Annual General Meeting 06.06.2022
Chairperson’s Report
Welcome and thank you for coming this evening.
I would like to start by thanking our hard working ladies in the office, Sarah, Ange, Kirsty and Debbie. This is the first AGM since Debbie started in January 2020 as Fundraising Officer, the charity having had to cease trading from March 2020 until September 2021 due to the Coronavirus pandemic. I therefore welcome Debbie officially to the Escape team.
During the pandemic, due to staff being unable to “work” whilst on furlough, it was down to the committee to undertake certain tasks, which included applying for Covid grants. I am pleased to say we were successful in doing, so helping secure Escape’s future. Thank you to all involved in those grant applications.
June 2020 saw Escape turn 20. Unfortunately, we were unable to celebrate, but there is a party organised for June 18[th] this year – a couple of years late – but very much worth celebrating. We hope to see as many members as possible at this celebration of achievements.
Since their return in September, having been furloughed since March 2020, the ladies have worked really hard to organise a wide range of trips, as well as constantly applying for funding to make it all happen. Having spent the first 3 months of her role from January to March 2020 helping to organise the Disney trip, which was, sadly, later cancelled, Debbie has since proven herself to be very successful at grant applications, with a total of £37,000 plus awarded since September 2021. This has allowed Escape to provide hugely subsidised trips to Crealy in half term, hold a Christmas Party, go to a pantomime in Bristol at Christmas, visit We The Curious in February, as well as Cadbury World and Puxton Park over the Easter holidays, alongside providing carers with a weekend in Bournemouth.
Kirsty has been key in updating the website, introducing online bookings for trips, enabling the staff to concentrate on other areas. I’d like to thank Kirsty for her commitment to this task as it is looking great.
Ang continues to be our numbers lady and has spent time working on the annual accounts, which are looking very healthy. Thank you to Ang for her time and efforts on this arduous task.
Thanks to Children in Need, the Hub Club picked up where it left off, and continues to run on a monthly basis, initially under Kirsty’s management with assistance from
Debbie. Some of the events included an icing cakes workshop, a visit from SASP, making bird feeders and Easter egg hunts.
Alongside this, Kirsty has organised several coffee and chat events for carers which have been well attended.
Since April Sarah has reduced her managerial hours to 10 a week, whilst Debbie’s hours have raised from 12 to 18 hours, and Kirsty to 18 from 17.5. Ang has taken on an extra hour a week, now doing 11. This means Kirsty and Debbie are both now in the office during opening hours in term time, as first point of contact. Both are now covering Family Liaison, and Debbie now manages the Hub Club, whilst Kirsty provides support. Debbie continues to be in charge of fundraising and grant applications, whilst Kirsty overseas membership and website content. Ang continues to organise tickets for trips, along with Sarah, as well as overseeing all things to do with finances. Sarah now oversees the day to day running of the charity, with less responsibility for sourcing funding due to the implementation of the Fundraising officer role, Debbie. This arrangement, to date, appears to be working well for all involved.
I would like to thank our committee for giving up their time to serve on the committee. We said goodbye to Kyla Chugg this year. Kyla had been secretary for a few years, but due to family commitments has now stepped down from the committee. We would like to extend our thanks to her for offering her time, and for the amazing grotto she made for Santa at our Christmas party.
Thanks also go to everyone who has fundraised throughout the past 2 years. Without these valuable efforts, we would not be able to do what we do so well. Thanks to the success of the previous ball in 2019 where over £5000 was raised, the ladies have organised another one in December, so please do buy your ticket. It will be a good night.
And finally, I would like to thank all our members and amazing children who inspire us every day.
Over the coming year we look forward to more days out and l hope more memories are made together. I look forward to seeing as many of you as possible at Escape events throughout the coming year.
Signed ………………………………
Position ……………………………..
Date ………………………………….
Monthly P&L Report for Escape Support Group
For Period 01/04/2021 to 31/03/2022
Turnover
195 Bank Interest 160 Carers Trip & event fees 115 Covid Support Grants 130 Donations 110 Grants 100 Membership Fees 120 Own Fundraising 170 Swimming Fees 150 Trips TOTAL
Less Cost of Sales:
16005 Carers trip & event costs 16200 fundraising Costs 16100 Hub Club Costs Costs 16110 hub Club Salary 16300 Swimming Costs 16000 Trip & Event Costs TOTAL
GROSS PROFIT:
Less Expenses:
27900 Computer & IT Fees 2701 DBS Checks 23301 Electricity 25700 Employers pension 25600 Employers Tax & NIC 26702 Insurance 26500 Marketing 26705 Office costs 26300 Phone / Broadband / Mobile 26401 Postage 22700 Rent 28000 Staff / Commitee expenses 25500 Staff salaries 27600 Sundry Expenses TOTAL
NET PROFIT:
| Apr '21 | May '21 | Jun '21 | Jul '21 | Aug '21 | Sep '21 |
|---|---|---|---|---|---|
| £ 23.00 | |||||
| £ 4,135.00 | £ 2,071.00 | £ 3,923.00 | £ 3,051.00 | ||
| £ 7.00 | £ 257.00 | £ 7.00 | £ 3,007.00 | £ 7.00 | £ 7.00 |
| £ 10,000.00 | |||||
| £ 810.00 | |||||
| £ 187.00 | £ 58.00 | £ 62.00 | £ 42.00 | £ 71.00 | £ 114.00 |
| £ 144.00 | |||||
| £ 4,352.00 | £ 315.00 | £ 2,140.00 | £ 6,973.00 | £ 10,078.00 | £ 4,126.00 |
| £ 20.00 | £ 6.00 | £ 20.00 | £ 35.00 | ||
| £ 35.00 | £ 1,379.00 | ||||
| £ 20.00 | £ 6.00 | £ 55.00 | £ 1,379.00 | £ - | £ 35.00 |
| £ 4,332.00 | £ 309.00 | £ 2,085.00 | £ 5,594.00 | £ 10,078.00 | £ 4,091.00 |
| £ 36.00 | £ 36.00 | £ 38.00 | £ 38.00 | £ 1,629.00 | £ 178.00 |
| £ 42.00 | £ 42.00 | £ 42.00 | £ 44.00 | £ 44.00 | £ 50.00 |
| £ 69.00 | £ 67.00 | £ 68.00 | £ 79.00 | £ 76.00 | £ 114.00 |
| £ 648.00 | |||||
| £ 143.00 | |||||
| £ 46.00 | £ 46.00 | £ 46.00 | £ 46.00 | £ 46.00 | £ 46.00 |
| £ 13.00 | |||||
| £ 450.00 | £ 450.00 | ||||
| £ 2,083.00 | £ 2,092.00 | £ 2,098.00 | £ 2,250.00 | £ 2,139.00 | £ 2,456.00 |
| -£ 125.00 | -£ 76.00 | ||||
| £ 2,275.00 | £ 2,158.00 | £ 2,291.00 | £ 3,029.00 | £ 4,384.00 | £ 3,450.00 |
£ 2,057.00 -£ 1,849.00 -£ 206.00 £ 2,565.00 £ 5,694.00 £ 641.00
| Oct '21 | Nov '21 | Dec '21 | Jan '22 | Feb '22 | Mar '22 |
|---|---|---|---|---|---|
| £ 15.00 | £ 321.00 | £ 957.00 | £ 499.00 | £ 1,016.00 | £ 897.00 |
| £ 371.00 | £ 36.00 | £ 67.00 | £ 211.00 | £ 95.00 | £ 917.00 |
| £ 1,300.00 | £ 10,000.00 | £ 13,015.00 | £ 8,000.00 | ||
| £ 633.00 | £ 248.00 | £ 30.00 | £ 37.00 | £ 52.00 | £ 1,815.00 |
| £ 82.00 | £ 581.00 | £ 233.00 | £ 471.00 | £ 176.00 | £ 250.00 |
| £ 91.00 | £ 77.00 | £ 59.00 | |||
| £ 670.00 | £ 1,319.00 | £ 839.00 | £ 450.00 | £ 3,060.00 | £ 2,725.00 |
| £ 1,771.00 | £ 3,805.00 | £ 12,126.00 | £ 14,775.00 | £ 4,476.00 | £ 14,664.00 |
| £ 463.00 | £ 15.00 | £ 7,924.00 | |||
| £ 15.00 | £ 38.00 | £ 18.00 | £ 20.00 | £ 23.00 | £ 424.00 |
| £ 50.00 | £ 393.00 | £ 924.00 | £ 382.00 | £ 199.00 | |
| £ 969.00 | |||||
| £ 220.00 | £ 55.00 | £ 110.00 | £ 110.00 | £ 110.00 | |
| £ 788.00 | £ 450.00 | £ 606.00 | £ 515.00 | £ 1,361.00 | £ 405.00 |
| £ 853.00 | £ 1,101.00 | £ 2,065.00 | £ 1,027.00 | £ 1,509.00 | £ 10,031.00 |
| £ 918.00 | £ 2,704.00 | £ 10,061.00 | £ 13,748.00 | £ 2,967.00 | £ 4,633.00 |
| £ 38.00 | £ 38.00 | £ 22.00 | £ 593.00 | £ 58.00 | |
| £ 120.00 | £ 70.00 | £ 20.00 | |||
| £ 14.00 | £ 31.00 | £ 137.00 | £ 36.00 | £ 65.00 | |
| £ 52.00 | £ 52.00 | £ 52.00 | £ 52.00 | £ 94.00 | |
| £ 101.00 | £ 108.00 | ||||
| £ 141.00 | £ 2.00 | £ 20.00 | |||
| £ 83.00 | £ 145.00 | £ 1.00 | £ 17.00 | £ 28.00 | £ 9.00 |
| £ 46.00 | £ 46.00 | £ 46.00 | £ 46.00 | £ 48.00 | £ 41.00 |
| £ 450.00 | £ 450.00 | £ 450.00 | £ 450.00 | £ 450.00 | £ 450.00 |
| £ 35.00 | |||||
| £ 2,347.00 | £ 2,112.00 | £ 3,509.00 | £ 2,588.00 | £ 2,568.00 | £ 1,269.00 |
| -£ 50.00 | £ 221.00 | ||||
| £ 3,080.00 | £ 3,122.00 | £ 4,337.00 | £ 3,835.00 | £ 3,149.00 | £ 2,242.00 |
-£ 2,162.00 -£ 418.00 £ 5,724.00 £ 9,913.00 -£ 182.00 £ 2,391.00
TOTAL
£ 23.00 £ 3,705.00 £ 13,180.00 £ 4,989.00 £ 42,315.00 £ 3,625.00 £ 2,327.00 £ 227.00 £ 9,207.00 £ 79,601.00
£ 8,402.00 £ 619.00 £ 1,948.00 £ 969.00 £ 605.00 £ 5,539.00 £ 18,081.00 £ 61,520.00
£ 2,704.00 £ 210.00 £ 283.00 £ 566.00 £ 682.00 £ 648.00 £ 163.00 £ 426.00 £ 549.00 £ 13.00 £ 3,600.00 £ 35.00 £ 27,511.00 -£ 30.00 £ 37,352.00
£ 24,168.00
scape Supptrt Qrvup.:-: Escape Support Grou Treasurers Re ort 2020121 enin Balances 2021122 17,574.25 9,293.34 23,034.28 307.16 50,209.03 Santander ReseNe Santander Current Santander Savin RBS 17,608.33 32,243.21 35,609.88 805.58 86,267.00 90,853.02 54,795.05 Total Income Total Ex enditure 79,598.67 55,434.06 36,057.97 Net Incom• l Ex nditure 24,164.61 86,267.00 C108in Balances 110,431.61 17,608.33 32,243.21 35,609.88 805.58 86,267.00 Santander Reserve Santander Current Santander Savin RBS 17,610.08 45,455.94 45,632.42 1,733.17 110,431.61 INDEPENDENT VERIFIER Name TREASURER ned. Name¥. .Ais.f.<4i?JQate ...