## **Trustees' Annual Report for the period** Period start date Period end date 01 09 2022 31 08 2023 **From** **To** ## Section A Reference and administration details **Charity name Other names charity is known by** Phoenix Pre-School ||**Registered charity number (if any)** 1080867
**Charity's principal address** c/o Riders Infant School
Kingsclere Avenue
Leigh Park, Havant
**Postcode**
**PO9 4RY**
~~ee~~|**Registered charity number (if any)** 1080867
**Charity's principal address** c/o Riders Infant School
Kingsclere Avenue
Leigh Park, Havant
**Postcode**
**PO9 4RY**
~~ee~~|**Registered charity number (if any)** 1080867
**Charity's principal address** c/o Riders Infant School
Kingsclere Avenue
Leigh Park, Havant
**Postcode**
**PO9 4RY**
~~ee~~|**Registered charity number (if any)** 1080867
**Charity's principal address** c/o Riders Infant School
Kingsclere Avenue
Leigh Park, Havant
**Postcode**
**PO9 4RY**
~~ee~~|**Registered charity number (if any)** 1080867
**Charity's principal address** c/o Riders Infant School
Kingsclere Avenue
Leigh Park, Havant
**Postcode**
**PO9 4RY**
~~ee~~|**Registered charity number (if any)** 1080867
**Charity's principal address** c/o Riders Infant School
Kingsclere Avenue
Leigh Park, Havant
**Postcode**
**PO9 4RY**
~~ee~~| |---|---|---|---|---|---|---| ||**Names of the charity trustees who manage the charity**||**Names of the charity trustees who manage the charity**|||| ||**Trustee name**|**Office (if any)**|||**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |1|Miss Katie Yates|Chairperson||||| |2|SammyJo King|Secretary||||| |3|Miss Brianniey
Frampton|Treasurer||||| |4||||||| |5||||||| |6||||||| |7||||||| |8||||||| |9||||||| |10||||||| |11||||||| |12||||||| |13||||||| |14||||||| |15||||||| |16||||||| |17||||||| 18 19 20 ~~=~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** March **2012** **TAR** 1 |**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**| |---|---|---| |**Type of adviser**|**Name**|**Address**| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** The charity is governed by constitution. Type of governing document - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Its committee is run by parents. Trustees are elected at the Annual Trustee selection methods General Meeting. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** The charity is run under Pre School Learning Alliance guidelines and is You **may choose** to include Ofsted inspected. There is a child protection policy in place. Criminal additional information, where Record Bureau checks are carried out prior to commencement of relevant, about: employment or trusteeship. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To enhance the development and education of children below statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:a) Offering appropriate play facilities and training courses Encouraging the study of the needs of such children and their families. March **2012** **TAR** 2 **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance The Pre-School continues to be a popular choice for the local parents **Summary of the main** and we are fully subscribed. Our funds are mainly government funding **achievements of the charity** and parent fees. Our main cost is staffing. We aim to keep a better than **during the year** recommended staff to children ratio. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** **Details of any funds materially in deficit** The trustees recommend that the pre-school always has funds in the bank reserves to cover one term’s expenditure. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** Katie Yates **Full name(s)** Miss Katie Yates **Position (eg Secretary, Chair,** Chairperson **etc) Date** 28.06.2024 March **2012** **TAR** 5 PHOENIX PRE-SCHOOL - Charity no. 1080867 Financial report for year end 31st August 2023 |**2023**
**2022**
**£**
**£**
**RECEIPTS**
Fees
2,893
10,126
Funding
240,934
188,531
Interest
112
52
Food Vouchers/Government COVID
360
3,632
Events
1,284
2,143
Other (lunch & uniform)
3,120
2,959
248,703
**PAYMENTS**
Staff costs
195705
197,552
Premises
27345
16,567
Subscriptions
OFSTED
189
50
Course/TRAINING
3239
4,591
Insurance
1499
1,062
Consumables + clothing
1610
5,597
Lunches/Food Vouchers
4202
5,517
Equipment/Toys
9283
10,510
Events
3507
272
Travel
99
458
Administration/autopay charges/stationery
4999
4,281
Phone
1638
2,317
Craft,Glue etc
74
424
Miscellaneous Expenses
444
3,136
253,833
**(DEFICIT)/SURPLUS**
(5,130)
Represented By:
Opening Balance
170,411
Closing Balance
165,281
(5,130)|207,442
252,335
(44893)| |---|---| I certify that these accounts have been prepared from books, records, receipts and explanations provided to me and accurately reflect the Pre-School's activities over the period concerned. ## V Morris Veronica Morris 28/06/2024 External Examiners & Auditors Morris & Co 22 Stroud Lane, Christchurch BH23 3QU Tele: 01202 388307 Email: ronniecss@gmail.com ## INDEPENDENT EXAMINER’S REPORT ## **To the Management Committee of Phoenix Pre-School** We report on the financial statements for the year ended 31[st] August 2023 ## **Respective responsibilities of the Management Committee and Independent Examiner** The Management Committee is responsible for the initial preparation of the financial statements. These are checked and all transactions are verified by us. It is our responsibility to form an independent opinion and to report our opinion to you. Our examination includes a review of the accounting records, consideration of any unusual items or disclosures in the accounts and seeking explanations concerning any such matters. ## **Independent Examiner’s Statement** In connection with our examination, no matter has come to our attention, which gives us reasonable cause to believe that accounting requirements have been met and enabled us to reach a proper understanding of all transactions. ## _V Morris_ V Morris & Co 28/06/2024