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2023-08-31-accounts

Charity Number: 1081475 Company Number: 03823559

THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE) TRUSTEES’ REPORT AND ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

LEGAL & ADMINISTRATIVE INFORMATION

THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE)

FOR THE YEAR ENDED 31 AUGUST 2023

Trustees

Charity number

Company number

Principal address and registered office

Independent Examiners

H Schwarz J Brady A Marshall K Jackson 1081475

03823559

Gervays Hall Jarvis Lane Steyning West Sussex BN44 3GL

TC Group

The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN

Bankers

Lloyds Bank

74-78 Church Road Hove East Sussex BN1 1NW

Solicitors

Griffith Smith Farrington Webb 47 Old Steyne Brighton East Sussex BN1 1NW

THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE) CONTENTS

FOR THE YEAR ENDED 31 AUGUST 2023

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Page
Trustees’ report 1-3
independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the accounts 7-13
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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES (INCORPORATING THE DIRECTORS’ REPORT)

FOR THE YEAR ENDED 31 AUGUST 2023

The Trustees are pleased to present their report together with the financial statements of the charity for the year ended August 2023.

The legal and administrative information is presented at the start of these financial statements. The accounts comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

Objects of the charity

The objects of the charity are the promotion of education which advances and enhances the welfare of the inhabitants of Steyning. This is achieved through the operation of a nursery school for children aged two to four years old.

Organisation

The board of trustees meet every half term to deal with matters as they arise and plan for future activities. The daily running of the nursery is administered by the nursery head who is a full-time employee.

The trustees who have served the charity since 1 September 2022 were as follows:

H Schwarz, Chair (appointed 1% March 2022)

K Jackson

A Marshall

J Brady (appointed 30 August 2023)

Investment powers

Under the Memorandum and Articles of Association, the charity has the power to make any investment which the trustees see fit.

Review of activities

Southdown Nursery provides high quality Early Years Education for children in Steyning, Upper Beeding and surrounding villages. Outdoor learning and play continues to be at the heart of the nursery’s ethos, facilitated by fantastic facilities such as a sensory area, raised vegetable beds, mud digging area, sandpit, summer houses and a range of other outdoor equipment available in the Southdown garden.

After a challenging start to the financial period because of low child intake in September 2022, coupled with post-covid financial recovery, Southdown Nursery has gone from strength to strength and by Spring 2023, the register of children was almost at capacity, ending a period of financial anxiety.

in May 2023, we were delighted to receive an Outstanding rating from Ofsted. According to the inspector:

‘Children flourish in this outstanding, nurturing nursery. They form exceptionally strong relationships and attachments with the dedicated staff. All children make rapid progress in all areas of their learning and development. From the moment children start at the nursery, staff ensure all children's individual needs are meticulously met.’

Trustees are particularly proud of the enormous commitment and enthusiasm of staff who support and promote each child’s health, wellbeing, safety and development and make Southdown the fantastic setting it is.

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES (INCORPORATING THE DIRECTORS’ REPORT) FOR THE YEAR ENDED 31 AUGUST 2023

Southdown was fortunate to receive a significant grant of £ 10,228 in Summer 2022, from the Wilson Memorial Trust to resurface the old, cracked, tarmac playground, and install a shade sail. Staff, children and parents are delighted with the new surface, which has led to a reduction in minor injuries.

The Nursery community has continued its calendar of activities including the addition of a hugely successful ‘Bunny Run’ obstacle course at Easter raising £627, ‘Paint and Play’ maintenance mornings, Halloween party raising £145, Christmas Carols After Dark, raising £380 and Summer Fair raising £879. These events provide families with an opportunity to connect with each other, support Nursery through volunteering their time and fundraise for much needed resources.

Staff continue to engage in training and professional development including, Level 3 Diploma in Early Years Workforce and Early Years Professional Development Program. The Nursery manager attends several professional networks including a local Early Years Leaders Network and SENCO (Special Educational Needs Coordination) Network.

Future plans

Like other childcare settings, Southdown Nursery is having to navigate significant challenges including underfunding, rising costs and the uncertainties of government childcare reforms. Fundraising continues to be a priority and we expect to receive a grant from the Co-op in Autumn 2023 which will contribute to replacing old, broken climbing equipment, as well as a refresh of the website.

Trustee recruitment is a priority 2023, to ensure Southdown is able to draw on the energy and skills of its families for the benefit of the children.

Financial review

During the year, the nursery generated a total income of £122,994 (2022: £118,854), with a deficit of £3,156 (2022: £622).

Reserves policy

lt is Nursery policy that financial affairs are maintained within a tight budget approved by trustees. The nature of the Nursery's activities determines the reserves fund and other assets are held to cover unexpected shortfalls on the Statement of Financial Activities. At the year end, free reserves totalled £12,460 (2022: £10,758). The Trustees consider that in a significant drop in short term funding, they will be able to continue the Nursery's activities while consideration is given to additional ways in which funds may be raised. The Charity is therefore acting in line with the Reserves Policy.

Public benefit statement

In accordance with our duties as stated in section 17(5) of the 2011 Charities Act, we have considered the guidance provided by the Charity Commission in regard to public benefit. The public benefit has been demonstrated by the activities undertaken since the inception of the charity outlined in the ‘Activities’ section above.

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE) REPORT OF THE TRUSTEES (INCORPORATING THE DIRECTORS’ REPORT) (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

Trustees’ responsibilities in relation to the accounts

:

Company law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these accounts, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. This report has been prepared in accordance with the special provisions of Part 15 of the. Companies Act 2006 relating to small companies.

Approved on behalf of the board of trustees:

q@

Houda Schwarz — Trustee (Chair)

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE) INDEPENDENT EXAMINER’S REPORT

TO THE MEMBERS OF THE SOUTHDOWN SCHOOL TRUST

31| reportAugust to the 2023. charity trustees on my examination of the accounts of the Charitable Company for the year ended

Responsibilities and basis of report

As the charity’s trustees of the Charitable Company (and also its directors for the purposes of company law) you 2006are responsible(‘the 2006 Act’).for the preparation of the accounts in accordance with the requirements of the Companies Act

Having satisfied myself that the accounts of the Charitable Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, | report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination | have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

| have completed my examination. | confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. 2006accountingAct: or records were not kept in respect of the Charitable Company as required by section 386 of the 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of

  2. an independent examination; or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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TcG Conp
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Mark Cummins FCCA for and on behalf of TC Group The Courtyard Shoreham Road Upper Beeding Steyning West Sussex BN44 3TN

Dated: 13 Moet (ntY

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE) STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 AUGUST 2023

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||||||| |---|---|---|---|---|---| |Notes|Unrestricted|Restricted|Total|Total| |Funds|Funds|funds|funds| |2023|2023|2023|2022| |Income from:|£|£|£|£| |Charitable|activities - Nursery fees|110,494|-|110,494|113,143| |Donations|2,272|10,228|12,500|5,711| |Total income|112,766|40,228|122,994|118,854| |Expenditure|on:|3| |Charitable activities|114,882|11,268|126,150|119,476| |Total expenditure|114,882|11,268|126,150|119,476| |Net expenditure/movement|in funds|(2,116)|(1,040)|(3,156)|(622)| |Total funds brought forward|35,005|3,621|38,626|39,248| |Total funds carried forward|32,889|2,581|35,470|38,626|

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There are no recognised gains or losses other than those reported on the Statement of Financial Activities. All activities are classed as continuing.

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The notes on pages 7 to 12 form part of these accounts.

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THE SOUTHDOWN SCHOOL TRUST {A COMPANY LIMITED BY GUARANTEE) BALANCE SHEET

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BALANCE SHEET
,
ASAT31AUGUST2023
.
- 2023 2022
Fixed assets Notes . £ £ £ £
Tangibleassets 8 20,429 24,247
Current assets
Cashatbankand inhand
Debtors		 9 34,963
246		 33,181
105
Creditors: amounts failing due 35,209 33,286
Wininone.year 10 (20,168) (18;907)
Netcurrentassets 15,041 14,379
Tatalassets less current liabilities 35,470 38,626
Net assets — 35,470 38,626
Thefunds ofthe charity
Unrestrictedfunds
Restrictedfunds		 12
14		 tg 32,889
2,584		 35,005
3,621
s 35,470 38,626

These financial statements have been prepared in accordance with the spécial provisions of Part 15 of the Companies Act relating to small companies and constitute the annual accounts required by the Companies Act 2016 and are for circulation to members of the company. For the financial year 31/08/2023 the company was entitled to exemption under section 477 of the Companies Act 2006 relating. to small com panies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime. The accountsg were approved by the Board on me,4sSf08{2¢} Oo Er j Ee, SY H Schwarz - Trustee (Chair)

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Company number - 03823559

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2023

Every member guarantees, if the Charity is dissolved while they remain a member or within 12 months afterwards, to pay up to £10 towards the costs of dissolution and the liabilities incurred by the Charity while the contributor was a member. 2 Accounting policies

2.1 Basis of preparation The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) — (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of treland (FRS 102), the Companies Act 2006 and the Charities Act 2011.

The Southdown School Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). There are no material uncertainties about The Southdown School Trust's ability to continue as a going concern.

The functional currency of the charity it pounds sterling. Items in the accounts are rounded to the nearest pound.

in accordance with Section 7 of FRS 102 the charity is claiming exemption from the requirement to prepare a cash flow statement on account of its size.

Nursery fee income is recognised when receivable.

Income from donations, gifts and legacies & other fundraising is included when receivable by the charity.

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE) NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

2 Accounting Policies (continued) 2.4 Expenditure Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is reported as part of the expenditure to which it relates. Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Support costs are those costs incurred directly in support of expenditure on the objects of the charity.

2.5 Tangible fixed assets and depreciation Tangible fixed assets are capitalised at cost or, in the case of fixed assets that have been donated to the charity, at valuation at the time of acquisition and depreciated over their estimated useful economic life on a straight-line basis as follows:

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||||| |---|---|---|---| |Asset category|Annual|rate| |Leasehold|Improvements|10|years| |Fixtures,|Fittings & Equipment|4|years|

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2.8 Creditors and provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. 2.9 Cash at bank and in hand Cash at bank and in hand includes cash and short term highly liquid investments. The Trustees seek to cashusé shortflow. term deposits where possible to maximise the return on monies held at the bank and to manage 2.10 Debtors Trade and other debtors are recognised at the settlement amount due. Prepayments are valued at the amount prepaid. 2.11 Critical accounting estimates and judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readi ly apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised, The trustees do not consider that there are any Critical estimates or areas of judgement that need to be brought to the attention of the readers of the financial statements.

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2023

3 Expenditure Staff Depreciation Other Total Total
costs costs
2023 2022
£ £ £ £ £
Charitable activities —nurseryschool
Directcharitable activity
Support costs {note4)		 93,433
7		 3,818
_		 25,003
3,896		 122,254
3,896		 116,682
2,794
93,433 3,818 28,899 126,150 119,476
4 Support Costs 2023 2022
£ £
Admin costs
Governancecosts (note 5)		 2,510
1,386		 1,504
1,290
3,896 2,794
5 Governance Costs 2023 2022
£ £
Independentexaminationfees 1,386 4,290
1,386 1,290

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2023

Staff CostsCosts
2023 2022
£ £
Wages &salaries
Social security costs		 $0,078 91,989
Pension - -
3,385 3,696
93,433 95,685

The charity employed a monthly average of 8 staff during the year (2022: 9).

The key management personne! of the charitable company comprises the Board of Trustees and Manager of the Southdown Nursery and Forest School. The remuneration paid to key management personnel during the year was £25,835 (2022: £24,607).

None of the staff members were paid over £60,000 (2022: None).

7 Trustees

The charity is under the control ofthe Trustees. None of the trustees (nor any persons connected with them) received any remuneration during the year (2022: fnil). No trustee received expense reimbursements during the year (2022: £111). There were no related party transactions during the year.

8 Tangible fixed assets

Tangible fixed assets
Leasehold
Improvements		 Fixtures,
__ Fittings&
Equipment		 Total
Cost £ r £
As at 1 September2022 and 31
August2023 111,816 21,067 132,883
Depreciation
At 1 September 2022
Chargefortheyear		 87,569
3,818		 21,067
-		 108,636
3,818
At31August2023 91,387 21,067 112,454
Netbook value
At31August2023 20,429 - 20,429
At 31August2022 24,247 - 24,247

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2023

9 Debtors 2023 2022
£ g
Tradedebtors 246 105
246 405
10 Creditors:amountsfallingduewithinoneyear year 2023
£		 2022
£
Tradecreditors
Accruals
Deferredincome		 250
1,619
18,299		 996
4,842
16,069
20,168 18,907
11. Restrictedfunds: Asat1
September
2022
£		 Income
£		 Expenditure
£		 Transfers
£		 Asat 31
August
2023
£
Resurfacing of
playground		 3,621 40,228 (41,268) : 2,581
3,621 10,228 (11,268) - 2,581

Restricted funds include a £3,621 donation in 2022 and a £10,228 donation in 2023 for the resurfacing of the playground.

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023

12 Analysisofnetassetsbetweenfunds
For
theyearended31 August2023		 Unrestricted
funds
£		 Restricted
funds
£		 Total
£
Fixed assets
Currentassets
Creditors:amountsfallingduewithinoneyear		 20,429
32,628
(20,168)		 -
2,581
-		 20,429
35,209
(20,168)
32,889 2,581 35,470
Analysisofnetassetsbetweenfunds
Fortheyearended 31 August2022		 Unrestricted
funds
£		 Restricted
funds
£		 Total
&
Currentassets
Current assets
Creditors:amounts fallingduewithinoneyear		 24,247
29,665
(18,907)		 -
3,621
-		 24,247
33,286
(18,907)
35,005 3,621 38,626

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THE SOUTHDOWN SCHOOL TRUST (A COMPANY LIMITED BY GUARANTEE)

NOTES TO THE ACCOUNTS (CONTINUED)

FOR THE YEAR ENDED 31 AUGUST 2023

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|||||| |---|---|---|---|---| |13|Comparative|statement of financial|activities|2022| |Notes|Unrestricted|Restricted|Total| |Funds|Funds|funds| |Income from:|£|£|£| |Charitable|activities — Nursery fees|113,143|-|113,143| |Donations|2,090|3,621|5,711| |Total|income|115,233|3,621|118,854| |Expenditure|on:|3| |Charitable|activities|119,476|-|119,476| |Total expenditure|119,476|-|119,476| |Net expenditure/movement in funds|(4,243)|3,621|(622)| |Total funds brought forward|39,248|-|39,248| |Total funds carried forward|35,005|3,621|38,626|

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