.73 |
|
| £52,521.76 £49,137.71 £3,384.05 £770.14 £180.00 £590.14 £2,991.99 £3,960.00 -£968.01 £182.00 £300.00 -£118.00 £426.32 £450.00 -£23.68 |
|
| £4,370.45 £4,890.00 -£519.55 £3.45 £2,500.00 -£2,496.55 £901.28 £0.00 £901.28 £0.00 £0.00 £0.00 |
|
| £904.73 £2,500.00 -£1,595.27 |
|
| £57,796.94 £56,527.71 £1,269.23 |
|
| -£8,940.00 -£17,098.66 £8,158.66 |
Ashwell Playgroup
Unaudited accounts
For Year ended 31 August 2020
Reporting Accountants’ report to the members on the unaudited accounts of Ashwell Playgroup
We report on the accounts for the year ended 31 August 2021. The financial reporting framework that has been applied in their preparation is applicable law and FRS 102 The Financial Reporting Standard Applicable in the United Kingdom and Republic of Ireland.
No audit has taken place.
The Wright Accounts Services Ltd