CHAIRMANS REPORT APR 2021 – APR 2022
JANUARY 2021
Due to COVID 19 restrictions the Village Hall had limited use. During this period government grants were made available.
As CV19 restrictions were relaxed free use of the hall to our regular hirers was granted for 12 months.
MARCH
Spring Quiz was cancelled due to CV19
APRIL / MAY
On the 20[th] May the PVH AGM was held, the first time the committee had got together in 18 months
Planning for the Flower & Produce Show was deemed to late to start. So was postponed until 2022
One of the pavilion windows had to be replaced following storm damage.
Many thanks to Richard Mayhew for some much-needed TLC on the field shed housing the football pitch linings equipment. He advised it will need replacing at some point.
JUNE
Prior to the new benches being positioned in front of the hall some stability fixings are required to be specially made.
JULY
A Village Café was held on the 17[th] free to all, donations welcomed.
AUGUST
The hall has seen the loss of two clubs due to the lack of people to organise them, Bridge Club & Monday Club.
Austin Heating had completed an overhaul of the heating & ventilation system plus new immersion heaters for the toilets at a cost of £6250
SEPTEMBER
Consultations are being undertaken to find a contractor to replace the aging children’s play area.
Tom Hunter a local 19yr lad became the new Village Hall cleaner.
OCTOBER
Peter King electrics were contracted to
A successful autumn quiz was held with around 80 people attending making around £400
CHAIRMANS REPORT APR 2021 – APR 2022
A murder Mystery evening was held. A great success with £574 being made.
DECEMBER
A 9ft Christmas tree was placed outside the hall for the festive period.
JANUARY 2022
Normal rates of hall charges came back into force. Letters of appreciation were received from some hirers for the support the committee had enabled through this difficult period.
A deep clean of the building was carried out.
Some work was carried out on trees within the playing field which were presenting a hazard to some residents who border the field.
Kitchen outside waste pipe was repaired.
FEBRUARY
Some maintenance works carried out at the pavilion which included a new heater, outside light re-wired and a defibrillator fitted.
MARCH
A successful Spring Quiz was held.
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PAKENHAM VILLAGE HALL & PLAYING FIELD ASS INCOME SUMMARY
INCOME 2021 Jan Feb Mar Apr May Jun Jul Aug Sep
Hall Hirings 0.00 0.00 0.00 0.00 0.00 224.00 36.00 81.00 93.00
Pavilion Hirings 0.00 0.00 0.00 0.00 0.00 20.00 0.00 30.00 20.00
Grants 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Fundraising 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Flower and Produce Show 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Donations 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
PO Rent 660.00 0.00 660.00 0.00 0.00 0.00 660.00 0.00 0.00
PO Electric 936.60 0.00 0.00 0.00 0.00 0.00 956.35 0.00 0.00
100 Club Income 0.00 1635.00 0.00 0.00 30.00 0.00 0.00 0.00 0.00
COIF Interest Received 0.49 0.27 0.37 0.40 0.37 0.44 0.42 0.50 0.42
Other 12956.00 0.00 4192.00 16453.09 0.00 0.00 0.00 0.00 0.00
Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total RECEIVED per Month 14553.09 1635.27 4852.37 16453.49 30.37 244.44 1652.77 111.50 113.42
PAKENHAM VILLAGE HALL & PLAYING FIELD ASS EXPENDITURE SUMMARY
EXPENDITURE 2021 Jan Feb Mar Apr May Jun Jul Aug Sep
Water Village Hall 0.00 0.00 73.59 0.00 0.00 477.23 0.00 0.00 112.61
Water Pavilion 0.00 0.00 13.36 0.00 37.25 0.00 0.00 42.50 0.00
Electricity Village Hall *** 315.34 271.22 301.11 271.99 199.77 295.94 304.84 305.39 290.89
Electricity Pavilion 33.00 33.00 33.00 33.00 21.00 21.00 21.00 21.00 21.00
Cleaning Village Hall 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Cleaning Pavilion 0.00 0.00 40.00 0.00 0.00 100.00 70.00 0.00 60.00
Maintenance Village Hall 120.84 0.00 0.00 1298.11 174.50 108.84 0.00 0.00 6248.53
Maintenance Pavilion 0.00 0.00 0.00 38.06 96.00 871.60 96.00 96.00 96.00
Printing/Postage & Sundry Items 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Insurance 0.00 0.00 0.00 0.00 0.00 1840.97 0.00 0.00 0.00
Licences 0.00 0.00 140.00 0.00 0.00 0.00 0.00 0.00 0.00
Waste Disposal 0.00 0.00 0.00 0.00 0.00 141.44 0.00 0.00 0.00
Heating Oil 0.00 0.00 971.10 0.00 0.00 0.00 0.00 0.00 0.00
Performing Rights 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Purchases 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Fundraising Expences 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Flower and Produce Show 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
100 Club Prizes 0.00 80.00 85.00 75.00 60.00 110.00 40.00 60.00 40.00
Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total PAID per Month 469.18 384.22 1657.16 1716.16 588.52 3967.02 531.84 524.89 6869.03
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| PAKENHAM VILLAGE HALL & PLAYING FIELD ASS | BALANCE SHEET | ||||||||||
| Bank Balances | OpeningBals | ||||||||||
| COIF Deposit | COIF | ||||||||||
| Jan 1,21 | O/Bal | 41555.05 | 100 Club | ||||||||
| Interest | 4.94 | Current | |||||||||
| Transfer from | 100 Club | 0.00 | PettyCash | ||||||||
| Transfer from | Current Acc | 0.00 | TOTAL OpeningBal | ||||||||
| Dec 31,21 | C/Bal | 41559.99 | Income | ||||||||
| Expeniture | |||||||||||
| Close Bal Total | |||||||||||
| 100 Club Account | |||||||||||
| Jan 1,21 | O/Bal | 1140.00 | ClosingBals | ||||||||
| Deposits | 1665.00 | COIF | |||||||||
| Paid Out | 820.00 | 100 Club | |||||||||
| Duplicated credit | Paid Out | 0.00 | Current | ||||||||
| Dec 31,21 | C/Bal | 1985.00 | PettyCash | ||||||||
| TOTAL ClosingBal | |||||||||||
| VARIANCE | |||||||||||
| Current Account | ** | Post Ofce Rent | |||||||||
| Jan 1,21 | O/Bal | 35302.04 | Period Oct 20 - Dec 20paid | ||||||||
| Receipts | 43790.62 | PeriodJan 21 - Mar 21paid | |||||||||
| Payments | 19758.54 | Period Apr 21 -Jun 21paid | |||||||||
| Transfer to | COIF Acc | 0.00 | PeriodJul 21 - Dec 21paid | ||||||||
| Dec 31,21 | new bal | 59334.12 | Total | ||||||||
| PettyCash | *** | Electric V.H. | Total Cost | ||||||||
| Jan 1,21 | O/Bal | 334.21 | Received from Post Ofce for | ||||||||
| Receipts | 900.00 | Received from Post Ofce for | |||||||||
| Payments | 1148.54 | ||||||||||
| Dec 31,21 | C/Bal | 85.67 | ElectricityCost to PVH & PFA |
| JAN 21 - DEC 21 | PAKENHAM VILLAGE HALL & PLAYING FIELD ASS | ||||||||||
| Oct | Nov | Dec | Y to D | INCOME | Jan21 - Dec21 | Jan20 - Dec20 | % diference | ||||
| 48.00 | 150.00 | 108.00 | 740.00 | Hall Hirings | 740.00 | 6102.00 | 87.87 | ||||
| 30.00 | 40.00 | 0.00 | 140.00 | Pavilion Hirings | 140.00 | 420.00 | 66.67 | ||||
| 2000.00 | 0.00 | 500.00 | 2500.00 | Grants | 2500.00 | 3150.00 | 20.63 | ||||
| 615.00 | 237.00 | 0.00 | 852.00 | Fundraising | 852.00 | 0.00 | N/A | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | Flower and Produce Show | 0.00 | 0.00 | N/A | ||||
| 0.00 | 50.00 | 0.00 | 50.00 | Donations | 50.00 | 0.00 | N/A | ||||
| 0.00 | 0.00 | 1320.00 | 3300.00 | PO Rent | ** | 3300.00 | 1320.00 | 150.00 | |||
| 0.00 | 0.00 | 849.58 | 2742.53 | PO Electric | *** | 2742.53 | 913.46 | 200.24 | |||
| 0.00 | 0.00 | 0.00 | 1665.00 | 100 Club Income | 1665.00 | 1650.00 | 0.91 | ||||
| 0.42 | 0.42 | 0.42 | 4.94 | COIF Interest Received | 4.94 | 108.97 | 95.47 | ||||
| 0.00 | 0.00 | 0.00 | 33601.09 | Other | 33601.09 | 22801.00 | |||||
| 765.00 | 0.00 | 0.00 | 765.00 | Transfers | 765.00 | 0.00 | N/A | ||||
| 3458.42 | 477.42 | 2778.00 | 46360.56 | TOTAL INCOME | 45595.56 | 13664.43 | 233.68 | ||||
| Less Transfers/Other | 11994.47 | ||||||||||
| JAN 21 - DEC 21 | |||||||||||
| Oct | Nov | Dec | Y to D | EXPENDITURE | Jan20-Dec20 | Jan20 - Dec20 | % diference | ||||
| 0.00 | 562.46 | 0.00 | 1225.89 | Water Village Hall | 1225.89 | 575.17 | 113.14 | ||||
| 0.00 | 0.00 | 0.00 | 93.11 | Water Pavilion | 93.11 | 99.38 | 6.31 | ||||
| 272.33 | 273.23 | 387.51 | 3489.56 | ElectricityVillage Hall | *** | 3489.56 | 3386.51 | 3.04 | |||
| 21.00 | 21.00 | 21.00 | 300.00 | ElectricityPavilion | 300.00 | 786.00 | 61.83 | ||||
| 0.00 | 16.10 | 0.00 | 16.10 | CleaningVillage Hall | 16.10 | 620.00 | 97.40 | ||||
| 0.00 | 67.00 | 50.00 | 387.00 | CleaningPavilion | 387.00 | 401.90 | 3.71 | ||||
| 0.00 | 108.84 | 0.00 | 8059.66 | Maintenance Village Hall | 8059.66 | 4793.65 | 68.13 | ||||
| 0.00 | 48.00 | 48.00 | 1389.66 | Maintenance Pavilion | 1389.66 | 786.03 | 76.79 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | Printing/Postage & SundryItems | 0.00 | 0.00 | N/A | ||||
| 0.00 | 0.00 | 0.00 | 1840.97 | Insurance | 1840.97 | 2012.92 | 8.54 | ||||
| 0.00 | 0.00 | 0.00 | 140.00 | Licences | 140.00 | 160.00 | 12.50 | ||||
| 0.00 | 0.00 | 0.00 | 141.44 | Waste Disposal | 141.44 | 137.28 | 3.03 | ||||
| 0.00 | 1595.63 | 0.00 | 2566.73 | HeatingOil | 2566.73 | 815.85 | 214.61 | ||||
| 0.00 | 294.96 | 0.00 | 294.96 | PerformingRights | 294.96 | 0.00 | N/A | ||||
| 0.00 | 0.00 | 60.00 | 60.00 | Purchases | 60.00 | 0.00 | N/A | ||||
| 137.00 | 0.00 | 0.00 | 137.00 | FundraisingExpences | 137.00 | 0.00 | N/A | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | Flower and Produce Show | 0.00 | 0.00 | N/A | ||||
| 60.00 | 35.00 | 175.00 | 820.00 | 100 Club Prizes | 820.00 | 830.00 | 1.20 | ||||
| 765.00 | 0.00 | 0.00 | 765.00 | Transfers | 765.00 | **** | 348.00 | N/A | |||
| 1255.33 | 3022.22 | 741.51 | 21727.08 | TOTAL EXPENDITURE | 20962.08 | 15404.69 | 36.08 | ||||
| Less Transfers | 20962.08 | NET SURPLUS(DEFICIT) | 24633.48 | 1740.26 |
| JAN 21 - DEC 21 | |||||||||||
| 41555.05 | |||||||||||
| 1140.00 | |||||||||||
| 35302.04 | |||||||||||
| 334.21 | |||||||||||
| 78331.30 | |||||||||||
| 46360.56 | |||||||||||
| 21727.08 | |||||||||||
| 102964.78 | |||||||||||
| 41559.99 | |||||||||||
| 1985.00 | |||||||||||
| 59334.12 | |||||||||||
| 85.67 | |||||||||||
| 102964.78 | |||||||||||
| 0.00 | |||||||||||
| Jan 24,21 | 660.00 | ||||||||||
| Mar 29,21 | 660.00 | ||||||||||
| Jul 5,21 | 660.00 | ||||||||||
| Dec 29,21 | 1320.00 | ||||||||||
| 3300.00 | |||||||||||
| 3489.56 | |||||||||||
| 2020 | 936.60 | paidJan 21 | |||||||||
| 2021 | 1805.93 | ||||||||||
| 1683.63 |
| SURPLUS/DEFICIT | JAN 21 - DEC 21 | PAKENHAM VILLAGE HALL & PLAYIN | ||||
| Pakenham Charities ED TRUST 2019 | 600.00 | |||||
| 2020 | Pakenham Parish Council 2020 | 2000.00 | ||||
| Parish Council for Xmas Tree & Lights | 150.00 | Jan 7,20 | 20-0001-J&F | |||
| Pakenham Charities ED TRUST 2020 | 400.00 | Mar 3, 20 | 20-0001-M&A | |||
| Pakenham Parish Council 2021 | 2000.00 | |||||
| 2021 | Pakenham Charities ED TRUST 2021 | 500.00 | ||||
| Total Grants | 2500.00 | Jan 14,20 | 20-0003 | |||
| Feb 20,20 | 20-0003-Mar | |||||
| 2021 | Parish Council for Christmas Tree | 50.00 | ||||
| *** | Received from Post Ofce for 2020 | 936.60 | Jan 21,20 | 20-0004J&F | ||
| 2021 | Received from Post Ofce for 2021 | 1805.93 | Feb 4,20 | 20-0004 Mr-Nv | ||
| 2020 | WSC Covid 19 Funds | 22668.00 | ||||
| Power Networks | 100.00 | Jan 16,20 | 20-0005-J&F | |||
| E-on duplicated debit | 33.00 | Feb 17,20 | 20-0005-Mar | |||
| Total does NOT include this Figure | ||||||
| 2021 | WSC Covid 19 Funds Hall | 16574 | Jan 10,20 | 20-0006-F-Jn | ||
| WSC Covid 19 Funds Pav | 16574 | |||||
| E-on Repayment for overcharge 2019 | 453.09 | Jan 6,20 | 20-0105 | |||
| Total does NOT include this Figure Total Other | 33601.09 | Oct 1,20 | 20-0902 | |||
| This fgure was Transfers NOT Income | ||||||
| Total does NOT include Transfers | Feb 21,20 | 20-0203 | ||||
| Jan 6,20 | 20-0102 | |||||
| Jan 13,20 | 20-0103 | |||||
| Mar 16,20 | 20-0302 | |||||
| Over estimated DD byE-on Credit rec 2021 | 453.09 | |||||
| Mar 9,20 | 20-0011 | |||||
| 2020 | Includes LightingUpdated | 3879.44 | Aug28,19 | 19-0808 | ||
| 2021 | Includes HeatingUpgrade | 6248.53 | Feb 17,20 | 20-0201 | ||
| For Year Ending31 Dec 2020 | 294.96 | |||||
| Christmas Tree | 60.00 | |||||
| **** | PettyCash to Bank Acc | 765.00 | ||||
| Total does NOT include this Figure | ||||||
| Duplicated Credit 100 Club | 150.00 | |||||
| Hall Hire Refunded(Covid) | 90.00 | |||||
| Christmas Tree & Lights | 108.00 | |||||
| Total does NOT include Transfers | 348.00 |
| G FIELD ASS | 2020 UNUSED SESSIONS due to COVID 19 | JAN 21 - DEC 21 | ||||
| CREDIT | ||||||
| DUE | ||||||
| MondayClubJan & Feb | 101082 | 88.00 | 4 sessions used | |||
| Monday Club 20-0001-Mar+Apr | 101086 | 88.00 | 1 session used | Credit 3 sessions | 66.00 | |
| Bridge Group Jan & Feb | cash | 176.00 | 16 sessions used | |||
| Bridge Group20-0003-Mar | cash | 110.00 | 2 session used | Credit 3 sessions | 66.00 | |
| U3A Art 20-0004 -J+F | cash | 88.00 | 4 sessions used | |||
| U3A Art 20-0004 - Mar to Nov | cash | 396.00 | 1 session used | credit 17 sessions | 374.00 | |
| Village CaféJan & Feb | cash | 44.00 | 2 sessions used | |||
| Village Café - Mar 20-0005 | cash | 22.00 | 0 sessions used | credit 1 session | 22.00 | |
| WSVA Blind Feb toJun | 101083 | 110.00 | 2 sessions used | credit 3 sessions | 66.00 | |
| Pakenham Christian Fellowship20-0105 | 101081 | 484.00 | 17 sessions used | credit 5 sessions | 110.00 | |
| Pakenham Christian Fellowship20-0902 | 101089 | 44.00 | 0 sessions used | credit 2 sessions | 44.00 | |
| Parish Council | cheque | 220.00 | 9 sessions used | 1 session credit | 22.00 | |
| PAWSJan 2020 20-0102 | cash | 44.00 | 2 sessions used | |||
| PAWS Mar 2020 20-0103 | cash | 44.00 | 2 sessions used | |||
| PAWS May | cash | 44.00 | 0 sessions used | credit 2 sessions | 44.00 | |
| Moo Music 20-0011-Sprimg | BGC | 132.00 | 3 session used | credit 3 sessions | 66.00 | |
| Barber/ManningPrivate 19-0808 | cash | 45.00 | 0 sessions used | 90.00 | ||
| Barber/ManningPrivate 20-0201 | cash | 45.00 | 0 sessions used | Cash REFUNDED | ||
| 880.00 | ||||||
Treasurer’s report – Provided by Barbara Whitford and independently audited by Christopher Spicer
Christopher presented the figures for the year 2021
Opening Balance (all Accounts) = £78331.30 at 1[st] Jan 2021
2020 Income total = £46360.56
2020 Total expenditure = £21727.08 Closing Balance (all Accounts) = £102964.78 at 31[st] Dec 2021 Net Surplus for the year was £24,633.48
In real terms without Covid Funds received we would have seen a net deficit of £8967.61 this year.
Income includes Covid Funds injection of £33601.09
Hall hiring fees down due to Covid lockdowns, followed by zero charge for remaining of 2021 for all regular users (use of Covid funds), to encourage them to recommence activities at the hall.
Fundraising for the hall minimal again this year.
Main expenditure this year has been for Heating upgrade and other plumbing work £6248.53.