FVH 2020 Treasurer’s Report
Despite being a very difficult year FVH financially has had a good year. This is mainly due to NDDC’s Covid support grants totalling £11,334, but helped by some good managerial decisions by Tanya and the committee. The usual income was depleted. Hall hire, refreshments and fund raising events were dramatically reduced as a result of the various lockdowns and restrictions.
The 100 Club had strong support with 106 members and we must thank Beryl for all the work she continues to do in running it. There was a fund set up to raise money for a set of skittles for the Weston room and despite the limitations the ladies achieved it. Thanks also to Lady Arran for her gift which was used to refurbish the Filleigh station sign, Filleigh WI and Janet Elworthy for their generous gifts.
As I said we managed to keep our expenses down, Grass cutting by nearly a half, window cleaning didn’t happen at all and maintenance cost were reduced. Cleaning costs were slightly reduced and would have been lower but for extra cleaning required when the hall was used. Electric, Oil and Refuge collection all showed reductions.
Water and our Music license accounts are in credit and this show on this year’s accounts.
Our big expenditure was £84,091 to complete the extension. The total cost over the last three years being £154,813 and this included finishing the car park which has cost over £25,000.
Once again I will thank Rob Marshall who made every effort to save us money wherever possible. Many thanks to everyone who has helped the hall throughout the year, Tanya is always a very hardworking leader, Angela has put in hours on curtains and other furnishings for the extension, Richard for manual labour on the car park, our helpful farmers who supplied tractors and drivers to clear the car park and to everyone else who has helped throughout the year.
Rob Tucker, treasurer.
FVH booking secretary’s report y/end 31st December ‘20 Including to end of April ’21 to be inclusive of 14 months of Covid Pandemic Lockdowns and related issues ( ie Jan ’20 to April 30th ’21)
These past months have been a roller coaster experience, starting off in Jan ’20 with our new extension room well underway, although the project had been dogged by foul weather and various building related issues, all dwarfed by the middle of March when the onset of what became a worldwide Pandemic meant closure of village halls and other such public spaces including schools. Building which had been slow, stopped completely for 12 weeks of First Lockdown, but by mid-June it was agreed that we could not miss the opportunity provided by 12 weeks of fantastic weather, creating a once in a lifetime opportunity to tackle the groundworks necessary for the forming of good car parking space next to the Weston Room. To do this our builder ( Rob Marshal), together with a press-ganged team of 2 ( Rob Tucker and Richard Maxwell), worked flat
out for 10 days, moving an incredible 1,250 tons of hardcore and clay, with the clay being re-located elsewhere and the hardcore re-used on site.
The Weston Room was finally completed at the end of July, and all are well pleased with the quality of the workmanship, but yet to see it’s potential being fully achieved as various levels of Lockdowns are still in place. All regular and irregular use of the hall stopped ( except the NHS Blood doing sessions), although since January ’21 we have been able to allow use of our hall to a small academic organisation who are responsible for the care of vulnerable children that can’t attend mainstream schooling. Most of our weddings booked for the Season of ’20, have transferred forward to this coming Summer or even 2022. At this point in time it seems entirely possible that HMGs road map will lift almost completely on 22nd June, enabling our first brave wedding party to enjoy their celebrations in the hall on Sat 26th, with a full complement of guests.
I anticipate we will not host as many of the NHS and DCC training sessions in the future as we have in the past, as during the Pandemic many of these have been presented in the form of Zoom meetings, which do not require the use of public buildings, but this gap is being filled ( at least currently ), by the Ontrack education organisation mentioned above.
Chairman's Report to the Village Hall Committee
This is my annual report to the committee for the year ending December 2020 and a little
beyond.
To say that the last year has been challenging is somewhat of an understatement but with
luck, there may be light at the end of the tunnel.
With everything coming to an abrupt halt in March 2020, we were all wondering what was
lying ahead and where we were going. With not much income coming in it was a relief
when the opportunity came in the form of ‘Local Restriction Support Grants’. We were
eligible and have received nearly £11300, which has gone a long way towards keeping the
hall afloat and in fact going forward. I appreciate the help I have had from Tanya and Rob
in the minefield of grant applications. (As a matter of interest we have received a further
£14000 this year so we have done very well).
I think this is a good time to mention that one of the main reasons the hall has kept going
throughout this period is a tremendous effort that Tanya has put in. The hours that she has
been up here making sure that the hall kept going and that when the hall could open, it has
been safe and clean for it to do so. Thank you, Tanya, on behalf of myself and the rest of the
committee.
The Weston Room extension was finally finished last summer and we must thank Angela for
her fine and talented work in making all the blinds and skittle cushion covers for the
extension. They certainly finish it off and look splendid.
The time has come around to renew our 100 Club subscriptions. Once again Beryl has
stepped forward and organised the 100+ Club, which continues to be popular and we
appreciate all the hard work that goes in each year collecting the subscriptions. This year
BACS payments were tried for the first time, which I think has not been a total disaster!
Together with Tanya, Beryl and myself compile and print the Filleigh Flyer. This year has been
somewhat different to usual in the fact that it has not been able to advertise any
forthcoming events. Yet again Tanya has stepped up to the mark and has come up with
different things each time to entertain and fill the pages. A big thank you must of course go
to everyone who delivers the flyer to all the people in Filleigh and beyond. Can I take this
opportunity to wish Beryl a Happy Birthday for yesterday?
The ‘Community Service’ gangs have been ‘pressed’ into a few outings this year and as
usual, thank you to everyone who willingly gave up their time to keep our hall ticking over. It
would be much harder without their help.
Thank you everyone for your continued help and support for the hall over this difficult time,
and let’s hope the future will be a little brighter so we can all enjoy this wonderful hall.
Well done to everyone, and lets look forward to welcoming back our regular hall users.
FILLEIGH VILLAGE HALL
FINANCIAL STATEMENT
YEAR ENDED 31 DECEMBER 2020
FILLEIGH VILLAGE HALL
FOR THE YEAR ENDED 31 DECEMBER 2020
ACCOUNTANT'S REPORT
In accordance with the terms of our engagement we have prepared for your approval these financial statements of Filleigh Village Hall for the Year Ended 31 December 2020 from the accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/regulations.
Our work has been undertaken solely to prepare for your approval the financial information of Filleigh Village Hall and state those matters that we have agreed to state to you in this report in accordance with the guidance of ICAEW as detailed at icaew.com/compilation.
Azets Chartered Accountants Lime Court Pathfields Business Park South Molton Devon
Date: 30th June 2021
FILLEIGH VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDING 31 DECEMBER 2020
| Receipts Income Hall Hire Good Energy Refreshments Deposits received Events Temple/Bluebell walk Book sale Fish Supper Harvest supper Quiz/Garden surplus Secret supper Skittles Plant sales Garden open days Grants and Donations Received Filleigh Parish Council Leonard Laity-Stoate Grant NDDC Grant Sundry Bar licence donation (Bell Inn) WI Reunion Janet Elworthy Lady Arran Station sign 100 Club Contributions Bank Interest Interest on Shawbrook Bank Total Summary of Bank Accounts Funds as at 31.12.20 Current Account Lloyds Bank Shawbrook Accounts Excess Income/Expenditure |
2020 2019 £ £ 11,435 22,700 2,385 2,517 847 2,488 300 200 - 225 301 - 12 - - 138 - - - 316 402 - - 400 - 267 400 400 - 1,000 11,704 100 - 14 - 180 100 - 100 - 425 - 1,060 1,010 174 1,094 29,645 33,049 70,862 20,988 15,491 117,659 (66,844) (52,294) 19,509 86,353 |
Expenses Equipment Water heater Hayes Garden Kitchen cookers Skittles Refunds - deposits Refunds - hire Maintenance Grass cutting General Maintenance KJR Maintenance Electrical Maintenance RGB Builders Account Window Cleaning Sundry Items Refreshments Cleaning Contract cleaning Other cleaning costs Heating and Utilities Electricity Oil S W Water NDC Licensing costs Community Council NDDC Licence PRS 100 Club Prize Other Overheads Insurance Printing/Stationery Plus Net Advertising Accountancy Extension costs Extension build costs Total expenses Excess Income/Expenditure Funds as at 31.12.19 Current Account Lloyds Bank Shawbrook Accounts |
2020 2019 £ £ - 400 370 - 840 - 462 300 100 785 - 850 1,635 707 1,233 - - 431 614 - - - 240 - 439 146 494 1,700 1,850 153 512 1,105 1,756 1,432 2,278 368 327 86 505 - 50 180 180 247 297 520 480 1,109 1,033 274 439 191 290 - 72 142 - 84,091 70,119 96,489 85,343 (66,844) (52,294) 29,645 33,049 3,845 70,862 15,664 15,491 19,509 86,353 |
|---|---|---|---|
N.B. If we were to add back the extension costs, and remove the one off grants in each year, the adjusted income for 2020 would have been £5,543 and in 2019 £16,825.
Approved by the Trustees and signed on their behalf by:-
RW Tucker
Date 30th June 2021
FILLEIGH VILLAGE HALL
FINANCIAL STATEMENT
YEAR ENDED 31 DECEMBER 2020
FILLEIGH VILLAGE HALL
FOR THE YEAR ENDED 31 DECEMBER 2020
ACCOUNTANT'S REPORT
In accordance with the terms of our engagement we have prepared for your approval these financial statements of Filleigh Village Hall for the Year Ended 31 December 2020 from the accounting records and from information and explanations you have given us.
As a practising member firm of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/regulations.
Our work has been undertaken solely to prepare for your approval the financial information of Filleigh Village Hall and state those matters that we have agreed to state to you in this report in accordance with the guidance of ICAEW as detailed at icaew.com/compilation.
Azets Chartered Accountants Lime Court Pathfields Business Park South Molton Devon
Date: 30th June 2021
FILLEIGH VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDING 31 DECEMBER 2020
| Receipts Income Hall Hire Good Energy Refreshments Deposits received Events Temple/Bluebell walk Book sale Fish Supper Harvest supper Quiz/Garden surplus Secret supper Skittles Plant sales Garden open days Grants and Donations Received Filleigh Parish Council Leonard Laity-Stoate Grant NDDC Grant Sundry Bar licence donation (Bell Inn) WI Reunion Janet Elworthy Lady Arran Station sign 100 Club Contributions Bank Interest Interest on Shawbrook Bank Total Summary of Bank Accounts Funds as at 31.12.20 Current Account Lloyds Bank Shawbrook Accounts Excess Income/Expenditure |
2020 2019 £ £ 11,435 22,700 2,385 2,517 847 2,488 300 200 - 225 301 - 12 - - 138 - - - 316 402 - - 400 - 267 400 400 - 1,000 11,704 100 - 14 - 180 100 - 100 - 425 - 1,060 1,010 174 1,094 29,645 33,049 70,862 20,988 15,491 117,659 (66,844) (52,294) 19,509 86,353 |
Expenses Equipment Water heater Hayes Garden Kitchen cookers Skittles Refunds - deposits Refunds - hire Maintenance Grass cutting General Maintenance KJR Maintenance Electrical Maintenance RGB Builders Account Window Cleaning Sundry Items Refreshments Cleaning Contract cleaning Other cleaning costs Heating and Utilities Electricity Oil S W Water NDC Licensing costs Community Council NDDC Licence PRS 100 Club Prize Other Overheads Insurance Printing/Stationery Plus Net Advertising Accountancy Extension costs Extension build costs Total expenses Excess Income/Expenditure Funds as at 31.12.19 Current Account Lloyds Bank Shawbrook Accounts |
2020 2019 £ £ - 400 370 - 840 - 462 300 100 785 - 850 1,635 707 1,233 - - 431 614 - - - 240 - 439 146 494 1,700 1,850 153 512 1,105 1,756 1,432 2,278 368 327 86 505 - 50 180 180 247 297 520 480 1,109 1,033 274 439 191 290 - 72 142 - 84,091 70,119 96,489 85,343 (66,844) (52,294) 29,645 33,049 3,845 70,862 15,664 15,491 19,509 86,353 |
|---|---|---|---|
N.B. If we were to add back the extension costs, and remove the one off grants in each year, the adjusted income for 2020 would have been £5,543 and in 2019 £16,825.
Approved by the Trustees and signed on their behalf by:-
RW Tucker
Date 30th June 2021