## African Caribbean Achievement Project
Charity number 1081624
A company limited by guarantee number 03762462
## Annual Report and Financial Statements
## for the year ended 31 March 2022
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Group's logo
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African Caribbean Achievement Project
Annual Report and Financial Statements for the year ended 31 March 2022
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 5|
|Examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the accounts|9 to 13|
**Prepared by West Yorkshire Community Accountancy Service CIO**
1
## African Caribbean Achievement Project
## Trustees' report for the year ended 31 March 2022
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
Asher Sefanit-Wudasee Ann Marie Smith Claudia McFarlane Samuel Wyatt Helen Moyles Donna Howells Carl Robinson Janice Fontaine Carol Morris Ben Neale
Chair Treasurer Secretary Young Person Representative
Resigned 18 August 2022 Resigned 28 May 2021 Resigned 27 May 2021 Resigned 27 May 2021
**Charity number** 1081624 **Company number** 03762462 **Registered and principal address Bankers** 17 Claremont Unity Trust Bank PLC Bradford Nine Brindley Place BD7 1BG 4 Oozells Square Birmingham B1 2HB
Registered in England and Wales Registered in England and Wales
## **Independent examiner**
Rhys North ACA
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is a company limited by guarantee and was formed on 29 April 1999. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.
## **Method of recruitment and appointment of trustees**
Trustees and other members of ACAP are elected at the Annual General Meeting, which is advertised within the local communities, to all funding agencies and other partners.
2
## African Caribbean Achievement Project
## Trustees' report (continued) for the year ended 31 March 2022
## **Objectives and activities**
## **The charity's objects**
The advancement of the education of the African Caribbean inhabitants of West Yorkshire.
## **The Charity's main activities**
The African Caribbean Achievement Project (ACAP) is a volunteer-led Charity that was set up in 1995 to promote and raise the educational development of people of African and Caribbean descent in West Yorkshire. Based in Bradford, we seek to assist all people to realise their full potential by ensuring that they ‘enjoy learning and achieve’ in all areas of their lives.
ACAP runs a community learning centre aimed primarily at young people but also incorporating intergenerational working involving families and extended families of young people. ACAP provides a range of learning and support services to young people including mentoring: education, employment, school based support services; and personal development support. Through the provision of these services ACAP aims to promote the academic and social development of children and young people of African, Caribbean, and dual heritage origins
## **Structure, Governance and Management**
The Trustees are responsible for the overall management and control of ACAP and meet a minimum of six times a year. The work of implementing the policies of the organisation is carried out by individual members of the board who each has responsibility for different areas on a Sub Committee. Sub Committees are currently set up for Finance and Organisational Development and include volunteers and young people as members. The members from these Sub Committees report back with their recommendations and feedback to the full Trustee board meeting. All Trustees give of their time freely and receive no remuneration or other financial benefits.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education.
## **Achievements and performance**
## **Review of activities 2021-2022**
During the year under review ACAP has continued to work on its core programmes as follows:
- l **School based mentoring** project (one to one and group mentoring), run in partnership with local schools **.**
- l **Family support project** (albeit with the cessation of funding for this work) **.**
- l **ACAP Tutoring programme** for young people. Online tutoring in STEM for young people, part funded by the LCF Community Partnering Fund.
- l **British Science Week** – Online Science engagement in the community, funded in part by the British Science Association. They also part funded ACAP’s Science Club for young people **.**
- l **Furniture upcycling project** – social enterprise developed by ACAP **.**
- l **Therapeutic arts and crafts project** – funded by Leeds Community Foundation.
- l **Women’s Health Project** which improves the health and confidence of women from West Yorkshire through a series of online Therapeutic Arts and Crafts Classes and our weekly women’s cycling club **.**
- l **Women’s and Men’s groups**
- l **Windrush 2021 Programme** which included the Sounds of Windrush Music Event, the ACAP Windrush Achievement Awards and our Oral History Project which led to the production of the Windrush: Three Generations Book. This work was funded by the Ministry of Housing, Communities and Local Government (MHCLG).
3
## African Caribbean Achievement Project
## Trustees' report (continued) for the year ended 31 March 2022
## **Achievements and performance continued**
- l **New Training Facility** – funded by the Global Fund for Children and Covid-19 Community Led Organisations Recovery Scheme (CCLORS), this space enabled us to provide training in IT and employability skills.
- l **Volunteering in the Community Project** which provides opportunities for local people to volunteer, access training, develop confidence, improve their skills, and help to make a difference to the lives of disadvantages people.
- l **Other work** included Strategic work involving representing ACAP and the Voluntary Sector on strategic bodies such as the Race Equality Network, Bradford Stronger Communities Partnership & Young Lives Bradford.
## **Our Plans for the future**
ACAP is keen to maintain our current service provision as well as developing new training courses, the extension of our STEM programme and the development of our Furniture Social Enterprise
The refurbishment of ACAP’s building at 17 Claremont is still our major priority which is central to our sustainability strategy. Although we continue to make good progress with the renovation of our building, this year, we need to expedite our plans for fundraising to make our listed building energy efficient and fit for purpose. Environmental issues are of high priority and ACAP will continue to make our building more energy efficient, seeking most efficient use of heating and supporting local recycling initiatives.
## **Financial review**
The net expenditure for the year was £10,105, including net expenditure of £4,192 on unrestricted funds and net expenditure of £5,913 on restricted funds, after transfers.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £16,749.
ACAP’s Reserve Policy is to maintain a minimum 30% of annual turnover, which equates to £16,800 based on budgeted 2022/2023 expenditure. Whilst the actual level of reserves is very close to the planned level of reserves, trustees are aware that additional funds are required for future planned improvements to the charity's premises.
The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.
4
## African Caribbean Achievement Project
## Trustees' report (continued) for the year ended 31 March 2022
## **Statement of trustees' responsibilities**
The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.
Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:
select suitable accounting policies and apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.
Signed on behalf of the board of trustees on 29/11/2022
Ann Marie Smith (Trustee)
5
## African Caribbean Achievement Project
## Independent examiner's report to the trustees of African Caribbean Achievement Project
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2022, which are set out on pages 7 to 13.
## **Responsibilities and basis of report**
As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
8/12/2022
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
6
## African Caribbean Achievement Project
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2022
|Notes
2022
Unrestricted
funds
£
**Income from:**
Grants and donations
(2)
2,643
Room hire
736
Bank interest
3
Other income
380
**Total income**
3,762
**Expenditure on:**
Salaries and NI
(3)
599
Payroll charges
582
Volunteer expenses
-
Rates
394
Utilities
-
Insurance
-
Security
-
Building maintenance and refurbishment
514
Cleaning
-
Telephone and internet
-
Postage, printing and stationery
-
Resources and materials
-
Computer costs
-
Publications and subscriptions
-
Refreshments
-
Equipment and furniture
25
Delivery/ outings and activities
-
Travel
-
Independent examination
-
Professional fees
213
Tutor fees
-
Sundries
-
Training and education
-
Publicity and promotion
-
Depreciation
6,865
Bank charges
-
**Total expenditure**
9,192
**Net income / (expenditure)**
(5,430)
**Transfers between funds**
1,238
**Net movement in funds**
(4,192)
**Fund balances brought forward**
231,536
**Fund balances carried forward**
(4)
227,344|2022
Restricted
funds
£
46,004
-
-
-
46,004
6,834
-
578
2,423
2,929
630
876
1,006
1,455
2,144
49
3,380
452
171
3,775
1,061
250
123
840
14,580
6,165
200
600
86
-
72
50,679
(4,675)
(1,238)
(5,913)
14,757
8,844|2022
Total
funds
£
48,647
736
3
380
49,766
7,433
582
578
2,817
2,929
630
876
1,520
1,455
2,144
49
3,380
452
171
3,775
1,086
250
123
840
14,793
6,165
200
600
86
6,865
72
59,871
(10,105)
-
(10,105)
246,293
236,188|2021
Total
funds
£
59,266
1,001
3
630
60,900
4,711
406
1,107
1,971
2,116
1,350
933
4,481
433
1,830
690
3,617
1,210
173
1,062
297
1,000
384
840
7,726
1,475
41
133
638
7,073
72
45,769
15,131
-
15,131
231,162
246,293|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
7
## African Caribbean Achievement Project
## Balance sheet
|as at 31 March 2022
2022
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
210,595
**Total fixed assets**
210,595
**Current assets**
Debtors and prepayments
(6)
2,519
Cash at bank and in hand
(7)
16,194
**Total current assets**
18,713
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
1,964
**Total current liabilities**
1,964
**Net current assets / (liabilities)**
16,749
**Net assets**
227,344
**Funds**
Unrestricted funds
227,344
Restricted funds
-
**Total funds**
227,344|2022
Restricted
£
-
-
416
8,428
8,844
-
-
8,844
8,844
-
8,844
8,844|2022
Total
£
210,595
210,595
2,935
24,622
27,557
1,964
1,964
25,593
236,188
227,344
8,844
236,188|2021
Total
£
216,222
216,222
4,191
27,844
32,035
1,964
1,964
30,071
246,293
231,536
14,757
246,293|
|---|---|---|---|
For the year ending 31 March 2022 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).
The financial statements were approved by the board of trustees on 29/11/2022
Ann Marie Smith (Trustee)
8
## African Caribbean Achievement Project
## Notes to the accounts
## for the year ended 31 March 2022
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102. There has been no change to the accounting policies since last year. No changes have been made to the accounts for previous years.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Freehold buildings: over 50 years Project and office equipment: over 5 years
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
9
## African Caribbean Achievement Project
## Notes to the accounts continued
## for the year ended 31 March 2022
|**2 Grants and donations**
Arnold Clarke
British Science Association
Community Partnering Fund
HMRC Job Retention Scheme (JRS)
Leeds Building Society
Leeds Community Foundation (LCF)
Race Equality Network
Royal Voluntary Service
The Church Urban Fund
Local Giving Ltd/Magic Little Grant
National Lottery Community Fund
Power to Change - Community Led Organisations
QBE Foundation
The Phoenix/Global Fund for Children
Yorkshire Building Society
Other Donations
**3 Staff costs and numbers**
Gross salaries|2022
2022
Unrestricted
Restricted
funds
funds
£
£
-
1,000
-
4,000
-
6,000
-
2,079
-
775
-
10,000
-
2,500
-
10,000
-
9,650
-
-
-
-
-
-
-
-
-
-
-
-
2,643
-
2,643
46,004|2022
Total
funds
£
1,000
4,000
6,000
2,079
775
10,000
2,500
10,000
9,650
-
-
-
-
-
-
2,643
48,647
2022
£
7,433
7,433|2021
Total
funds
£
-
2,000
-
2,425
-
3,400
2,500
-
8,825
500
10,000
9,892
8,598
5,000
1,880
4,246
59,266
2021
£
4,711
4,711|
|---|---|---|---|
The average number of employees during the year was 1, being an average of 0.5 full time equivalent (2021: 0.7, 0.3 FTE). There were no employees with emoluments above £60,000.
|**4 Restricted funds**
Balance b/f
£
Liz & Terry Bramall
425
Woodward Charitable Trust
300
NLCF Healthy Links Project
3,551
British Science Association
1,594
HMRC JRS
-
Magic Little Grants
392
Race Equality Network
875
QBE Foundation
4,915
Windrush Day
2,705
The Arnold Clarke Community Fun
-
NHSVR Accessibility Grant
-
Leeds Building Society
-
LCF Community Partnering Fund
-
Leeds Community Foundation
-
14,757|Incoming
£
-
-
-
4,000
2,079
-
2,500
-
9,650
1,000
10,000
775
6,000
10,000
46,004|Outgoing
£
425
283
3,551
5,527
2,079
392
3,326
4,802
11,733
1,000
9,214
775
2,593
4,979
50,679|Transfers
£
-
-
-
-
-
-
-
(113)
(506)
-
(619)
-
-
-
(1,238)|Balance c/f
£
-
17
-
67
-
-
49
-
116
-
167
-
3,407
5,021
8,844|
|---|---|---|---|---|
10
Notes to the accounts continued
## African Caribbean Achievement Project
for the year ended 31 March 2022
## **4 Restricted funds (continued)**
## **Fund name**
Liz & Terry Bramall Woodward Charitable Trust NLCF Healthy Links Project British Science Association
HMRC JRS Magic Little Grants Race Equality Network QBE Foundation Windrush Day The Arnold Clarke Community Fun NHSVR Accessibility Grant Leeds Building Society LCF Community Partnering Fund
Leeds Community Foundation
## **Purpose of restriction**
To deliver a series of STEM classes and workshops to young people. Towards a summer playscheme.
To support therapeutic activities with women.
To support the Community Buddy Programme - Science Club and workshops for young people.
To contribute to staffing costs of furloughed staff. To provide weekly sporting activities for women and children. To fund online mentoring and counselling for young people. To support a financial literacy project.
To support the CAP 2020 Windrush programme.
To support 1-1 and group mentoring, tutoring and counselling. To support counselling and therapeutic activities.
To support Therapeutic Arts & Crafts and counselling services.
To Support the STEM 4 All Project – 1-1 tutoring in maths and science and the monthly science club.
To support Therapeutic Arts & Crafts / Wood Workshop.
The transfers relate to the purchase of fixed assets.
|**Tangible assets**
**Cost**
At 1 April 2021
Additions
At 31 March 2022
**Depreciation**
At 1 April 2021
Charge for year
At 31 March 2022
**Net book value**
At 31 March 2022
At 31 March 2021
**Debtors and prepayments**
Debtors
Prepayments|£
250,000
-
250,000
40,000
5,000
45,000
205,000
210,000
Building|£
15,676
1,238
16,914
9,454
1,865
11,319
5,595
6,222
2022
£
2,520
415
2,935
General
equipment|Total
£
265,676
1,238
266,914
49,454
6,865
56,319
210,595
216,222
2021
£
4,191
-
4,191|
|---|---|---|---|
## **5 Tangible assets**
## **6 Debtors and prepayments**
11
## African Caribbean Achievement Project
## Notes to the accounts continued
## for the year ended 31 March 2022
|**7 Cash at bank and in hand**
Cash at bank
Cash in hand
**8 Creditors and accruals**
Creditors
Accruals|2022
£
24,469
153
24,622
2022
£
1,124
840
1,964|2021
£
27,835
9
27,844
2021
£
1,124
840
1,964|
|---|---|---|
## **9 Security over assets**
City of Bradford MDC hold a charge on the land and building at 17 Claremont Bradford BD7 1BG. The charge is for £55,000 and is dated 21 November 2012.
## **10 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Other related party transactions**
|**Other transactions with trustees or related parties**
Azania McFarlane
Daughter of trustee
Fees for project work
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of**
**transaction**|2022
£
5,500
5,500|2021
£
1,500
1,500|
|---|---|---|
12
## African Caribbean Achievement Project
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2022
|2022
2021
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
2,643
9,526
Room hire
736
1,001
Bank interest
3
3
Other income
380
630
**Total income**
3,762
11,160
**Expenditure**
Salaries and NI
599
-
Payroll charges
582
-
Volunteer expenses
-
5
Rates
394
6
Utilities
-
297
Insurance
-
-
Security
-
571
Building maint. and refurbishment
514
-
Cleaning
-
-
Telephone and internet
-
-
Postage, printing and stationery
-
-
Resources and materials
-
-
Computer costs
-
26
Publications and subscriptions
-
-
Refreshments
-
-
Equipment and furniture
25
-
Delivery/ outings and activities
-
-
Travel
-
-
Independent examination
-
-
Professional fees
213
200
Tutor Fees
0
-
Sundries
-
-
Training and education
-
-
Publicity and promotion
-
26
Depreciation
6,865
7,073
Bank charges
-
-
**Total expenditure**
9,192
8,204
**Net income / (expenditure)**
(5,430)
2,956
**Transfers between funds**
1,238
9,584
**Net movement in funds**
(4,192)
12,540
**Fund balances brought forward**
231,536
218,996
**Fund balances carried forward**
227,344
231,536|2022
Restricted
funds
£
46,004
-
-
-
46,004
6,834
-
578
2,423
2,929
630
876
1,006
1,455
2,144
49
3,380
452
171
3,775
1,061
250
123
840
14,580
6,165
200
600
86
-
72
50,679
(4,675)
(1,238)
(5,913)
14,757
8,844|2021
Restricted
funds
£
49,740
-
-
-
49,740
4,711
406
1,102
1,965
1,819
1,350
362
4,481
433
1,830
690
3,617
1,184
173
1,062
297
1,000
384
840
7,526
1,475
41
133
612
72
37,565
12,175
(9,584)
2,591
12,166
14,757|2022
Total
funds
£
48,647
736
3
380
49,766
7,433
582
578
2,817
2,929
630
876
1,520
1,455
2,144
49
3,380
452
171
3,775
1,086
250
123
840
14,793
6,165
200
600
86
6,865
72
59,871
(10,105)
-
(10,105)
246,293
236,188|2021
Total
funds
£
59,266
1,001
3
630
60,900
4,711
406
1,107
1,971
2,116
1,350
933
4,481
433
1,830
690
3,617
1,210
173
1,062
297
1,000
384
840
7,726
1,475
41
133
638
7,073
72
45,769
15,131
-
15,131
231,162
246,293|
|---|---|---|---|---|
13