## **Trustees' Annual Report for the period**
Period start date Period end date 01 09 2019 31 08 2020
**From**
**To**
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1080867
Phoenix Pre-School
**Charity's principal address** c/o Riders Infant School Kingsclere Avenue Leigh Park, Havant **Postcode PO9 4RY**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
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||Sharon Dorn|Chairperson|||
||Rebecca Drain|Secretary|||
||Laura Wain|Treasurer|||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
March **2012**
**TAR**
1
|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
The charity is governed by constitution. Type of governing document
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Its committee is run by parents. Trustees are elected at the Annual Trustee selection methods General Meeting. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
The charity is run under Pre School Learning Alliance guidelines and is Ofsted inspected. There is a child protection policy in place. Criminal Record Bureau checks are carried out prior to commencement of employment or trusteeship.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To enhance the development and education of children below statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:a) Offering appropriate play facilities and training courses Encouraging the study of the needs of such children and their families.
March **2012**
**TAR**
2
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
The Pre-School continues to be a popular choice for the local parents **Summary of the main** and we are fully subscribed. Our funds are mainly government funding **achievements of the charity** and parent fees. Our main cost is staffing. We aim to keep a better than **during the year** recommended staff to children ratio.
March **2012**
**TAR**
4
## **Section E Financial review**
The trustees recommend that the pre-school always has funds in the **Brief statement of the** bank reserves to cover one term’s expenditure. **charity’s policy on reserves**
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Because of CoVid19 the AGM has been postponed and matters usually raised at the meeting have been discussed by telephone and/or other digital means.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** S Dorn
**Full name(s)** Sharon Dorn **Position (eg Secretary, Chair,** Chairperson **etc) Date** 28.06.2021
March **2012**
**TAR**
5
PHOENIX PRE-SCHOOL - Charity no. 1080867 Financial report for year end 31st August 2020
||||**2020**||**2019**||
|---|---|---|---|---|---|---|
||||**£**||**£**||
|**RECEIPTS**|||||||
|Fees|||81,933||3,039||
|Funding|||159,115||251,294||
|Interest|||49||16||
|Fundraising|||||||
|Events|||200||1,595||
|Other (lunch & uniform)|||234||2,580||
|||||241,531||258,524|
|**PAYMENTS**|||||||
|Staff costs|||184,923||183,889||
|Premises|||33,508||24,584||
|Subscriptions|OFSTED||||100||
|Course/TRAINING|||2,609||9,498||
|Insurance|||1,221||1,211||
|Consumables + clothing|||1,158||1,220||
|Lunches|||2,454||2,579||
|Equipment/Toys|||5,357||8,557||
|Events|||1,833||1,776||
|Travel|||673||703||
|Administration/autopay||charges/stationery|3,867||4,118||
|Phone|||2,400||2,430||
|Craft,Glue etc|||398||2,109||
|Miscellaneous|Expenses||250||315||
|||||240,651||243,089|
|**SURPLUS/(DEFICIT)**||||880||15,435|
|Represented|By:||||||
|Opening Balance||223,625|||||
|Closing Balance||224,505|||||
|||880|||||
I certify that these accounts have been prepared from books, records, receipts and explanations provided to me and accurately reflect the Pre-School's activities over the period concerned.
V Morris
Veronica Morris 10/06/2021
External Examiners & Auditors
Morris & Co
22 Stroud Lane, Christchurch BH23 3QU Tele: 01202 388307 Email: ronniecss@gmail.com
## INDEPENDENT EXAMINER’S REPORT
## **To the Management Committee of Phoenix Pre-School**
We report on the financial statements for the year ended 31[st] August 2020
## **Respective responsibilities of the Management Committee and Independent Examiner**
The Management Committee is responsible for the initial preparation of the financial statements. These are checked and all transactions are verified by us. It is our responsibility to form an independent opinion and to report our opinion to you. Our examination includes a review of the accounting records, consideration of any unusual items or disclosures in the accounts and seeking explanations concerning any such matters.
## **Independent Examiner’s Statement**
In connection with our examination, no matter has come to our attention, which gives us reasonable cause to believe that accounting requirements have been met and enabled us to reach a proper understanding of all transactions.
## V Morris
V Morris & Co 10/06/2021