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Trustees' Annual Report for the period
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Section A
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Reference and administration details
Charity name| The Friends Of Hampton School Association
Registered charity number (if any) |1081344
Charity's principal address | 30 Kingsfield Road
casa ———— CT6 7EA
Names of the charity trustees who manage the charity
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A
2[ David Sulivan |
3 | Tracy Self |Resigned 15.1222 |
4[YvonneNunn[| Appointed 15.12.22 |
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
[Name C—C“i‘“CSCCd(SCDte acted if not for whole year
TAR 1 March 2012
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Names and addresses of advisers (Optional information)
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|Type|of|adviser|Name|Address|
|Name|of|chief|executive|or|names|of senior|staff|members|(Optional|information)|
|Section|B|Structure,|governance|and|
|Description|of the the|charity’s|trusts|
|How|the|charity|is|constituted|‘a|
|lee,|wast,|avsor|sion,|epee||e|oaauan|
|Trustee|selection|methods|:|
|(eg.|appointed|by.|elected|by) ||Election|
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Section B Structure, governance and management
Description of the the charity’s trusts
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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e policies and procedures adopted for the induction and training of trustees;
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e the charity’s organisational structure and any wider network with which the charity works;
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e relationship with any related parties;
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e trustees’ consideration of major risks and the system and procedures to manage them.
Section C
Objectives and activities
To advance the education of the students in the school. Summary of the objects of the charity set out in its governing document
TAR
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March 2012
Fund raising for the school
In ensuring that the charity’s activities undertaken in meeting its objectives have been carried out for the public benefit the trustees have had regard to the Charity Commission’s guidance in this area. They are satisfied that all the services delivered are consistent with, and contribute to, the charity's objectives.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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e policy on grantmaking;
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e policy programme related investment:
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e contribution made by volunteers.
TAR
3
March 2012
Section D
Achievements and performance
SCnimary OP the Mmaly‘ £43,857Total income(2022:for£32545,the academic2021: year£16,160),endinganAugustincrease2023on amountedthe previousto achievements of the charity ; a ; : during the year two years with fundraising and events returning to pre-pandemic levels. Total income included income prepayments of £1,370 from sponsorship for the Fireworks event in November 2023. Expenditure amounted to £32,288 (2022: £27,403, 2021: £15,673). The majority of income and expenditure came from the Fireworks and Winter Wonderland events (£16,702 gross income, £9,754 net income) and School Uniform sales (£10,395 gross income, £2,276 net income). The total income for Fireworks/Winter Wonderland amounted to £8,384 after deduction of the income prepayments for the November 2023 event). Other funds raised included the following:Christmas Cards (£260 net) Sponsored Bounce (£3,868 net) Mother’s Day (£326 net) Discos (£3,143 net) Summer Fair (£1,313 net) Christmas Gifts (£482 net) Father’s Day (£226 net)
The total funds carried forward at 31°* August 2023 stood at £31,040 (2022: £19,471, 2021: £14,329).
In addition to subsidising year group trips and the Year 6 residential/activity weekend, the PTA were able to fund the following during the year:-
1 x school minibus
Christmas selection boxes Easter eggs Sports Day prizes Books for new Foundation Stage pupils Yr6 Leavers Year Books
The PTA have committed to fund a shelter to replace the KS1 friendship stop.
Hampton Primary School has a strong PTA with enthusiastic members who are all here for the same purpose; to raise as much money as possible for the school and it’s pupils, help to raise the profile of the school in the community and provide some fun for the children along the way
TAR
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March 2012
Section E
Financial review
The charity retains sufficient funds as working capital and donates the Brief statement of the balance to the school. The funds are kept in bank accounts. charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include
additional information, where relevant about:
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e the charity's principal sources of funds (including any fundraising);
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e how expenditure has supported the key objectives of the charity;
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e investment policy and objectives including any ethical investment policy adopted.
Section F
Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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etc)
Date 13 lay
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TAR
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March 2012
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|he|eae|ae|The|Friends|of Hampton|School|Association|CharityNo|||
|A|OMISSION2|4|;|Annuali|accounts for the|periodPeriod|end|||CCi7a|
|Section|A|Statement|of|financial|activities|
|Restricted|
|Recommended|Details|of own|g|Unrestricted|income|Endowment|Total|this|Total|last|
|categories|by|activity|analysis|2|funds|funds|funds|year|year|
|£|£|£|£|£|
|Incoming|resources|(Note|3)|FO1|FQ2|FO3|FO4|FO5|
|Incoming|resources|from|
|Activities|for generating funds|$02|43.857|Pf|43.857|32 545|
|charitable|activities|S04|
|Total incoming resources|sos|43,857 Pct|||ter ward|43,857|32,545|
|Resources|expended|(Notes|4-8)|
|Costs|of generating|voluntary|
|income|S07|
|Charitable|activities|$10|32 288|PT|32,288|27,403|
|Total resources expended|13|32,288 ete|eee|32,288|27,403|
|Net incoming/(outgoing)|resources|before|
|transfers|$14|11,569|11,569|5,142|
|Gross|transfers|between funds|deee|ee|
|Net incoming/(outgoing)|resources|before|
|other recognised gains/(losses)|.|S16|11,569|11,569|5,142|
|Other|recognised|gains/(losses)|
|forGains andthe|charity' los|s|esown on revaluationuse|of fixed assets|S17|a|
|Net movement in funds|s19|11,569 cee|eee|11,569|5,142|
|Total funds|brought forward|so{|19471| —-{||-|~||19,471]|14,329|
|Total funds carried forward|s21||31,040]|-|||-|||34040]|19,471|
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C17a (Excel)
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27/02/2024
| Section B Balance |
Section B Balance |
sheet | ||||
|---|---|---|---|---|---|---|
| Restricted | ||||||
| ge 3 |
Unrestricted funds |
income funds |
Endowment funds |
Totalthis year |
Total last year |
|
| £ | £ | £ | £ | £ | ||
| Fixed assets Tangibleassets (Note9) |
eo i |
FO1 Fo2 F03 FO4 [ - |
- | - | ] i ee ee se rsee |
|
| Totaltixedassets Current assets |
oo | [TTLe | ||||
| Stock and work in progress Debtors (Note 11) (Short term)investments Cash at bank and in hand |
ee 2 ev [ - |
-i |
-i | -i |
_ | Bos 31,040a 31,040 19,471 |
| Totalcurrentassets | B09 | 31,040]. | Setee 31,040 |
19,471 | ||
| Creditors: amounts falling due within | ||||||
| one year (Note 12) |
B10 | |||||
| Netcurrentassets/(liabilities) | 811 | 31,040 | e | efe | ||
| Totalassetsless current liabilities | 812 | ee | es ed | a ee | ee a | 19,471 |
| Creditors: amounts falling due after | ||||||
| one year (Note 12) |
B13 | |||||
| Netassets | B15 | 31,040: | [esee | 31,040 | 19,471 | |
| Funds ofthe Charity | ||||||
| Unrestricted funds | B16 | 31,040 | 31,040 | 19,471 | ||
| Restrictedincomefunds(Note 13) Endowmentfunds (Note 13) |
a7 | B18 Bt9 |
e | |||
| Totalfunds | B20 | Re | a | eee | 31,040 | 19,471 |
| Signed by one ortwo trustees on behalfof all thetrustees |
Sionaiue g |
Prine Nara | Date of approval |
CC17a (Excel)
1
27/02/2024
The Friends of Hampton School Association
- ACCOUNTING POLICIES
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 August 2023
The financial statements have been prepared under the historical cost convention as modified by the revaluation of certain assets in accordance with the Companies Act 2006 and Statement of Recommended Practice: Accounting and Reporting by Charities 2014.
The accounts have been prepared in accordance with:
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e the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014; and with
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e the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102); and with
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e Charities Act 2011
Financial Reporting Standard Number 1
Exemption has been taken from preparing a cash flow statement on the grounds that the charity qualifies as a small charity.
Turnover
Turnover represents income received from fund raising events.
Fund accounting
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e Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectivities of the charity.
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e Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes.
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e Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
- e Fund raising income is included when received; e Investment income is included when receivable.
Resources expended Expenditure is recognised on an accruals basis asa liability is incurred. Expenditure includes VAT and is reported as part of the expenditure to which it relates:
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e Costs of generating funds comprise the costs associated with both the costs of attracting the income and those of providing the facilities to generate the income.
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e Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
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e Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.
The Friends of Hampton School Association
NOTES TO THE FINANCIAL STATEMENTS for the Year Ended 31 August 2023
- Total Resources Expended
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£
g $ 2023 2022
6 6 Total Total
£ £ £ £
Costs directly
allocated to activities
Grants to school 31,844 - 31,844 27,103
Fund raising costs - - - -
Support costs
allocated to activities
Subscription 140 - 140 128
Bank charges - - - -
Other 304 - 304 172
Total resources expended 32,288 - 32,288 27,403
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The Friends of Hampton School Association
NOTES TO THE FINANCIAL STATEMENTS
for the Year Ended 31 August 2023
3 INVESTMENT INCOME
| 31.8.23 | 31.8.22 | |||
|---|---|---|---|---|
| £ | £ | |||
| Deposit | account | interest | - | - |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.
Trustees' Expenses
There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022.
5. TAXATION
As a charity, The Friends of Hampton School Association is exempt from tax on income and gains falling within section 505 Of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.
Independent Examiner’s Report To The Members Of The Friend of Hampton School Association
We report on the accounts of the Association for the year ended 31 August 2023.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed,
It is our responsibility to:
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e examine the accounts under section 145 of the 2011 Act; e to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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e to state whether particular matters have come to our attention.
Basis of independent examiner's report
Our examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. Due to the nature of the sources of income of the Association, it has not been possible to vouch the income. Each entry has, however, been verified to the bank account. An improved way of recoding the income has been suggested. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with our examination, no matter has come to our attention:
(1) which gives us reasonable cause to believe that in any material respect the requirements:
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e to keep accounting records in accordance with section 130 of the 2011 Act; and e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act; and
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e to prepare accounts that comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination
have not been met; or
(2) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Hilary Adams Ltd Chartered Accountants 158 High Street Herne Bay Kent CT6 5NP Date: cemnbtlordroun