Chairman’s Report APR 2019 – APR 2020 – Karl Scott
Karl provided highlights and achievements over the past 2 years as follows
Paul Shackleton after many years of dedicated selfless service resigned and our thanks & gratitude go with him as he takes up a post within Morton Hall Association.
APRIL / MAY
New tree planted outside the post office Person contracted to maintain the car park Successful Spring Quiz £200 Successful VOCR Choir event
JUNE
New electric meter fitted by E-On in June
Max Weaver was employed to carry out a repair on a gap in the hall floor leading to the kitchen
New circular bench installed outside the post office Minor repairs to the ladies tap at the pavilion completed Site meetings with children’s play equipment Kompan were held Planning for the Flower & Produce Show
JULY
A new hand dryer for the ladies’ toilets required A successful Flower & Produce Show was held £300 A new village hall website went live
OCTOBER
Peter King electrics were contracted to replace all the lighting within the hall with energy saving LEDs. This included emergency lights with an equivalent A successful autumn quiz was held
JANUARY
Andrea Davey sent a letter of appreciation in reference to the Annual Pakenham Seniors Christmas Lunch and requested the use of the hall for the same period 2020 Monthly Village Café will now be run by Kathy and the Christian Fellowship New sign for the car park was erected
2020
Due to COVID 19 restrictions the Village Hall had limited use under the rule of six until everything was close. During this period government grants were made available. To this end as CV19 restrictions are relaxed free use of the hall to our regular hirers for an extended period of time of around six months to be kept under review by the committee.
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PAKENHAM VILLAGE HALL & PLAYING FIELD ASS INCOME SUMMARY
INCOME 2017 Jan Feb Mar Apr May Jun Jul Aug Sep
Hall Hirings 1460.00 1982.00 1224.00 0.00 0.00 0.00 0.00 72.00 60.00
Pavilion Hirings 110.00 40.00 100.00 0.00 0.00 0.00 0.00 0.00 40.00
Grants 600.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Fundraising 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Flower and Produce Show 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Donations 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
PO Rent 0.00 0.00 0.00 0.00 660.00 0.00 0.00 0.00 0.00
PO Electric 0.00 0.00 0.00 0.00 0.00 913.46 0.00 0.00 0.00
100 Club Income 1350.00 300.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
COIF Interest Received 20.94 20.64 19.21 15.30 10.76 8.31 6.66 4.15 1.57
Other 0.00 0.00 100.00 20000.00 0.00 0.00 0.00 0.00 0.00
Transfers 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Total RECEIVED per Month 3540.94 2342.64 1443.21 20015.30 670.76 921.77 6.66 76.15 101.57
PAKENHAM VILLAGE HALL & PLAYING FIELD ASS EXPENDITURE SUMMARY
EXPENDITURE 2017 Jan Feb Mar Apr May Jun Jul Aug Sep
Water Village Hall 0.00 0.00 200.25 0.00 0.00 106.33 0.00 0.00 107.47
Water Pavilion 0.00 26.23 0.00 0.00 4.58 0.00 0.00 28.71 0.00
Electricity Village Hall *** 357.14 341.99 369.79 152.04 257.05 339.52 199.69 273.31 340.04
Electricity Pavilion 39.00 72.00 72.00 72.00 72.00 72.00 72.00 72.00 72.00
Cleaning Village Hall 150.00 140.00 190.00 0.00 0.00 0.00 0.00 0.00 100.00
Cleaning Pavilion 60.00 50.00 45.90 0.00 60.00 0.00 0.00 80.00 0.00
Maintenance Village Hall 104.27 3879.44 319.60 140.07 0.00 0.00 60.90 119.03 0.00
Maintenance Pavilion 0.00 0.00 0.00 60.03 0.00 240.00 96.00 96.00 0.00
Printing/Postage & Sundry Items 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Insurance 0.00 0.00 0.00 0.00 2012.92 0.00 0.00 0.00 0.00
Licences 0.00 70.00 0.00 0.00 0.00 0.00 70.00 20.00 0.00
Waste Disposal 0.00 0.00 0.00 137.28 0.00 0.00 0.00 0.00 0.00
Heating Oil 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Performing Rights 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Purchases 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Fundraising Expences 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
Flower and Produce Show 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
100 Club Prizes 85.00 45.00 15.00 60.00 90.00 110.00 50.00 60.00 60.00
Transfers 0.00 0.00 150.00 0.00 0.00 90.00 0.00 0.00 0.00
Total PAID per Month 795.41 4624.66 1362.54 621.42 2496.55 957.85 548.59 749.05 679.51
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| PAKENHAM VILLAGE HALL & PLAYING FIELD ASS | BALANCE SHEET | ||||||||||
| Bank Balances | OpeningBals | ||||||||||
| COIF Deposit | COIF | ||||||||||
| Jan 1,19 | O/Bal | 41446.08 | 100 Club | ||||||||
| Interest | 108.97 | Current | |||||||||
| Transfer from | 100 Club | 0.00 | PettyCash | ||||||||
| Transfer from | Current Acc | 0.00 | TOTAL OpeningBal | ||||||||
| Dec 31,19 | C/Bal | 41555.05 | Income | ||||||||
| Expeniture | |||||||||||
| Close Bal Total | |||||||||||
| 100 Club Account | |||||||||||
| Jan 1,19 | O/Bal | 470.00 | ClosingBals | ||||||||
| Deposits | 1650.00 | COIF | |||||||||
| Paid Out | 830.00 | 100 Club | |||||||||
| Duplicated credit | Paid Out | 150.00 | Current | ||||||||
| Dec 31,19 | C/Bal | 1140.00 | PettyCash | ||||||||
| TOTAL ClosingBal | |||||||||||
| VARIANCE | |||||||||||
| Current Account | ** | Post Ofce Rent | |||||||||
| Jan 1,19 | O/Bal | 15517.01 | PeriodJan 20 - Mar 20paid | ||||||||
| Receipts | 34238.46 | Period Apr 20 -Jun 20paid | |||||||||
| Payments | 14453.43 | PeriodJul 20 - Sep20paid | |||||||||
| Transfer to | COIF Acc | 0.00 | Period Oct 20 - Dec 20paid | ||||||||
| Dec 31,19 | new bal | 35302.04 | Total | ||||||||
| PettyCash | *** | Electric V.H. | Total Cost | ||||||||
| Jan 1,19 | O/Bal | 185.47 | Received from Post Ofce for | ||||||||
| Receipts | 468.00 | Due from Post Ofce for 20 | |||||||||
| Payments | 319.26 | ||||||||||
| Dec 31,19 | C/Bal | 334.21 | ElectricityCost to PVH & PFA |
| JAN 20 - DEC 20 | PAKENHAM VILLAGE HALL & PLAYING FIELD ASS | ||||||||||
| Oct | Nov | Dec | Y to D | INCOME | Jan20-Dec20 | Jan19-Dec19 | % diference | ||||
| 524.00 | 578.00 | 202.00 | 6102.00 | Hall Hirings | 6102.00 | 11659.00 | 47.66 | ||||
| 130.00 | 0.00 | 0.00 | 420.00 | Pavilion Hirings | 420.00 | 530.00 | 20.75 | ||||
| 2000.00 | 0.00 | 550.00 | 3150.00 | Grants | 3150.00 | 3000.00 | 5.00 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | Fundraising | 0.00 | 1280.00 | 100.00 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | Flower and Produce Show | 0.00 | 408.20 | 100.00 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | Donations | 0.00 | 620.00 | 100.00 | ||||
| 660.00 | 0.00 | 0.00 | 1320.00 | PO Rent | ** | 1320.00 | 3300.00 | 60.00 | |||
| 0.00 | 0.00 | 0.00 | 913.46 | PO Electric | *** | 913.46 | 2761.97 | 66.93 | |||
| 0.00 | 0.00 | 0.00 | 1650.00 | 100 Club Income | 1650.00 | 1560.00 | 5.77 | ||||
| 0.56 | 0.43 | 0.44 | 108.97 | COIF Interest Received | 108.97 | 232.22 | 53.07 | ||||
| 0.00 | 2668.00 | 33.00 | 22801.00 | Other | 22801.00 | 1664.00 | |||||
| 0.00 | 0.00 | 0.00 | 0.00 | Transfers | 0.00 | 2468.13 | N/A | ||||
| 3314.56 | 3246.43 | 785.44 | 36465.43 | TOTAL INCOME | 13664.43 | 25351.39 | 46.10 | ||||
| Less Transfers/Other | 13664.43 | ||||||||||
| JAN 20 - DEC 20 | |||||||||||
| Oct | Nov | Dec | Y to D | EXPENDITURE | Jan20-Dec20 | Jan19-Dec19 | % diference | ||||
| 0.00 | 0.00 | 161.12 | 575.17 | Water Village Hall | 575.17 | 402.39 | 42.94 | ||||
| 0.00 | 39.86 | 0.00 | 99.38 | Water Pavilion | 99.38 | 36.10 | 175.29 | ||||
| 288.89 | 189.08 | 277.97 | 3386.51 | ElectricityVillage Hall | *** | 3386.51 | 4079.72 | 16.99 | |||
| 72.00 | 33.00 | 66.00 | 786.00 | ElectricityPavilion | 786.00 | 412.00 | 90.78 | ||||
| 40.00 | 0.00 | 0.00 | 620.00 | CleaningVillage Hall | 620.00 | 2430.00 | 74.49 | ||||
| 40.00 | 0.00 | 66.00 | 401.90 | CleaningPavilion | 401.90 | 520.00 | 22.71 | ||||
| 170.34 | 0.00 | 0.00 | 4793.65 | Maintenance Village Hall | 4793.65 | 1938.02 | 147.35 | ||||
| 246.00 | 48.00 | 0.00 | 786.03 | Maintenance Pavilion | 786.03 | 857.79 | 8.37 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | Printing/Postage & SundryItems | 0.00 | 32.70 | 100.00 | ||||
| 0.00 | 0.00 | 0.00 | 2012.92 | Insurance | 2012.92 | 1969.47 | 2.21 | ||||
| 0.00 | 0.00 | 0.00 | 160.00 | Licences | 160.00 | 70.00 | 128.57 | ||||
| 0.00 | 0.00 | 0.00 | 137.28 | Waste Disposal | 137.28 | 135.72 | 1.15 | ||||
| 0.00 | 0.00 | 815.85 | 815.85 | HeatingOil | 815.85 | 2517.64 | 67.59 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | PerformingRights | 0.00 | 294.96 | 100.00 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | Purchases | 0.00 | 99.00 | 100.00 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | FundraisingExpences | 0.00 | 330.27 | 100.00 | ||||
| 0.00 | 0.00 | 0.00 | 0.00 | Flower and Produce Show | 0.00 | 89.80 | 100.00 | ||||
| 85.00 | 45.00 | 125.00 | 830.00 | 100 Club Prizes | 830.00 | 915.00 | 9.29 | ||||
| 0.00 | 0.00 | 108.00 | 348.00 | Transfers | 348.00 | **** | 4132.13 | N/A | |||
| 942.23 | 354.94 | 1619.94 | 15752.69 | TOTAL EXPENDITURE | 15404.69 | 17130.58 | 10.07 | ||||
| Less Transfers | 15404.69 |
| NET SURPLUS(DEFICIT) | -1740.26 | 8220.81 | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| JAN 20 - DEC 20 | |||||||||||
| 41446.08 | |||||||||||
| 470.00 | |||||||||||
| 15517.01 | |||||||||||
| 185.47 | |||||||||||
| 57618.56 | |||||||||||
| 36465.43 | |||||||||||
| 15752.69 | |||||||||||
| 78331.30 | |||||||||||
| 41555.05 | |||||||||||
| 1140.00 | |||||||||||
| 35302.04 | |||||||||||
| 334.21 | |||||||||||
| 78331.30 | |||||||||||
| 0.00 | |||||||||||
| Dec 30,19 | 660.00 | ||||||||||
| May4,20 | 660.00 | ||||||||||
| Oct 11,20 | 660.00 | ||||||||||
| Jan 24,21 | 660.00 | ||||||||||
| 2640.00 | |||||||||||
| 3386.51 | |||||||||||
| 2020 | 913.46 | ||||||||||
| 20 | 936.60 | paidJan 21 | |||||||||
| 1536.45 |
| SURPLUS/DEFICIT | JAN 20 - DEC 20 | PAKENHAM VILLAGE HALL & PLAYIN | ||||
| Pakenham Parish Council 2019 | 2000.00 | |||||
| Sofolk CountyCouncil(for Tree Seat) | 1000.00 | |||||
| Total Grants | 3000.00 | Jan 7,20 | 20-0001-J&F | |||
| Mar 3, 20 | 20-0001-M&A | |||||
| Pakenham Charities ED TRUST 2019 | 600.00 | |||||
| Pakenham Parish Council 2020 | 2000.00 | |||||
| Parish Council for Xmas Tree & Lights | 150.00 | Jan 14,20 | 20-0003 | |||
| Pakenham Charities ED TRUST 2020 | 400.00 | Feb 20,20 | 20-0003-Mar | |||
| Received from Post Ofce for 2018 | 937.84 | Jan 21,20 | 20-0004J&F | |||
| Received from Post Ofce for 2019 | 1824.13 | Feb 4,20 | 20-0004 Mr-Nv | |||
| Received On Behalf Of Parish Council | 1664.00 | Jan 16,20 | 20-0005-J&F | |||
| Total does NOT include this Figure | Feb 17,20 | 20-0005-Mar | ||||
| WSC Covid 19 Funds | 22668.00 | Jan 10,20 | 20-0006-F-Jn | |||
| Power Networks | 100.00 | |||||
| E-on duplicated debit | 33.00 | Jan 6,20 | 20-0105 | |||
| Total does NOT include this Figure | Oct 1,20 | 20-0902 | ||||
| This fgure was Transfers NOT Income | ||||||
| Total does NOT include Transfers | Feb 21,20 | 20-0203 | ||||
| Jan 6,20 | 20-0102 | |||||
| Jan 13,20 | 20-0103 | |||||
| Mar 16,20 | 20-0302 | |||||
| Over estimated DD byE-on Credit rec 2021 | 453.09 | |||||
| Mar 9,20 | 20-0011 | |||||
| Includes LightingUpdated | 3879.44 | Aug28,19 | 19-0808 | |||
| Feb 17,20 | 20-0201 | |||||
| New Tree(White Beam) | 99.00 | |||||
| **** | Includespayment to Parish Council | 1664.00 | ||||
| Duplicated Credit 100 Club | 150.00 | |||||
| Hall Hire Refunded(Covid) | 90.00 | |||||
| Christmas Tree & Lights | 108.00 |
Total does NOT include Transfers 348.001
| G FIELD ASS | 2020 UNUSED SESSIONS due to COVID 19 | JAN 20 - DEC 20 | ||||
| CREDIT | ||||||
| DUE | ||||||
| MondayClubJan & Feb | 101082 | 88.00 | 4 sessions used | |||
| Monday Club 20-0001-Mar+Apr | 101086 | 88.00 | 1 session used | Credit 3 sessions | 66.00 | |
| Bridge Group Jan & Feb | cash | 176.00 | 16 sessions used | |||
| Bridge Group20-0003-Mar | cash | 110.00 | 2 session used | Credit 3 sessions | 66.00 | |
| U3A Art 20-0004 -J+F | cash | 88.00 | 4 sessions used | |||
| U3A Art 20-0004 - Mar to Nov | cash | 396.00 | 1 session used | credit 17 sessions | 374.00 | |
| Village CaféJan & Feb | cash | 44.00 | 2 sessions used | |||
| Village Café - Mar 20-0005 | cash | 22.00 | 0 sessions used | credit 1 session | 22.00 | |
| WSVA Blind Feb toJun | 101083 | 110.00 | 2 sessions used | credit 3 sessions | 66.00 | |
| Pakenham Christian Fellowship20-0105 | 101081 | 484.00 | 17 sessions used | credit 5 sessions | 110.00 | |
| Pakenham Christian Fellowship20-0902 | 101089 | 44.00 | 0 sessions used | credit 2 sessions | 44.00 | |
| Parish Council | cheque | 220.00 | 9 sessions used | 1 session credit | 22.00 | |
| PAWSJan 2020 20-0102 | cash | 44.00 | 2 sessions used | |||
| PAWS Mar 2020 20-0103 | cash | 44.00 | 2 sessions used | |||
| PAWS May | cash | 44.00 | 0 sessions used | credit 2 sessions | 44.00 | |
| Moo Music 20-0011-Sprimg | BGC | 132.00 | 3 session used | credit 3 sessions | 66.00 | |
| Barber/ManningPrivate 19-0808 | cash | 45.00 | 0 sessions used | 90.00 | ||
| Barber/ManningPrivate 20-0201 | cash | 45.00 | 0 sessions used | Cash REFUNDED | ||
| 880.00 | ||||||
Treasurer’s report – Provided by Barbara Whitford and independently audited by Christopher Spicer
Christopher presented the figures for the year
Opening Balance (all Accounts) = £49397.75 at 1[st] Jan 2019
2019 Income total = £29483.52 – £5056.32 less than previous year (2018) 2019 Total expenditure = £21262.71 – £6939.25 less than previous year (2018) Closing Balance (all Accounts) = £57618.56 at 31[st] Dec 2019 Net Surplus for the year was £8220.81 – up £1882.93 on previous year (2018)
Opening Balance (all Accounts) = £57618.56 at 1[st] Jan 2020
2020 Income total = £36465.43 – £6981.91 more than previous year (2019) 2020 Total expenditure = £15752.69 – £5510.02 less than previous year (2019) Closing Balance (all Accounts) = £78331.30 at 31[st] Dec 2020 Net Surplus for the year was £20712.74 – up £12491.93 on previous year (2019)
Bookings down significantly over the 2-year period due to the Covid-19 pandemic. Income from hiring’s especially in 2020, has seen the biggest drop and fundraising has reduced to Nil during 2020.
There has been expenditure over this period, with the much-needed lighting update being carried out with a cost of £3,879.44
For 2020 there would have been an overall deficit had it not been for the WSC Covid Funds injection of £22668.
These funds will enable the Village Hall to be re-opened for use at Nil Cost for our regular users in 2021 and for other VH Maintenance to be carried out.