Trustees Annual Report for the year ended 31 March 2025
The ‘District’ is a trust established under its rules, which are common to all Districts. Trustees are appointed in accordance with Policy, Organisation & Rules of The Scout Association.
The accounts have been drawn up on the receipts and payments basis, approved by the Trustees on 12 June 2023 and signed, on their behalf, by Alison Giles, District Treasurer
TRUSTEES: Appointed District Chair Tim Boddy District Treasurer Alison Giles Joshue Bestwick Martin Giles John Novak TRUSTEES: Ex-officio: District Lead Volunteer Emily Chater Trustees: Gang Show Sub Team Martin Giles Carole Riley Co-opted Members None BANKERS: Lloyds Bank plc, 31 St Peter’s Stree t, Derby DE1 2AA SCRUTINEER Paul Garratt District Registration Number 11307 with The Scout Association: Charity Registration Number: 1081505 Contact Name and Address Mrs C Riley Support Team Member Admin 1 Treveris Close Spondon Derby DE21 7NX
DERBY EAST DISTRICT SCOUT COUNCIL
MAJOR RESPONSIBILITIES IN THE YEAR April 2024 To March 2025
For everyone this has been a time of evolvement to working in Teams, using new role titles and making a clear division between Leadership Teams covering operations and Trustee Boards being responsible for governance.
Whilst the 2024 Annual General Meeting reported on scouting during 2023/2024, it’s main tasks were to seek approval for changes to the District Constitution, the number of – Trustees, including at least one 18 25 member going forward, meeting quorums and several administrative matters.
Numbers at Census 2025 showed a small loss of adults and Explorers and overall a gain of only one. Numbers are slowly increasing in some areas whilst several groups are at capacity.
The District Leadership Team now has the task of reporting on operational matters that include achievements of Awards by young people
Our congratulations go to all 26 achieving adult service awards; these include for 50 years, 40 years and 30 years
Change is never easy, often confusing but support is there for all with the Scout Association ’s Transformation Programme implemented last April.
The Trustees thank everyone, young and not so young for sticking with it; and for the great scouting in Derby East. Your efforts to overcome many hurdles are applauded
The Trustees of Derby East District
District Treasurer
The District annual receipts and payments account for the year ending 31 March 2025 is shown below
District Funds held at the end of March 2025 are very healthy and consideration will be given by our District Trustees on how we use these funds to benefit scouting in the District
I am happy to report that the District Trustee Board is again recommending to the AGM a levy of £2.00 per young person be paid for 2026 as there is currently no justification to increase. Any increase in budgeted expenditure over income will be met by the District funds for the next year.
Thank you to all the groups and units who sent their membership payments on time allowing the District to receive the 50 pence discount for prompt payment to County
Alison Giles
DERBY EAST DISTRICT SCOUT COUNCIL NOTES TO THE ACCOUNTS - YEAR ENDED MARCH 31ST 2025
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1) District Scout Camp Accounts for 2023-2025 (omitted in previous year due to late submission)
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2) The Equipment value in the accounts has been adjusted for depreciation DERBY EAST DISTRICT SCOUT COUNCIL
Receipts & Payments Account summary for the year ended March 31st 2025
| This Year | Last Year | |
|---|---|---|
| General | General | |
| Fund | Fund | |
| £ | £ | |
| Total receipts for the year (page C4) | 50,584.10 | 17,809.09 |
| Total payments for the year (page C5) | (62,702.65) | (11,076.85) |
| Net receipts (payments) for the year | (12,118.55) | 6,732.24 |
| Cash, bank and similar funds brought forward | 48,221.57 | 41,489.33 |
| Cash, bank and similar funds carried forward | £36,103.02 | £48,221.57 |
The above account and accompanying statement of assets and liabilities were approved by the Trustees on June 12th 2025 and signed on their behalf by
....................................Alison Giles (Treasurer)
DERBY EAST DISTRICT SCOUT COUNCIL
Receipts for the year ended March 31st 2025
| MEMBERSHIP SUBSCRIPTIONS less: Paid INVESTMENT INCOME RECEIVED Bank Interest Building Society Interest The Scout Assoc'n Short Term Investment Service Dividends and Interest Property Rents DONATIONS / GRANTS ACTIVITIES St Georges Day Squirrel Section Beaver Section Cub Section Scout Section Explorer Section Scout Active Support Network District Activities (Jamboree/Camp) Duke of Edinburgh FUND RAISING (gross) Stamp & Deliver OTHER INCOME Income Tax recovered - on subscriptions and donations on dividends and interest SUNDRY RECEIPTS Training /Training Material Badge receipts Equipment Loans received TOTAL RECEIPTS FOR THE YEAR |
This Year £ 32,530.00 28,991.44 3,538.56 0.00 0.00 165.00 1,668.10 28,786.85 15,080.09 396.50 169.00 20.00 46,285.54 600.00 0.00 600.00 0.00 0.00 160.00 160.00 £50,584.10 |
Last Year £ 32,168.25 28,759.50 |
|
|---|---|---|---|
| 3,408.75 | |||
| 0.00 0.00 32.29 |
|||
| 32.29 | |||
| 42.14 | |||
| 42.14 | |||
| 0.00 0.00 316.10 0.00 0.00 10,488.24 271.00 27.50 2,538.65 30.00 |
|||
| 13,671.49 | |||
| 630.00 0.00 |
|||
| 630.00 | |||
| 0.00 | |||
| 0.00 | |||
| 0.00 24.42 0.00 0.00 0.00 |
|||
| 24.42 | |||
| £17,809.09 |
This Year This Year £ £
DERBY EAST DISTRICT SCOUT COUNCIL Payments for the year ended 31st March 2025
| PREMISES Rent/Rates Light and Heat Insurance DONATIONS / GRANTS ACTIVITIES Flying High St Georges Day Squirrel Section Youth Council Beavers Section Cub Section Scout Section Explorer Section Scout Active Support Network Duke of Edinburgh Young Leaders District Activities (Jamboree/Camp) FUND RAISING EXPENSES ADMIN/ESTABLISHMENT EXPENSES Personal Accident Insurance TRUSTEES EXPENSES OTHER EXPENSES Recruitment PURCHASE OF CAPITAL EQUIPMENT District/Explorers PURCHASE OF BADGES SUNDRY PAYMENTS Training/Training Materials Equipment Insurance TOTAL PAYMENTS FOR THE YEAR |
0.00 0.00 0.00 587.40 156.91 27.19 1,821.30 262.75 28,375.82 29,412.16 301.22 138.00 127.99 521.96 61,732.70 20.37 20.37 62.00 94.00 156.00 0.00 620.95 620.95 23.99 23.99 0.00 0.00 148.64 148.64 £62,702.65 |
|
|---|---|---|
| 0.00 | ||
| 140.00 | ||
| 140.00 | ||
| 0.00 33.00 0.00 162.90 0.00 100.00 7,195.02 |
||
| 525.39 | ||
| 77.50 | ||
| 120.00 | ||
| 137.05 495.00 |
||
| 8,845.86 | ||
| 810.00 | ||
| 810.00 | ||
| 2.50 94.00 |
||
| 96.50 | ||
| 0.00 815.85 |
||
| 815.85 | ||
| 237.76 | ||
| 237.76 | ||
| 0.00 0.00 130.88 |
||
| 130.88 | ||
| £11,076.85 |
DERBY EAST DISTRICT SCOUT COUNCIL
Statement of Assets & Liabilities for the year ended 31st March 2025
| MONETARY ASSETS Bank Current Account(s) Bank Deposit Account(s) Bank Term Deposit(s) Building Society Account(s) Cash in hand OTHER MONETARY ASSETS Tax Claim for Year ending .................... Debts due to Group / District INVESTMENT ASSETS Government Stocks at market value Other quoted securities at market value Other investments Property held for investment purposes NON-MONETARY ASSETSfor Charity's own use District Badges (at cost price) Group/District shop stock Land and Buildings Scouting equipment, furniture, etc. LIABILITIESThose due within one year Accounts not yet paid Expenses incurred not yet invoiced Subscriptions not yet paid Other LIABILITIESThose due after one year Loan (with details) Hire Purchase owing Leasing payments outstanding Other long term liabilities CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS |
This Year This Year £ £ 34,974.84 46,681.53 0.00 0.00 1,128.18 1,540.04 £36,103.02 £48,221.57 £0.00 £0.00 £0.00 £0.00 342.45 200.00 13780.12 17225.15 0.00 0.00 £14,122.57 £17,425.15 £0.00 £0.00 £0.00 £0.00 .................................. ............................. |
|---|---|
DERBY EAST DISTRICT SCOUT COUNCIL Receipts & Payments Account summary for the year ended March 31st 2025 This Year General Fund Last Year General Fund Total receipts for the year (page C4) Total payments for the year (page C5) Net receipts (payments) for the year Cash, bank and similar funds brought forward Cash, bank and similar funds carried forward _ 50,584.10 (62,702.65) (12,118.55) 48,221.57 £36,103.02 17,809.09. .(11,076.85). 6,732.24 41,489.33 £48,221.57 The above account and accompanying statement of assets and liabilities were approved by the Trustees on June 12th 2025 and signed on their behalf by Ables .Alison Giles (Treasurer) 2019 Groups and Districts Receipts and Payments Form (Single Fund) C3
DERBY EAST DISTRICT SCOUT COUNCIL Receipts for the year ended March 31st 2025 This Year 32,530.00 28,991.44 3,538.56 MEMBERSHIP SUBSCRIPTIONS less: Paid INVESTMENT INCOME RECEIVED Bank Interest Building Society Interest The Scout Assoc'n Short Term Investment Service Dividends and Interest Property Rents DONATIONS / GRANTS Last Year _ 32,168.25 28,759.50 3,408.75 0.00 ).0( 32.2. ЛАЗАХХХАНАЛЯКАА ACTIVITIES St Georges Day Squirrel Section Beaver Section Cub Section Scout Section Explorer Section Scout Active Support Network District Activities (Jamboree/Camp) Duke of Edinburgh FUND RAISING (gross) Stamp & Deliver OTHER INCOME ncome Tax recovered - on subscriptions and donation on dividends and interest SUNDRY RECEIPTS Training /Training Material Badge receipts Equipment Loans received TOTAL RECEIPTS FOR THE YEAR .... 0.00 0.00 165.00 1,668.10 28,786.85 15,080.09 396.50 169.00 20.00 46,285.54 600.00 0.00 600.00 0.00 0.00 160.00 160.00 £50,584.10 32.29 42.14 42.14 0.00 316.00 0.00 0.00 10,488.24 271.00 27.50 2,538.65 30.00 13,671.49 630.00 0.00 630.00 0.00 0.00 0.00 24.42 0.00 0.00 0.00 24.42 £17,809.09 2019 Groups and Districts Receipts and Payments Form (Single Fund) C4
DERBY EAST DISTRICT SCOUT COUNCIL Payments for the year ended 31st March 2025 This Year This Year PREMISES Rent Rates Light and Heat Insurance Repairs & Renewals DONATIONS / GRANTS ACTIVITIES Flying High St Georges Day Squirrel Section Youth Council Beavers Section Cub Section Scout Section Explorer Section Scout Active Support Network Duke of Edinburgh Young Leaders District Activities (Jamboree/Camp) FUND RAISING EXPENSES ADMIN/ESTABLISHMENT EXPENSES Personal Accident Insurance..... TRUSTEES EXPENSES OTHER EXPENSES Recruitment PURCHASE OF CAPITAL EQUIPMENT District/Explorers PURCHASE OF BADGES SUNDRY PAYMENTS Training/Training Materials Equipment Insurance TOTAL PAYMENTS FOR THE YEAR 0.00 0.00 0.00 587.40 156.91 27.19 1,821.30 262.75 28,375.82. 29,412.16 301.22 138.00 127.99. 521.96 61,732.70 20.37 20.37 62.00 94.00 156.00 0.00 620.95 620.95 23.99 23.99 0.00 0.00 148.64 148.64 £62,702.65 0.00 140.00 140.00 0.00 33.00 0.00 162.90 0.00 100.00 1,195.02. 525.39 77.50 120.00- 137.05 495.00 8,845.86 810.00 810.00 2.50 94.00 0.00 815.85 815.85 237.76 237.76 0.00 0.00 130,88 130.88 £11,076.85 2019 Groups and Districts Receipts and Payments Form (Single Fund) C5
DERBY EAST DISTRICT SCOUT COUNCIL Statement of Assets & Liabilities for the year ended 31st March 2025 This Year This Year MONETARY ASSETS Bank Current Accounts) Bank Deposit Accounts) Bank Term Deposits) Building Society Accounts) The Scout Association Short Term Investment Service Cash in hand OTHER MONETARY ASSETS Tax Claim for Year ending... Debts due to Group / District INVESTMENT ASSETS Government Stocks at market value Other quoted securities at market value Other investments Property held for investment purposes NON-MONETARY ASSETS Assets for Charity's own use District Badges (at cost price) Group/District shop stock Land and Buildings .. . . Scouting equipment, furniture, etc. Equipment. 34,974.84 1,128.18 £36,103.02 ... 46,681.53 0.00 0.00 0.00 1,540.04 £48,221.57 £0.00 £0.00 £0.00 342.45 £0.00 200.00 13780.12. 0.00 £14,122.57 17225.15 0.00 £17.425.15 LIABILITIES Those due within one year Accounts not yet paid Expenses incurred not yet invoiced Subscriptions not yet paid Other LIABILITIES Those due after one year Loan (with details) Hire Purchase owing Leasing payments outstanding Other long term liabilities CONTINGENT LIABILITIES AND FUTURE OBLIGATIONS.. £0.00 £0.00 £0.00 £0.00 2019 Groups and Districts Receipts and Payments Form (Single Fund)
DERBY EAST DISTRICT SCOUT COUNCIL NOTES TO THE ACCOUNTS - YEAR ENDED MARCH 31ST 2025 1) 2) District Scout Camp Accounts for 2023-2025 (omitted in previous year due to late submission) The Equipment value in the accounts has been adjusted for depreciation 2019 Groups and Districts Receipts and Payments Form (Single Fund) C7
Independent Examiner's Report to the Trustees of the DERBY EAST DISTRICT SCOUT COUNCIL I report on the accounts of the Group/District for the year ended 31st March 2025 which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely to the trustees in accordance with Sections 43 and 44 of the Charities Act 1993. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees for my examination work. Respective responsibilities of Trustees and Examiner The Group's/District's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed. It is my responsibility to: • Examine the accounts (under Section 43 (3) (a) of the 1993 Act); • To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43 (7) (b) of the 1993 Act); and • To state whether particular matters have come to my attention. Basis of Independent Examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiner's statement In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 41 of the 1993 Act; and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Qualification: Address: Signed: Date: Mr P Garratt FCCA 84 Station Road Mickleover Derby P.Cutt 29/7/25.
Independent Examiner's Report to the Trustees of the DERBY EAST DISTRICT SCOUT COUNCIL I report on the accounts of the Group/District for the year ended 31st March 2025 which comprise the Statement of Financial Activities, the Balance Sheet and related notes. This report is made solely to the trustees in accordance with Sections 43 and 44 of the Charities Act 1993. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an Independent Examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees for my examination work. Respective responsibilities of Trustees and Examiner The Group's/District's trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is needed. It is my responsibility to: • Examine the accounts (under Section 43 (3) (a) of the 1993 Act); • To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 43 (7) (b) of the 1993 Act); and • To state whether particular matters have come to my attention. Basis of Independent Examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group/District and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently do not express an audit opinion on the view given by the accounts. Independent Examiner's statement In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with Section 41 of the 1993 Act; and • to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached Name: Qualification: Address: Signed: Date: Mr P Garratt FCCA 84 Station Road Mickleover Derby P.Ctt 29/7/25.