## **Trustees' Annual Report for the period**
**From**
Period start date Period end date Day Month Year Day Month Year 01 09 2024 **To** 31 08 2024
## Section A Reference and administration details
**Charity name**
Phoenix Pre-School
**Other names charity is known by**
**Registered charity number (if any)** 1080867 **Charity's principal address** c/o Riders Infant School Kingsclere Avenue Leigh Park, Havant **Postcode PO9 4RY** ~~ee~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Katie Yates Chairperson 2 Vicky Osgood Treasurer 3 Jade Long Secretary 4 5 6 7 8 9 10 11 12 13 14
15
16
17 18 19 20 ~~oe~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
The charity is governed by constitution Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Its committee is run by parents. Trustees are elected at a Annual General Trustee selection methods Meeting
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The charity is run under the Pre-School Learning Alliance guidelines and is Ofsted inspected. There is a child protection policy in place. Criminal Record Bureau checks are carried out prior to commencement of employment or trusteeship. All trustees and staff are on the DBS update service
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To enhance the development and education of children below statutory school age, by encouraging parents to understand and provide for the needs of their children through community groups and by:-
- a) Offering appropriate play facilities and training courses. Encouraging the study of the needs of such children and their families.
March **2012**
**TAR**
2
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
The Pre-School continues to be a popular choice for the local parents, **Summary of the main** and we are highly subscribed. Our funds are mainly government funding, **achievements of the charity** we endeavour to keep costs to our parents minimal, with the introduction **during the year** of the new government funding we are able to implement our aims . Our main costs remain staffing and building costs. We aim to keep higher than recommended ratio of staff to children due to the high level of Special Needs Children the setting support.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The trustees recommend that the pre-school always has funds in the bank reserves to cover one term’s expenditure
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** K.Yates **Full name(s)** Katie Yates **Position (eg Secretary, Chair,** Chairperson **etc) Date** 28.06.2025
March **2012**
**TAR**
5
PHOENIX PRE-SCHOOL - Charity no. 1080867 Financial report for year end 31st August 2024
|**2024**
**£**
**RECEIPTS**
Fees
2,071
Funding
242,643
Interest
134
Dinner money
6,785
Events
1,297
Other (lunch & uniform)
844
**PAYMENTS**
Staff costs
201,910
Premises
27,906
Subscriptions
OFSTED
50
Course/TRAINING
4,940
Insurance
1,070
Consumables + clothing
361
Lunches/Food Vouchers
5,980
Equipment/Toys
12,096
Events
2,983
Travel
-
Administration/bank charges/photocopier/statione
1,874
Phone
3,479
Craft,Glue etc
-
Miscellaneous Expenses
1,989
264,638
**(DEFICIT)/SURPLUS**
Represented By:
Opening Balance
165,281
Closing Balance
154,417|**2023**
**£**
3,331
242,482
49
1,369
1,284
75
253,774
248,590
160,648
16,472
50
4,591
1,062
356
4,484
12,279
172
375
3,545
2,317
-
5,134
264,638
211,485
(10,864)
37105|
|---|---|
(10,864)
I certify that these accounts have been prepared from books, records, receipts and explanations provided to me and accurately reflect the Pre-School's activities over the period concerned.
V Morris
Veronica Morris 30/06/2024
External Examiners & Auditors
Morris & Co
22 Stroud Lane, Christchurch BH23 3QU Tele: 01202 388307 Email: ronniecss@gmail.com
## INDEPENDENT EXAMINER’S REPORT
## **To the Management Committee of Phoenix Pre-School**
We report on the financial statements for the year ended 31[st] August 2024
## **Respective responsibilities of the Management Committee and Independent Examiner**
The Management Committee is responsible for the initial preparation of the financial statements. These are checked and all transactions are verified by us. It is our responsibility to form an independent opinion and to report our opinion to you. Our examination includes a review of the accounting records, consideration of any unusual items or disclosures in the accounts and seeking explanations concerning any such matters.
## **Independent Examiner’s Statement**
In connection with our examination, no matter has come to our attention, which gives us reasonable cause to believe that accounting requirements have been met and enabled us to reach a proper understanding of all transactions.
## _V Morris_
V Morris & Co 26/06/2024