REGISTERED CHARITY NUMBER: 1081441 REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 FOR TRIMSARAN FORUM / PENTREF TRIMSARAN Clay Shaw Butler 24 Lammas Street Carmarthen Carmarthenshire SA31 3AL
TRIMSARAN FORUM / PENTREF TRIMSARAN CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Page 1 to 2 3 4 5 6 to 13
TRIMSARAN FORUM / PENTREF TRIMSARAN REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). The trustees confirm that they have complied with their duty under section 17(5) of the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission. Significant activities that were undertaken during the year demonstrate public benefit and are set out in the following pages. OBJECTIVES AND ACTIVITIES Objectives and aims The objects of the charity are to advance education and provide facilities in the interests of social welfare for recreation and leisure time occupation, to benefit the residents of Trimsaran and the surrounding neighbourhoods. The Forum is to maintain and manage a Community Centre in furtherance of these objects. Volunteers Ten volunteers have assisted at the Charity during the year. ACHIEVEMENT AND PERFORMANCE Charitable activities The trustees are pleased to report that this year has been one of relative stability, with additional groups using the facilities, some of which are free for attendees. The centre is a community hub, facilitating a wide range of facilities and services eg sports hall, function room, community café, Doctor's surgery, Ulcer clinic, community garden, Family centre, gym, free wifi and a public access computer to name a few. There has been a welcome reduction in utility costs. We are grateful for support from The WCVA in funding an energy efficiency report to identify areas where we can reduce overheads, then funding to replace the boiler to a more efficient one. The cost of living crisis has impacted on our community. We have run low cost and no cost events along with the café being used as a warm hub to help alleviate this. We also provided some food parcels to residents with support from the We have continued to support youth club sessions and hope to be able to expand this into the old miner's hall, we for which we have a funding application in to the Welsh Government to renovate the space. FINANCIAL REVIEW Financial position At 31 March 2025 the Charity had total funds of £740,301 of which £469,130 were restricted and £271,171 were unrestricted. There were free reserves of £55,040. Reserves policy It is the policy of the charity to maintain unrestricted free reserves of the charity, at a level that equates to approximately six months unrestricted expenditure. This provides sufficient funds to cover management, administration and support costs. Unrestricted funds fell below this level during the year, however the trustees consider that the charity is a going concern with the ongoing support of Trimsaran Community Council. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. Page 1
TRIMSARAN FORUM / PENTREF TRIMSARAN REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025 STRUCTURE, GOVERNANCE AND MANAGEMENT Recruitment and appointment of new trustees Trustees are elected by trustees. Word of mouth recruitment is preferred and involvement with the organisations activities for a minimum of six months prior to formal election is also preferred. Two references are required, one from a previous employer and another as a character reference. The Governing Document and the Charity Commission booklet on becoming a trustee are made available for consultation. A formal invitation to become a Trustee is made at a Trustees meeting, and election takes place on acceptance. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1081441 Principal address Canolfan Plas y Sarn Heol Llanelli Trimsaran Kidwelly Carmarthenshire SA17 4AA Trustees Miss B Jones Mrs CM Lloyd-Jenkins Mrs B Walters Dr K Broom A M Davies Ms NJ Wilmot Independent Examiner Clay Shaw Butler 24 Lammas Street Carmarthen Carmarthenshire SA31 3AL Approved by order of the board of trustees on.. 28/S125 .. and signed on its behalf by: Dr K Broom - Trustee Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF TRIMSARAN FORUM / PENTREF TRIMSARAN ndependent examiner's report to the trustees of Trimsaran Forum / Pentref Trimsarar report to the charity trustees on my examination of the accounts of Trimsaran Forum / Pentref Trimsaran (the Trust) fo the year ended 31 March 2025. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. 2. 3. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or the accounts do not accord with those records; or I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Chased Mark Jones BSc FCA Clay Shaw Butler 24 Lammas Street Carmarthen Carmarthenshire SA31 3AL Date: ....... 9/16/225 Page 3
TRIMSARAN FORUM / PENTREF TRIMSARAN STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted Funds 40,851 50,048 90,513 720 60 182,192 Notes INCOME AND ENDOWMENTS FROM Donations and legacies Charitable activities Leisure Centre Other trading activities Investment income ther income Total EXPENDITURE ON Raising funds Charitable activities Leisure Centre Total NET INCOME/(EXPENDITURE) Transfers between funds Net movement in funds RECONCILIATION OF FUNDS Total funds brought forward 4 13 TOTAL FUNDS CARRIED FORWARD 87,109 94,785 181,894 298 32 330 270,841 271,171 Restricted funds 12,057 .. x 12,057 - 38,265 38,265 (26,208) , (32) (26,240) 495,370 469,130 The notes form part of these financial statements Page 4 31.3.25 Total funds 52,908 50,048 90,513 720 60 194,249 87,109 133,050 220,159 (25,910) (25,910) 766,211 740,301 • 31.3.24 Total funds 50,253 55,611 78,870 681 20 185,435 72,378 159,091 231,469 (46,034) (46,034) 812,245 766,211
TRIMSARAN FORUM / PENTREF TRIMSARAN BALANCE SHEET 31 MARCH 2025 FIXED ASSETS Tangible assets CURRENT ASSETS Stocks Debtors Cash at bank and in hand CREDITORS Amounts falling due within one year NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS Unrestricted funds Restricted funds TOTAL FUNDS Notes 12 13 Unrestricted funds € 216,131 Restricted funds 31.3.25 Total funds 1,083 1,625 59,614 62,322 (7,282) 55,040 271,171 271,171 468,111 1,019 1,019 469,130 469,130 684,242 1,083 1,625 60,633 63,341 (7,282) 56,059 740,301 740,301 271,171 469,130 740,301 31.3.24 Total funds 708,084 1,046 1,673 62,609 65,328 (7,201) 58,127 766,211 766,211 270,841 495,370 766,211 The financial statements were approved by the Board of Trustees and authorised for issue on ..28/5125 and were signed on its behalf by: Kf Dr K Broom - Trustee The notes form part of these financial statements Page 5
TRIMSARAN FORUM / PENTREF TRIMSARAN NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 1. ACCOUNTING POLICIES BASIS OF PREPARING THE FINANCIAL STATEMENTS The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. The trustees consider that the charity is a going concern with the ongoing support of Trimsaran Community Council. INCOME All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. EXPENDITURE Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. TANGIBLE FIXED ASSETS Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful Freehold property Plant and machinery -2% on cost -25% on cost STOCKS Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. TAXATION The charity is exempt from tax on its charitable activities. FUND ACCOUNTING Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate. Page 6 continued...
TRIMSARAN FORUM / PENTREF TRIMSARAN NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 2. OTHER TRADING ACTIVITIES Fundraising events Gymnasium subscriptions Food & drink sales - Cafe Beca Photocopying income 3. INVESTMENT INCOME Deposit account interest CHARITABLE ACTIVITIES COSTS 31.3.25 2,901 2,323 83,921 1,121 247 90,513 31325 720 31.3.24 2,898 3,005 72,076 643 248 78,870 31324 4. Direct Costs 127,468 Support costs (see note 5) 5,582 Totals f 133,050 Leisure Centre SUPPORT COSTS Governance costs 5,582 6. Leisure Centre TRUSTEES' REMUNERATION AND BENEFITS 3h Mare 202 trustees remuneration or other benefits for the year ended ended March March nor for the year ended TRUSTEES' EXPENSES There were no trustees' expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. Page 7 continued...
TRIMSARAN FORUM / PENTREF TRIMSARAN NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 7. STAFF COSTS Wages and salaries Other pension costs 8. 31.3.25 86,545 1,231 87,776 31.3.24 82,068 1,052 83,120 The total employee benefits (including gross salary, employer national insurance contributions and employer pension contributions) of the key management personnel of the Charity were £27,753. The average monthly number of employees during the year was as follows: Leisure Centre Staff 31.3.25 8 No employees received emoluments in excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted Restricted funds Funds INCOME AND ENDOWMENTS FROM Donations and legacies 35,626 14,627 Charitable activities Leisure Centre Other trading activities Investment income Other income Total 55,611 78,870 681 20 170,808 14,627 EXPENDITURE ON Raising funds Charitable activities Leisure Centre 72,378 Total 109,536 181,914 49,555 49,555 NET INCOME/(EXPENDITURE) Transfers between funds Net movement in funds RECONCILIATION OF FUNDS Total funds brought forward (11,106) 3,051 (8,055) (34,928) (3,051) (37,979) 278,896 533,349 31.3.24 Total funds € 50,253 55,611 78,870 681 20 185,435 72,378 159,091 231,469 (46,034) (46,034) 812,245 Page 8 continued...
TRIMSARAN FORUM / PENTREF TRIMSARAN NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted Restricted Funds TOTAL FUNDS CARRIED FORWARD 270,841 495,370 Total funds 766,211 9. TANGIBLE FIXED ASSETS Freehold property 1,100,323 Plant and machinery COST At 1 April 2024 and 31 March 2025 DEPRECIATION At 1 April 2024 Charge for year At 31 March 2025 NET BOOK VALUE At 31 March 2025 At 31 March 2024 122,128 Totals 1,222,451 395,593 22,008 417,601 118,774 1,834 120,608 514,367 23,842 538,209 682,722 704,730 1,520 3,354 684,242 708,084 An assessment of the value of the freehold property has been undertaken by the Trustees, and it is their view that the net realisable value is greater than the net book value. 10. STOCKS Stocks 31.3.25 1,083 31.3.24 1,046 11. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors Prepayments 31.3.25 914 711 1,625 31.3.24 957 716 1,673 Page 9 continued...
TRIMSARAN FORUM / PENTREF TRIMSARAN NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Social security and other taxes Accrued expenses 13. MOVEMENT IN FUNDS Unrestricted funds General fund Restricted funds Property fund Lottery - Awards for All fund Lottery - Trimsaran Youth Club Project Fund Swansea Bay grant TOTAL FUNDS At 1.4.24 € 270,841 485,355 1,245 4,237 4,533 495,370 - 766,211 Net movement in funds, included in the above are as follows: Net movement in funds 298 (17,244) (1,213) (3,737) (4,014) (26,208) (25,910) 31.3.25 1,195 1,514 4,573 7,282 Transfers between funds 32 (32) (32) 31.3.24 € 1,109 1,515 4,577 7,201 At 31.3.25 271,171 468,111 500 519 469,130 740,301 Incoming resources 182,192 Unrestricted funds General fund Restricted funds Property fund Lottery - Awards for All fund Lottery - Trimsaran Youth Club Project Fund Swansea Bay grant Asda - Communities grant WCVA TOTAL FUNDS 11000 12,057 194,249 Resources expended (181,894) (17,244) (1,213) (3,737) (4,014) (1,000) (11,057) (38,265) (220,159) Movement in funds 298 (17,244) (1,213) (3,737) (4,014) (26,208) (25,910) Page 10 continued...
TRIMSARAN FORUM / PENTREF TRIMSARAN NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 13. MOVEMENT IN FUNDS - continued Comparatives for movement in funds Unrestricted funds General fund Restricted funds Property fund Connecting the generations fund Lottery - Awards for All fund Lottery - Luncheon & Youth Club Asda Foundation - Investing in Spaces and Places Grant Lottery - Trimsaran Youth Club Project Swansea Bay grant TOTAL FUNDS A114.23 278,896 502,598 2,504 1,447 20,000 6,800 533,349 812,245 = Comparative net movement in funds, included in the above are as follows: Net movement in funds (11,106) (17,243) (900) 1,245 (20,000) (2,563) 4,533 (34,928) (46,034) Incoming resources 170,808 Transfers between funds £ 3,051 (1,604) (1,447) : (3,051) 31324 270,841 485,355 1,245 4,237 4,533 495,370 766,2117 Unrestricted funds General fund Restricted funds Property fund -onnecting the generations fun Lottery - Awards for All func Asda Foundation - Investing in Spaces and Places Grant Lottery - Trimsaran Youth Club Project Swansea Bay grant Williams Brown Hill TOTAL FUNDS 3,693 5,000 4,934 1,000 14,627 185,435 Resources expended Movement in funds (181,914) (17,243) (900) (2,448) (25,000) (2,563) (401) (1,000) (49,555) (231,469) (11,106) (17,243) (900) 1,245 (20,000) (2,563) 4,533 - (34,928) (46,034) Property fund - This consists of restricted income used to build the hall. The balance reflects the net book value of freehold property at 31 March 2025 excluding capital costs incurred on the extension. A restriction still exist on this asset. Page 11 continued...
TRIMSARAN FORUM / PENTREF TRIMSARAN NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 13. MOVEMENT IN FUNDS - continued Connecting the Generations fund - This consists of income received from West Wales Care Partnership - West Wales in Kind - Investment fund. Lottery Awards for All fund - This consists of funding from the National Lottery to provide events for children and families. Lottery - Luncheon & Youth Club funding - This consists of funding from the National Lottery to assist with Deviding meals on wheels and Youth Club activities for people in the local area and enabling the interaction Asda Foundation - Investing in Spaces and Places Grant fund - This consists of funding from Asda Foundation to create an all weather outdoor play area. Lottery - Trimsaran Youth Club Project Fund - This consists of funding from the National Lottery Community Fund towards the staff costs and activity costs of the youth club. Swansea Bay - This consists of funding received from the Swansea Bay Foundation to support the Youth Club. Asda Communities grant - This consists of funding from Asda Foundation towards the cost of a container for th torage of food for the Food Bank WCVA - This consists of funding from the Wales Council for Voluntary Action for an Energy Efficiency Survey and then towards the cost of a replacements boiler. TRANSFERS BETWEEN FUNDS Transfers were made from the following funds to the general fund in respect of fund underspends/(overspends): Lottery awards for all fund 32 32 14 RELATED PARTY DISCLOSURES 'rimsaran Community Council is a related party due to common control. During the year, Trimsaran Communit 'ouncil donated £40,059 (2024: £33,280) to the charity. There were no conditions attached to these donation Page 12 continued...
TRIMSARAN FORUM / PENTREF TRIMSARAN NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2025 15. ULTIMATE CONTROLLING PARTY Ultimate control is exercised by the Board of Trustees. Page 13