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← Bishop Wordsworth's School Parents' Association

2024-07-31-accounts

REPORT OF THE TRUSTEES AND

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2024

FOR

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

CONTENTS OF THE FINANCIAL STATEMENTS for the year ended 31 JULY 2024

Page
Charity Information 1
Committee Annual Report 2
Report of the Chair 4
Statement of Financial Activities 8
Balance Sheet 9
Notes to the Financial Statements 10
Income and Expenditure Account 13
Independent Examiner’s Report 14

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

CHARITY INFORMATION for the year ended 31 July 2024

COMMITTEE OFFICERS: Matthew Morgan Tom James Bea Longthorp Sarah Robertson Onur Gunce Zainab Dangana PRINCIPAL ADDRESS: 11 The Close Salisbury SP1 2ED CHARITY REGISTRATION NUMBER: 1081166 INDEPENDENT EXAMINER: N D Jones FCCA Fawcetts LLP Chartered Accountants Windover House St Ann Street Salisbury SP1 2DR BANKERS: Lloyds Bank plc 38 Blue Boar Row Salisbury SP1 1DB

Page 1

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

COMMITTEE ANNUAL REPORT for the year ended 31 July 2024

The committee present their report with the financial statements of the charity for the year ended 31 July 2024.

COMMITTEE

Committee officers are elected at the AGM. The Chairman can serve for a maximum period of two years. The committee meet at least once a term. The committee officers during the year under review were:

Matthew Morgan - President (appointed 2 September 2024) Stuart Smallwood - President (resigned 12 July 2024) Tom James - Chair (appointed 16 January 2024) Charles Taverner - Chair (resigned 14 November 2023) Bea Longthorp - Secretary (appointed 14 November 2023) Rob Jones - Secretary (resigned 14 November 2023) Sarah Robertson - Treasurer Zainab Dangana - Assistant Treasurer Onur Gunce - 1000 Club

STRUCTURE, GOVERNANCE AND MANAGEMENT

The charity is governed by its constitution document drawn up when the charity became registered on 17 June 1996.

Appointment of committee officers is governed by the constitution document which states that they shall be elected at the Annual General Meeting.

OBJECTS AND ACTIVITIES

The Association’s objective is to have an appropriate level of income reserve and to assist the financial support of the School on a year-on-year basis.

The aims of the Association are:-

The trustees confirm that they have complied with the duty in s17(5) of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit, including ‘Public benefit: reporting’ [PB3].

ACHIEVEMENTS AND PERFORMANCE

The achievements of the charity for the financial year are included within the Chairman’s Report on pages 4 and 5.

The notes form part of these financial statements

Page 2

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

COMMITTEE ANNUAL REPORT for the year ended 31 July 2024

RESERVES POLICY

Bishop Wordsworth’s School Parents’ Association is run as an independent charity and is responsible for its internal functions. The charity’s policy is to hold approximately £2,000 in reserves in the eventuality of the charity losing a primary source of income or having to close completely. At 31 July 2024 free reserves amounted to £27,748. Free reserves are currently higher than the policy to hold £2,000 due to the Association’s current objective to raise sufficient funds to purchase a new school minibus.

ON BEHALF OF THE COMMITTEE:

Tom James - CHAIR

Date: 13 November 2024

The notes form part of these financial statements

Page 3

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

REPORT OF THE CHAIR for the year ended 31 July 2024

The BWSPA exists:

It is a charity, managed by a board of Trustees, supported by a wider group of parents involved in various fundraising initiatives.

Our fundraising is guided by requests from the school. We prefer to support objectives that will be used by most, or all, of the pupils.

Financial overview

Our primary focus for the year has been raising money for a new minibus, which had been previously identified by the school as their main requirement. Along with reserves from previous years and our fundraising this year, we have now reached the £30,000 target we set to put towards the minibus, and discussions are underway about how best to proceed. We hope that a suitable vehicle can be identified this year.

Thus, relative to previous years, our donations to the school have been comparatively modest in 2023/24. We have made three main donations: a contribution to the Multi-Use Games Area; funds for a new video camera and sponsorship of four prizes for the annual prizegiving.

Funds have been raised from a variety of one-off and regular events. Most of these events represent activities that fit a regular place in the school year. Of the events held in 2024, only a drinks reception hosted for those attending a General Election hustings was truly a one-off event. Thus, there is no reason why we should not maintain at least similar level of fundraising in the coming year.

People

The work of the BWSPA would not be possible without a dedicated group of parents who give up their time to help run the events and other fundraising schemes. To give just a single example, our largest contribution to funds comes from a series of second-hand uniform sales – but those sales are only made possible by a small team who work tirelessly behind the scenes throughout the year to sort donations of uniform and make them presentable for sale. The same goes for each of our events and other income streams: the successful delivery of an event is only the visible culmination of the hard work from those who organise it. This year we have leant very heavily on the same group of around a dozen volunteers. Put simply – with more help, we could look at organising more events.

At a more formal level, the BWSPA also needs a Deputy Chair. Being able to appoint a suitable Deputy would not only help broaden the knowledge and experience on the committee, but also would enable that person a more seamless transition to Chair in due course. My own introduction to the BWSPA was something of a culture shock as it meant getting to understand the BWSPA at the same time as getting to know the school as a new parent! I must thank the other members of the committee, along with the outgoing Chair Charles Taverner, who have offered me great support and have turned that initial culture shock into a very rewarding experience. There are few opportunities in life that provide such a direct and tangible opportunity to improve the lives of children.

It is the nature of an organisation such as the BWSPA that, just as we welcome new parents into our network, so we must also say goodbye to long-standing parents whose children’s time at the school is ending. This year we were particularly sad to say goodbye to two stalwarts of the BWSPA: Nicolette Beardmore and Rob Jones. Their contribution to the school over many years has been immense, and their energy, knowledge and wise counsel will be greatly missed.

The notes form part of these financial statements

Page 4

.

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

REPORT OF THE CHAIR (continued) for the year ended 31 July 2024

Finally, I must pay tribute to the outgoing BWSPA President, Dr Smallwood. He always provided the committee clarity in the school’s priorities, which guided our fundraising. In his place, we welcome the new Headmaster, Mr Morgan, and we look forward to a long and positive working relationship.

Tom James

Chair BWSPA (for the year ended 31 July 2024)

The notes form part of these financial statements

Page 4

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES for the year ended 31 July 2024

Total Total
Unrestricted Unrestricted
2024 2023
Notes £ £
INCOME FROM:
Donations
1,464
 2,649
Other trading activities
Fundraising
31,024
 28,894
Investments 3
124		 24
TOTAL INCOME 32,612 32,567
EXPENDITURE ON:
Raising funds 18,689 9,466
Charitable activities
Donations to Bishop Wordsworth’s School 3,523 15,245
TOTAL EXPENDITURE 22,212 24,711
NET INCOME 2 10,400 7,856
Total funds brought forward
at 1 August 2023 17,348 9,492
TOTAL FUNDS CARRIED FORWARD
at 31 July 2024 27,748 17,348

Total recognised gains and losses

The charity has no recognised gains or losses other than the surplus or (deficit) for the current or previous year.

Continuing operations

None of the charity's activities were acquired or discontinued during the current or previous year.

All of the charity’s income and expenditure arises from unrestricted funds.

The notes form part of these financial statements

Page 6

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

BALANCE SHEET 31 July 2024

Notes
CURRENT ASSETS:
Debtors
4
Cash at bank and in hand

CREDITORS:
Amounts falling
due within one year
5
NET CURRENT ASSETS:
TOTAL ASSETS LESS CURRENT LIABILITIES:6
FUNDS:
Unrestricted fund: general
TOTAL CHARITY FUNDS:		 2024

The financial statements were approved and authorised for issue by the Committee on 13 November 2024 and signed on its behalf by:

Tom James - CHAIR

The notes form part of these financial statements

Page 7

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

for the year ended 31 July 2024

1. ACCOUNTING POLICIES

Accounting convention

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011 and UK Generally Accepted Accounting Practice.

The charity does not meet the definition of a larger charity under the Charities SORP and is therefore exempt from the requirement to prepare a cash flow statement.

The financial statements are prepared on a going concern basis. The financial statements are prepared in Sterling (£) which is the functional currency of the charity.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

Fund accounting

Unrestricted funds are available for use at the discretion of the committee in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds comprise unrestricted funds that have been set aside by the committee for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.

Income recognition

All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102).

Expenditure recognition

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.

Page 8

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 July 2024

2. DETAILED INCOME AND EXPENDITURE ACCOUNT – for the year ended 31 July 2024

Donations & covenants
Easyfundraising.org.uk initiative
Interest
Amazon Smile
Uniform sales
Donations to school
An Evening with Richard Hill MBE
Cricket bash
Wine Tasting
Christmas fayre
Christmas raffle
Website
Parents’ evenings
Skittles & curry evening
Smartie tubes
Hustings
Prom
Theatre performance
Quiz night
1000 Club
Miscellaneous
Paypal fees
Independent examiner’s fee
Surplus / (Deficit) for the period		 2023/2024
2022/2023
Income
Expenditure
Surplus/
Surplus/
(Deficit)
(Deficit)
£
£
£
£
1,464
-
1,464
2,649
17
-
17
575
124
-
124
24
-
-
-
495
4,747
-
4,747
6,030
-
3,523
(3,523)
(15,245)
-
-
-
6,879
765
240
525
522
-
-
-
679
4.324
3,277
1,047
966
2,740
-
2,740
1,005
-
253
(253)
(216)
422
50
372
158
2,380
2,210
170
174
10
-
10
45
380
120
260
-
8,303
8,134
169
-
2,439
1,592
847
257
2,153
1,032
1,121
958
2,344
485
1,859
2,686
-
512
(512)
(202)
-
394
(394)
(193)
-
390
(390)
(390)
32,612
22,212
10,400
7,856

3. INCOME FROM INVESTMENTS

All of the charity’s income from investments arises from an interest-bearing deposit account.

Page 9

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS for the year ended 31 July 2024

4.
DEBTORS
2024
£
Prepayments and accrued income
140
140
5.
CREDITORS: AMOUNTS FALLING
DUE WITHIN ONE YEAR
2024
£
Accruals and deferred income
390
390
6.
ALLOCATION OF THE CHARITY NET ASSETS
The net assets are held as unrestricted funds:
Net Current
Assets
£
General purposes
27,748
Total
27,748		 2023
£
125
125
2023
£
1,699
1,699
Total
£
27,748
27,748

7. COMMITTEE COSTS

The key management personnel of the charity comprise the committee officers. None of the committee officers received any remuneration or reimbursed expenses during the year.

Page 10

BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

INCOME AND EXPENDITURE ACCOUNT for the year ended 31 July 2024

2024 2023
£ £ £ £
Income:
Donations & covenants 1,464 2,649
Easyfundraising.org.uk initiative 17 575
Amazon Smile - 495
Uniform sales 4,747 6,030
Christmas fayre 4,324 3,248
Christmas raffle 2,740 1,005
Parents’ evenings 422 476
Cricket bash 765 754
Quiz night 2,153 1,949
Skittles & curry evening 2,380 174
Smarties tubes 10 125
Prom 8,303 -
Hustings 380 -
Theatre performance 2,439 1,566
An Evening with Richard Hill MBE - 8,795
Wine tasting - 725
1000 Club 2,344 3,977
32,488 32,543
Other income:
Interest 124 24
32,612 32,567
Expenditure:
Donations to Bishop Wordsworth’s school 3,523 15,245
Parents’ evenings 50 318
Skittles & curry evening 2,210 -
Website 253 216
Smartie tubes - 80
Hustings 120 -
Prom 8,134 -
Quiz night 1,032 991
Cricket bash 240 232
An Evening with Richard Hill MBE - 1,916
Wine tasting - 46
Theatre performance 1,592 1,309
Christmas fayre 3,277 2,282
1000 Club 485 1,291
Independent examiner’s fee 390 390
Paypal fees 394 193
Miscellaneous 512 202
22,212 24,711
NET INCOME / (EXPENDITURE) £ 10,400 £ 7,856

This page does not form part of the statutory financial statements

Page 11

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF BISHOP WORDSWORTH’S SCHOOL PARENTS’ ASSOCIATION

I report to the charity trustees on my examination of the accounts of Bishop Wordsworth’s School Parents’ Association for the year ended 31 July 2024, which are set out on pages 2 to 10.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. Accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. The accounts do not accord with those records; or

  3. The accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulation 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

N D Jones FCCA Fawcetts LLP Chartered Accountants Windover House St Ann Street Salisbury SP1 2DR

Date: 28 November 2024

Page 12