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2021-03-31-accounts

African Caribbean Achievement Project

Charity number 1081624

A company limited by guarantee number 03762462

Annual Report and Financial Statements

for the year ended 31 March 2021

African Caribbean Achievement Project

Annual Report and Financial Statements for the year ended 31 March 2021

Contents Page
Trustees' report 2 to 6
Examiner's report 7
Statement of financial activities 8
Balance sheet 9
Notes to the accounts 10 to 14

Prepared by West Yorkshire Community Accounting Service

1

African Caribbean Achievement Project

Trustees' report for the year ended 31 March 2021

Reference and administrative details of the charity, its trustees and advisors

The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates Ann Marie Smith Chairperson Claudia McFarlane Secretary Samuel Wyatt Makeda Reid Resigned 7 September 2020 Janice Fontaine Resigned 28 May 2021 Helen Moyles Asher Sefanit-Wudasee Donna Howells Carol Morris Resigned 27 May 2021 Ben Neale Resigned 27 May 2021 Carl Robinson Charity number 1081624 Registered in England and Wales Company number 03762462 Registered in England and Wales Registered and principal address Bankers 17 Claremont Unity Trust Bank PLC Bradford Nine Brindley Place BD7 1BG 4 Oozells Square Birmingham B1 2HB

Registered in England and Wales Registered in England and Wales

Independent examiner

Rhys North ACA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW

Structure, governance and management

The charity is a company limited by guarantee and was formed on 29 April 1999. It is governed by a memorandum and articles of association. The liability of the members in the event of the company being wound up is limited to a sum not exceeding £1.

Method of recruitment and appointment of trustees

The trustees of the charity are also the directors for the purposes of company law and are appointed by the members at the AGM.

2

African Caribbean Achievement Project

Trustees' report (continued) for the year ended 31 March 2021

Objectives and activities

The charity's objects

The advancement of the education of the African Caribbean inhabitants of West Yorkshire.

Our Aims

The African Caribbean Achievement Project (ACAP) is a volunteer-led Charity that was set up in 1995 to promote and raise the educational development of people of African and Caribbean descent in West Yorkshire. Based in Bradford, we seek to assist all people to realise their full potential by ensuring that they ‘enjoy learning and achieve’ in all areas of their lives.

Our work enables people to fulfil their ambitions and enhances their self-esteem and confidence to the point that their aspirations, achievement and overall attainment in life have been raised.

Our vision is to enable young people of African and Caribbean (predominantly, but not exclusively) descent in particular to contribute positively and significantly to society as a whole. In order to fulfil our aims we recruit, train and deploy volunteers (role models) from the local community to work with young people on our programmes and within community groups and schools across the Bradford District.

Structure, Governance and Management

The Trustees are responsible for the overall management and control of ACAP and meet a minimum of six times a year. The work of implementing the policies of the organisation is carried out by individual members of the board who each has responsibility for different areas on a Sub Committee. Sub Committees are currently set up for Finance and Organisational Development and include volunteers and young people as members. The members from these Sub Committees report back with their recommendations and feedback to the full Trustee board meeting.

Trustees are responsible for co-ordinating the work of ACAP, preparation of papers and management accounts, keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with charity law and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. All Trustees give of their time freely and receive no remuneration or other financial benefits.

Public benefit statement

In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit.

Achievements and performance

The charity carried out a wide range of activities in pursuance of its charitable aims, The Trustees consider that these activities provide benefit both to those enrolled on our programmes and to the wider community of Bradford and West Yorkshire. At the beginning of the financial year, the Covid-19 pandemic started to have an impact on the charity and ACAP changed most of its operations to an online model to continue to provide its services to children, young people and their families.

3

African Caribbean Achievement Project

Trustees' report (continued) for the year ended 31 March 2021

Achievements and performance continued

During 2020-2021 ACAP provided the following services:

Our Plans for the Future

The Trustees intend to maintain ACAP’s position as the leading educational support service for African & Caribbean people within the district whilst attracting and retaining more volunteers and Trustees from the local community who have a passion for our work.

It is also our intention to continue with our Windrush Programme of activities which are designed to celebrate and commemorate the contributions made by people of African Caribbean descent towards British society. We will build on our counselling and therapeutic service offering by increasing the amount of counselling sessions offered and by starting a new wellbeing café. We also intend to raise additional income to pay for staff as our capacity to deliver our current services with a volunteer team is proving difficult. These plans are in line with the needs of our service users who will continue to benefit from an enhanced quality service. We will continue to strengthen our links with local schools, other community groups and increase the variety of activities offered to NEET young people.

4

African Caribbean Achievement Project

Trustees' report (continued) for the year ended 31 March 2021

Our Plans for the Future continued

The refurbishment of ACAP’s building at 17 Claremont is ongoing which is central to our strategy. Although we have made significant progress in the renovation of our building this year, we still need to raise the funds to pay for a new central heating system and boiler plus fix the roof on our building which is in desperate need of replacement.

Environmental issues are of high priority and ACAP will continue to make our building more energy efficient, seeking most efficient use of heating and supporting local recycling initiatives.

Financial review

The net income for the year was £15,131, including net income of £12,540 on unrestricted funds and net income of £2,591 on restricted funds, after transfers.

Reserves policy

The charity's free reserves, excluding fixed assets, at the year end were £15,314.

ACAP’s Reserve Policy is to maintain a minimum 30% of annual turnover, which equates to £11,700 based on budgeted 2021/2022 expenditure. Whilst the actual level of reserves exceeds the planned level of reserves, trustees are aware that additional funds are required for future planned improvements to the charity's premises.

At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity’s ability to continue as a going concern.

5

African Caribbean Achievement Project

Trustees' report (continued) for the year ended 31 March 2021

Statement of trustees' responsibilities

The trustees (who are also the directors for the purposes of company law) are responsible for preparing the Trustees report and the financial statements in accordance with the applicable law and UK Accounting Standards.

Company law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for the year. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and apply them consistently;

observe the methods and principles in the Charities SORP;

make judgements and estimates that are reasonable and prudent;

state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;

prepare the accounts on a going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities (Charities SORP (FRS102)), and in accordance with the special provisions of the Companies Act 2006 relating to small companies.

Signed on behalf of the board of trustees on 14/1/2022

Ann Marie Smith (Trustee)

6

African Caribbean Achievement Project

Independent examiner's report to the trustees of African Caribbean Achievement Project

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 8 to 14.

Responsibilities and basis of report

As the charity's trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Rhys North ACA

31/1/2022

West Yorkshire Community Accounting Service

Stringer House 34 Lupton Street Leeds LS10 2QW

7

African Caribbean Achievement Project

Statement of Financial Activities

(including summary income and expenditure account) for the year ended 31 March 2021

Notes
2021
Unrestricted
funds
£
Income from:
Grants and donations
(2)
9,526
Room hire
1,001
Bank interest
3
Other income
630
Total income
11,160
Expenditure on:
Salaries and NI
(3)
-
Payroll charges
-
Volunteer expenses
5
Bradford Council - trade waste
-
Rates
6
Utilities
297
Insurance
-
Security
571
Building maintenance and refurbishment
-
Cleaning
-
Telephone and internet
-
Postage, printing and stationery
-
Resources and materials
-
Computer costs
26
Publications and subscriptions
-
Refreshments
-
Equipment and furniture
-
Delivery/ outings and activities
-
Education
-
Travel
-
Independent examination
-
Professional fees
200
Sundries
-
Training
-
Publicity and promotion
26
Depreciation
7,073
Bad debts
-
Bank charges
-
Total expenditure
8,204
Net income / (expenditure)
2,956
Transfers between funds
9,584
Net movement in funds
12,540
Fund balances brought forward
218,996
Fund balances carried forward
(4)
231,536
2021
Restricted
funds
£
49,740
-
-
-
49,740
4,711
406
1,102
-
1,965
1,819
1,350
362
4,481
433
1,830
690
3,617
1,184
173
1,062
297
1,000
133
384
840
9,001
41
-
612
-
-
72
37,565
12,175
(9,584)
2,591
12,166
14,757
2021
Total
funds
£
59,266
1,001
3
630
60,900
4,711
406
1,107
-
1,971
2,116
1,350
933
4,481
433
1,830
690
3,617
1,210
173
1,062
297
1,000
133
384
840
9,201
41
-
638
7,073
-
72
45,769
15,131
-
15,131
231,162
246,293
2020
Total
funds
£
13,270
2,400
19
522
16,211
-
-
651
407
1,940
1,967
1,322
876
3,295
414
1,530
582
83
418
-
2,491
931
170
-
614
420
382
200
581
838
5,014
75
-
25,201
(8,990)
-
(8,990)
240,152
231,162

All incoming resources and resources expended derive from continuing activities.

8

African Caribbean Achievement Project

Balance sheet

as at 31 March 2021
2021
Unrestricted
£
Fixed assets
Tangible assets
(5)
216,222
Total fixed assets
216,222
Current assets
Debtors
2,742
Cash at bank and in hand
(6)
14,536
Total current assets
17,278
Current liabilities:
amounts falling due within one year
Creditors and accruals
(7)
1,964
Total current liabilities
1,964
Net current assets / (liabilities)
15,314
Total assets less current liabilities
231,536
Net assets
231,536
Funds
Unrestricted funds
231,536
Restricted funds
-
Total funds
231,536
2021
Restricted
£
-
-
1,449
13,308
14,757
-
-
14,757
14,757
14,757
-
14,757
14,757
2021
Total
£
216,222
216,222
4,191
27,844
32,035
1,964
1,964
30,071
246,293
246,293
231,536
14,757
246,293
2020
Total
£
215,041
215,041
399
17,316
17,715
1,594
1,594
16,121
231,162
231,162
218,996
12,166
231,162

For the year ending 31 March 2021 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit of its accounts for the year in question in accordance with section 476. The trustees (who also the directors for the purposes of company law) acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime and with FRS 102 (effective January 2019).

The financial statements were approved by the board of trustees on 14/1/2022

Ann Marie Smith (Trustee)

9

African Caribbean Achievement Project

Notes to the accounts

for the year ended 31 March 2021

1 Accounting policies

Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

There has been no change to the accounting policies since last year.

No changes have been made to the accounts for previous years.

Going concern

The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.

Incoming resources

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.

Grants and donations

Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.

Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.

Expenditure and liabilities

Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.

Taxation

As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.

Tangible fixed assets

Tangible fixed assets costing more than £500 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows: Land and building over 50 years

General equipment 25% reducing balance

Fund accounting

Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.

Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

10

African Caribbean Achievement Project

Notes to the accounts continued

for the year ended 31 March 2021

2 Grants and donations
British Science Association
HMRC Job Retention Scheme (JRS)
Leeds Community Foundation
Local Giving Ltd/Magic Little Grant
National Lottery Community Fund
QBE Foundation
Race Equality Network
The Church Urban Fund
The Phoenix/Global Fund for Children
Yorkshire Building Society
Bradford District Metropolitan Council (BDMC)
Thomas Wall Trust
Donations
3 Staff costs and numbers
Gross salaries
Social security costs
Power to Change - Community Led
Organisations Recovery Scheme (CLORS)
2021
Unrestricted
funds
£
-
-
3,400
-
-
-
-
-
-
-
1,880
-
-
4,246
9,526
2021
Restricted
funds
£
2,000
2,425
-
500
10,000
9,892
8,598
2,500
8,825
5,000
-
-
-
-
49,740
2021
Total
funds
£
2,000
2,425
3,400
500
10,000
9,892
8,598
2,500
8,825
5,000
1,880
-
-
4,246
59,266
2021
£
4,711
-
4,711
2020
Total
funds
£
1,000
-
-
-
10,000
-
-
-
-
-
-
1,000
950
320
13,270
2020
£
-
-
-

The average number employees during the year was 0.7, being an average of 0.3 full time equivalent (2020: nil). There were no employees with emoluments above £60,000.

11

African Caribbean Achievement Project

Notes to the accounts continued

for the year ended 31 March 2021

4 Restricted funds
Liz & Terry Bramall
Greggs Foundation
Woodward Charitable Trust
CTC/BBR
Postcode Lottery
BDMC Cookery Equipment
Thomas Wall Trust
NLCF Healthy Links Project
British Science Association
HMRC JRS
Global Fund for Children
Magic Little Grants
CLORS
Race Equality Network
NLCF Covid 19
QBE Foundation
Windrush Day
Balance b/f
£
1,815
381
300
312
250
576
325
7,418
789
-
-
-
-
-
-
-
-
12,166
Incoming
£
-
-
-
-
-
-
-
-
2,000
2,425
5,000
500
9,892
2,500
10,000
8,598
8,825
49,740
Outgoing
£
-
381
-
312
250
576
325
3,867
595
2,425
4,032
108
6,283
985
8,257
3,149
6,020
37,565
Transfers
£
(1,390)
-
-
-
-
-
-
-
(600)
-
(968)
-
(3,609)
(640)
(1,743)
(534)
(100)
(9,584)
Balance c/f
£
425
-
300
-
-
-
-
3,551
1,594
-
-
392
-
875
-
4,915
2,705
14,757

Fund name

Liz & Terry Bramall

Greggs Foundation Woodward Charitable Trust CTC/BBR Postcode Lottery BDMC Cookery Equipment Thomas Wall Trust NLCF Healthy Links Project British Science Association

HMRC JRS

Global Fund for Children Magic Little Grants CLORS Race Equality Network

NLCF Covid 19 QBE Foundation Windrush Day

Purpose of restriction

To deliver a series of STEM classes and workshops to young people. The transfer relates to costs incurred in previous financial years. Towards the cost of therapeutic arts and crafts sessions for women. Towards a summer playscheme.

Funding from Cycle Touring Club for cycling projects. Towards the cost of women's cycling.

To purchase equipment for a cookery class. To support the STEM programme with young people. To support therapeutic activities with women.

For activities during British Science Week and beyond. The transfer is for a contribution to room hire costs.

To contribute to staffing costs of furloughed staff.

Covid 19 fund including funding for creation of a youth space. To provide weekly sporting activities for women and children. Covid 19 fund including funding for provision of safe and refurbished spaces. To fund online mentoring and counselling for young people. The transfer is for a contribution to room hire costs and the capitalisation of fixed assets. To support a community IT and employment support project. To support a financial literacy project. To support the CAP 2020 Windrush programme

The transfers for the Global Fund for Children, CLORS, NLCF Covid 19, QBE Foundation and Windrush Day funds are concerning the capitalisation of fixed assets.

12

African Caribbean Achievement Project

Notes to the accounts continued

for the year ended 31 March 2021

5
6
**7 **
Tangible assets
Cost
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for year
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020
Cash at bank and in hand
Cash at bank
Cash in hand
Creditors and accruals
Creditors
Accruals
£
250,000
-
250,000
35,000
5,000
40,000
210,000
215,000
Building
£
7,422
8,254
15,676
7,381
2,073
9,454
6,222
41
2021
£
27,835
9
27,844
2021
£
1,124
840
1,964
General
equipment
Total
£
257,422
8,254
265,676
42,381
7,073
49,454
216,222
215,041
2020
£
17,222
94
17,316
2020
£
1,124
470
1,594

Security over assets

City of Bradford MDC hold a charge on the land and building at 17 Claremont Bradford BD7 1BG. The charge is for £55,000 and is dated 21 November 2012.

8 Related party transactions

Trustee expenses

No trustee received any expenses during this year or the previous year.

Trustee remuneration and benefits

No trustee received any remuneration or benefit during this or the previous year.

Other transactions with trustees or related parties
Azania McFarlane
Daughter of
trustee
Fees for project work
Name of trustee or
related party
Relationship to
charity
Description of transaction
2021
£
1,500
1,500
2021
£
-
-

13

African Caribbean Achievement Project

Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2021

2021
2020
Unrestricted Unrestricted
funds
funds
£
£
Income
Grants and donations
9,526
320
Room hire
1,001
2,400
Bank interest
3
19
Other income
630
522
Total income
11,160
3,261
Expenditure
Salaries and NI
-
-
Payroll charges
-
-
Volunteer expenses
5
88
Bradford Council - trade waste
-
407
Rates
6
806
Utilities
297
1
Insurance
-
-
Security
571
195
Building maintenance and refurb
-
372
Cleaning
-
50
Telephone and internet
-
-
Postage, printing and stationery
-
29
Resources and materials
-
-
Computer costs
26
176
Publications and subscriptions
-
-
Refreshments
-
2
Equipment and furniture
-
-
Delivery/ outings and activities
-
-
Education
-
-
Travel
-
10
Independent examination
-
131
Professional fees
200
192
Sundries
-
137
Training
-
-
Publicity and promotion
26
-
Depreciation
7,073
5,014
Bad debts
-
75
Bank charges
-
-
Total expenditure
8,204
7,685
Net income / (expenditure)
2,956
(4,424)
Transfers between funds
9,584
628
Net movement in funds
12,540
(3,796)
Fund balances brought forward
218,996
222,792
Fund balances carried forward
231,536
218,996
2021
Restricted
funds
£
49,740
-
-
-
49,740
4,711
406
1,102
-
1,965
1,819
1,350
362
4,481
433
1,830
690
3,617
1,184
173
1,062
297
1,000
133
384
840
9,001
41
-
612
-
-
72
37,565
12,175
(9,584)
2,591
12,166
14,757
2020
Restricted
funds
£
12,950
-
-
-
12,950
-
-
563
-
1,134
1,966
1,322
681
2,923
364
1,530
553
83
242
-
2,489
931
170
-
604
289
190
63
581
838
-
-
17,516
(4,566)
(628)
(5,194)
17,360
12,166
2021
Total
funds
£
59,266
1,001
3
630
60,900
4,711
406
1,107
-
1,971
2,116
1,350
933
4,481
433
1,830
690
3,617
1,210
173
1,062
297
1,000
133
384
840
9,201
41
-
638
7,073
-
72
45,769
15,131
-
15,131
231,162
246,293
2020
Total
funds
£
13,270
2,400
19
522
16,211
-
-
651
407
1,940
1,967
1,322
876
3,295
414
1,530
582
83
418
-
2,491
931
170
-
614
420
382
200
581
838
5,014
75
-
25,201
(8,990)
-
(8,990)
240,152
231,162

14