Rural Arts North Yorkshire (A company limited by guarantee)
Trustees' report and financial statements
for the year ended 31 March 2023
Charity number: 1081007 Company number: 3949494 (England & Wales)
THE BARKER PARTNERSHIP
Chartered Accountants
Thirsk
Rural Arts North Yorkshire (A company limited by guarantee)
Contents
| Page | |
|---|---|
| Legal and administrative information | 1 - 2 |
| Trustees' report | 3 - 7 |
| Independent examiner's report | 8 |
| Statement of financial activities | 9 |
| Balance sheet | 10 - 11 |
| Notes to the financial statements | 12 - 22 |
Rural Arts North Yorkshire (A company limited by guarantee)
Legal and administrative information
| Charity number | 1081007 |
|---|---|
| Company registration number | 3949494 (England & Wales) |
| Business address | The Old Courthouse |
| 4 Westgate | |
| Thirsk | |
| North Yorkshire | |
| YO7 1QS | |
| Registered office | The Old Courthouse |
| 4 Westgate | |
| Thirsk | |
| North Yorkshire | |
| YO7 1QS | |
| Trustees | S Corden Lloyd (Retired 8 May 2023) |
| G Kirby | |
| L Turner (Retired 24 April 2023) | |
| A Kelner | |
| S Dennison | |
| O O'Shea | |
| R Middleton | |
| Secretary | A Holt (Retired 23 June 2023) |
| A Goodall (Appointed 27 June 2023) | |
| Chief Executive | M May (Retired 24 April 2023) |
| I Read (Appointed 4 May 2023) | |
| Independent examiner | The Barker Partnership |
| Chartered Accountants | |
| 17 Central Buildings | |
| Market Place | |
| Thirsk | |
| North Yorkshire | |
| YO7 1HD |
1
Rural Arts North Yorkshire (A company limited by guarantee)
Legal and administrative information
Bankers Lloyds, Thirsk Branch Market Place Thirsk North Yorkshire YO7 1HB CAF Bank 25 Kings Hill Avenue Kings Hill West Malling Kent ME19 4JQ Solicitors Jacksons Innovation House Yarm Road Stockton on Tees TS18 3TN
2
Rural Arts North Yorkshire (A company limited by guarantee)
Report of the trustees (incorporating the directors' report) for the year ended 31 March 2023
The trustees present their report and the financial statements for the year ended 31 March 2023. The trustees, who are also directors of Rural Arts North Yorkshire for the purposes of company law and who served during the year and up to the date of this report, are set out on page 1 - 2.
Structure, governance and management
Governing document
Rural Arts was established under a Memorandum and Articles of Association on 10 March 1993 (Charity number: 1018523). A new set of Articles were adopted on the 16 March 2000, resulting in the creation of a new organisation (Charity number 1081007) on 2 June 2000. The assets of the former charity were transferred to the current charity on 25 October 2000. On 10 December 2003 a Special Resolution was passed to change the objects to extend the areas on which Rural Arts can operate from 'North Yorkshire' to 'the United Kingdom and primarily North Yorkshire'.
Appointment of trustees
The directors of the charitable company ('the charity') are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees.
The articles of association provide that trustees may be appointed by ordinary resolution in general meeting.
As set out in the Articles, the Chair and new Trustees are nominated and elected by members of the Charity. The Chair must stand down for re-election after every three-year term and, set on rotation according to election dates, a third of Trustees must stand down for re-election each year. New Trustees meet with the Chair of the Board and receive an induction pack that outlines their legal obligations under charity law. They are also updated on the current situation of the Charity's finances and activities. They are invited to observe at least one meeting before formal election.
Since 31 March 2021, a special resolution has been passed by the Trustees (29 July 2021) that introduces a length of service limitation for members of the board. After a maximum of two 3 year terms, members must undertake a compulsory 1 year break before re-election can be sought, if desired.
Since April 2023 S Corden-Lloyd and L Turner resigned as Trustees. M May resigned as CEO and Director in April 2023 and I Read was appointed as CEO in May 2023.
Risk Management
The Council of Management conducts an annual review of the major risks to which the Charity is exposed, and update this at quarterly meetings. Internal risks are minimised by the close involvement of the Council of Management. Undertaking of quality standards ensure best practices are used to help the efficient running of the organisation. The Trustees have recognised the need to increase free reserves to ensure the long-term resilience of the organisation.
Objectives and activities
Rural Arts charitable objective is as follows:
(a) The promotion of rural arts in all their forms in the United Kingdom and primarily in the area of North Yorkshire.
3
Rural Arts North Yorkshire
(A company limited by guarantee)
Report of the trustees (incorporating the directors' report) for the year ended 31 March 2023
Public Benefit
In setting objectives and planning for activities, the Trustees have given careful consideration to the general guidance published by the Charity Commission relating to public benefit.
Currently, Rural Arts is pursuing seven strategic aims:
-
Programme a vibrant and diverse range of high-quality performance in non-professional venues across North Yorkshire and the Tees Valley
-
Improve the lives of vulnerable and rurally isolated people through creativity
-
Establish The Courthouse as North Yorkshire's premier arts centre
-
Train and retain talent within North Yorkshire's creative industries
-
Develop the organisation's long-term sustainability
-
Ensure the best service possible to customers, participants and funders via robust monitoring and evaluation
-
Champion diversity in all its forms (Single Equality Action Plan)
At The Courthouse - Rural Arts' HQ and North Yorkshire's only professionally-run, cross-discipline arts centre - we provide over 400 events and activities each year for local residents and visitors alike. Alongside a public programme of exhibitions, performances, screenings and workshops, we offer a range of participatory programmes and balance our financial sustainability with a café, gallery shop and venue hire (operated by trading subsidiary, Rural Arts Trading Ltd.)
Through ON Tour - our rural touring scheme, servicing North Yorkshire and the Tees Valley - we programme 70 professional performances per year in rural venues. We work with dedicated volunteers in local communities across the county to ensure that living rurally does not isolate communities from culture and creativity, be that music, dance, theatre or family shows.
With our participatory programmes - which also stretch across all of North Yorkshire - we reach some of the most rurally isolated and vulnerable people within the region. Our work has a strong focus on arts as a conduit for improving health and wellbeing, reducing loneliness and developing life and employability skills. By working closely with partners across the third and public sector, as well as statutory and Trust and Foundation funders, we enrich individual's lives and build community cohesion across North Yorkshire.
Rural Arts was constituted as a charity in 1993 and is an Arts Council England National Portfolio Organisation.
4
Rural Arts North Yorkshire
(A company limited by guarantee)
Report of the trustees (incorporating the directors' report) for the year ended 31 March 2023
Achievements and performance
Following the tumultuous past years, Arts Council England extended the NPO round of funding for another year. This provided further support to the entire programme. This year also presented an opportunity to once again apply to be a National Portfolio Organisation for a further three years, the successful application presents one of the greatest strategic achievements of this year.
Outreach
Across the year we delivered a number of outreach programmes to support the metal health and wellbeing, and develop skills and resilience, of some of the country's most vulnerable and rurally-isolated people. Particular successes and highlights follow.
We delivered 104 Heart & Craft workshops, reaching 1141 older people and providing paid employment to 17 artists, 95% of participants felt that Heart & Craft has been important in and for their local community, 94% made new friendships through the programme, and 86% feel more confident.
A pilot project of working directly in socially isolated, and/or vulnerable adults homes or care homes started. Artbeat delivered 205 individual workshops to 654 people. The project, a pilot was led by two artists.
Our programme for people not in education, employment or training, Monday Makers and Action Towards Inclusion received 479 engagements across 49 sessions. The success of the ATI programme has led to a potential new project RISE, Reducing Isolation, Supporting Employment, of which we hope to be part of.
Our partnership North Yorkshire Together - in conjunction with North Yorkshire Sport and North Yorkshire Youth - continued to grow. Together we delivered FEAST, the holiday activities and food programme for North Yorkshire which over 17783 children and young people took part in and enjoyed, at over 2186 workshops. We also worked together to deliver creative and physical activities with young refugees in Scarborough, and we hope to continue this in more areas of North Yorkshire in the coming year The partnership continue to strengthen.
ON Tour
ON Tour - professional performances organised in community venues by community volunteers - has been a strand of work that has flourished once again post pandemic as village halls gradually got back to more normal operating schedules.
In the year we have programmed 70 liver performances across 42 venues in North Yorkshire, reaching 4389 people, 233 volunteers supported productions from 38 artists and organisations. The Pantomime returned.
5
Rural Arts North Yorkshire
(A company limited by guarantee)
Report of the trustees (incorporating the directors' report) for the year ended 31 March 2023
The Courthouse
Over the year, 271 workshops reached over 2380 participants. Of particular success was our introduction of more multi-week courses and low-cost, peer-led sessions. We also hosted 20 live performances, screenings and other events, reaching 839people. Our five programmed exhibitions in The Courthouse were supplemented by our new Artist of the Month programme in our café, which displayed work from local artists and our community projects. Over the year, we engaged 142 artists and had almost 22,000 visitors to The Courthouse to use our café, shop and room hire functions.
Organisational Development
The first part of the organisation review was carried out, and the recruitment of a new CEO to replace the CEO and Artistic Director took place. The new CEO will begin in May 2023. This took part at the same time that a new Leadership team was implemented with Operations Manager, Senior Creative Producer (Visual Arts) and Senior Creative Producer (Performing Arts).
Financial review
Income for the year was £604,074 (2021/22: £526,368) and expenditure for the year was £466,902 (2021/22: £394,054), resulting in a surplus for the year of £137,172 (2021/22: £132,314). Expenditure of £44,949 (2021/22: £2,875) was spent on Tangible Fixed Assets in the year.
Net assets at the year end were £937,776 (2021/22: £800,604) of which £784,402 (2021/22: £750,669) were unrestricted funds and £153,374 (2021/22: £49,935) were restricted funds.
Rural Arts has a strict system of financial controls in place, which includes two-person authorisation of all payments, monthly meetings with the Finance Committee and monthly management accounts. We have a policy to increase our reserves until we realise our reserves target (see note on reserves).
Going Concern
The Trustees have prepared these financial statements on the basis that the organisation is a going concern.
Reserves policy
The Trustees have established the policy whereby unrestricted funds which have not been designated for a specific use should be maintained at a value of three to six months expenditure. This level of general reserves would finance operations in the event of short term funding gaps and finance immediate obligations should Rural Arts lose its funding, or alternatively in the event that the organisation should need to close.
At 31 March 2023, general free reserves stand at £185,012. Despite the challenges of the pandemic, it is the Trustees' aims to build on general reserves in future years by further developing income generating activities and the trading subsidiary company Rural Arts Trading Limited.
6
Rural Arts North Yorkshire (A company limited by guarantee)
Report of the trustees (incorporating the directors' report) for the year ended 31 March 2023
Statement of trustees' responsibilities
The trustees (who are also directors of Rural Arts North Yorkshire for the purpose of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice.
Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year. In preparing these financial statements, the trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles in the Charities SORP;
-
make judgements and estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and which enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Small company provisions
This report has been prepared in accordance with the provisions applicable to companies entitled to the small companies exemption.
On behalf of the board
S Dennison G Kirby Trustee Trustee 22 November 2023 22 November 2023
7
Rural Arts North Yorkshire
(A company limited by guarantee)
Independent examiner's report to the trustees on the unaudited financial statements of Rural Arts North Yorkshire.
I report to the charity trustees on my examination of the accounts of the company for the year ended 31 March 2023 which are set out on pages 9 to 22.
Responsibilities and basis of report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 (the '2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's report
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
(1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
-
(2) the accounts do not accord with those accounting records; or
-
(3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
(4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Barrie Cross ACA
The Barker Partnership Chartered Accountants 17 Central Buildings Market Place Thirsk North Yorkshire YO7 1HD
22 November 2023
8
Rural Arts North Yorkshire
(A company limited by guarantee)
Statement of financial activities (incorporating the income and expenditure account)
For the year ended 31 March 2023
| Unrestricted Restricted funds funds Notes £ £ Income and endowments from Donations and legacies 2 17,030 - Charitable activities 3 243,749 224,753 Other trading activities 4 111,718 - Other incoming resources 5 6,824 - Total income 379,321 224,753 Expenditure on Raising funds 6 12,494 - Charitable activities 7 333,094 121,314 Total expenditure 345,588 121,314 Net income/expenditure 33,733 103,439 Total funds brought forward 750,669 49,935 Total funds carried forward 784,402 153,374 |
2023 Total £ 17,030 468,502 111,718 6,824 604,074 12,494 454,408 466,902 137,172 800,604 937,776 |
2022 Total £ 23,785 343,726 85,184 73,673 |
|---|---|---|
| 526,368 | ||
| 11,858 382,196 |
||
| 394,054 | ||
| 132,314 668,290 |
||
| 800,604 |
The statement of financial activities includes all gains and losses in the year and therefore a separate statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.
The notes on pages 12 to 22 form an integral part of these financial statements.
9
Rural Arts North Yorkshire
(A company limited by guarantee)
Balance sheet as at 31 March 2023
| Notes Fixed assets Tangible assets 16 Investments 17 Current assets Debtors 18 Cash at bank and in hand Creditors: amounts falling due within one year 19 Net current assets Total assets less current liabilities Creditors: amounts falling due after more than one year 20 Net assets Funds 21 Restricted income funds Unrestricted income funds Total funds |
2023 £ £ 599,380 10 599,390 47,084 497,585 544,669 ) (34,597 510,072 1,109,462 ) (171,686 937,776 153,374 784,402 937,776 |
2022 £ £ 581,343 10 581,353 62,205 379,708 441,913 ) (42,433 399,480 980,833 ) (180,229 800,604 49,935 750,669 800,604 |
|---|---|---|
The Balance Sheet continues on the following page.
The notes on pages 12 to 22 form an integral part of these financial statements.
10
Rural Arts North Yorkshire
(A company limited by guarantee)
Balance sheet (continued)
Trustees statements required by the Companies Act 2006 for the year ended 31 March 2023
For the year ended 31 March 2023 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.
Directors' responsibilities:
• The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476; and
• The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime and in accordance with FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland'.
The financial statements were approved by the board on 22 November 2023 and signed on its behalf by
S Dennison
Trustee
G Kirby Trustee
22 November 2023 22 November 2023
The notes on pages 12 to 22 form an integral part of these financial statements.
11
Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
1. Accounting policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
1.1. Basis of accounting
The financial statements are prepared on a going concern basis under the historical cost convention, except for the revaluation of certain fixed assets, and in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Companies Act 2006 and the Charities Act 2011.
The financial statements are prepared in sterling, which is the functional currency of the entity.
1.2. Cashflow
The charity has taken advantage of the exemption in FRS102 for the requirement to produce a cashflow statement because it is a small charity.
1.3. Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
1.4. Income recognition
All incoming resources are included in the statement of financial activities when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
For donations to be recognised the charity will have been notified of the amounts and settlement date in writing. If there are conditions attached to the donation and this required a level of performance before entitlement can be obtained, then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
Investment income is earned through holding assets for investment purposes such as shares. It includes dividends and interest. Where it is not practicable to identify investment management costs incurred within a scheme with reasonable accuracy the investment income is reported net of these costs. It is included when the amount can be measured reliably. Interest income is recognised using the effective interest method and dividend income is recognised as the charity's right to receive payment is established.
Other income includes income such as gains on disposals of tangible fixed assets.
12
Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
1.5. Expenditure recognition
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.
Irrecoverable VAT is charged as an expense against the activity for which expenditure arose.
1.6. Support costs allocation
Support costs are those that assist the work of the charity but do not directly represent charitable activities and include office costs, governance costs, administrative and payroll costs. They are incurred directly in support of expenditure on the objects of the charity. Where support costs cannot be directly attributed to particular headings they have been allocated to expenditure on charitable activities on a basis consistent with the use of the resources.
The analysis of these costs is included in note 10.
1.7. Tangible fixed assets and depreciation
Tangible fixed assets are stated at cost less accumulated depreciation. Costs includes costs directly attributable to making the asset capable of operating as intended. Assets costing less than £200 are not capitalised.
Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less their estimated residual value, of each asset on a systematic basis over its expected useful lives as follows:
- Freehold land and buildings 2% straight line - Other Equipment 10% straight line or 25% straight line - IT equipment 25% straight line
1.8. Investments
Investments are recognised initially at fair value which is normally the transaction price excluding transactions costs. Subsequently, they are measured at fair value with changes recognised in 'net gains/(losses) on investment' in the SoFA if the shares are publicly traded or their fair value can otherwise be measured reliably.
1.9. Debtors and creditors receivable/payable within one year
Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any losses arising from impairment are recognised in expenditure.
2. Donations and legacies
| Unrestricted funds £ Donations 1,443 Gift Aid by Subsidiary 15,587 17,030 |
2023 Total £ 1,443 15,587 17,030 |
2022 Total £ 1,922 21,863 |
|---|---|---|
| 23,785 |
All of the income from donations and legacies totalling £23,785 in 2022 was attributable to unrestricted funds.
13
Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
3. Income from charitable activities
| Unrestricted Restricted funds funds £ £ Arts Council England 76,898 - Arts Council England - On Tour/Flourish - - Arts Council England - On Tour 20,801 - Jerwood Foundation - On Tour - - Craven District Council - On Tour 3,000 - NRTF - On Tour - - Local Authorities & Other - On Tour - - On Tour 43,477 - NYCC - Suicide Prevention Grant - - NYCC - Stronger Communities - - Post Code Lottery - Heart & Craft - 67,500 Arnold Clarke - Heat & Craft - - Tesco - Heart & Craft - - Your Consortium - Action Towards Inclusion 18,929 - NYCC - Art Beat - 23,332 NYCEP - 46,000 Multiply - 6,686 Imaginosity - 53,773 Humber Learning - Monday Makers - 27,462 Enable Communities - Makerchange - - Achieve 4,700 - Arts Council England - Keepsake - - FEAST 75,944 - Rank Funding - Time to Shine - - Coventry University - - The Community Foundation - - 243,749 224,753 |
2023 Total £ 76,898 - 20,801 - 3,000 - - 43,477 - - 67,500 - - 18,929 23,332 46,000 6,686 53,773 27,462 - 4,700 - 75,944 - - - 468,502 |
2022 Total £ 131,571 26,050 20,345 17,550 3,000 2,000 14,552 - 2,865 5,500 19,784 2,000 1,000 16,117 - - - - 24,968 3,867 - 2,893 34,059 8,605 4,000 3,000 |
|---|---|---|
| 343,726 |
Of the income from charitable activities totalling £343,726 in 2022, £141,199 was attributable to restricted funds and £202,527 to unrestricted funds.
3.1. Income from On Tour
| Arts Council England Promoters Income Local Authorities and other |
2023 £ 20,801 22,323 21,154 64,278 |
2022 £ 46,395 12,634 24,468 |
|---|---|---|
| 83,497 |
14
Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
4. Activities for generating funds
| Activities for generating funds | ||
|---|---|---|
| Unrestricted funds £ Courthouse 69,503 Outreach Sales 42,215 111,718 |
2023 Total £ 69,503 42,215 111,718 |
2022 Total £ 68,483 16,701 |
| 85,184 |
All of the income from activities for generating funds totalling £85,184 in 2022 was attributable to unrestricted funds.
5. Other income
| Other income | ||
|---|---|---|
| Unrestricted funds £ Sundry income 6,824 Government Grants - 6,824 |
2023 Total £ 6,824 - 6,824 |
2022 Total £ 53,391 20,282 |
| 73,673 |
All of the other income totalling £73,673 in 2022 was attributable to unrestricted funds.
6. Analysis of expenditure on raising funds
| Analysis of expenditure on raising funds | ||
|---|---|---|
| Unrestricted funds £ Marketing salaries 12,494 12,494 |
2023 Total £ 12,494 12,494 |
2022 Total £ 11,858 |
| 11,858 |
All of the above costs totalling £11,858 in 2022 was attributable to unrestricted funds.
15
Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
7. Analysis of expenditure on charitable activities - by fund type
| Unrestricted Restricted funds funds £ £ On Tour 73,051 - Outreach 78,772 126,314 Courthouse 67,896 - Core 113,375 ) (5,000 333,094 121,314 |
2023 Total £ 73,051 205,086 67,896 108,375 454,408 |
2022 Total £ 81,742 124,137 55,853 120,464 |
|---|---|---|
| 382,196 |
Of the above costs totalling £382,196 in 2022, £141,759 were attributable to restricted funds and £240,437 to unrestricted funds.
8. Analysis of expenditure on charitable activities - by activity
| Activities undertaken directly £ On Tour 54,525 Outreach 149,649 Courthouse 28,407 Core - 232,581 |
Support costs £ 18,526 55,438 39,488 108,375 221,827 |
2023 Total £ 73,051 205,086 67,896 108,375 454,408 |
2022 Total £ 81,742 124,137 55,853 120,464 |
|---|---|---|---|
| 382,196 |
9. Governance costs
| Governance costs | ||
|---|---|---|
| 2023 | 2022 | |
| Total | Total | |
| £ | £ | |
| Independent Examiner's remuneration | 2,980 | 3,060 |
16
Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
10. Analysis of support costs
| On Tour Outreach Courthouse £ £ £ Wages and staff costs 1,666 924 22,212 Premises costs and overheads - 400 1,553 Accountancy charges 504 2,722 756 Professional fees 14,605 34,093 3,720 IT and communications - - - Office costs 272 37 171 Depreciation - - - Finance costs - - - Other 1,479 2,737 11,076 Overheads Recharged - 14,525 - 18,526 55,438 39,488 Independent examiner's remuneration - - - 18,526 55,438 39,488 |
Core £ 32,683 25,915 1,058 11,664 1,577 6,184 26,911 12,438 1,490 ) (14,525 105,395 2,980 108,375 |
2023 Total £ 57,485 27,868 5,040 64,082 1,577 6,664 26,911 12,438 16,782 - 218,847 2,980 221,827 |
2022 Total £ 75,779 14,144 - 16,743 1,607 3,818 20,686 14,032 21,255 - |
|---|---|---|---|
| 168,064 | |||
| 3,060 | |||
| 171,124 |
The basis of allocation of support costs is actual spend
11. Net income for the year
| Net income for the year | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Net income for the year is stated after charging: | ||
| Depreciation and other amounts written off tangible fixed assets | 26,911 | 20,686 |
17
Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
12. Staff costs and employee benefits
| Employment costs Salaries Social security Defined contribution pension costs |
2023 £ 152,438 4,404 1,692 158,534 |
2022 £ 194,081 6,779 2,113 |
|---|---|---|
| 202,973 |
No employee received emoluments of more than £60,000 (2022 : None).
Number of employees
The average monthly numbers of employees (including the trustees) during the year, calculated on the basis of full time equivalents, was as follows:
Raising funds Charitable activities |
2023 Number 1.0 14.0 15.0 |
2023 FTE 0.5 8.6 9.1 |
2022 Number 1.0 23.0 24.0 |
2022 FTE 0.5 7.4 |
|---|---|---|---|---|
| 7.9 |
13. Trustees' emoluments
The Trustees neither received nor waived any remuneration during the year (2022: £Nil).
The Trustees had expenses reimbursed during the year totalling £Nil (2022: £Nil).
14. Interest payable and similar charges
| Interest payable and similar charges | ||
|---|---|---|
| 2023 | 2022 | |
| £ | £ | |
| Bank loans and overdrafts | 9,091 | 9,226 |
15. Taxation
The charity's activities fall within the exemptions afforded by the provisions of the Income and Corporation Taxes Act 1988. Accordingly, there is no taxation charge in these accounts.
18
Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
| Freehold 16. Tangible fixed assets land & IT Other buildings equipment equipment Paintings £ £ £ £ Cost At 1 April 2022 785,686 87,382 45,634 - Additions - 899 13,170 30,880 At 31 March 2023 785,686 88,281 58,804 30,880 Depreciation At 1 April 2022 216,159 81,904 39,297 - Charge for the year 15,714 2,604 5,505 3,088 At 31 March 2023 231,873 84,508 44,802 3,088 Net book values At 31 March 2023 553,813 3,773 14,002 27,792 At 31 March 2022 569,527 5,479 6,337 - |
Total £ 918,702 44,949 |
|---|---|
| 963,651 | |
| 337,360 26,911 |
|
| 364,271 | |
| 599,380 | |
| 581,343 |
Tangible fixed assets with a net book value of £180,230 (2022: £188,406) have been pledged as security for liabilities of the charity.
| Subsidiary 17. Fixed asset investments undertakings shares £ Valuation At 1 April 2022 and At 31 March 2023 10 Historical cost as at 31 March 2023 10 |
Total £ 10 |
|---|---|
| 10 |
All fixed asset investments are held within the United Kingdom.
Included within subsidiary investments is a 100% holding in the ordinary share capital of Rural Arts Trading Limited, a company incorporated in England & Wales (company number 08943670). At the year end, the aggregate capital and reserves of the company amounted to £10 (2022 - £10) and profit for the year amounted to £15,565 (2022 - £21,863). Turnover for the year amounted to £96,413 (2022 - £98,486) and expenditure for the year amounted to £80,848 (2022 - £76,623).
Subsidiary investments are measured at cost less impairment on the basis that they represent shares in entities that are not publicly traded and the fair value cannot otherwise be measured reliably.
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Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
18. Debtors
| 18. Debtors |
||
|---|---|---|
| Trade debtors Gift aid donations from subsidiary Other debtors and prepayments Prepayments and accrued income 19. Creditors: amounts falling due within one year Bank loan Trade creditors Amounts owed to group undertakings Other taxes and social security Other creditors Accruals and deferred income 20. Creditors: amounts falling due after more than one year Bank loan |
2023 £ 24,129 4,937 - 18,018 47,084 2023 £ 8,544 4,974 - 2,443 1,807 16,829 34,597 2023 £ 171,686 |
2022 £ 16,509 21,863 6,607 17,226 |
| 62,205 | ||
| 2022 £ 8,177 6,898 9,928 3,200 990 13,240 |
||
| 42,433 | ||
| 2022 £ 180,229 |
Bank loans totalling £180,230 are secured by a first charge on the freehold land and buildings.
Bank loan terms of repayment are 14 years and interest is payable at 5.28% on the principle amount.
Bank loans include aggregate amounts of £131,633 (2022: £142,252) which fall due after five years and which are payable by installments.
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Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
21. Analysis of net assets between funds
| Analysis of net assets between funds | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | ||||||||
| funds | funds | funds | ||||||||
| £ | £ | £ | ||||||||
| Fund balances at 31 March 2023 as represented by: | ||||||||||
| Tangible fixed assets | 599,390 | - | 599,390 | |||||||
| Current assets | 391,295 | 153,374 | 544,669 | |||||||
| Current liabilities | (206,283 | ) | - | (206,283 | ) | |||||
| 784,402 | 153,374 | 937,776 | ||||||||
| Unrestricted funds | ||||||||||
| At | Incoming | Outgoing | At | |||||||
| 01/04/22 | resources | resources | 31/03/23 | |||||||
| £ | £ | £ | £ | |||||||
| General fund | 750,669 | 379,321 | ) (345,588 |
784,402 |
22. Unrestricted funds
Purposes of unrestricted funds
The general fund comprises those funds which the trustees are free to use in accordance with the charitable objectives, including land and buildings and other tangible assets. Incorporated in the General Fund is a Designated Fund of £47,000 which was designated by the Trustees towards future artistic projects.
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Rural Arts North Yorkshire (A company limited by guarantee)
Notes to financial statements for the year ended 31 March 2023
23. Restricted funds
| At Incoming Outgoing Project Title Grant Provider 01/04/22 resources resources £ £ £ Art Beat NYCC 25,000 23,332 ) (38,698 Heart & Craft Post Code Lottery 13,939 67,500 ) (24,552 Heart & Craft Arnold Clarke 2,000 - - Monday Makers Humber Learning 3,634 27,462 ) (31,096 Suicide Prevention Project NYCC 2,865 - ) (2,865 Restore The Community Foundation 2,497 - ) (2,497 Multiply NYCC - 6,686 ) (959 Imaginosity HDC - 53,773 ) (13,510 NYCEP IVE - 46,000 ) (7,137 49,935 224,753 ) (121,314 |
At 31/03/23 £ 9,634 56,887 2,000 - - - 5,727 40,263 38,863 |
|---|---|
| 153,374 |
Purposes of restricted funds
Art Beat is a programme to support the wellbeing of older people who are housebound or living in care settings. National Lottery Community Grant and Henry Smith Foundation he funded Heart & Craft, our creative wellbeing programme for older people in 8 rural communities. Action Towards Inclusion was extended for another year, under the UKSPF ands provides creative wellbeing interventions for those further from the workplace. Monday Makers is a creative business skills programme for people not in education, work or training. Multiply is a DfE funded programme to support people with no maths qualification, or out of date skills to get back into employment. Imaginosity is a creative curriculum programme for primary aged pupils in deprived, or low income areas. NCEP is the cultural network programme to connect cultural activities to children and young people in north Yorkshire, previously an ACE Bridge Organisation initiative.
24. Related party transactions
The value of all related party transactions were at arms length and market rates.
25. Company limited by guarantee
Rural Arts North Yorkshire is a company limited by guarantee and accordingly does not have a share capital.
Every member of the company undertakes to contribute such amount as may be required not exceeding £1 to the assets of the charitable company in the event of its being wound up while he or she is a member, or within one year after he or she ceases to be a member.
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