BA￿lCALOA UNDERPRIVILEGED DEVELOPMENT SOCIETY Cbarity No. 1081305 BUDS REPORT AND FINANCIAL STATEMENTS FOR THE FJFTEEN MONTH PERIOD ENDED 31 December 2021 (01 st October 2020 -31 st Decmber 2021) BATTICALOA UNDERPIUVILEGED DEVELOPMEIYT SOCIETY Chanty No. 1081305 CONTENTS Pages Reference and administrative ddails of the charity. its Tn￿e¢S and advisers Trustees, reF Independent examinevs rqx>rt Treasurerfs Ststement ststement of financial activities Balance sheet Notes to the financial ststements Summary Statement of receipts and expenditure relating to the fimd remiited to BUDS-Batticaloa 10-12 13 BA￿1CAL0A UNDERPRIVILEGED DEVELOPMENT SOCIETY (BUDS) TRUSTEES ANNUAL REpoirr 15 MONTHS PERIOD ENDED 31" DECEMBER 2021 IIST ocroBER 2020 - 31" DECEMBER 2021) The Trustees present their report tO8ether with the certified financial statements for the charity for the yeaT ended 31 December 2021. The Trustees are collectivety refer￿d to as the Trustees in this report. The Trustees confirm thai the financial 5taternents comply with currenl Statutory requirements. REFERENCE AND ADMINISTRAThIE DETAILS Re8lstered Charlty name Batticakna Underprivileged Development Society Charlty re8lstrailon Nmber 1081305 98 Kings Road Harrow Middlesex HA2 9JQ The Trustees The Trustees who served during the period were as follows: Elected T￿￿ee$. Mrs Esther Yo8anathan President Mr5 Muriet Mariampillai Mrs Ira Lakshman Secretary Treasurer Mr S Thayaparan Mr A uihtherakvnaseelan Vice-President Asst. Secretary Asst. Treasurer Mr Nihal Thevarojan l Mr S Sureshkumar Execirtbve Committee Member Éxecutive Committee Member ExecutNe Committee Member ÉxecutNe Comminee Member Executr¥e Commtttee Member i Mr N Mahendramoorthy Mr T Sunthararajah Mr5 Mirushalini Mr V K Paheerathan Mr S B Jeyakumar Mr Roshan Rajaratnam Mr S Umachandran Executive Committee Member Executive Committee Member Executive Committee Member Mr Svannithamby Executive Committee Member BAThICALOA UNDERPRIVILEGED DEVELOPMENT SOCIEfY (BUDS) TRusfEES ANNUAL REPORT 15 MONTHS PERIOD ENDED 31ST DECEMBER 2021 (isf ocroBER 2020 - 31" DECEMBER 2021) Bank HSBC UK 26-28 St Ann's Road Harrow Middx HAI IAL Natwesl 275-277, High Street. Hounslow Middx TW3 IZA Certlfyln£ Accountant Plus Gnanapraa8asam ACMA 126 Pendle Road London SW16 6RY stru(￿re, Governance and Management overnl Document The Chority 15 governed by the constitution and complie5 Wlth the requirements of the Charities Commission. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity. lThtrnent ofTrust The Charity is managed by trustees who are also members of the Executr¥e Committee and are elected by the members at the Annual General Meet+Thg IAGMI. The Trustees stand down ot the following Annual General meeting and are eligible to be re￿leCted 5 Trustees for the following year. anisatlon The Eyecutive Committee is required to meet at least twice every year to plan and review the progress of its activities Ob ectlves and Activitles The objectNe of the Charity is to Provide relief to the inhabitsnts of ihe Batticaloa District and adjoining area5 who live in conditions of need, hardship or distress. BAThICALOA UNDERPRIVILEGED DEVELOPMENT SOCIETY (BUDS) TRUSTEES ANNUAL REPORT 15 MONTHS PERIOD ENDED 31" DECEMBER 2021 115T OCTOBER 2020 - 31ST DECEMBER 2021) BUOS is continuously con1rib￿In8 to educational projects for the underprNileged children. and children with special needs. Also, we have commrtted to fund a tuition centre for about 150 primary students of school age children at tsunèmi affected Periyaneetavanai housing scheme. The branch in Batticaloa does the initial 8roundwofk and mana8es this project. BUDS-UK is also funding a hostel facility to accommodate 20 Advanced Level Mudenis from rural and surrounding areas who cannot fund themselves to slay in Batticaloa town to carry out their studies. Batt￿310a Hindu Colle8e had been selected a5 the venue for this proprt and with the necessary approval and policies, we have renovated and converted the old school hostel for thi5 purpose. A dedicated warden is in place to monitor and maintain the hostel and is also in charge of arran8in8 food and othei necessities for the students. The charity in Batticaloa with the help of a school select committee continues to monitor educational progress of the students. We are pleased to confimi that six of these students are eligible to enter universit￿S in 2021. Publlc Befiefft The Trustees have referred to the Charity Commission's guidance on public benefit and confimi that the range of services to the underprivileged and vulnerable supported by the Society help to improve their qltality of lives. encourage self sustainability and lake advantage of suitable opportunities. The Trustees are confident that its activities are consistent with its objectives and meets the obligation to provide public benefit. Summa of th• Maln Actlvllles Achlevements and Perforn)anc• In relatlon to the Ob of the Charit - Durin I" Ortober 2020 to 31" December 2021 ectlves On-Gol l. Continuing to conduct tuition classes for primary school children at Periyaneelavanai Evening School- We have spent SL.Rs. 354,325.LXI for this period. 2. Supporting foster care students Started 15 years ago a$515tance to children-SL.Rs. 488.390.(KI 3. Funding for hostel facility IActornmodation/foodl for 20 AIL Students. 7 students have already sat for the exams in 2020 Six of these students are eligible lo enter universities in 2021 and another 10 sat for the exams in 2021 and waiting for the resuRs- SL.Rs. 659,961.00. 4. Ozanam (Home for disabled children) Annually spent SL.Rs. I(￿.c￿rf).(l) 5. YMCA (Youth trainin81- Annualty Spent SL.Rs. 1(K).LKKJ. AEDU Foster Care educational Other Pro l. February 2021 Disiribuied exercise books and instrument boxes to children in schools badly affected by fFood5 in the Northern ènd Eastern Provinces. speni SL. Rs. 845,2LKl.￿. 2. March 2021- There was a request from the Little Sisters for ihe Poor Plome for assistance during COVID, BUDS donated SL.Rs. 3CQ.IXKJ.LK). 3. March 2021. BUDS were able to donate SL.Rs. 75.(KK) to purchase a r￿W laptop io a Vi5LJallv impaired university student. BAThICALOA UNDERPRIVILEGED DEVELOPMENT SOCIETY (BUDS) TRUSTEES ANNUAL REPORT IS MONTHS PERIOD ENDED 31ST DECEMBER Z021 {1" ocroBER 2020 - 31" DECEMBER 20211 4. Marth 2021 - BUDS initiated a project called "Meal a Da￿ and provided meals to the residents ai charity homes. spent SLRS. 225,(XX).(K) 5. June 2021 - During COVID. BUDS spent a considerable amount to provide dry rations to people under poverty line. approx. 6￿ families. Spent SL.Rs. 892,597.lJ) 6. June 2021- One of the major and important projeu was the supply of medical equipment during COVID to hospitsls in the Eastern Province, BUDS spent SL.Rs. 755,0￿.￿. 7. July 2021- A request from Bishop of Trincomalee came fof bicycles for students who walk for 3-4 miles to school. BUDS spent SL. Rs. 112.550.(Kl to buy 6 birycles. 8. Sept. 2021- BUDS ère proud to say that we invested SL.Rs. 2.3IXI,CKI).Crf)veryvaluable medical equipment infant in¢uboior to Batticaloa Hospiial in Easler Province. 9. Sept. 2021- BUDS also spent SL. Rs. 42,450.(K) to educate a child whose famity Str￿gleS to ends meet. 10. ￿Pt. Z021 - BUDS again donated 14 blood pressure monitors to another hospital in Trincomalee and spent SL.Rs. 25O,(NNJ.￿l 11. In October 2021. we hosted our second Sponsor walk16KI at 8ushey Park to raise funds to continue with our projects. BUDS Exco rnernbers along with other members, friends and families participated in this walk. BUDS set up a up "Go Fund Me" pa8e and raised over £6720.74. 12. December 2021 - BUDS managed to have a joint event with another charty organisation, "Dinner & Dance 2021 and raised around £6758.(Kl profit Including Sale of annual raffle tickets. Flnancial R Vlew The financièl result for the period 5￿w$ a surplus of £14,732.(KJ. During the 15 months, period a group of well-wishers who were interested in BUDS vffjrk. came forward to raise funds by a charity walk in October 2020 and raised £9116.26 this increased the net income for the period together the sponsor walk of BUDS in October 2021 where we raised £6720.74. We a150 managed to have a joint event "Annual Dinner and Dance- in Detsmber 2021 where we raised £6758.(M). Another commendable income generated by a 13 year child who donated her hair to Cancer Society and raised £I2￿.LKJ for BUDS Charity work. This income enabled us to increase the net income. hence we were able to support more projects including COVID relief a5SiStance. We are continuing with our on-going projects and more project on the pipeline. Despite the disruption caused by COVID-19 Pandemic throu8hout 2020 and 2021, we are pleased to mention thèi we managed to make a surplus of £14.732.Cl) for the 15-month period with the generou5 help from our donors. Trustees, Rernuneratlon No remuneration was paid to the Trustees dufing the period ended 31° December 2021. BAThICALOA UNDERPRIVILEGED DEVELOPMENT SOCIETY (BUDS) TRUSTEES ANNUAL REPORT 15 MONTHS PERIOD ENDED 31sf DECEMBER 2021 5T IIST ocroBER 2020 - 31 DECEMBER 20211 Resernes Poli The Trustees recognise the need to hold sufficient reseryes to sustain the charitable core activities of BUDS in the event of any unforeseen reduttion in income. To this end and mindful that the beneficiaries of its activities are some of the most vulnerable in the Batticaloa district and its neighbouring areas in Sri Lanka. the Trustees aim to keep as available reserves the equivalent of at least one year's contribution to the various activities. Approved and signed by order of the Trustees on Chatrnrustee -s i Yo68r4ATHA BATTICALOA UNDERPRIVILEGED DEVELOPMENT SOCIETY Independent Examiner's Report to tbe Trustees FifteeD month period ended 31 December 2021 Independent examiner's report to the trnstees of Batticaloa Underprivileged Development Society I report to the trustees on my examination of th¢ accounts of the Batticaloa Underprivileged Development Society (the Charity) for the year ended 31 st December 2021 Responsibilities and basis of report As the trustees ofthe Charity you are responsible for the preparntion of the accounts in a¢cordance with the requirements of the Charities Act 2011 ('the Acl.). I report in ff speci of my examination of the Charity's awounts carried out under section 145 of ihe 2011 Acl and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the A Independenl examiner's statement I have cornpleted my examination of the aC￿unts for the 15month pcriLMI ended 31 December 2021 and wnfmn thal no matter has comc which gives m¢ cause ￿ believ¢ thai.. (a) accounting records were noi kept in accordance with section 130 of the ChaTilies Act and Ib) the h￿QUnts do not accord with those T¢cords; Icl the accounts do not cornp￿ with the applicable requIreTr￿nts concerning the fomi and content of a￿oUnts set out in the Charities (Accounts and Rew)rts) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which 15 nol a matter considered as part of an independent examinalion I have no concern5 and have come across no other matters in connection with the examination to which attention should be drawn in ihis report in order io enable a proper undcrstandin of the accounts lo be reached. Plus Gnanapragasam ACMA 126 Pendle Road London SW166RY BATfIcALOA UNDERPRIVILEGED DEVELOPMENT SOCIETY FIFfEEN Mo1￿ PERIOD ENDED 31 December 2021 Treasurer's StatemeD¢ I present the accounts certified by the Independent Examiner. The accounts comprise a ststement of Financial Athivities, Balance Sheet and related notes. I acknowledge my responsibility for the accounts. including the appropriateness of the applicable financial reporting fratnework as set out in note l. and for providing all ]nforn￿l10n and explanations t)ecessary for their compilation. In addition to the accounts presented here, a SUMM￿ ststement of receipts and expenditure relating to the funds remitted to BUDS-Batticaloa is attached . A copy of the detsiled c&sh book is available for inspection. if required. The bala￿e on 31 Dec 2021 was Rs. 288542.41 (app. £1060.89 as w the HMRC monthly exchange rate as at 31112121). Mrs Ir8 Laknhman Treasurer 29 April 2022 BATTICALOA UNDERPRIVILEGED DF.VELOPMENT SOCIETY STATEMENT OF FINANCIAL ACTIVITIES FIFTEEN MONTH PERIOD ENDED 31 December 2021 Total Funds Unrestricted Restricted Fund Fund 2021 2020 INCOMING RF.SOURCES Voluntary Incomc Activities for Generatiftg Funds Tax Rebate Recovcrcd Invcstmcnt incomc 1.697 17,303 3,525 15,222 17,303 13,236 15.018 TOTAL INCOMING RF.SOURCES 29.000 28261 RESOURCES EXPF.NDF.I) Cost in furtherance ot Charitable objecis ManagF¢m¢nt and Adminisiration 17.943 17.943 64 18,008 19,500 804 20J04 18.008 NET INCOMING I OUTGOINC. RESOURCES FOR THE YEAR £10,992 £3,525 £14.518 £7,957 Balan¢es brought forward Funds Transferred between Accounts Prior year adjustmenis Balances Carried Fonvard £57 352 £6.866 £59,218 £51.261 63J44 IOJ92 73.736 59218 BA￿ICALoA UNDERPRIVILEGED DEVELOPMENT SOCIETY Balance Sheet at 31 December 2021 Notes 2021 2020 Current A55ets'. Cash ai bank Debt(Trrs 73.235 10.0()4 59,218 Total Assets 83.2 59.218 Current Liabilitv Amount5 l FOBH 650 189 214 2(Kl 4,718 Flowus Cuduy PtrKJiowby Tol*1 C• 17J49 BUDS T4￿1 S*tr 758 4J72 B.4rTIc.4LO,I I"%DE"RPRII'II.FGED DF.I'ELOPIIE.%T SOCIEII. tt5 10 iht..Iceounts ror th¢ PCTiod tffjdcd JI Dc¢emb¢rr 2021 Ibl BIIDS l-igil Contribulior 100 Icl Bl'DS Ebent Dal R*fflt 1741 1.741 Idl COI'JD 19 Dortation Rectived Covid.19 Lxptnx5 1.050.tX> 0.389.85 lei Bi¢vtle Dnthxtion 448 41K) PxTrmtnt Ilad¢ ID Park Walk Charli￿5 TnJ5t CAF PaYp￿-fjo Fund M¢ Jusigiliing Other %win50Thhip 732.3 960 6130.85 1.7(K) 7.347 6.843 578 1&4J8 1040 8863.15 Bush) P&* Charge Other Charity Walk Exper& 4?9 258 Park 11 alk Tot81 Income from.4¢iiviiits forGentratiog FuDd$ 17JO3 4 1Tr4VF.ST%IL.YT IN4C.OMF.- 2021 2020 Bar￿ Intr￿$1 T￿e1Ved 5 COST In4 Fl"RTIIERENC.-E OF I-11.4RII".IBI.E OBJTr.CTS 2021 2020 Funds rtmitted to BUDS IlalliC￿oa 17.943 J9JNI 6 fvIA.NAGF.%IÈI'T & .4D.IIINIS"A"Ji.ITIO)= 21121 20211 Bank Char Sundr¥ Exp¢nses AGM Exp¢nses & Mething RI￿ hire Wtb5il¢ Printing Posth8e 21 3(X) 483 Tothl C'ojt 8(M B,*￿[(-..￿L0A I'NDERPRII'ILEGED DFI'EI.OPIITr")T %O(-IETI' otes io ihe 4c¢ounts for the p¢riod ¢nded 31 Dertmberr 2021 DEBTORS: 2021 2020 BUDS-FOBH Nighi Adv¢n BUDS-FOBH Tick¢ts+Raffle Other BIIDS-FOBH r¢lated Debth ParkMa]k lelak￿ debio IIMRC Gitl Aid Mwnkrship Due ?.220 2.510 1,024 83 4,078 150 IOJ)64 8 CREDITORS- BUDS.FOBH Related Cr¢diiors Charity W'alk Related Cr¢diiors rcrrL'd Metnber5hip F¢¢ Money Due to Match the Miot fund l BUD>8atbcaloal 898Y.43 274_45 30 209.25 9.￿5 12 BUD>Batticaloa Cash Book Summary Expensesl In¢ome Liability Detail$ Sri Lankan Rupees Sri Lankan Rupees 28.699.56 5,081.216.00 303,710.60 7.3(M).00 353,4(X).00 5.402.68 IrTrterest Earned Money Transferred from BUDS UK to BUDS Batticaloa Other Oonations Membership FÈe Miot Grant Government Incentive Neelavanai Projett Hindu College Hostel AEDU/8UOS YMCA Ozanam Charges Covid 19 Assistance Exercise Book Laprop Me31s to Charity home5 Medical Equipmeni Individual Assistance Phone charges Cupboard Travelling 354,325.(K> 659.961.IK) 488,390.(X) I￿.(￿￿1.00 I(m).(￿.[x) I,icrfJ. 1,192.596.80 845,2(M). 75.(XX).O) 225,(W.CK) 1,521,075.00 42.450. 36.847.(X> 9.3￿.(￿) 20,(W.C() S,671.244.80 5.779,728.84 108,484.04 Petty Cash Dec-2021 N5B-Dec-2021 Seylan Curreni-Dec-2021 Seylan Saving-Dec-2021 8.556. 13.808.(K) 20.IXK).(M) 246.178.41 Current year surplus1 l Deficitl Surplus b/1 108,484.04 180,058.37 288,542.41 353.4(￿l.00 64,857.59 269.25 288,542.41 MSot Grant Money due to matth the Mitst Fund Exchange tt> GBP Sr+lankan Rupees Srilankan Rupees 13