CHAIRMANS REPORT APR 2022 – APR 2023
APRIL / MAY
On the 11[th] Apr the PVH AGM was held, no members of the public were present
Planning for the Flower & Produce Show was started for 23[rd] July.
Consideration to provide a Baby Changing station in the disabled toilets and also some plastic beakers for use by toddlers was discussed by the committee, and in view that this was the first time this had been requested, the changing mats already provided should suffice for the time being. If further requests were received, we would revisit this. It was agreed that plastic tumblers should be made available.
JUNE
Austin Heating have recently attended to outstanding issues at the village hall, including fitting the missing part to the heating, sorting out the control panel, and also replacing the tap in the disabled toilet.
JULY
AUGUST
Following our sub meeting on 28th July, to discuss the 3 quotes for the children’s play area, it has been agreed by the committee that our preferred option is with HAGS. This is down to the quality of what they can offer and their focus on children’s interaction with the equipment proposed/
Paul advised he visited the site in Brentwood, which has been delivered by HAGS, and whilst much bigger than our proposed project, it gave him the opportunity to see the finished product from this company which he was most impressed with.
Unfortunately, the Village Flower and Produce show that was planned for 23rd July 2022, had to be cancelled.
The decision was not taken lightly but given the poor entry submissions (from 5 people only) we had no choice as the show was not viable.
It is very disappointing as previous years have proved to be so successful and a great community spirit has been felt. Why there was such a lack of entries is not known.
SEPTEMBER
The new clothing bank supporting St Nicolas Hospice has been installed and will be emptied weekly
OCTOBER
The Autumn Quiz did not take place due not being able to find a suitable compare
DECEMBER
The usual tree was purchased and new decorations for the hall.
CHAIRMANS REPORT APR 2022 – APR 2023
JANUARY 2023
Broadband for the Village Hall has now been arranged and installation will be on or before the 14th March 2023. Service to be provided by BT – Cost of £31.00 per month.
FEBRUARY
All regular users have been advised of the price increase to hall hire which come into effect 1st April 2023. New prices are displayed in the hall, in the PO and on our website.
MARCH
The Spring Quiz did not take place due not being able to find a suitable compare
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Pakenham Village Hall & Playing Field Association Registered Charity 108181 Financial Review 2023 This year saw completion of Phase l of the regeneration of the Pakenham Playing Field project with a new Children's Play Area which was completed in October 23 on time and on budget. The project cost was £90,000 which was financed by internal funds I fundraising and grants of £38,500. Phase 2 of the project is underway with the replacement of our 50yr old Pavilion
Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Charty Name On accounts for the year ended Charity no (if any) IOL Set out on pages (rememlw to irKlude the page numbers ol a(kJitDrAI sfrts I report to the trustees on my examination of the accounts of the above charity ('Ihe Trusf) for the year ended Responsibilities and basis As the charitys trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 11 iaw1GDeIete [ ] rf not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disdosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * Please delete thé words in the brackets rf they do not apply. Signed: Date: 3ls IER Oct 2018
Name: Relevant professional qualification(s) or body (if any): lTrJ Address: <AWI £xJ EOA-IS IAXM Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018
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Pakenham Village Hall & Playing Field Association Registered Charity 108181 Financial Review 2023 This year saw completion of Phase l of the regeneration of the Pakenham Playing Field project with a new Children's Play Area which was completed in October 23 on time and on budget. The project cost was £90,000 which was financed by internal funds I fundraising and grants of £38,500. Phase 2 of the project is underway with the replacement of our 50yr old Pavilion
Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Charty Name On accounts for the year ended Charity no (if any) IOL Set out on pages (rememlw to irKlude the page numbers ol a(kJitDrAI sfrts I report to the trustees on my examination of the accounts of the above charity ('Ihe Trusf) for the year ended Responsibilities and basis As the charitys trustees, you are responsible for the preparation of the of report accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 11 iaw1GDeIete [ ] rf not applicable. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disdosed below ') which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. * Please delete thé words in the brackets rf they do not apply. Signed: Date: 3ls IER Oct 2018
Name: Relevant professional qualification(s) or body (if any): lTrJ Address: <AWI £xJ EOA-IS IAXM Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018