CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From Period start date 1st Jan 2024 To 31st December 2024 Period end date Charity name:Pakenham Willage Hall & Playing Field Association Charity registration number:1081815 Objectives and Activities SORP reference Summary of the purposes of the charity as set out in its governing document Para 1.17 The object of the charity Is, in the interests of soaal welfare , to improve the conditions of life of the inhabitants of the area of benefit, without distinction of political, religious or other opinions by the provision and maintenance of: a) a village hall and pavilion for use by the inhabitants, including use for: i. Meetings, lectures and classes, and li. Other forms of recreation and leisure-time occupation; and b) a recreation ground and children's play area for use by the inhabitants. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Managing Village Hall & Pavilion bookings . Maintaining the Village Hall, Pavilion, Children's Play area and Playing Field. Maintain & run our website at mvilla .co.uk and use social media to promote events and village news. Having completed the Children's Play Area in October 2023 at a cost of £89,000 we are now planning to replace our 50 year old pavilion Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The trustees have regard to the guidance issued by the Charity Commission on public benefit
Achievements and Performance SORP reference Our new Children's Play Area, has been well received with ever increasing foottall and with the new Picnic benches families can spend quality time whilst the children enjoy the benefits of a modern play area Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Financial Review Review of the charity's financial position at the end of the period Para 1.21 Our Management Accounts showed a surplus of £4500 which was due to increased usage of the Village Hall which showed a 20 % increase in usage over 2023 - We believe this is mainly due to promotion of our faalities usin our website and social media We have a reserve of £40,000 for a New Pavilion - The projected cost being in the region of £300,000 We have a reserve of £10,000 for a boiler upgrade for the Village Hall. We currently have 2 oil boilers which are over 20 years old and the longer term plan is to replace them with 52 Solar Panels. Air Source Heat Pumps and Storage Batteries . The projected cost of replacing the heating is estimated at £50,000. We have a fixed reserve policy for maintaining 6 months of operating costs which is currently £12,000 (reviewed every year) In 2024 our overheads were £24,000 Our Free Reserves at ear end was £5 000 £67 000 NA Statement explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserves held Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going concern Para 1.22 Para 1.22 Para 1.24 NA Para 1.23 NA
Structure, Governance and Management Description of charity's trusts: Type of governing document Para 1.25 Scheme ,+AI -hsrtar How is the charity constituted? ie.y ui11111.ui porated Para 1,25 Unincorporated e.trtfti2+inn nir) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Trustees are appointed by a majority vote of trustees Reference and Administrative details Chari name Other name the chari uses Re istered chari number Charity's principal address Pakenham Villa Pakenham Villa 1081815 The Post Office Pakenham Village Hall The Street Pakenham IP312JU e Hall & Pla e Hall Chari in Field Association Names of the charity trustees who manage the charity Nam eof pers on (or body Trustee name Office (if any) Dates acted if not for whole year entitl edto appol nt trust ee (If an Paul Harris Karl Scott Barbara Whitford Deputy Chairman Chairman Treasurer l Booking Secretary Secretary Karen Norton
Trevor Clough Richard Mayhew Phil Smith Social Organiser Diane Lloyd 10 11 12 13 14 15 16 17 18 19 20 Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the char" es Signature(s) Full name(s) Paul Harris Karen Norton Position (eg Secretary, Chair, etc) Chairman - appointed April 2025 Secretary Date 20th October 2025
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Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees rity Name 'v,£<J S¢LArr On accounts for the year ended Charity no (if any) Set out on pages (remember to include the page numbers of a(Iditional sheets I report to the trustees on my examination of the accounts of the above charity ('Ihe Trusf,) for the year ended DD I MM I YYYY. P*sponsibilities and basis As the charitys trustees, you are responsible for the preparation of the report accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. i• I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COnrnS and have come across no other matters in ¢onnection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets if they do not apply. Signed: Date: IER Oct 2018
Name: Relevant professional qualification(s) or body (if any): Address: A VL4NJ Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
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Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees rity Name 'v,£<J S¢LArr On accounts for the year ended Charity no (if any) Set out on pages (remember to include the page numbers of a(Iditional sheets I report to the trustees on my examination of the accounts of the above charity ('Ihe Trusf,) for the year ended DD I MM I YYYY. P*sponsibilities and basis As the charitys trustees, you are responsible for the preparation of the report accounts in accordance with the requirements of the Charities Act 2011 ('Ihe Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. i• I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no COnrnS and have come across no other matters in ¢onnection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets if they do not apply. Signed: Date: IER Oct 2018
Name: Relevant professional qualification(s) or body (if any): Address: A VL4NJ Section B Disclosure Only complete if the examiner needs to highlight material matters of concem (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018