**REGISTERED CHARITY NUMBER 1080880** **REPORT OF THE TRUSTEES AND** **UNAUDITED FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 MARCH 2025** **FOR** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** ## **FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2025** |**CONTENTS**|**PAGES**| |---|---| |Reference and Administrative Details|**1**| |Report of the Trustees|**2 to 3**| |Independent Examiner’s Report|**4**| |Statement of Financial Activities|**5**| |Balance sheet|**6**| |Notes to the financial statements|**7 to 9**| |Detailed Statement of Financial Activities|**10 to 11**| **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION REFERENCE AND ADMINISTRATIVE DETAILS** |**Trustees**|C A Sharp| |---|---| ||R Picton| ||E Picton| ||T Evans| |**Principal Address**|Cellar Hill| ||Milford Haven| ||Pembrokeshire| ||SA73 2QT| |**Registered Charity Number**|1080880| |**Independent Examiner**|Evens & Co Ltd| ||Chartered Accountants| ||Hamilton House| ||Hamilton Terrace| ||Milford Haven| ||Pembrokeshire| ||SA73 3JP| **-1-** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** ## **REPORT OF THE TRUSTEES FOR YEAR ENDED 31 MARCH 2025** The trustees present their report with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **OBJECTIVIES AND ACTIVITIES** ## **Objectives and aims** To provide a community hall for the use of local people, charities and community groups in and around Milford Haven. ## **Public benefit** We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aims and objectives and in planning our future activities. ## **ACHIEVEMENT AND PERFORMANCE** ## **Charitable activities** This year has been a steady year at the Pill Social Centre. We have still suffered from local competition meaning a loss of some of our large wedding functions but children’s parties are still booking well. As the large functions generate a lot of work for sometimes very little income, this did not prove too much of an issue. The ongoing problem with the old-style drains is still causing problems. We have to unblock the drains on a regular basis. We have had quotes to replace the system but the cost is very high and unless we can find a grant, this problem will be ongoing. Income remained steady and for a volunteer run community hall the finances were healthy by the end of the financial year. The four trustees running the hall remained the same and our dedication was still strong. Regular users of the hall stay the same this year. These groups include Slimming World, Milford Haven Opera, Unison Dance, Roz Fitness and the Welsh Blood Service use the hall as their base in Milford for Blood Donations. Christmas Together, a function held on Christmas Day for those that would otherwise be alone, did go ahead in December 2024 and the numbers were greater than the previous year. The New Year was looking steady with bookings and we look forward to another year of keeping the hall open for the use of the community. **-2-** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** **REPORT OF THE TRUSTEES** _**(continued)**_ **YEAR ENDED 31 MARCH 2025** ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity. ## **Committee of Management** The names of the Committee of Management are shown on page 1. We would like to thank all the volunteers and trustees for their hard work over the last year. Approved by : …………………………… CA Sharp, Trustee Approved by the Trustees on **-3-** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** ## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES** **FOR YEAR ENDED 31 MARCH 2025** ## **Independent examiner’s report to the trustees of Pill Social Centre Community Association** I report to the charity trustees on my examination of the accounts of the Pill Social Centre Community Association (the Trust) for the year ended 31 March 2025. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached. EVENS & CO LTD Chartered Accountants Hamilton House Hamilton Terrace Milford Haven Pembrokeshire SA73 3JP **-4-** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** ## **STATEMENT OF FINANCIAL ACTIVITIES** ## **YEAR ENDED 31 MARCH 2025** |||**2025**|**2024**| |---|---|---|---| ||**Notes**|**£**|**£**| |**INCOME AND ENDOWMENTS FROM**|||| |Donations and legacies||586|4,029| |**Charitable activities**|||| |Provision of hall||13,164|15,303| |Other trading activities|2|24,434|27,940| |Interest|3|80|91| |Other income||0|4,791| |||---------|---------| |**Total**||38,264|52,154| |||---------|---------| |**EXPENDITURE ON**|||| |Raising funds||23,698|28,335| |**Charitable activities**|||| |Provision of hall||32,535|30,615| |||----------|----------| |**Total**||56,233|58,950| |||----------|----------| |**NET EXPENDITURE**||(17,969)|(6,796)| |**RECONCILIATION OF FUNDS**|||| |Total funds brought forward 1 April 2024||32,911|39,707| |Deficit for the year||(17,969)|(6,796)| |||----------|----------| |Total funds carried forward||14,942|32,911| |||----------|----------| **-5-** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** ## **BALANCE SHEET** ## **YEAR ENDED 31 MARCH 2025** |||**2025**|**2024**| |---|---|---|---| ||**Notes**|**£**|**£**| |**FIXED ASSETS**|||| |Tangible assets|5|2,850|2,773| |**CURRENT ASSETS**|||| |Stocks|6|2,149|2,720| |Debtors|7|1,051|1,471| |Bank & cash||14,040|26,619| |||--------|---------| |||17,240|30,810| |**CREDITORS**|||| |Amounts falling due within one year|8|(5,148)|(672)| |||--------|---------| |**NET CURRENT ASSETS**||12,092|30,138| |||--------|---------| |**NET ASSETS**||14,942|32,911| |||-------|---------| |**FUNDS**|||| |Unrestricted funds||14,942|32,911| |||-------|---------| |**TOTAL FUNDS**||14,942|32,911| |||-------|---------| These accounts were approved by the Board of Trustees on 28 August 2025 and were signed on their behalf by: C.A Sharp Trustee R. Picton Trustee **-6-** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** **NOTES TO THE FINANCIAL STATEMENTS** **YEAR ENDED 31 MARCH 2025** ## **1. ACCOUNTING POLICIES** ## **Basis of accounting** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)’, Financial Reporting Standard 2012 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Tangible fixed assets** Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:- Plant and Machinery - 20% reducing balance basis ## **Stocks** Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. **-7-** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2025** ## **2. OTHER TRADING ACTIVITIES** |**2.**|**OTHER TRADING ACTIVITIES**||| |---|---|---|---| |||**2025**|**2024**| |||**£**|**£**| ||Bar income|24,434|27,940| |||---------|---------| |**3.**|**INVESTMENT INCOME**||| |||**2025**|**2024**| |||**£**|**£**| ||Deposit account interest|80|91| |||--------|--------| ## **4. TRUSTEES’ REMUNERATION AND BENEFITS** There were no trustees’ remuneration or other benefit for the year ended 31 March 2025 nor for the year ended 31 March 2024. ## **Trustees’ expenses** There were no trustees’ expenses paid for the year ended 31 March 2025 nor for the year ended 31 March 2024. ## **5. TANGIBLE FIXED ASSETS** |**TANGIBLE FIXED ASSETS**|| |---|---| ||Plant and| ||Machinery| ||£| |**COST**|| |At 1 April 2024|26,936| |Additions|790| ||--------| |At 31 March 2025|27,726| ||--------| |**DEPRECIATION**|| |At 1 April 2024|24,163| |Charge for year|713| ||--------| |At 31 March 2025|24,876| ||--------| |**NET BOOK VALUE**|| |At 31 March 2025|2,850| ||--------| |At 31 March 2024|2,773| ||--------| **-8-** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **YEAR ENDED 31 MARCH 2025** ## **6. STOCKS** |**6.**|**STOCKS**||| |---|---|---|---| |||2025|2024| |||£|£| ||Stocks|2,149|2,720| |||--------|--------| |**7.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||| |||2025|2024| |||£|£| ||Other debtors|1,051|1,471| |||--------|--------| |||1,051|1,471| |||--------|--------| |**8.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||| |||2025|2024| |||£|£| ||Other creditors|5,148|672| |||--------|--------| |||5,148|672| |||--------|--------| ## **9. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 March 2025. **-9-** **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE YEAR ENDED 31 MARCH 2025** |**FOR THE YEAR ENDED 31 MARCH 2025**||| |---|---|---| ||2025|2024| ||£|£| |**INCOME AND ENDOWMENTS**||| |**Donations and legacies**||| |Donations|586|4,029| |**Other trading activities**||| |Bar income|24,434|27,940| |**Investment income**||| |Deposit account interest|80|91| |**Charitable activities**||| |Hire of hall and rooms|13,164|15,303| |**Other income**||| |Miscellaneous|0|4,791| ||--------|--------| |**Total income**|38,264|52,154| ||--------|--------| |**EXPENDITURE**||| |**Other trading activities**||| |Purchases|23,698|28,335| ||--------|--------| ||23,698|28,335| |**Charitable activities**||| |Rates and water|1,191|618| |Insurance|2,164|5,654| |Light and heat|16,617|7,074| |Cleaning|1,707|1,952| |Repairs and maintenance|727|7,732| ||--------|--------| ||22,406|23,030| |**Support costs**||| |**Management**||| |Telephone|250|278| |Postage and stationery|784|425| |Building repairs|7,687|5,517| |Depreciation of tangible assets|712|693| ||--------|--------| ||9,433|6,913| **This page does not form part of the statutory financial statements** **-10-** ## **PILL SOCIAL CENTRE COMMUNITY ASSOCIATION** ## **DETAILED STATEMENT OF FINANCIAL ACTIVITIES** ## **FOR THE YEAR ENDED 31 MARCH 2025** ||2025|2024| |---|---|---| ||£|£| |**Governance costs**||| |Independent examiners fee|696|672| ||---------|--------| |**Total resources expended**|56,233|58,950| ||---------|--------| |**Net expenditure**|(17,969)|(6,796)| ||---------|--------| **This page does not form part of the statutory financial statements -11-**