REGISTERED COMPANY NUMBER: 3736856 (England and Wales) REGISTERED CHARITY NUMBER: 108091K) REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR LUNCH ONTHE RUN LIMITED J W Hlnks LLP Chartered Accountants 19 Highfield Road Edgb35ton Blrmlngham West Mldlands B15 3BH
LUNCH ON THE RUN LIMITED CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 Report of th• Trustees I to 11 Independent Ex•rnlner'> Report 12 ststement of Flnonclal Artlvltles 13 Balance Sheet 14 to 15 Notes to the Flnan¢l•l Statement5 16 to 26 Detalled Statement of FlnanclAI Artlvltles 27 to 28
LUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 3736856) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees, who are also directors of the charltable company for the purwse of the Companies Act 2006. present their annual report with the financial statements of the charitsble company for the year end 31st March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice appllcable to charities preparfng their accounts in accordance wlth the Financlal Reporting Standard applicable In the UK and Republic of Ireland {FRS1021 leffectlve l January 20191. The ftnancial statements comply wlth the charttles Act 2011, the Companles Act 2006, the Memorandum and Artlcles of Associatlon and the Statement of Recommended Practlce appllcable to ¢harltles IFRS1021. OBJECTIVES AND ACTivinES Objectlves and alms Lunch on the Run provldes tralnlng and work experlence for the beneflt of persons who have a learning dlsablllty that require5 SUPPQrt, education, or trainlng. The charlty's oblective and its principal actlvlty continues to be that of provldln8 positlve experlence for tralnees, through structured trainlng and work Involvement. One of our maln alm5 thls year wa5 to Streamline our tralnln8 modules and continue to dellver annual progre55 reports for all our tralnees. We also created a tralnee pa55POrt whlch highllghts the trainees Indlvldual learnln8 Style. 2024 Alrns & Objertlves l. To Improve confidence & selfsteem of our tralnees 2. To offer support and guidance in all aspect5 01 caterlng includln8 Customer 5ervlce5 3. To complete food hyglene module annually wlth trainee's Includln8 allergy tralning 4. Continue with annual progres5 reports for tralnees Ensurlng our work dellvers our alms. We review our aims, objectlves, and activitles each year. Thls review Sooks at what we achieved and the outcomes of our work In the prevlous 12 months. The revlew looks at the success of each key actsvity and the beneflts they have brought to those groups of people we are set up to help. The revlew a150 help5 US to ensure that our alms objectives and actlvlties remain focused on our stated purpose. Artlvltles. Achlevements •nd Performance Lunch on the Run5 prime goal is always about supportlng adults wlth learnlng disabilities and enrlching their lives. Throughout the year, we strive to innovate and change to tontlnue offerln8 trainlng and work experlence opportunlties for people wlth learnlng dlsabllities. The contSnued crlsls in soclal care has seen funding cuts acros5 the board but we feel that it is essentlal we protect those vulnerable In our community by continuing to offer work experlence and trainlng opportunlties, Improvlng confldence and selfsteem. The well-belng of our tralnees maInS at the forefront of what we We have all worked hard to deliver our servlces wlth professlonalism and passlon for the or8anlsation. Durlng the last 12 month$ 16 tralnees have successfully completed food hyglene trainln8, updated allergy tralnlng Issued by the Food Standards Agency and been supported in increa51ng practical caterln8 ski115. In partlcular we have focused on Customer setvlce trainlngi tralnees have been encouraged to answer the phone, work on the tlll and deliver food. It is important our trainees have contact wlth customers to hlghlight the positlve contribution people with learnlng disabilities can have. We continue to supply food to a local nursery and our coffee shop trade has increased over the last 12 months. Home dellverie5 and buffets have continued to grow, which ha5 further 5UPPOrted our trainees experience in preparing food. Page I
LUNCH ON THE Rut4 UMITED IREGISTERED NUMBER: 3736856) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJEcnvES A14D ACTIVITIES Activities, Achlevernents and Performance continued Double click on the link below to see what we are all about and hear from some of our tralnees.. https-l/lunchontherun.co.uk/about-U51 We contlnue to support 16 trainees wlth several adding addltional days to their week. Once again, the skllls they have learnt have enabled Some to move Into volunteering opportunlties. independent living and movlng closer to the labour market by increaslng their employablllty skills and Improving confldence. All trainees contlnue to work through food hyglene, ba51c cookln8, ¢UStomer servlce, and health & safety modules usln8 a variety of formats. We contlnue to use our own easy read tralnlng packs and bespoke online food hygiene multiple cholce assessment tool. Page 2
LUNCH ON THE RUN LIMITED {REGISTERED NUMBER: 37368S61 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND ACTIVITIES Actlvltles. Achlevernents and Performance contlnued We are proud of the fact 2LVA of our work force have a learnln8 disability and they continue to offer peer support and guidance to our tralnees. We contlnue to see an increase in our trainee's confidence and communicatlon skills, In partlcular worklng together in a group. TraSnees engage In all aspects of catering and dellverle5. on the Run Osocl&UsI17eSS Lunch on t 01bw¥s ia Our trainees have once again been Involved with preparing and dellvering packed lunches ft)r the HAF project (Holiday Actlvity Fundl, whlch supports children In Dudley who are eligible for benefit related free school meals. Page 3
LUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 37368561 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJECTIVES AND AcfiviTIES Actlvltles, Achlevement5 and Performance contlnued Our 2 volunteers got a Hi8hly Commented Award at the Dudley CVS Volunteer Awards and we are 50 proud of them both. Kaylelgh & Steven were both Invlted to be interviewed on Black Country Radlo. They 8Ot to tolk about what it mean5 to thern to be volunteers and pald member5 of staff. Check out our webslte to hear our intervlew: https://lunchontherun.co.uk/about-us/ lJl.l.L i We have also supported several work experlence students and had some great feedback from local schools. We have a comprehensive work experlence programme coverlng all aspe¢ts of Lunch on the Run. We have had some ereat feedbackfrom pantS about the seThlce and support we offer. Page 4
LUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 37368561 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2014 Feedback Form For Parents/Carers of Tralrees What thffeO¢e ha sK)u seen Ell w£3 tmThJ to Lurth cfi thJ. Runj Has Ellie's at hm ifflproved sirrE atterK*rg LOTFV Is arythirKJ thirth we cujd iryyove . or ary part skills you feel Ellie on? 4h• •T Thankyou! Page 5
LUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 3736856) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 96 tL e- Feedback Form For Parents/Carers of Trainees WIHt difference have uou seen in Elliot sir£ coming to LunGh on the Run? 7LJ C•4e4 •LJ rs L li tr Ha3 Elliot's independence at home improved Sin attending LOTR? rs LqLs is "j"-J • Gss Is there anything you thinkwe could improve on, or any particular skills you feel Elliot needs work on? Its is SgilS G)d k.Lp •'n tecrn. ank youl Page 6
LUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 37368561 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 OBJEcfivES AND ACTIVITIES Actlvltles, Achlevernents and Performance continued Manager Report Thi5 ha5 been a challenging year in term5 of Income, but we have still met our oblectives and alms around supporting indlvidua15 wlth learning dlsabilities. We have kept up to date on training and introduced more practical training aid5. Our trainlng plans include customer servlce, food hygiene, manual handin& health and safety, IT with Math5 & Engllsh functlonal skills. This tralning has helped with building confldence and Improvlng self-esteem. Trainees have been involved in expandlng thelr catering skills wlth the contlnued growth of our home delSvery servlce. Tralnees have had more experience In cake making, fondant work, making buttercream wlth different flavours and colour5, scones, different styles of sandwlch presentatlon, mlnl cakes, preparlng afternoon teas and buffets. They have also had experience In preparing hot food for the local nursery. We have contlnued to update our social media sltes wlth a 7.5k following on our Facebook page. We wlll continue to develop business opportunity and look at trends for the coming year. l am proud of the fact our tralnees are happy and Comfortable at Lunch on the Run. They are well supported by our experlenced team and contlnue to develop skllls which are transferable Into Independent livin& volunteering opportunltles and moving closer to the labour market. l am grateful to my wonderful team who contlnue to Show commltment and dedlcation to Lunch on the Run. They have remalned loyal and work hard. I would Ilke to thank the board of trustees who give their time freely, offering guidance and support to me. We continue to follow and d15CUSS the Charlty Governance Code to ensure we cover all areas of governance. We also use the Charity Commission checkllst to cover all areas of compllance. Publlc bonefit In settin8 our oblectlves and plannlng our actlvltles, the Trustee5 have consldered the Charlty Commlsslon's general guldance on publlc beneflt, Includln8 fee charglng. Lunch on the Run was established for the rellef of those In need, by reason of dlsabllity, and all trainees are assessed and referred by So¢lal Servlce5, schools, college5, job centres and training providers. The Charity operates as a Social buslne55 In that It has no shareholders. and all surpluse5 are used for the furtherance of the Charlty's oblectives and alm5. FINANCIAL REVIEW Princlpal fundlng sources By operating as a social buslness, Lunch on the Run generates approximately 70% of its income through providing caterlng seNlces to the publlc. The needs of the tralnees require high levels of staff support. so further Income is ralsed through the provislon of tralning and work experlence. This funding 15 Secured through personal budgets and local authority managed accounts. Reserves polley The Charity would Ilke to maintain unrestricted funds not committed or invested In tanglble flxed assets, which are the free reserves of the Charlty at a level whlch equates to between 6 and 12 month5 unrestrirted expendlture. This provides sufficient funds to cover management and administratlon and sUPPOrt costs. This aim must be evaluated against the object5 of the Charity and thelr fulfilrnent. At the balance sheet date, the free reserves are £119,000 plus £14,000 designated to our unrestricted funds for redundancy, glving u5 8 month5 restricted expenditure. Page 7
LUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 37368561 REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 Flnancial revlew The Statement of Financlal Activitles for the year ended 31 March 2024 shows Incomlng resources totalling £163,000 12023 £208,752) and resources expended totalling £199.367 12023 £203,951). resultlng in net outgolng resource5 totsllin8 £36,36712023 - net incoming resources of £4,801). Our budgeted forecast was agreed by trustees at the start of the year. It was agreed reserves would be used to cover the anticipated deflclt. As a result. the Charlty's total funds have decreased from £181,869 a5 at 31 March 2023 to £145,502 as at 31 March 2024. The reserve5 are to help to manage unexpected flnanclal dlfficultles and future operatlons. FUTURE PLANS We plan to contlnue to forge Ilnks wlth other social enterprises and charltles to develop projects and to work collaboratlvely to maxlmise our development and to Increase opportunltles for people with learnlng dlsabilitle5, a5 well as seekin8 fundln8 for trainln8 Independently. We will contlnue to develop our caterln8 buslness promotlng on social medla, Facebook and Insta8ram observlng trends. We wlll look at ways to maxlmlse sales to subsidlse our tralnlng. We wlll develop a stafflng structure that wlll be flt for purpose over the next two to three years by Investln8 some of the reserves Into the bu51ness to cover these addltional costs. We wlll look at staff development and how we can Improve our own 5k1115 in house to give the optimum level of sUPPOrt for trainees. STRUCtURE, GOVERNANCE AND MANAGEMENT Govemlng document The charity was Incorporated on the 19th of March 2000 and Is governed by the memorandum and artlcles of associatlon. Reuultment and appolntment of new trustees As the Charlty Is incorporated as a company Ilmlted by guarantee. the Trustees are deemed to be Director5 01 the Charity, Trustees are recrulted from all sections of the local communlty. Appolntment as a Trustee follows Informal meeting5 wSth current Tru5tee5 and 5enlor staff. All appolntments are 5ublect to suitable references, disclosure, and a declaratlon that the person Is legally allowed to be a Trustee. organItIonal 5tNrture The Charlty Is organised 50 that its Management Commlttee of Trustees meet regularly to manage It5 affalrs and formulate pollcy. The manager is responsible for the day-to4ay running of the Charlty and reports to the Committee monthly. The charlty has 7 trustees who meet regularly, on a voluntary basls, to manage Its affalrs and formulate the Fxilicies of the charity. The manager, Mrs Sally Bassett manages the day-to4ay adminlstration of the charity asslsted bv small staff team and reports to the committee monthly. Trustees take part In social actlvlties involvlng users of the service, attendSng our presentation and yearly celebrations. The chair and other board members are regular visitors to the coffee shop, engaglng wlth staff and trainee5. This added value contributes greatly to the management and governance of the organisation. Page 8
LUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 3736856) REPORT OF THE TRUSTEES FOR THE YEAR ENDED JI MARCH 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT Indurtlon and tr4lnlng of new trustees Induction The Charity has a comprehen51ve Inductlon proce55 for all new Trustees. Thls Inductlon process Include5 the following procedures. Informlng new Trustees of their role and responsibilitle5 lincludlng chority and company lawl. Providin8 new Trustee5 wlth a copy of the charity's memorandum and article5 and assoclation. Provlding new Trustees with a copy of the charity'5 current business plan. Ensurlng all new Trustees meet staff and co-workers. Ensurlng all new Trustees are aware of the Charlty's ethos. Traini Trustees regularly review thelr role and actlvltles. Toplcs include governance, strate8lc plannlng, and new leglslatlon. We have an UpToDate trustee 5klll audlt. All Trustees 8lve their tlme voluntarlly and recelve no beneflts from the Charlty. Any expenses reclalmed from the Charlty are set out In the note5 to the financial statements. Trustees clalmed no expenses durlng the year. Rlsk management The Trustees have a duty to Identlfy and revlew the rlsks to which the Charlty Is exposed and to ensure appropriate controls are In place to provide reasonable assurance agalnst fraud and error. Trustees meet bl-monthly to recelve reports on the work of the Charlty and to monltor progfftss agalnst the Charity's buslness plan. Good governance in our charity Is fundamental to our success. We continue to achieve our charity, outcomes and alms through effectlve governance and the right leader5hlp structures. Good governance enables us to support our charlty's compllance wlth relevant legislatlon and regulatlons. It a150 promotes attltudes and a culture where everythln8 works towards fulfllllng the charlty's vislon. We use the Charlty Governance Code to help u5 and our trustees to develop hl8h standards of governance. Everyday managernent and the delivery of the seNlce Is delegated so that declslon5 are made at the most approprlate level. Trustees contlnue to c105ely monltor, income and expendlture. The finances chalred by the Treasurer contlnue to be monitored, and makes recommendatlons on issues in relation to the Charity's flnancial position. The Trustees have a duty to identlfy and revlew the rfsk5 to whlch the Charlty is exposed and to ensure appropriate controls are In place to provide rea50nable assurance against fraud and error. The Trustees have examined the major strategic, business, and operational issues that the Charlty faces. They conflrm that Systems are in place to enable regular reports to be produced so that necessary step5 can be taken to reduce rlsks. Every member of staff has a lob description and receives regular supervlsion. Together, these make clear the role and responsibility of everyone in the organisatlon. The manager holds regular team briefing5 where informatlon is shared, and practlce issues are dSsCU5sed. The Charity has an e5tabli5hed pollcy and procedures for the involvement of users of its services. We have an easy read code of conduct and profe55i9nal boundarie5 for all trainees. They have received training and we regularly review this. Page 9
LUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 3736856) REPORT OF ThE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 STRucfuRE, GOVERNANCE AND MANAGEMENT Safeguarding Compliance We review our responsibilities as lald out in the Care Act 2014, the Care Quallty Comm1551on's Quallty Standards and in the Charity Commlssion's guldance of strategy for dealln8 wlth 5afeguardln8 i5sue5 In charities and confirm that we have complied with statutory requlrements In respect of reportin& Investl8atlng, and learnlng from any safeguardlng incidents. In the period covered by these financial Statements, Trustee5 were not aware of any Incidents that were required to be reported to the Charlty Comrnlssion. Statutory Requlrements We have a 5-star ratlng from the Environmental Health withln the Dudley 8orough. This means the food hygiene Standards are very good and fully comply wlth the law. Protertlon of vulnerable adults The Charity Is committed to the safeguardlng of vulnerable adults and chlldren. Safeguardlng alerts and incident5 are reported to Trustee5 as part of our governance oversight and strurture. We have an updated policy and procedures for the safeguardln8 and protection of people who use our servlces, provlde regular staff tralnlng and 5ubscrlbe to Dudley MBC'S Safe8uard and Protect pollcy and procedures and reglonal West Mldlands Safeguarding Pollcy and Guldance, Every new member of staff recelves an Inductlon wlth the manager. At thls meeting, the Charlty's values are relterated, and stsff are rernlnded of the Charity'5 policles on safeguarding and whlstleblowing. Mandatory Inductlon tralning and refresher tralnln81s provlded for all staff. REFERENCE AND ADMINISTRATIVE DETAILS Reglstered Company number 3736856 IEngland and Wales) Reglstered Charlty number 1080900 Reglstefed offl¢e DYI Bulldlng stsfford Street Dudley West Mldlands DYI IRT Trustees Mr PDR John- Chalr Mr N Webb Mrs A Evett Ms JL Emery Mrs ES Bailey Mrs KE Brown - Treasurer Mr N Sherldan Mrs SL Alliband Miss G Homer resigned 01.08.23 resigned 01.08.23 appointed 01.11.23 - appolnted 09.10.23 Company SecretarylM4nager Mrs S Bassett Page 10
LUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 3736856) REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 REFEREN AND ADMINISTRATIVE DETAILS Independent Examlner Peter Smlth ACA J W Hinks LLP Chartered Accountants 19 Highfleld Road Edgbaston Blrmlngham West Mldlands 815 3BH Bankers HSBC Bank PIC Headquarters I Centenary Square Blrmln8ham 81 IHQ Approved by order Df the board of trustees on ... 20.L.KF.. and slgned on Its behalf bv: Mr P D R John Ichairmanl - Trustee Page 11
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF IUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 3736856) Independent examiner's report to the trustees of Lunch on the Run Limited {'the Company,) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2024. Responslbllltles and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company lawl you are responslble for the preparatlon of the accounts in accordante with the requlrements of the Companles Act 20061'the 2006 Act'l. Havlng satlsfled myself that the accounts of the Company are not required to be audited under Part 16 of the 21KJ6 Att and are ell8lble for independent examlnation, I report in respect of my examinatlon of your tharlty's accounts as carrled out under Sectlon 145 of the Charities Act 2011 l*he 2011 Att'l. In carrylng out my examlnation I have followed the Directlons glven by the Charfty Commlsslon under Sectlon 145151 Ibl of the 2011 Act. Independent examlner's stat•ment I have completed my examination, I conflrm that no matters have come to my attentlon In connertlon wlth the examlnatlon 8lvlng me cause to believe: accountlng records were not kept In respect of the Company as requlred by Settlon 386 of the 2006 Act,. or the accounts do not accord with those records,. or the accounts do not comply with the accounting requirements of Sectlon 396 of the 2006 kt other than any requlrement that the accounts glve a true and faSr vlew which 15 not a matter con51dered as part of an Independent examination; or the accounts have not been prepared In accordance with the methods and prlnclples of the Statement of Recommended Practlce for accountlng and reportlng by charltles lappllcable to charltles preparlng thelr accounts in accordance wlth the Financlal Reportlng Standard appllcable In the UK and Republlc of Ireland IFRS 10211. I have no concerns and have come across no other matter5 In connectlon with the examlnatlon to which attentlon should be drawn In thls report in order to enable a proper understandlng of the accounts to be reached. Peter Smlth ACA J W Hinks LLP Chartered Accountants 19 Hlghfleld Road Edgbaston Blrmingham West Midlands B15 3BH I pJth( 2011tr Date:..... Page 12
WNCH ON THE RUN LIMITED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR Et4DED 31 MARCH 2024 2024 Total funds 2023 Totsl fund5 Unrestricted fund5 Restrlcted fund5 Note5 INCOME AND ENOOWMENTS FROM Donation5 and legacles 1,254 1,254 44.770 Charltable trading 161,746 161,746 163.982 Totsl 163,000 163.000 208,752 EXPENDITURE ON Charltable artlvltl Wages, natlonal insurance and penslon costs Establlshment expenses Office costs Food. consumables and cleanlng materla15 Tran5POrt costs Volunteers tralnlng expenses Depreclatlon of tanglble fixed assets 126,931 735 16.518 126,931 7,835 16,518 116,216 8,668 14,051 40,876 4,859 40,876 4,859 55,153 7,292 223 2,348 Tot•1 199,367 199,367 203.9SI NET INCOMEIIEXPENDITURE) (36,3671 {36,367) 4,801 RECONCIUATION OF FUNDS Total funds brought foTward 172,737 9.132 181,869 177,068 TOTAL FUNDS CARRIED FORWARD 136,370 9,132 145,502 181,869 The notes form part of these flnanclal statements Page 13
LUNCH ON THE RUN UMITED (REGISTERED NUMBER: 37368561 BALANCE SHEET 31 MARCH 2024 2024 Total funds 2023 Total funds unstrICted fund5 Restricted fund Notes FIXED ASSETS Tangible assets li 3,218 3,218 5,566 CURRENT ASSETS Stocks Debtors Cash at bank and in hand 12 13 IN68 8,396 129,494 1068 8,396 138,626 2,565 25,107 157,532 9,132 139,358 9,132 148,490 185,204 CREDITORS Amounts falllng due wlthln one vear 14 (6,2061 16,206) 18,9011 NET CURRENT ASSETS 133,152 9.132 142,284 176,303 TOTAL ASSETS LESS CURRENT LIABILITIES 136,370 9,132 145,502 181,869 Nrr ASSETS 136,370 9,132 145,S02 181,869 FUNDS Unrestrlcted funds Restrlcted funds 16 136J70 9,132 172,737 9,132 TOTAL FUNDS 145,502 181,869 The charltable company Is entitled to exemptlon from audit under Sectlon 477 of the Companies Act 2L6 for the year ended 31 March 2024. The members have not requlred the company to obtain an audit of Its financlal statements for the year ended 31 March 2024 In accordance with Sectlon 476 of the Companies Act 2006. The trustees acknowledge thelr responsibiiitSes for ensurlng that the charitable company keeps accounting records that comply wlth Sections 386 and 387 of the Companles Act 2006and The notes form part of these financial statements Page 14 contlnued...
LUNCH ON THE RUN LIMITED (REGISTERED NUMBER: 3736856} BALANCE SHEET- continued 31 MARCH 2024 Ibl preparlng financlal statements whlch glve a true and falr view of the State of affairs of the charitable company as at the end of each financlal year and of it5 Surplus or deficlt for each financial year in accordance with the requlrement5 of Sectlons 394 and 395 and which otherwise comply with the requlrements of the Companles Art 21h)6 relatlng to fTnancial statements, 50 for as applicable to the charitable company. These financlal statements have been prepared In accordance wlth the provlslons appI(able to charltable companles subject to the small companles reglme. The flnanclal statement5 were approved by the Board of Trustees and authorlsed for Issue on and were signed on Its behalf by.. Mr P D R John Ichalrmanj - Trustee The note5 form part of these financial statement5 Page 15
LUNCH ON THE RUN LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES BAS15 OF PREPARING THE FINANCIAL STATEMENTS The financial statements of the charltable company, which Is a publlc benefit entlty under FRS 102, have been prepared In accordance wlth the Charities SORP IFRS 1021 'Accounting and Reporting by Charitles.. Statement of Recommended PractSce applicable to charitles preparln8 their account5 in accordance wlth the Flnancial Reportlng Standard appllcable in the UK and Republlc of Ireland IFRS 1021 leffective l January 20191,. Financlal Reportlng Standard 102 'The Financlal Reportlng Standard appllcable in the UK and Republic of Ireland, and the Companie5 Act 2006. The flnanclal statement5 have been prepared under the historlcal cost convention. FINANaAL REPORTING STANDARD 102- REDUCED DISCLOSURE EXEMPTIONS The tharitable company has taken advantage of the followlng dlsclosure exemptlon in preparing these financlal statements, as permitted by FRS 102 'The Financial Reportlng Standard appllcable in the UK and Republic of Ireland,: the requlrements of Sectlon 7 Statement of Cash Flows. INCOME All income Is recognlsed In the Statement of Flnancial Actlvltles once the ¢harlty has entltlement to the funds, It Is probable that the Income wlll be receSved and the amount can be measured lIably. EXPENDITURE Liabllltles are recogn15ed as expendlture as 500n as there is a legal or constructlve obligation committlng the charity to that expendlture, it is probable that a transfer of economit beneftt5 will be required In settlement and the amount of the obligation can be measured rellably. Expenditure Is accounted for on an accruals basls and has been classlfled under headlngs that aggregate all cost related to the category. Where costs cannot be dlrectlv attributed to partlcular heading5 they have been allocated to activitie5 on a ba51s consistent wTrth the use of resources. TANGIBLE FIXED ASSETS Oepreclatlon Is provlded at the followlng annual rates In order to wrlte off each asset over Its estlmated useful life. Flxtures and flttlngs Motor vehicles 33% on cost 20% on cost STOCKS Stocks are valued at the lower of cost and net realisable value. after maklng due allowance for obsolete and slow movlng Items. TAXAnoN The charlty is exempt from corporation tax on its charitable attivitie5, FUND ACCOUNTING Unrestricted funds can be used In accordance with the charitable objectives at the dlscretion of the trustees. Restrlcted funds can only be used for particular restricted pijrposes within the objects of the charity. Restrlctlons arise when speclfled by the donor or when funds are raised for partlcular restricted purposes. Further explanatlon of the nature and purpose of each fund is included In the note5 to the flnanclal staternersts. Page 16 continued...
LUNCH ON THE RUN UMITED NOTES TO THE FINANCIAL STATEMENTS- contlnued FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POLICIES- contlnued FUND ACCOUNTING FIMANaAL INSTRUMENTS The charlty has elected to apply the provisions of Sectlon 11 "Ba51c Financlal Instruments" and Sertlon 12 "Other Financial Instruments Issues" of FRS 102 to all of it5 financlal ststement5. Flnancial instruments are recognised In the charity's balance Sheet when the charity become5 party to the contractual provisions of the Instrument. Flnancial assets and Ilabilities a offset, wtth the net amount5 presented in the financial statements, when there is a legally enforceable rlght to set off the recognlsed amounts and there is an Intentlon to settle on a net basls or to reallse the asset and settle the liablllty Simultaneously. Baslc flnanclal oss•ts and Ilabilitles Flnanclal Instrufflent Cash Measurement on Inltl•l re¢o8nltlon Cash held Settlement amount after any trade dlscounts or amount advanced by the charity Settlement amount after any trade dlscounts oramount advanced to the charity Debtors Creditors CRITICAL ACCOUNTING ESTIMATES AND JUDGEMENTS In the application of the charlty's accounting polities, the trustee5 are requlred to make ludgements, estlmate5 and assumptlons about the carryln8 amount of assets and liabilltles that are not reodily apparent from other sources. The estlmates and underlylng assumptlons are revlewed on an ongolng basls. Revlslons to accountlng estimates are reco8nised In the period In which the estimate Is revlsed where the revision affects only that perlod or In the perlod of the revlslon and future perlods where the revlsion affects both current and future perlods. PENSION COSTS AND OTHER POST-RETIREMENT BENEFITS Contrlbutlons to the personal pension schemes of certaln employees are charged to the Statement of Flnancial Actlvlties in the period In which they relate. The assets of these personal penslon schemes are held separately from those of the charitsble company In independently adminlstered funds. OPERATING LEASES Renta15 payable under operating leases are charged to the Statement of Finonclal Actlvlties as Incurred over the term of the lease. GOVERNMENT GRANTS Government grants are recognised at the fair value of the asset recelved or receivable when there is reasonable assurance that the grant conditions will be met. and the grants will be recelved. Page 17 contlnued...
LUNCH ONTHE RUN UMtfED NOTES TO THE FINANaAL STATEMENTS- contlnued FOR THE YEAR ENDED 31 MARCH 2024 ACCOUNTING POUCIES- ¢ontlnued OPERATING LEASES A grant that specifie5 performance conditlon5 15 recognised In income when the performance condltlons are met. Where a grant does not speclfy performance condltlons It 15 recogni5ed In Income when the proceeds are received or recelvable. A grant recelved before the recognltlon criterla are satisfied is recognlsed as a Iiablllty. DONATIONS AND LEGAaES 2024 2023 Donatlons Grant5 1,254 300 44,470 1,254 44,770 Grants received, included In the above, are as follows: 2024 2023 818 Lottery grant Dudley CVS grant Dudley MBCgrant Black Country Healthcare NHS Foundation Trust grant 28,719 4.435 6,610 4,706 44,470 CHARITABLE TRADING 2024 2023 Income generated through the provlslon of trainlng and work experience HAF income Caterlng Income 43,382 9,224 109.140 35.084 27,592 101,306 161,746 163,982 Page 18 continued...
WNCH ON THE RUN UMITED NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 MARCH 2024 CHARITABLE ACTIVITIES COSTS Support costs Isee note 51 Dirett Costs Totsls Wages. national Insurance arsd pen51on costs E5tabllshment expenses Governance c05t5 Food, consumables and cleanlng materials Transport costs Depreclatlon of tanglble flxed assets 126,931 126,931 7,835 16,518 3,445 13,073 4076 4,8S9 40,876 4A59 186,294 13,073 199,367 SUPPORT COSTS Support costs are those general running costs. such as governancei general management and adminlstratlon. NET INCOME/IEXPENDITURE) Net income/lexpendlturel15 stated after char8ing/lcreditingl', 2024 2023 Depreclatlon . owned assets Independent examlnatlon 2,348 1,985 1,890 TRUSTEES, REMUNERATION AND BENEFITS There were no trustees, remuneratlon or other benefits for the year ended 31 March 2024 nor for the year ended 31 March 2023. TRUSTEES. EXPENSES There were no trustees, expenses pald for the year ended 31 March 2024 nor for the year ended 31 March 2023. Page 19 continued...
LUNCH ON THE RUN LIMITED NOTES TO THE FINANCIAL STATEMENTS- Continued FOR THE YEAR ENDED 31 MARCH 2024 STAFF COSTS 2024 2023 Wages and salarles Other penslon costs 125,521 irtio 114,626 1,590 126,931 116,216 The average monthly number of employees durln8 the year was as follows: 2024 2023 Admlnlstratlve and 5UPPOrt stsff Caterlng staff No employees recelved emoluments In excess of £60,000. COMPARATIVES FOR THE STATEMENT OF FINANCIAL AcfNITIES Unrestrlcted funds Restrftted funds Innovation Fund Total funds INCOME AND ENDOWMENTS FROM Donatlons and le8acles 16,051 28,719 44.770 Charitsble tradln8 163,982 163,982 Total 180,033 28,719 208,752 EXPENDITURE ON Charftable artlvltles Wages, natlonal Insurance and pension t05t5 Establishment expen5e5 Office costs Food, consumable5 and cleaning materlals Transport costs Volunteers tralning expenses Depreciation of tanglble fixed assets 85,715 7,672 13,776 49,297 7,292 223 2,348 30,501 996 275 5.856 116,216 8,668 14,051 55,153 7,292 223 2,348 Total 166,323 37,628 203,951 NET INCOMVIEXPENDITUREI Transfers between funds 13,710 18,9091 18.9091 8,909 4.801 Net movement In funds 4,801 4.801 Page 20 continued..
LUNCH ON THE RUN LIMITED NOTES TO THE FINANCIAL STATEMETrITS- contlnued FOR THE YEAR ENDED 31 MARCH 2024 COMPARATIVES FOR THE STATEMENT OF FINANCIAL A1VITIES- contlnued Unre5trlrted funds Restrirted funds Innovatlon Fund Total funds RECONCIUATION OF FUNDS Total funds brought forward 167,936 9,132 177,068 TOTAL FUNDS CARRIED FORWARD 172,737 9.132 181,869 io. PENSION COMMITMENTS The Charlty contrlbutes to the Indlvldual penslon plans of certaln employees. The assets of these schemes are held separately from those of the Charlty In Independently admlnlstered funds. Total contrlbutions made by the Charity durln8 the year ended 31 March 2024 amounted to £1,41012023 - £1,5901 and outStandln8 contrlbutions a5 at 31 March 2024 amounted to £18712023 - £1601. ii. TANGIBLE FIXED ASSErs Flxtures and fittlngs Motor vehlcles Tota15 C05T At l Aprll 2023 and 31 March 2024 6,672 10,440 17,112 DEPREaATION At l Aprll 2023 Charge for year 6326 260 5,220 2,088 11,546 At 31 March 2024 6,586 13,894 NET BOOK VALUE At 31 March 2024 86 3,132 3,218 At 31 March 2023 346 5,220 5,566 Page 21 continued...
LUNCH ON THE RUN LIMITED NOTES TO THE FINANCIAL STATEMENTS- Continued FOR THE YEAR ENDED 31 MARCH 21)24 12. STOCKS 2024 2023 Stocks IA68 2,565 13. DEBTORS: AMOUPM FALLING DUE WITHIN ONE YEAR 2024 2023 Trade debtors Other debtor5 VAT Prepayments and accrued Income 6,719 12,362 11,865 1226 451 8396 25,107 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 2024 2023 Trade credltor5 Social securlty and other taxes Other creditor5 Accrued expenses 836 1,748 2.466 791 3,099 3,923 6,206 8,901 15. LEASING AGREEMENTS Mlnlmum lease payments under non-cancellable operating leases fall due as follows: 2024 2023 Wlthln one year Beljveen one and flve years 3,538 2,915 1.458 3,538 4.373 Page 22 continued...
LUNCH 014 THE RUN LIMITED NOTES TO THE FINANCIAL STATEMENTS- mntlnued FOR THE YEAR ENDED 31 MARCH 2024 16. MOVEMENT IN FUNDS Net movement In fund5 Transfers between funds At 31.3.24 At 1.4.23 Unrestrlrted funds General fund Deslgnated fund - Redundancy 159,842 I295 136,367) (1,171 1,171 122304 14,066 172,737 (36.3671 136.370 Restrlrt•d funds Grow It Cook It Eat It Kltchen Refurblshment 18S 8,947 18S 8,947 9.132 9.132 TOTAL FUNDS 181069 36,367) 145,502 Net movement In funds, Included in the above are as follows: Incomlng resources Resources expended Movement In funds Unrestrlrted funds General fund 163.000 1199.367) (36,367) TOTAL FUNDS 163,000 (199,367) 136,3671 Page 23 continued...
LUNCH ON THE RUN LIMITED NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 MARCH 2024 16. MOVEMENT IN FUNDS- continued Comparatives for movement In funds Net movernent infunds Transfers between fund5 At 31.3,23 At 1.4.22 Unrestrlcted fvnds General fund Oeslgnated fund - Redundancv 158,294 9,642 13,710 112,1621 3,253 159,842 12,895 167,936 13,710 18,9091 172.737 Restrlcted fvnds 8uilding Better Opportunltles Grow It Cook It Eat It Kltchen Refurblshment 18,9091 8,909 185 185 8,947 9,132 18,9091 8.909 9,132 TOTAL FUNDS 177,068 4.801 181,869 Comparatlve net movement in funds, included in the above are a5 follows: Incoming resources Resource5 expended Movement in funds Unrestrlrted lunds General fund 180,033 1166,3231 13,710 Re5trlcted funds Building Better Opportunltles 28.719 137,6281 18,9091 TOTAL FUNDS 208,752 1203,9511 4,801 Page 24 continued...
LUNCH ON THE RUN LIMITED NOTES TO THE FINANCIAL STATEMENTS- contiNed FOR THE YEAR ENDED 31 MARCH 2024 16. MOVEMENT IN FUNDS- contlnued A current year 12 months and prior year 12 month5 comblned posfciorb 15 as follows: Net movement in funds Transfer5 between funds At 31.3.24 At 1.4.22 Unrestrlcted funds General fund Desi8nated fund - Redundancy 158.294 9.642 122.6571 113,3331 4,424 122.304 14,066 167.936 122,6571 {8,9091 136.370 Restrlrted funds Bullding 8etter Opportunities Grow It Cook It Eat It Kltchen Refurblshment 18,9091 8,909 185 8,947 185 8,947 9,132 18,9091 8,909 9,132 TOTAL FUNDS 177,068 131,5661 145,502 A current year 12 month5 and prlor year 12 months comblned net movement In funds. Included in the above are as follow5.. Incomln8 resources Resource5 expended Movement In fund5 Unrestrlrted funds General fund 343,033 1365,6901 122,6571 Restrlcted funds Bulldlng Better Opportunltles 28,719 137,6281 18,9091 TOTAL FUNDS 371.752 1403,3181 131.5661 Purpose of funds General fund Thls fund represents the free funds of the Charlty that are not designated for partitular purposes. Desl nated f nd This fund is an amount whlch has been earmarked by the Trustees from the Charity's General fund and represents around 75% of the approximate cost to the Charity of maklng staff redundant should the Charfty. for whatever rea50n. be unable to continue to operate. Page 25 contlnued.
LUNCH ON THE RUN LIMITED NOTES TO THE FINANCIAL STATEMENTS- contlnued FOR THE YEAR ENDED 31 MARCH 2024 16. MOVEMENT IN FUNDS-continued In the opinlon of the Trustees. the amount carrled forward In the De518nated fund as at 31 March 2024 is consldered to be adequate. Bulldin Better O ortunltles fund Thls fund enabled us to develop our work to help Improve the employment prospect5 of people with learnln8 d15abilltle5. Kltchen Refurblshment fund Th15 fund has been created from various grants and donatlons recelved specifically to malntain our kltchen. 17. RELATED PARTY DISCLOSURES The Cornlsh Pasty Box The Cornish Pasty Box is a Company owned by the spouse of S Bassett, the Company Secretary and Manager of Lunch on the Run. Both supply of 8oods and pur¢hase of goods are on normal commercial terms. During the year ended 31 March 2024 the value of sales to The Cornish Pasty Box amounted to £nil12023: Enlll. At the 31 March 2024, £nil12023'. £nill was owed by The Cornish Pasty 80x. Durln8 the year ended 31 March 2024 the value of purchases from The Cornlsh Pasty Box amounted to £2,587 12023.. £3,4461. At the 31st of March 2024, £nll12023.. £nlll wa5 owed to the Cornish P05ty Box. Wordsley Houslng Socletv P D R John, a trustee of Lunch on the Run also served a5 trustee of a charltable company called Wordsley Hou51ng Soclety Icompany number.. 02537864. Charity number: 10011781. S J Alliband, a trustee of Lunch on the Run also served a responslble Indlvldual of Wordsley Houslng Soclety, Durlng the year ended 31 March 2024 the followlng transactions occurred between the Lunch on the Run and Wordsley Housln8 Soclety. Buffet sales Buffets totalllng £50512023: E2141 were 501d to Wordsley Housin8 Soclety, ounts due to L h o un from Wor I Housin Societ As at the balante Sheet date £nll12023: £nlll was due by Wordsley Housing Soclety. ULTIMATE CONTROLLING PARTY The Charltyls controlled by the Trustees as Ilsted in the Report of the Trustees. Page 26 contlnued...