## **Minutes of the PSFA AGM Meeting** ## **22nd November 2022** **Present:** Lynne Murphy. Lee Slater, Jeanie Hardy, Andrew Taylor, Katie Parkinson, Jessica Porter **Apologies:** Karen Larson, Daniel , Caroline Parsonage **Opening of the AGM:** Lee Slater opened the meeting welcoming all and providing apologies for those who couldn’t attend. Following this the previous meeting minutes were approved and by all and confirmed by Andrew and seconded by Lynn. Andrew discussed his report reflecting on the successes for the previous years events note below and discussed how he would like to continue to build on the relationships within the Pictor community to help support and grow the PSFA. **Successful Events during 2022** : Discussed during the meeting were the various events that we ran which we found were all a success in their own right. - School Discos- Always a great hit with the children and parents, a great way to bring everyone together and something all the school can get involved with. Currently they run well and consensus is to continue with these once per term. - Christmas Market- The largest event in the calendar year but with a change up to a more market feel this year it was such a great success again a must both with the committee and the school community. All agreed what a successful event it is and how staff had received feedback from parents on what a great event they are. - Balloon Races- Now a regular event and a popular one with the children it's one we would like to continue to do. - Summer BBQ- Another great get together for the school community and a chance for all the family to get involved and will continue in the future. - Field Days- This was something for children and families to be able to benefit from the school facilities on the field and allow that social interaction for families and the wider Pictor community. - Recycling- The large recycle box which has been situated near the main entrance has been filled and collected a number of times now and has been a great way for school to passively raise funds and for the community to clear out unwanted clothes. It was also agreed that this should continue. ## **Benefits of fundraising this year:** This year the children have been able to directly benefit from requests school have made to the PSFA for the following- - Sandpits - Sensory Boards for EYFS - Circus Sensible - Bike Repairs - Contribution to year 6 Bendrigg Residential Funds were also able to cover costs for some of the outgoings for our fundraising events such as food for summer bbq, xmas presents for santa's grotto, licenses etc just to name a few. PSFA were also lucky enough to receive donations from individuals who organised their own sponsored events some of those included sponsored Runs and events PSFA were also privileged to receive donations from Trafford Housing Trust, Tesco Ground Force Scheme, Asda Green Token Scheme, Venom IT and others. Thanks to funds raised and donations the outdoor toilets on the field are now planned for installation in February 2023! ## **Treasurer's Report:** Lee Slater completed a detailed breakdown of the treasurer's report and various figures were discussed including outgoings and spending to date. ## **AGM Constitution & Vote-** **Together Lee Slater explained to all members the structure of the constitution and what was expected of all elected members and the following was agreed and within the meeting.** **Chair- Lynn Murphy, seconded by Lee & Andrew** **Vice Chair- Jeanie, seconded by Andrew & Kate** **Treasurer- Lee Slater, seconded by Andrew & Jeanie** **Secretary- Katie Parkinson, seconded by Andrew & Lynn** **President- Andrew Taylor, seconded by Lee & Lynn** **The committee were then given the opportunity for any further questions of which there were none and the meeting was closed by Lee SLater who thanked everyone for attendance and the whole committee for their help and commitment throughout the year,** owwooo UJ WW L¥ bj hJ ￿j O J W hJ hj fvJ fvJ frJ tyJ NJ CCOOQQQOOQQOOOOOOOQOOOOOCSQO bJ frJ fv) NJ NJ Ln 000 000 ua gg 88gg{gg8 u)wwww tsj W L•J lj 7fpnc%c lll Float Ill Petrol Trlps Eq￿[p & Repalr 11 Fund Ralsing Events costs v) frJ iti 0 Chri5trnas Fayre iui Ln L PSFA Insurance Audltor Expenses Total J Eo O Ul Ul o tiJ O ¥b ID io ￿ O O ha (Th P 0￿0￿000￿08 J hJ (n VJ hj LD oco o cts co rx) tt) tn c4 (n w UJ o c¢ ooooooogoooooooooooo¢oooooo *?) ¢rJ co a) trbLn J hJ hj hj NJ fvj h) ooooooo¢occooooooooocoooooo h) ￿ h) h) h) PJ hj hj h) PJ bJ hJ hJ h) N) FJ hJ hJ u) UJ UJ w NJ ) fvJ ha J VJ O LD a) g{ggg g888 QDC UJ UJ 0000 L4) W W W w (JJ vJwwww O C CQ C Cl O ¢31 yi n ntri w n hj O OJ 11 hj ￿ CO C• W ID O C+ ￿ O ￿ co la O C• in O fvJ (n C) (o ooco coo coooooo hj Ln ￿ o o th o (n Lll 00000000 + CO C4 ￿0 O J hJ hJ hJ ooooooooooooooaoooooooooooo hJ hJ hJ fvJ ￿ hj hJ P•J hJ hJ N> N) cash payments paid out at event Float hj Tr•J Christmas Fayre ¢Jooo ooootr) Ama20n Smile lll EasiFundraiing 5thh Party income lubille Theme NIBht BBQ Disco Balloon Race 11 Donation Interest Sundry Total W W NJ NJ ￿ L Sb 8=888 oooco L•J C hj F *3) rn LD UJ %tsCO 4D oooooooooooooooooo%ooooooooooo ts) co o) (n W W UJ L4J NJ Fa J NJ hJ PJ fvJ w hJ PJ FJ PJ ooooooooooccoooooooooooooooooo N> NJ PJ PJ PJ TrJ hJ hJ hj N) hJ hj fv) bJ hJ 3 3 0 11 to O ¢fJ (n h) o) J o ivo co PICTOR SCHOOL PARENTS sfAFF AND FRIENDS ASSOCIATION Statement of income and ex nditure earend 30 Se ember 2022 nin Balance Lloyds School Account Cash in 4and Add deposits not cleared Less Cheque5 not presented Totsl 13732.42 0.00 0.00 -500.00 13232.42 Income Summa Ex endlture Summa Cash Payments Float Christmas Fair Amazon Smile Easy Fundraising 50th Party Jubilee BBQ Disco Balloon Race Donations Interest School Photo Commission 180.65 155.00 1672.86 161.65 189.13 112.00 708.00 962.50 593.31 241.00 26583.87 2.04 Float Petrol Trips Equipmeni & Repairs Fund Raising event costs Christmas Fair PTA In5urallce Auditor Expenses 155.IKI 739.23 2250.80 6322.36 1450.64 349.45 116. 18.CM) 236.20 Total Sncome 31798.21 T¢)tal Expenditure 11401.48 Closin Balances Lloyds School Account Cash in Hand 33954.76 Opening balan Income 13232.42 31798.21 45030.63 33954.76 Less Cheques not presented Closlng Balance 325.61 33629.15 Expenditure Closin8 Balance 11401.48 33629.15 clar istob true and accurate statement of Pirtor School PSFA accounts Treasurer I have res and based on the records presented to me and found them to be correct Auditor Date..