## **PICTOR PARENTS, STAFF AND FRIENDS ASSOCIATION** ## **Minutes of the Annual General Meeting held on Wednesday, 11[th] November 2020 at Pictor School** **Present:** Lee Slater, Christine Aulton, Daniel Piggot, Zorona Carter, Lynne Murphy, Jeanie Hardy, Katie Parkinson **Apologies:** Nasreen Longden, Andrew Taylor, Karen Larsen **Opening of the AGM:** The meeting this year was conducted via Zoom an online video calling platform allowing all members to attend remotely from their current locations. The meeting was opened by Lee Slater in the absence of Karen Larsen. Lee acknowledged that the previous 12 months had been unusual and a difficult year for the group due to Covid-19 and how we have had to adapt our normal ways of working to allow for current restrictions on gatherings. This has impacted the groups ability to arrange many of our popular events such as school discos and summer fair/bbq etc. The group then discussed minutes from the previous meeting led by Lee Slater and all present agreed on those minutes. **Chairs Report:** Vice chair Lynne Murphy talked everyone through the report in which she explained that sponsorship with the Co-op supermarket chain had now finished. Karen Larsen wanted to say a big thank you for everyone's ongoing support and say how much it was appreciated by the Pictor Academy team. It was also explained that we were now able obtain a new mini bus and due to grant applications completed by Lynne it was possible for school to receive the bus and it is thought the approximate figure that the PSFA will contribute directly towards this after grants is £10,000. **Successful Events during 2020** : Discussed during the meeting were the events that we were able to run and were a success in their own right. - Christmas Fair- The largest event in the calendar year but again a must both with the committee and the school community. All agreed what a successful event it is and how staff had received feedback from parents on what a great event they are. (Pre covid-19) - Annual Panto- Run solely by staff who have so kindly given their time in order to give the children an experience they won't forget and allow families to access something which they may otherwise struggle to in other environments. Always a successful event both for popularity and financially for the PSFA. (Pre covid-19) - Recycling- The large recycle box which has been situated near the main entrance has been filled and collected a number of times now and has been a great way for school to passively raise funds and for the community to clear out unwanted clothes. It was also agreed that this should continue. - Field Days- This is something for children and families to be able to benefit from the school facilities on the field and allow that social interaction for families. This has been a lifeline for parents during lockdown and due to the demand to use the field a group of parents kindly put a rota system down to allow a small number to attend the field at any one time on a weekend and this is now managed via a whatsapp group where parents can ask to be booked on. ## **Benefits of fundraising this year:** This year's fundraising has meant that school have been able to benefit from the purchase of a much needed new minibus which all the school will benefit from. This year has also seen a huge development of the ongoing project of the sensory garden/walkway with a huge transformation seen during the lockdown where staff and friends of the school volunteered and helped to create a beautiful space for the children to use including outdoor sensory items and musical items. The early years have also been able to benefit from the contribution the group had made towards the development of their outdoor space which needed upgrading to make it fun and practical space for that group of children and the purchase of outdoor apparatus. The PSFA have also been able to grant small fund requests from classes as they come in for any extra items they feel the children would benefit from. ## **Treasurer's Report:** Lee Slater completed a detailed breakdown of the treasurer's report and various figures were discussed including outgoings and spending to date. Please see a brief overview below of some incoming funds via fundraising and donations with approximate figures but to see all in detail please refer to the treasurer's report. Xmas Fair- £3,125 (pre- covid) Panto- £354 Parent Fund Match- £5,000 The PSFA have received various donations from parents past and present and are extremely grateful for their support. Nasreen Longden very kindly worked with her employer to allow us to receive a huge £5,000 via her works fund match where they will match any fundraising efforts by the employee up to a certain amount. Thankyou Nasreen! Due to the hard work of Lynne Murphy we were also very grateful to receive a grant towards the much needed minibus. The closing balance currently stands at £17,103.16 - please see full financial report for more detail. ## **AGM Constitution & Vote-** **Lee Slater explained to all members the structure of the constitution and what was expected of all elected members and the following was agreed and within the meeting.** **Chair- Karen Larsen, seconded by Lee & Daniel** **Vice Chair- Lynne Murphy, seconded by Lee & Jeanie** **Treasurer- Lee Slater, seconded by Chris & Daniel** **Secretary- Katie Parkinson, seconded by Zorona & Jeanie** **President- Andrew Taylor, seconded by Lee & Katie** **The committee were then given the opportunity for any further questions of which there were none and the meeting was closed by Lee Slater who thanked everyone for attendance and the whole committee for their help and commitment throughout the year,** 88=8= 8888-80ts0r4o￿m%S. MO0￿M￿ i ri ￿ ri Q ri rf> r4 I￿01 puns isèJaiui 8uisieJ pury 8uipA)a¥ awiwoiued JIE4 SEWI51J4) uoiieuoo Aea pia oxia It014 Ino pied siuèwAtd 4se) ooooooooooooooooooooooooo 00 Iwmmm r4OQ¢J¢JOOQOQQQ oomm% 000 Ln ro ri ri 8 8 81th'0'ts"¢h 0.0 g rtj O * P4 ￿ 0 11 11 Oio Q O r4 Tr4 e4 ooooio tr4 000000000 ooooooooo 4 P4 r4 tsooo ¢N +x> ¢n ¢x> c) ry) uyi 4¢Jyo SW9 sewwyj sseD Jiw sw4sw) i* Ir4 11 JO4 W]qWr￿0)l&InW9 Jiid¥d * dinb3 11 11 ri I 140 O Ul o a QI ITI O o o o ¢J o rJ rye¥ r4 r4 r4 r4 ro ggggggg gggggggg mmmm O rlie4 ffl io .￿ r*4 tsoooooooooooooo'o r4 r4 r4 r4 r4 r4 *4 r4 p41 l rl 14 rl rl rl rl rl rl rl vl ** ,r4 e4 Oe4 f¥,ts O O rymo) e*4 ￿ m f* f4 s•suadK3 jojr.pry iitjrtsui V4Sd kri ol Iv ÉEVUUEè£è£££ uv ￿'{L V ￿ CL CL. mmmmmm g8g8g88 gg ggggggg 8 0￿￿￿￿￿¢￿ mmmmmm o¥cno) O Q ty) oom +X> O ri O ¢1> th O vi th O vi ri ri Oi Lfi ri O r4￿ffi 000 O vi p¢ 8 8888 ol ty r*1 m m o rfj m rr) m m fn 0000 r4m 0000000 ooo¢Jooo ocs000 0 0 Tr4 r4 r4 r4 0 8888888 PICTOR SCHOOL PARENTS AFF AND FRIEN IATION Balance Lloyds School Account Cash in Hand Add deposits not cleared Less Cheques not presented Total 35834.65 / o. -116.50 J 35718.15 / mma Ex ndlture Summ Cash Payments Float Disco Fleld Days Donatlons Christmas Falr Pantomime Recycling Fund Ralsin8 Interest Sundry 0.00 S30.￿ / 570.32 / 55.0) 1 23165.03 1 3125.92 / 345.30 / 181.CQ 16.13 / 120.50 / Float Petrol Trip5 Eouipment & Repairs Gratutty/consumables Fund Raising event costs Christmas Fair Class Christmas Gifts Drinks Licence PTA Insurance Auditor Expense5 395.￿ J 644.70 / 76.00 1 44566.07 / 196.69 / 20.00 / 578.16 1 55.57 / 42.0) / li0.￿ / 30.co / Tt)tsl Income 28109.20 J Totsl Empendlture 46714.19 C1051n Balances Lloyds School Account Cash in Hand 55880.16 1 Openlng balance Income 35718.15 / 28109.20 / 63827.35 55880.16 Less Cheques not presented Closlng Balan 38767.Tr)1 17113.16 0 Expenditure aoslns Balance 46714.19 17113.16 1 Idecla et is to be a true and accurate statement of Pictor School PSFA accounts Treasurer I have audited the above figures and based on the records presented to me and found them to be correct Auditor Date-.