2023-12-31-accounts - Filleigh Village Hall

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Chairman's Report to the Village Hall Committee

This is my annual report to the committee for the year ending December 2023. During the year we had the Coronation of our King, which we celebrated with a Village Cream Tea, which was well attended. The orchard we planted for the Queens Green Canopy in the picnic area is coming out in leaf and blossom again and this should be a great feature in years to come.

In October our vice Chairman, Bob Skinner, lost his long battle with ill health. He was a very committed member of our hall and even in the latter months would come to meetings if his health allowed. He built the flower container by the entrance to the Weston Room and was always willing to help. Bob will be very much missed by all who knew him.

As Tanya mentioned in her report it is nice to see some of the pre covid bookings returning and they have not been lost to Zoom and other online meetings.

The women’s Skittle team are doing very well and it good to see that the Weston Room alley is proving popular. The Ladies team look very professional in their tee shirts.

The hall floor has been sanded down and treated with a polyurethane coating which I think looks the best of the various treatments the floor has had over the years. Let’s hope it lasts. We have also had the new floor covering for the Foyer, Meeting Room and Gallery. These are a vast improvement.

The Weston Room was decorated by Simon Treadwell in the Autumn, and it was good to get a harder wearing coat of paint on the walls as it was looking a little battered.

The overseeing of all these different projects have left those concerned with a few more grey hairs than they began with. As always Tanya has been the stalwart leading us all and the running of hall and we are all very appreciative of all she does.

The time has come around to renew our 100 Club subscriptions. Once again Beryl has stepped forward and organised the 100+ Club, which continues to be popular, and we appreciate all the hard work that goes in each year collecting the subscriptions.

Together Tanya, Beryl and I compile and print the Filleigh Flyer. A big thank you must, of course, go to everyone who delivers the flyer to all the people in Filleigh and beyond.

The ‘Community Service’ gangs have been ‘pressed’ into a few outings this year and as usual, thank you to everyone who willingly gave up their time to keep our hall ticking over. It would be much harder without their help.

Thank you everyone for your continued help and support for the hall over the last year. It is quite an achievement that so many of us have been involved since the hall was built in 1997 or from its conception in 1992. Over 30 years ago!!

Well done to everyone.

Richard Maxwell

01.04.2024

FVH Booking sec’s report y/e 31/12/23 ( draft)

Booking sec’s Report –’23

Now that we appear to be in the post –pandemic era, we can see that Covid was not entirely disastrous for us. SME grants from HMG, (given to small businesses and such as village halls who had to close or considerably reduce their activities) , meant that the cessation of any hire fees for the duration did not affect us too adversely.

We gained – the regular bookings by On Track Ed, which continue now ( they commenced in March ’21), also the bookings by SM Town Band which commenced in July ‘21. Their hire fees during November ’23 (an average school term month) were £360 ( SMTB), and £510 ( On Track). Being a very small Parish, it is unlikely we would have any regular hirings for the rooms for all the hours they occupy them. The Band are very ‘ decent’ users of the facilities, and everything is always left ‘ as found’ after their session. On Track is responsible for the care / education of children with particular needs, and we have learned to accept it is not always possible for them to do the same, and there will be some low level damage to the facilities / equipment at times.

Most other groups that wavered 2020-23 have now returned, including regular bookings from NHS and DCC, but we lost our Short Mat Bowls Club, and the Felting group, both were comprised of mostly elderly people, and the Clubs were teetering before Covid struck. Another casualty was our WI which sadly also closed in 2022 after 100 years, but Covid was not totally to blame for this.

We do now have ‘ new neighbours’ with the building of the houses on Fortescue Drive, and it is good to see some occupied by children and grandchildren of our ‘FVH rebuild committee’ as well as other fresh blood. Some have been brave, and got well involved with hall activities, one in particular has joined our committee as a co-opted member, as the committee felt he would be useful to have on board, given that he has been active in helping at our regular voluntary workparties, and also taken on some paid work for us. The latter means he can be a committee member, but is not able to vote, although such a situation rarely arises. Our Constitution enables to have both co-opted and user organisation group reps on the committee, as well as elected members, and the committee is always happy to expand as long as anyone joining is willing and able to get involved in committee work and attending meetings so they can participate in decision making with full knowledge and awareness of the item being discussed.

It is always ‘ dangerous to ‘ name names’, but I have to risk it and say to you all THANKS, and in particular Angela, Rob, Richard and John Huss, who’s support, particularly in the past year when there have been some stressful times, is always to be relied upon.

Tanya Hussell 30/3/24

Treasurers Annual Report 2023 for AGM 3 April 2024

I have produced a balance sheet for the year but this has not been audited and may have some minor changes .

The hall had a very successful year , recording a surplus for the year of £11,782, and this was after spending £4150 on refurbishing the main hall floor , £879 on decorating the Weston Room, nearly £500 on Weston car park drains / this was mainly caused by the schools septic tank and then later they renewed the whole tank system . £450 of the electrical maintenance was for the replacement of the electrical hand dryer.

We also spent £11,129 of 106 Grant money from NDC on renewing the floors in the entrance hall, meeting room and gallery .

On the income side as well as £1100 + grant from NDC our hire fees totalled over £27,000 , our grateful thanks to Tanya who does all the booking and invoicing .

Our solar panels earnt us £2874 and our events raised over £600 .

We received £800 FPC, this is actually for 2 years as they hadn’t paid us our usual £400 last year .

Many thanks to Beryl , her hard work for 100 club raised £670 for the current year ( 100 club has a different year end to the hall accounts .

We also managed to boost our savings interest Shawbrook were only paying 0.5% but we opened accounts with Lloyds savings which pays 2.6% and Redwood which pays 4.3%.

We end the year in a strong position with assets valued at £48547 but we have now started on the WC project which will probably cost about £25,000.

RW Tucker Treasurer .

FILLE H MLLAGE HALL FINANCL4L STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 202

vi FOR THE YEAR ENDED 1 DECEMBER 202 Indynd•nt oxamln•e• report to th• tru•1 of Fllhlgh Vll•q• Hall I rèport to the lJuslees on my examlngtion of the acYAunts of FNleh Village Hall lthe Trust) for th• y•ar ended 31 DbOr 2023. Ro•pon•lblllllo8 and bas1• of rnport A8 the tharlty Irustses of th8 Tru8l you ore responsible for t preparndon ofts a¢Unts In awdance Ilh the requiremnts of the charith Act 2011 {'thè Art). I rwirt in rospe of my eXIna110n ofthe TNst's accounts ryled out undor section 145 ofthe 2011 Act and In carrying tyjt my ex•mInan I have followed all the wlicatrle Dire(ons gwen by ts C1ty Commission under"saction 145(SMb) ofthe A(. p•nd•nt •umln•rf• 4knonl I have vjmpleted my exan)inatlon. I conffifm that no Materf matters have como to my attonllon In Conne41 wlth the examinatyon gNlng me cause lo bgtieve Ihet In any mal8rf81 re 1. ao>)unting records were not kept in respeGI of the Trust as reqred by 8e¢lion 130 of the Act", or 2. th• a>)nts do t a(aYd wllh those records. I have no and have ¢¢me across rn olher matters in c4nnection ith the examinatlon to vthlch tentim Should be drawn in thi5 rep)rt In order lo enable a woper und8f8tsnding of the accounts to Styned: Name: Relevant profession81 qualifrcalK)n or membership of professional Ixwjies Crf }.. A*Jw$: I fA4LY- s & EY 144MfidA] c1r£ , Date..

INCOME AND EXPE141)Ill•RE YEAR ENDED 310ECEMBER2023 IN 2023 EXPENOITUAE H•ll Mir• •nd En¢ryy M411 hlre GId Enet8ySolar power Refrtshments Deposlt5 rec¥v•d m•hrte(l Gra55 ¢utttng El¢rtrk•l m8Inten¢t H•ll refvth5hment Gtrernl malntenance C¥park dralns Boller Repalr Annu81 Flre S•lty DeCor•t1 Werton Room 27.18S 2.874 43 25.982 2,655 569 1,555 1,615 755 15,279 576 496 310 781 879 1,440 10.753 23.785 Note 2 V411age Hall turtalh$ Book sale Quiz Nitht INovl ma$t suppÈr Qulz NIB 011 e•klost iuo Is 228 218 558 2.550 227 143 231 Ut11$ AAdtl•thl Elettrfclty i.ln 2,638 622 569 1546 585 2.453 333 17 542 2.698 336 SW Water NDDC TeN$e contra¢tcreanlnB Other (N1C0st$ fjranls •no Donauon5 Rece1¥ Flll*th Parish Coun¢ii NDDC Grants Gov EneryyGrant Tiainln8 Grant 11.32Y 150 13,420 ILKI EqwlwÈnt 170 Small e4uipnxrt 25 5kitveiroiiey 2QO 0e trid8e 56 Lott ladd Lertum Sample Ch•ir Banu store Foldini tiNe Waier sh tr3y5 Sun¢rfe5 55 294 438 Awion smile Yeo Mlll DapLe fjritlith Uulx"leetqi ilttl Donatlons 401 54 256 272 24 81 126 199 IOD QUD wntri)utlo L340 L070 Interest- Shawbrook sa1 Interest- Redwood 83nk InterE5t- Uoyds Sèvin85 Acc lao 47 93 ¢en¥rb8 Oevon Cornm To8etrer NODCAl1 LnCe PRS rnuslr TryfALif4cpME 271 408 TOTAL£XPENDrruRE 53W4 Othtf Coils Note3&4 3.739 6.210 )VIIVW>I ILlkFIUTI FI)M Imt Y TufAL WEWITUKE SH BERZ g1-D 31- Currtt)tAccowrt. Lroyds B•nk Shawtyrook Bank Red¥bwd Sa¥1$ LW5 Businem Sav TU7ALA>>kT> 10,928 25,837 OPENIN6 RE5ERVE5 SURPLUS I IDEFicrri FOR THE YEAR 36.765 11.782 41,141 14.3761 2Q,111 ZQ,093 TUTAL Ilk)kKVk> r40Tr > Approved by thtTru5tees •) Sied on thelr behattby'.- RW Tuc D#te....-.. 24,

FILLEIGH VILIAGE HALL NOTES TO ThE R THE YEA IDE MBER 23 Ngte J. (Xhercwis 2.530 2.617 Reireshmims Insur•n¢e Pflntlni and 51itionery Inlernet Accourfancy iiigtt LThJrch. Jwe•krast sn•r Devon Comm Trustee Trninlng Wl expenditlwe Not¢4 IOQ Club Prtzes Retund hirÈ l Laur• Knlbbl Deposlts retunded 282 1,3Y 493 1,173 SDZ 222 De£oration Elettrlul work Fk)OT fftaln 11 Floor metttng toyeT 240 11.129 4.IX) 175 87 675 90 1,575 197 59[> 5eptlttank Plates ialmac YorLar var% WhY<e Iln5 rcar Park Annual Flre Sllety 01k Viiiay Or¢h3rd iedBetrirnrnln8 MaintenanceswKles 39Q 21Jl 2L4b3 903 179 182 102 365 Not•4-Wl F¥ll 548 635 Openlr bllar Ewern%e5." 51atè sign Plants & ¥irtn L10510g DaJ•nce 57fj 11971 Noi4 5.Totsl M•É*r T rtter¥es •r¢: General Reserve Wl Fund TUT¥hL The General Re5efft Is ac¢umlIed S 4¥,196 351 36.217 548

FILLE H MLLAGE HALL FINANCL4L STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 202