ALLONBY VILLAGE HALL
Registered Charity No.1080833
Trustee’s Annual Report
1[st] April 2021 to 31[st] March 2022
Correspondence Address:
Janet Wilshaw Eskrigg, The Square, Allonby, Maryport, Cumbria CA15 6QA
TEL: 01900 881447 E-mail: Allonbyvillagehall @yahoo.com
Names of Trustees
Janet Wilshaw Chairman/ Treasurer Margaret Clarke Secretary Moira Browes
Rose Harper Susan Anderson
Governance
Allonby Village Hall has been an established charity for a number of years. Its governing document is a Charity Commission Scheme. This document was amended on 11 March 2013.
The hall was owned by the Church of England and was transferred to the Allonby Village Hall charity in November 2013. It is registered at the Land Registry in the name of The Official Custodian.
The Management committee are responsible for the provision and maintenance of the village hall
Appointment of Trustees
The Scheme document governs the appointment of trustees. Six members are elected annually and members can be appointed from local organisations as listed in part 3 of the schedule
Policies and Procedures
Risk Management
Insurance
The village hall is insured by Aon UK Ltd. This includes the building, the contents and Public Liability (£5000000).
Building Issues
Portable electric appliances are tested by qualified personnel annually
Fire fighting appliances are inspected annually under contract with the supplier
Volunteers from the Committee carry out regular maintenance checks
The replacement of the back roof now urgent and planned for early 2022
Objectives of the Charity
The objective of the charity is the provision and maintenance, for the benefit of the public, of a village hall for use by the inhabitants of the area of benefit without distinction of political, religious or other opinions, including use for:
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(a) Meetings, lectures and classes
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(b) Other forms of recreation and leisure-time occupation, and
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(c) The purposes of the church
With the object of improving the conditions of life for the inhabitants
The Trustees consider these objectives to be consistent with the Charity Commission guidance on providing for the public benefit
Principal Activities in Pursuit of Objectives
Due to lockdown and covid regulations the hall did not open officially until 01 June 2021
Planning events and attendance at events were very much effected by public concerns re Covid.
The Clubs that existed prior to lockdown gradually returned to the hall and were all back in place by March 2022. A significant new regular booking was by the Allonby Ukes, a 2 hour slot every week.
The Committee organised a number of events for the local community to enjoy and also to boost hall funds. These included 2 table top sales, our annual Art Exhibition, a quiz night, a Model railway exhibition, Motown night, a Christmas fair and several film nights.
The hall was available for private functions including parties, wedding receptions, funeral teas, village social function and fund raising events. There were several bookings in this category
Funding Strategy
It is the strategy of the Trustees to manage the revenue budget on a self -financing basis. At present surplus money will be used for the refurbishment
Volunteers’ Effort
Costs are kept to a minimum by trustees giving their time for meetings, organising and running events, applying for grants, managing bookings and maintaining the hall. We are supported at our Art Exhibition by villagers who do 2 hour sessions manning the door, serving refreshments, acting as Steward and running the raffle. We also have a register of bakers who donate their cakes for sale at Art EX and our table top sales
2021/2022 Achievements
Re opening post lockdown at a pace that suited the public mood
Publishing 2 leaflets re hall activities and availability which was distributed to each property in Allonby. It was also available at several public venues
Organsing events that raised money for the hall but also provided the local community with social opportunities
Reserves Policy
There is no current reserves policy.
Future Plans
The replacement of the back roof
The recruitment of new Trustees
The continued promotion of the hall
The continuing revue of all policies and procedures. Including Reserves, Maintenance and Health &Safety . We will also be looking at our hiring policy and associated documentation
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature
Full Name Janet Wilshaw
Position Chair
Date 02 January 2023
ALLONBY VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNT for the year ended 31 March 2022
| RECEIPTS £ Cash in Hand Bfwd Cumberland Building Society 12759.75 National Savings 1429.14 Petty Cash 510.45 HSBC1 0.28 HSBC2 1970.55 Pay Pal 994.99 Income Functions 687.62 Hall Hire 1219.00 Table Tops 267.50 Calendars 115.00 Artex 5305.31 Covid Grants 18636.57 Kitchen 359.00 Donations 2044.93 Lottery 195.00 Interest Cumberland Building Society National Savings 0.14 HSBC COIF/interest 715.33 |
£ PAYMENTS £ Hall Maintenance 374.62 Insurance & Licences 1944.19 Electric 191.45 Gas 726.00 Water 122.14 Caretaker 216.00 17665.16 Broadband 493.94 Printing 228.00 Audit Fees 270.00 Sundry 622.73 Artex 3662.43 stamps 15.84 28829.93 Cash in Hand Cfwd Pay Pal 994.99 Cumberland Building Society 32829.73 National Savings 1429.28 Petty Cash 403.06 715.47 HSBC1 0.28 HSBC2 2685.88 47210.56 |
£ 8867.34 38343.22 |
|---|---|---|
| 47210.56 |
Cash in Hand Bfvid Cumberland Building Society National Savin85 Petty Cash HSBCI HSBC2 Pay Pal Hall Maintenance Insurance & Licences Electric Gas Water Caretsker Broadband Printing Audit Fee5 Sundry Artex stamps 374.62 1944.19 191.45 726. 122.14 216. 493.94 228. 270. 622.73 3662.43 15.84 12759.75 1429.14 510.45 0.28 1970.55 994.99 17665.16 Income Functlons Hall Hire Table Tops Calendars Artex Covid Grants Kitchen Donations Lottery 687.62 1219.1)0 267.50 115.00 5305.31 18636.57 359.00 2044.93 195.00 8867.34 28829.93 Cash in Hand Pay Pal Cumberland Bullding Soclety National Savings Petty Cash HSBCI HSBC2 994.99 32829.73 1429.28 403.06 Interest Cumberland Building Society National Savings HSBC COIF/interest 0.14 715.33 715.47 38343.22 2685.88 47210.56 47210.56