Charity number: 1081129
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2023
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 14 |
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 AUGUST 2023
Trustees Mrs H Gorridge, Chairperson Mr S Duckitt, President
Charity registered number 1081129 Principal office Thorpe Hall School Wakering Road Southend-on-Sea Essex SS1 3RD
Page 1
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2023
The Trustees present their annual report together with the financial statements of the charity for the 1 September 2022 to 31 August 2023.
The charity also trades under the name Friends of Thorpe Hall.
Objectives and activities
a. Policies and objectives
The principal object of the charity is to raise funds to finance additional activities and equipment for the pupils of Thorpe Hall School.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
b. Activities undertaken to achieve objectives
The charity achieves its objectives by running fundraising activities.
Achievements and performance
a. Main achievements of the charity
Our main achievement for the year was the running of the summer ball. This was something the team had never done before and was such a great success. We also ran our second Bollywood night which was an amazing night for all that attended.
We have been saving up for an outdoor classroom and an activity centre and we are nearly at our goal to fund both items in the coming months.
b. Review of activities
During the year the charity raised £28,027 (2022: £19,471) and spent £19,061 (2022: £10,707) in an overall excess of expenditure over income of £8,966.
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
At the year end the charity held £32,428 (2022: £32,427 of unrestricted funds). Funds are held to facilitate future fundraising.
Page 2
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2023
Structure, governance and management
a. Constitution
Thorpe Hall School Parent Teacher Association is a registered charity, number 1081129, and is constituted under a Trust deed.
b. Methods of appointment or election of Trustees
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 10 September 2024 and signed on their behalf by:
Mrs H Gorridge Chairperson
Mr A Hampton President
Page 3
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2023
Independent examiner's report to the Trustees of Thorpe Hall School Parent Teacher Association ('the charity')
I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 August 2023.
Responsibilities and basis of report
As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: Dated: 10 September 2024 Kerry-Ann Jervis-Scott BFP FCA ICAEW
Kingsridge House 601 London Road Westcliff-on-Sea Essex, SS0 9PE
Page 4
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023
| Note Income from: Charitable activities 3 Other trading activities 4 Total income Expenditure on: Raising funds Charitable activities 5 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2023 £ 27,999 28 28,027 15,521 3,540 19,061 8,966 23,461 8,966 32,427 |
Total funds 2023 £ 27,999 28 28,027 15,521 3,540 19,061 8,966 23,461 8,966 32,427 |
Total funds 2022 £ 19,387 84 19,471 |
|---|---|---|---|
| 5,687 5,020 10,707 |
|||
| 8,764 | |||
| 14,697 8,764 23,461 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 7 to 14 form part of these financial statements.
Page 5
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
BALANCE SHEET AS AT 31 AUGUST 2023
| Note Current assets Stocks 8 Debtors 9 Cash at bank and in hand Creditors: amounts falling due within one year 10 Net current assets Total assets less current liabilities Net assets excluding pension asset Total net assets Charity funds Unrestricted funds 11 Total funds |
8,098 16,248 8,425 32,771 (343) |
2023 £ 32,428 32,428 32,428 32,428 32,428 32,428 |
7,944 11,495 4,022 23,461 - |
2022 £ 23,461 |
|---|---|---|---|---|
| 23,461 | ||||
| 23,461 | ||||
| 23,461 | ||||
| 23,461 | ||||
| 23,461 |
The financial statements were approved and authorised for issue by the Trustees on 10 September 2024 and signed on their behalf by:
Mrs H Gorridge Chairperson
Mr A Hampton President
The notes on pages 7 to 14 form part of these financial statements.
Page 6
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
1. General information
Thorpe Hall Parent Teacher Association is an unincorporated charity constituted under a trust deed. Its principal address is Thorpe Hall School, Wakering Road, Southend-on-Sea, Essex, SS1 3RD.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Thorpe Hall School Parent Teacher Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.
2.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on raising funds includes all expenditure incurred by the charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
Page 7
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
2. Accounting policies (continued)
2.4 Stocks and work in progress
Stocks and work in progress are valued at the lower of cost and net realisable value after making due allowance for obsolete and slow-moving stocks. Cost includes all direct costs and an appropriate proportion of fixed and variable overheads.
2.5 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.6 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.7 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
2.8 Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
2.9 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Page 8
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
| 3. Income from charitable activities Unrestricted funds 2023 £ Fundraising activities 24,146 Adventure Island Tickets 128 Yearly Subscription 3,725 Total 2023 27,999 Total 2022 19,387 4. Income from other trading activities Income from fundraising events Unrestricted funds 2023 £ Fundraising - Total 2022 68 Income from non charitable trading activities Unrestricted funds 2023 £ Other income 28 Total 2022 16 |
Total funds 2023 £ 24,146 128 3,725 27,999 19,387 Total funds 2023 £ - 68 Total funds 2023 £ 28 16 |
Total funds 2022 £ 14,877 785 3,725 19,387 |
|---|---|---|
| Total funds 2022 £ 68 |
||
| Total funds 2022 £ 16 |
||
Page 9
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
5. Analysis of expenditure on charitable activities
Summary by fund type
| Unrestricted funds 2023 £ Fundraising activities 3,420 Adventure Island Tickets 120 Total 2023 3,540 Total 2022 5,020 |
Total 2023 £ 3,420 120 3,540 5,020 |
Total 2022 £ 4,365 655 5,020 |
|---|---|---|
6. Analysis of expenditure by activities
| Other direct costs Adventure Island Tickets Total 2023 Total 2022 |
Activities undertaken directly 2023 £ 3,420 120 3,540 4,959 |
Support costs 2023 £ - - - 61 |
Total funds 2023 £ 3,420 120 3,540 5,020 |
Total funds 2022 £ 4,365 655 5,020 |
|---|---|---|---|---|
Analysis of direct costs
| Charitable activities Total 2022 |
Fundraising activities 2023 £ 3,420 4,304 |
Adventure Island Tickets 2023 £ 120 655 |
Total funds 2023 £ 3,540 4,959 |
Total funds 2022 £ 4,959 |
|---|---|---|---|---|
Page 10
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
7. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .
During the year ended 31 August 2023, no Trustee expenses have been incurred (2022 - £NIL) .
8. Stocks
| Misc goods Adventure Island tickets |
2023 £ 2,446 5,652 8,098 |
2022 £ 2,171 5,773 |
|---|---|---|
| 7,944 |
9. Debtors
| Due within one year Other debtors Creditors: Amounts falling due within one year Other creditors |
2023 £ 16,248 16,248 2023 £ 343 |
2022 £ 11,495 |
|---|---|---|
| 11,495 | ||
| 2022 £ - |
10. Creditors: Amounts falling due within one year
Page 11
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
11. Statement of funds
Statement of funds - current year
| Balance at 1 | Balance at | |||
|---|---|---|---|---|
| September | 31 August | |||
| 2022 | Income | Expenditure | 2023 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General Purpose Fund | 23,461 | 28,027 | (19,060) | 32,428 |
Unrestricted funds are those raised through fundraising for the purposes of providing activities and equipment to the pupils of Thorpe Hall School in line with the charity's objects.
Transfers between funds are to move excess balances on individual unrestricted fundraising activities to the general unrestricted funds.
Page 12
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
11. Statement of funds (continued)
Statement of funds - prior year
| Balance at | Balance at | |||
|---|---|---|---|---|
| 1 September | 31 August | |||
| 2021 | Income | Expenditure | 2022 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General Funds - all funds | 14,698 | 19,470 | (10,707) | 23,461 |
12. Summary of funds
Summary of funds - current year
| Balance at 1 September 2022 £ General funds 23,461 Summary of funds - prior year Balance at 1 September 2021 £ General funds 14,698 13. Analysis of net assets between funds Analysis of net assets between funds - current year Current assets Creditors due within one year Total |
Income £ Expenditure £ 28,027 (19,060) Income £ Expenditure £ 19,470 (10,707) Unrestricted funds 2023 £ 32,771 (343) 32,428 |
Balance at 31 August 2023 £ 32,428 |
|---|---|---|
| Balance at 31 August 2022 £ 23,461 |
||
| Total funds 2023 £ 32,771 (343) 32,428 |
Page 13
THORPE HALL SCHOOL PARENT TEACHER ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
13. Analysis of net assets between funds (continued)
Analysis of net assets between funds - prior year
| Current assets Total |
Unrestricted funds 2022 £ 23,461 23,461 |
Total funds 2022 £ 23,461 23,461 |
|---|---|---|
14. Related party transactions
There were no related party transactions during the year requiring disclosure
Page 14