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2023-03-31-accounts

African Caribbean Achievement Project

Charity number 1081624

A company limited by guarantee number 03762462

Annual Report and Financial Statements

for the year ended 31 March 2023

African Caribbean Achievement Project

Annual Report and Financial Statements for the year ended 31 March 2023

Contents Page
Trustees' report 2 to 6
Examiner's report 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 to 14

Prepared by West Yorkshire Community Accountancy Service CIO

1

African Caribbean Achievement Project

Trustees' report for the year ended 31 March 2023

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates

Asher Sefanit-Wudasee Ann Marie Smith Claudia McFarlane Samuel Wyatt Helen Moyles Donna Howells Carl Robinson Angela Phillip Diane Ruddock

Chair Treasurer Resigned 25 April 2023 Secretary Resigned 24 December 2022 Young Person Representative Resigned 25 April 2023

Resigned 18 August 2022 Appointed 25 April 2023 Appointed 25 April 2023

Claudia McFarlane

Charity number Company number

Secretary 1081624 03762462

Appointed 2 August 2023

Registered in England and Wales Registered in England and Wales

Registered and principal address

Bankers

17 Claremont Unity Trust Bank PLC Bradford Nine Brindley Place BD7 1BG 4 Oozells Square Birmingham B1 2HB

Independent examiner

Rhys North ACA West Yorkshire Community Accountancy Service CIO Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 29 April 1999. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

Trustees and other members of ACAP are elected at the Annual General Meeting, which is advertised within the local communities, to all funding agencies and other partners.

2

African Caribbean Achievement Project

Trustees' report (continued) for the year ended 31 March 2023

Objectives and activities

The charity's objects

The advancement of the education of the African Caribbean inhabitants of West Yorkshire.

The charity's main activities

The African Caribbean Achievement Project (ACAP) is a volunteer-led charity established in 1995 with the purpose of promoting and advancing the educational development of individuals of African and Caribbean descent in West Yorkshire. Located in Bradford, our mission is to empower individuals to unlock their full potential by fostering a passion for learning and achieving excellence in all aspects of their lives.

Through our dedicated efforts, we recruit, train, and deploy volunteers (acting as role models) from the local community to engage with young people through our projects, community initiatives, and with schools across the Bradford District. Our charity enables individuals to realise their aspirations, bolster their self-esteem, and cultivate the confidence needed to achieve their goals. Our overarching vision is to empower individuals and help them develop so that they are in a position to make significant and positive contributions to society as a whole. To achieve our objectives, we offer a variety of services and projects that are tailored towards the unique cultural needs of our beneficiaries.

Structure, Governance and Management

The trustees are responsible for the overall management and control of ACAP and meet a minimum of six times a year. The work of implementing the policies of the organisation is carried out by individual members of the Board who each has responsibility for different areas on a sub committee. Sub committees are currently set up for Finance and Organisational Development and include volunteers and young people as members. The members from these sub committees report back with their recommendations and feedback to the full trustee Board meeting. All trustees give of their time freely and receive no remuneration or other financial benefits.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.

Achievements and performance

During the year under review, ACAP has continued to work on its core projects and services which include:

3

African Caribbean Achievement Project

Trustees' report (continued) for the year ended 31 March 2023

Achievements and performance continued

4

African Caribbean Achievement Project

Trustees' report (continued) for the year ended 31 March 2023

Achievements and performance continued

Our Plans for the future

Looking ahead, ACAP is firmly dedicated to both upholding our core educational services and prioritising the advancement of our semi-independent accommodation for young people. We are placing significant emphasis on our strategic development, aiming to strengthen our organisation's sustainability through the establishment of new projects and enhanced funding streams. By proactively pursuing these objectives, we strive to expand our reach, increase our impact, and secure a prosperous future for the communities we serve.

Financial review

The net expenditure for the year was £3,471, including net expenditure of £7,912 on unrestricted funds and net income of £4,441 on restricted funds, after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £12,452.

ACAP’s Reserve Policy is to maintain a minimum 30% of annual turnover, which equates to £13,000 based on actual 2022/2023 expenditure.

The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

5

African Caribbean Achievement Project Trustees' report (continued) for the year ended 31 March 2023

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Approved by the board of trustees on 30/11/2023

Asher Sefanit-Wudasee (Trustee)

6

African Caribbean Achievement Project

Independent examiner's report to the trustees of African Caribbean Achievement Project

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2023, which are set out on pages 8 to 14.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

4/12/2023

West Yorkshire Community Accountancy Service CIO

Stringer House 34 Lupton Street Leeds LS10 2QW

7

African Caribbean Achievement Project

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2023

Notes
2023
Unrestricted
funds
£
Income from:
Grants and donations
(2)
11,011
Room hire
75
Bank interest
50
Other income
372
Total income
11,508
Expenditure on:
Salaries and NI
(3)
4,160
Payroll charges
226
Volunteer expenses
-
Rates
1,822
Utilities
3,240
Insurance
-
Security
-
Building maintenance and refurbishment
107
Cleaning
-
Telephone and internet
613
Postage, printing and stationery
14
Computer costs
663
Publications and subscriptions
767
Refreshments
-
Equipment and furniture
-
Delivery/ outings and activities
496
Travel
-
Independent examination
882
Professional fees
5
Tutor fees
210
Sundries
-
Training and education
-
Publicity and promotion
100
Depreciation
8,025
Bank charges
150
Total expenditure
21,480
Net income / (expenditure)
(9,972)
Transfers between funds
2,060
Net movement in funds
(7,912)
Fund balances brought forward
227,344
Fund balances carried forward
(4)
219,432
2023
Restricted
funds
£
28,264
-
-
-
28,264
7,693
-
149
591
899
905
780
200
259
733
39
162
707
223
294
3,608
162
-
780
3,529
-
-
50
-
-
21,763
6,501
(2,060)
4,441
8,844
13,285
2023
Total
funds
£
39,275
75
50
372
39,772
11,853
226
149
2,413
4,139
905
780
307
259
1,346
53
825
1,474
223
294
4,104
162
882
785
3,739
-
-
150
8,025
150
43,243
(3,471)
-
(3,471)
236,188
232,717
2022
Total
funds
£
48,647
736
3
380
49,766
7,433
582
578
2,817
2,929
630
876
1,520
1,455
1,712
49
452
603
3,775
1,086
3,630
123
840
14,793
6,165
200
600
86
6,865
72
59,871
(10,105)
-
(10,105)
246,293
236,188

All incoming resources and resources expended derive from continuing activities.

8

African Caribbean Achievement Project

Balance sheet

as at 31 March 2023
2023
Unrestricted
£
Fixed assets
Tangible assets
(5)
206,980
Total fixed assets
206,980
Current assets
Debtors and prepayments
(6)
858
Cash at bank and in hand
(7)
13,655
Total current assets
14,513
Current liabilities:
amounts falling due within one year
Creditors and accruals
(8)
2,061
Total current liabilities
2,061
Net current assets / (liabilities)
12,452
Total assets less current liabilities
219,432
Net assets
219,432
Funds
Unrestricted funds
219,432
Restricted funds
-
Total funds
219,432
2023
Restricted
£
-
-
295
14,815
15,110
1,825
1,825
13,285
13,285
13,285
-
13,285
13,285
2023
Total
£
206,980
206,980
1,153
28,470
29,623
3,886
3,886
25,737
232,717
232,717
219,432
13,285
232,717
2022
Total
£
210,595
210,595
2,935
24,622
27,557
1,964
1,964
25,593
236,188
236,188
227,344
8,844
236,188

For the year ending 31 March 2023 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who are also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 30/11/2023

Asher Sefanit-Wudasee (Trustee)

9

African Caribbean Achievement Project

Notes to the accounts

for the year ended 31 March 2023

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Freehold buildings: over 50 years Project and office equipment: over 5 years Computer equipment: over 4 years

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

10

African Caribbean Achievement Project

Notes to the accounts continued

for the year ended 31 March 2023

2 Grants and donations
Bradford District Community Foundation
British Science Association
Cycling UK
Leeds Community Foundation (LCF)
People's Health Trust
The Albert Hunt Trust
Arnold Clarke
Community Partnering Fund
HMRC
Leeds Building Society
Race Equality Network
Royal Voluntary Service
The Church Urban Fund
Other donations
3 Staff costs and numbers
Gross salaries
Social security costs
Employment allowance
2023
Unrestricted
funds
£
10,000
-
-
-
-
-
-
-
-
-
-
-
-
1,011
11,011
2023
Restricted
funds
£
-
500
2,816
10,000
12,948
2,000
-
-
-
-
-
-
-
-
28,264
2023
Total
funds
£
10,000
500
2,816
10,000
12,948
2,000
-
-
-
-
-
-
-
1,011
39,275
2023
£
11,853
333
(333)
11,853
2022
Total
funds
£
-
4,000
-
10,000
-
-
1,000
6,000
2,079
775
2,500
10,000
9,650
2,643
48,647
2022
£
7,433
-
-
7,433

The average number of employees during the year was 1.2, being an average of 0.6 full time equivalent (2022: 1, 0.5 FTE). There were no employees with emoluments above £60,000.

Defined contribution pension scheme
Costs of the scheme to the charity for the year
4 Restricted funds
Balance b/f
£
Albert Hunt Trust
-
Big Bike Revival
-
British Science Association
67
LCF - Community Partnering
3,407
LCF - Arts & Crafts
5,021
NHSVR Accessibility
167
People's Health Trust
-
Race Equality Network
49
Windrush Day
116
Woodward Charitable Trust
17
8,844
Incoming
£
2,000
2,816
500
-
10,000
-
12,948
-
-
-
28,264
Outgoing
£
1,550
2,537
567
3,260
13,263
167
237
49
116
17
21,763
2023
£
-
Transfers
£
(450)
-
-
-
(1,610)
-
-
-
-
-
(2,060)
2022
£
-
Balance c/f
£
-
279
-
147
148
-
12,711
-
-
-
13,285

11

Notes to the accounts continued for the year ended 31 March 2023

African Caribbean Achievement Project

4 Restricted funds continued

Fund name Albert Hunt Trust

Big Bike Revival British Science Association

LCF - Community Partnering Fund LCF - Arts & Crafts

NHSVR Accessibility People's Health Trust Race Equality Network Windrush Day Woodward Charitable Trust

Purpose of restriction

To support Therapeutic Arts & Crafts activities. The transfer relates to room hire charges.

To support a summer cycling scheme.

To support the Community Buddy Programme - Science Club and workshops for young people.

To Support the STEM 4 All Project – 1-1 tutoring in maths and science and the monthly science club.

To support Therapeutic Arts & Crafts / Wood Workshop. The transfer relates to the capitalisation of computer equipment.

To support counselling and therapeutic activities. To support the Active Women Together project.

To fund online mentoring and counselling for young people. To support the Windrush programme. Towards a summer playscheme.

Tangible assets
Cost
At 1 April 2022
Additions
At 31 March 2023
Depreciation
At 1 April 2022
Charge for year
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022
Debtors and prepayments
Debtors
Prepayments
Other debtors
Cash at bank and in hand
Cash at bank
Cash in hand
£
-
4,410
4,410
-
1,103
1,103
3,307
-
Computer
Equipment
£
250,000
-
250,000
45,000
5,000
50,000
200,000
205,000
Building
£
16,914
-
16,914
11,319
1,922
13,241
3,673
5,595
2023
£
399
295
459
1,153
2023
£
28,249
221
28,470
General
equipment
Total
£
266,914
4,410
271,324
56,319
8,025
64,344
206,980
210,595
2022
£
399
415
2,121
2,935
2022
£
24,469
153
24,622

5 Tangible assets

6 Debtors and prepayments

7 Cash at bank and in hand

12

African Caribbean Achievement Project

Notes to the accounts continued

for the year ended 31 March 2023

8 Creditors and accruals
Creditors
Accruals
2023
£
3,004
882
3,886
2022
£
1,124
840
1,964

9 Security over assets

City of Bradford MDC hold a charge on the land and building at 17 Claremont Bradford BD7 1BG. The charge is for £55,000 and is dated 21 November 2012.

10 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Other related party transactions

Other transactions with trustees or related parties

Other transactions with trustees or related parties
Azania McFarlane
Daughter of
trustee
Fees for project work
Name of trustee
or related party
Relationship to
charity
Description of transaction
2023
£
-
-
2022
£
5,500
5,500

13

African Caribbean Achievement Project

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023

2023
2022
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
11,011
2,643
Room hire
75
736
Bank interest
50
3
Other income
372
380
Total income
11,508
3,762
Expenditure
Salaries and NI
4,160
599
Payroll charges
226
582
Volunteer expenses
-
-
Rates
1,822
394
Utilities
3,240
-
Insurance
-
-
Security
-
-
Building maintenance & refurbishment
107
514
Cleaning
-
-
Telephone and internet
613
-
Postage, printing and stationery
14
-
Computer costs
663
-
Publications and subscriptions
767
-
Refreshments
-
-
Equipment and furniture
-
25
Delivery/ outings and activities
496
-
Travel
-
-
Independent examination
882
-
Professional fees
5
213
Tutor fees
210
0
Sundries
-
-
Training and education
-
-
Publicity and promotion
100
-
Depreciation
8,025
6,865
Bank charges
150
-
Total expenditure
21,480
9,192
Net income / (expenditure)
(9,972)
(5,430)
Transfers between funds
2,060
1,238
Net movement in funds
(7,912)
(4,192)
Fund balances brought forward
227,344
231,536
Fund balances carried forward
219,432
227,344
2023
Restricted
funds
£
28,264
-
-
-
28,264
7,693
-
149
591
899
905
780
200
259
733
39
162
707
223
294
3,608
162
-
780
3,529
-
-
50
-
-
21,763
6,501
(2,060)
4,441
8,844
13,285
2022
Restricted
funds
£
46,004
-
-
-
46,004
6,834
-
578
2,423
2,929
630
876
1,006
1,455
1,712
49
452
603
3,775
1,061
3,630
123
840
14,580
6,165
200
600
86
-
72
50,679
(4,675)
(1,238)
(5,913)
14,757
8,844
2023
Total
funds
£
39,275
75
50
372
39,772
11,853
226
149
2,413
4,139
905
780
307
259
1,346
53
825
1,474
223
294
4,104
162
882
785
3,739
-
-
150
8,025
150
43,243
(3,471)
-
(3,471)
236,188
232,717
2022
Total
funds
£
48,647
736
3
380
49,766
7,433
582
578
2,817
2,929
630
876
1,520
1,455
1,712
49
452
603
3,775
1,086
3,630
123
840
14,793
6,165
200
600
86
6,865
72
59,871
(10,105)
-
(10,105)
246,293
236,188

14