arity No. 1081569 Ojmpany No. 03870643 Trust*s Fort and Unaudited A)untS 31 Marth 2024
Contents Pages Trustees, Annual Report Independent Examiner's Report Statement of Financial Activities 2to6 Summary Income and Expenditure Account Balance Sheet io Statement of Cash flows li Notes to the Accounts 12to18 Detailed Statement of Financial Activities 19to20 Page I
TrusteesAnnual FÈport The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the year ended 31 March 2024. FEANDADM1N1ThTIVEDAlLs Cbmpany No. 03870643 arity No. 1081569 Pf in(ipaJ Offi The Factory Alder Hills Poole Dorset BH12 4AS Pegistered Offi The Factory Alder Hills Poole Dorset BH12 4AS Llrectors and Trustees The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees Seed during the year- P.P. Comber C. Corr C.E. Eyre J.R. Marsh Trustees holding title to tharity property John Marsh Philip P Comber Carolyn Corr Claire Eyre Key Management Pers)nnel Chair A1UntantS Carolyn Corr Bicknell Business Advisers Ltd 40 Broadway Lane Bournemouth BH8 OAA Bankers The Co-operative Bank Page 2
TrusteesAnnual FÈport OvAND AVITIEs The charity seeks to distribute donated materials to provide or assist in the provision of facilities for recreation, education and other leisure time activities for children and adults in Dorset including Bournemouth and Poole so that their education and social welfare is advanced. The charity further seeks to advance education particularly in connection with the reuse of scrap and waste materials so as to protect the environment. ACFIIEVBA BNTSAND P0FmAN The first half of this financial year saw Dorset Scrapstore build on the foundations laid in previous years. The &ore Our services were impacted by changes to the terms at the property we rent in September 2023. Until then, we had enjoyed access to a space to offer free community crafting activities during school holidays and on Saturdays. This brought in families and provided a low-cost platform for our educational aims. This also impacted the space for our volunteers to work in. The biggest obstacle we had to overcome this year was the forced closure of the building for two months from November. This was due to asbestos being discovered and our landlord making the decision to remove it as soon as possible. It was all hands on deck while staff and volunteers alike helped to move our stock and shelving into a container and other parts of the building. Once this was achieved, we had to consider the welfare of our volunteers, many of whom rely on their regular contact with people through Dorset Scrapstore. We decided to decorate a 'Dorset Scrapstore, Christmas tree at a local church Christmas tree festival. This allowed us to involve our volunteers and community through regular craft and coffee events and children's workshops. It also provided content for our social media channels to show our members that we would be coming back! We made the most of this unexpected closure by re-designing the layout of the store to incorporate a volunteer sorting area and crafting table. We made the most of this unexpected closure by re-designing the layout of the store to incorporate a volunteer sorting area and crafting table. Once we re-opened, we changed our opening hours to be one hour earlier. This has made no difference to our takings, but instead of 11am to 12pm being very busy. those customers have been spread between 10am and 12pm, allowing for more space for everyone to browse. It also enhances the welfare of our staff and volunteers, ensuring that during the winter they are not locking up a large empty building in the dark. We had some wonderful comments from our members when we re-opened. It made everyone involved in Dorset Scrapstore feel good to know that we had been missed and our members appreciate what we do. Here are some comments from a Facebook post: "Loved being able to come back and visit! !!" 'Have missed it! ! I" Page 3
TrusteesAnnual FÈport ' They're open againl" 'Brilliant, I'll go and visit, Thanks "can we go here asap. "Lovely to see you guys open again. Volunteers Dorset Scrapstore has a firm base of long Standing volunteers. We pride ourselves in having volunteers from a very diverse section of society with varied backgrounds, skills and experience. For many years we have offered work experience placements to students with Special Educational Needs and Disabilities from Poole College. Unfortunately. we were not able to accommodate these young people when our landlord restricted the use of the space outside Dorset Scrapstore. However, we were very pleased that once again we were able to accommodate these lovely students shortly after re-opening the store, as we had incorporated a volunteer sorting area into our new layout. Throughout the year, we retained our reliable team of four volunteers who provide fortnightly workshops for home educated children. In addition, we had ten volunteers in the store at the start of the year. Our volunteer base increased from September 2023 when we recruited a volunteer coordinator funded by the National Lottery. By March 2024 we had twelve regular store volunteers. FINANQAL FEVIPN &ants Just under £10,000 was awarded from the National Lottery Awards for All in August 2023. This was to fund a one year post for a volunteer coordinator. The volunteer coordinator worked for seven months in this financial year. She has ensured that greater care has been taken of our volunteers with additional needs. As a result they have enjoyed making a rocket measuring over six feet that proudly sits in our entrance. We are very grateful to Hall and Woodhouse brewery for the £IOOO we received in January 2024 for core funding. Workthops Throughout the disruption of the store closure, we were able to relocate our home education workshops to a local community centre. Unfortunately the family and adult workshops were not so easy to relocate as they were held at weekends and the space wasn't available. Giving children and young people the opportunity to gain Arts Awards qualifications has been very popular within the home educated community. It gives them the opportunity to work towards a nationally recognised qualification. In the previous year, thirteen children completed their Arts Award Discover level. By the end of the year we had eight children who had almost completed their Explore Award and further three who had started on the Discover award. Page 4
TrusteesAnnual FÈport A second volunteer was trained to deliver and assess the Arts Award Discover and Explore levels to ensure we could continue to deliver this and were not relying on one volunteer. The next step will be to have one of our assessors trained to deliver the Bronze and Silver levels of the Awards. In future we would like to expand our provision of the Arts Awards to include children in school. However, this requires grant funding as we currently rely solely on volunteers to provide these services. Feedback received from the home education sessions: "A huge thank you for all of your help and inspiration. It has been a huge joy to see her develop with those new skills. "She is very happy and comfortable in these classes- hence she's willing to try lots of new techniques." "IYou] are patient with them and gently encourage to try new things but respect their wishes to do something else if they want to - thank you" "Have learned sewing and also learned they love doing it and have felt they have improved as the sessions have gone on." "Confidence boosted and self esteem improved Memberthips The membership of Dorset Scrapstore has remained stable at around 1500. However, the number of people benefitting from Dorset Scrapstore is much greater. We estimate that 4,000 people benefit from our service each year. For example, this comment was received by one of our group members: .1 would like to &gy thank you muth for all the years I have bn ableto come and gather your brilliant re9)urS for my project which has been 10 years in the making. l aartl (MIng to your store in &1mbe and it has been such a help to me over the years I run a theraptiC hortl(lIural project supporting people of all age& We run adivities throughout the year for children of all agesand abilities, ba*d in our woodland. Jr activity days often have up to 30+ thildren and we charge very little for their attendan to engjre all are able io come. &Jl without your plentiful pplY of interesting things I wouldn't have been able io do many of our crafts and eationS. &) Ihank youl" )aal Media The main social media platform used by Dorset Scrapstore is Facebook. For several years the followers on this platform have steadily grown. By the end of March 2024, we had 11,800 followers, an increase of over 14% in 12 months. We also have both Linkedln and Instagram pages, but they don't have anywhere near the number of followers as Facebook. In March 2024, one of our staff took on an additional role of looking after the social media of Dorset Scrapstore. It will be good to have one person taking care of this important marketing tool as it will help with continuity of our posts, increasing our followers and ultimately more people using Dorset Scrapstore. Page 5
TrusteesAnnual FÈport PLANSFDR RuFE PFOCOS Looking towards the 2024-25 financial year, we have a few things planned. Our van is very old. so we will be applying for grants and fundraising for a newer one. We know that attending external events helps increase the profile and bring people into Dorset Scrapstore. We are planning to apply for a grant for an event coordinator as this would take the pressure off our relatively small team of volunteers who organise and attend our external events. As mentioned above, we will be looking to secure funding to extend the provision of our children's workshops and Arts Awards. jFE G3vANAND MANA ENT The charity is controlled by its governing document, a deed of trust and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006 The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Art 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP IFRS 1021. Signed on behalf of the board C. Corr Trustee 16 December 2024 Page 6
Independent Examiners Fèport Independent &aminer's FÈport to the trustees of I report to the charity trustees on my examination of the financial statements of DORSET SCRAPSTORE for the year ended 31 March 2024. P£¥onsbilities and bass of report As the charity's trustees of the company land also its directors for the purposes of company law} you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act. Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515) Ibl of the 2011 Act. Independent examiner'saatement I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe: accounting records were not kept in accordance with section 386 of the 2006 Act . or the financial statements do not accord with those records- or the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair, view which is not a matter considered as part of an independent examination: or the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of I reland (FRS 102}. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached. Abi Aiyegbayo, ACMA CGMA Bicknell Business Advisers Ltd 40 Broadway Lane Bournemouth BH8 OAA 16 December 2024 Page 7
atement of nanaal Activities for the year ended 31 Marth 2024 Unrestride d funds Total funds Total funds 2024 2024 2023 Notes Inct)me from: Donations 148 148 606 Charitable activities 76,037 76,037 72,430 Total 76,185 76,185 73,036 Expenditure on: Charitable activities 70,968 70,968 73,979 Total 70,968 70,968 73,979 Net gains Net income/ (expenditure) Transfers between funds 5,217 5,217 19431 Net in(omel (expenditure) before other gaing (lOeS) 5,217 5,217 19431 Other gains and lo Net movement in funds 5,217 5,217 19431 Pec£)ncAliation of funds: Total funds brought forward 14,221 14,221 15,164 Total funds carried forward 19,438 19,438 14,221 Page 8
Jmmary Income and &penditure AcLr)unl for the year ended 31 Marth 2024 2024 2023 Income 76,185 73,036 oss inLX)me for the year Expenditure 76,185 73,036 70,968 73,979 Total expenditure for the year Net income/lexpenditurel before tax forthe year 70,968 73,979 5,217 {943) Net InMe / (expenditure )for the year 5,217 {943) Page 9
Balan &eet at 31 Marth 2024 Company No. 03870643 Notes 2024 2023 rrent assets Debtors 853 806 Cash at bank and in hand 24,663 25,516 (6,0781 14,260 15,066 18451 14,221 Cleditors: Amount falling due within one year Net rrent assets 19,438 Total lSIeSsrrent liabilities 19,438 14,221 Net assets exduding pengon or liability Total net as*ts 19,438 14,221 19,438 14,221 Thefundsof the tharity P£strirted funds Unrestricted funds General funds io io 19,438 14,221 19,438 14,221 perveS io Total funds 19,438 14,221 These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies. For the year ended 31 March 2024 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. Approved by the board on 16 December 2024 And signed on its behalf by". C. Corr Trustee 16 December 2024 Page 10
atement of Cath flows for the year ended 31 Marth 2024 2024 2023 Cash flows from operating activities Net incomel (expenditure) per satemenl of nanaal Adivities 5,217 19431 Adjustmentsfor: Decrease in stocks {Increasel/Decrease in trade and other receivables Increase in trade and other payables 205 {47) 5,233 151 95 Net cash providgJ by/ (u*d in) operating a(Aivities 10,403 14921 Net cash from investing adivities Net from finanang adivities Net inue& (decrea) in cath and cath 4uivalents 10,403 14921 Cash and cath equivalents at the beginning of Ihe year 14,260 22,313 cath and cath equivajents at the end of the year 24,663 21,821 CL)mponentsof cath and equivaents Cash and bank balances 24,663 14,260 24,663 14,260 Page 11
Notesto the A0untS for the year ended 31 Marth 2024 l A(x))unting poliaes Bagsof preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) leffective I January 2015} (Charities SORP IFRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 and the Companies Act 2006. Change in ba9s of acu)unting or to previousaCuntS There has been no change to the accounting policies (valuation rules and method of accounting} since last year and no changes have been made to accounts for previous years. nd a¢xounting Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity. Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. These are available for use subject to restrictions imposed by the donor or through terms of an appeal. Restricted funds Ino)me Recognition of income Income is included in the Statement of Financial Activities ISoFA} when the charity becomes entitled to. and virtually certain to receive, the income and the amount of the income can be measured with sufficient reliability. Income with related expenditure Donations and Where income has related expenditure the income and related expenditure is reported gross in the SOFA. Voluntary income received by way of grants, donations and gifts is included in the the SOFA when receivable and only when the Charity has unconditional entitlement to the income. Tax reclaims on Income from tax reclaims is included in the SOFA at the same time as the donations and gifts gift/donation to which it relates. Donated services These are only included in income {with an equivalent amount in expenditure) where the benefit to the Charity is reasonably quantifiable, measurable and material. legacies and facilities Volunteer help The value of any volunteer help received is not included in the accounts. Investment income This is included in the accounts when receivable. Gains/{lossesl on This includes any gain or loss resulting from revaluing investments to market value revaluation of at the end of the year. fixed assets Gains/{lossesl on investment assets This includes any gain or loss on the sale of investments. Page 12
Notesto the A0untS Eipenditure Recognition of expenditure Expenditure is recognised on an accruals basis. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Expenditure on raising f unds Expenditure on charitable These comprise the costs associated with attracting voluntary income, fundraising trading costs and investment management costs. These comprise the costs incurred by the Charity in the delivery of its activities and services in the furtherance of its objects, including the making of grants and governance costs. All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid. Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs. Other expenditure These are support costs not allocated to a particular activity. activities Grants payable TaatIOn The charity is exempt from corporation tax on its charitable activities. Freehold investment property Investment properties are measured initially at cost and subsequently at fair value at each balance sheet date and are not depreciated. All gains or losses are taken to the Statement of Financial Activities as they arise. ocks Stock is included at the lower of cost or net realisable value. Donated items of stock are recognised at fair value which is the amount the charity would have been willing to pay for the items on the open market. Trade and other debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. Cath and sh equivalents Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management. Trade and other creditors Short term creditors are measured at the transartion price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. Page 13
Notesto the A0untS Pesearch and development Expenditure on research and development is written off in the year in which it is incurred. Foreign 1rrencJeS Monetary assets and liabilities denominated in currencies other than the functional currency of the charity are translated at the rates of exchange prevailing at the end of the reporting period. Transactions in currencies other than the functional currency of the charity are recorded at the rate of exchange on the date that the transartion occurred. All exchange differences are are taken into account in arriving at net income/expenditure. Leased a&ets Where the charity enters into a lease which entails taking substantially all the risks and rewards of ownership of an asset, the lease is treated as a finance lease. Leases which do not transfer substantially all the risks and rewards of ownership to charity are classified as operating leases. Assets held under finance leases are initially recognised as assets of the charity at their fair value at the inception of the lease or, if lower, at the present value of the minimum lease payments. The corresponding liability to the lessor is included in the balance sheet date as a finance lease obligation. Lease payments are apportioned between finance expenses and reduction of the lease obligation so as to achieve a constant rate of interest on the remaining balance of the liability. Finance expenses are recognised immediately, unless they are directly attributable to qualifying assets, in which case they are capitalised in accordance with the charity's policy on borrowing costs. Assets held under finance leases are depreciated in the same way as owned assets. Operating lease payments are recognised as an expense on a straight-line basis over the lease term. In the event that lease incentives are received to enter into operating leases, such incentives are recognised as a liability. The aggregate benefit of incentives is recognised as a reduction of rental expense on a straight-line basis. Penson StS The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds. 2 Cbmpany status The company is a private company limited by guarantee and consequently does not have share capital. Page 14
Notesto the A0untS 3 &atement of nanaal Activities- prior year Unrestricted funds Totaf funds 2023 2023 Income from: Donations 605 605 Charitable activities Other trading activities Other 66,294 647 66,294 647 5,490 5,490 Total 73,036 73,036 penditure on: Raising funds Charitable activities 506 506 190 190 Other 73,283 73,283 Total 73,979 73,979 Net In1Me 19431 {943) Net In1Me before other gainsl (losses) Other gains and losses: Net movement in funds 19431 {943) 19431 {943) P£conciliation of funds: Total funds brought forward Total funds carried forward 15,164 15,164 14.221 14,221 4 Ino)me from donations Unresl ricled Total Total 2024 2023 Donations 148 148 606 148 148 606 The charity relies on donation of scrap materials to generate its income described as Scrap Sales Donated good& faalitiesand *rvices received Total 2024 Total 2023 Donations received 147 606 147 606 Page 15
Notesto the A0untS 5 Inwme from charitable adivities Unrest ri(led Totaj 2024 Total 2023 Membership Scrap Sales Workshops Grants and Other income 8,460 48,988 2,003 16,586 8,460 48,988 2,003 16,586 9,569 53,559 3,812 5,490 76,037 76,037 72,430 6 Eipenditure on tharitable activities Unrestriitted Totaj 2024 Total 2023 Employee costs Motor and travel costs 52,540 2,629 11,203 52,540 2,629 11,203 51,008 4,783 14,010 Premises costs General administrative costs 3,066 3,066 3,032 Legal and professional costs 1,530 70,968 1,530 70,968 1,146 73,979 7 &aff (x)sts 2024 51.495 358 2023 49,830 402 Salaries and wages Pension costs 51,853 50,232 No employee received emoluments in excess of £60,000. The average monthly number of full time equivalent employees during the year was as follows: 2024 Number 2023 Number Staff The charity has signed up to a NEST pension scheme. 8 Debtors 2024 2023 Trade debtors Prepayments and accrued income 138 loo 715 706 853 806 Page 16
Notesto the A0untS 9 Qeditors: amounts falling due within one year 2024 2023 Trade creditors Other taxes and social security Other creditors Accruals {341 66 178 98 808 564 Deferred income 5,238 6,078 845 10 Movement in funds InmIng rurS At31 March 2024 (induding At 1 April other 20Z3 ganglos*s) Pex)urS expended Pestrict&J funds: Unrestricled funds: neral funds 14,221 76,185 170,9681 19,438 Tota] funds 11 Analyssof net assets betWn funds 14.221 76.185 170,9681 19,438 Unrestricted funds Total Net current assets 19,438 19.438 19,438 19,438 12 PecL)naliation of net debt At31 March 2024 At 1 April 2023 Ilsh flows Cash and cash equivalents 14,260 14,260 10,403 10,403 24,663 24,663 Net debt 14,260 10,403 24,663 Page 17
Notesto the A0untS 13 Commitments Cperating lea* (xjmmitments Annual commitments under non-cancellable operating leases are as follows: 2024 Land and bui Idings 2024 2023 Land and bui Idings 2023 Cxher Cxher Operating leases with expiry date: Pen90n mMitments 2024 2023 The pension cost charge to the company amounted to: 358 402 14 Pelated party diOSureS lJnt rol li ng party The company is limited by guarantee and has no share capital- thus no single party controls the company. Page 18