2025-05-31-accounts

Trustees’ Annual Report for the period

From: 1st June 2024 To: 31st May 2025

Charity name: Church on the Move

Charity registration number: 1080799

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To spread the Gospel locally and throughout the world. Helping people by meeting needs and gathering together to create a community both locally and globally.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Church on the Move currently runs a food bank, soup kitchen, baby bank/ family hub, women's mental health group, men’s mental health group, community choir, social hub, youth club, young adults group and a tots and parent group. These are in addition to our bible studies, prayer meeting and Sunday service. We also put on events such as concerts and biblical celebrations. All of the above are of no cost to the community and are completely funded by the church.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	completely funded by the church. All trustees are up to date with guidance issued by the Charity Commission in regard to the public benefit. All the trustees are volunteers within the church also, therefore have an understanding of how everything within the church functions.

		financial return is gained other than **through tithes, donations and gift aid. **
Contribution made by volunteers	Para 1.38	Contributions are made to the church on a voluntary basis through the biblical tithes and donations.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Church on the Move has grown significantly in the past year and has branched out with new ministries and community services as a result. We feed over 100 families per week through our food bank and soup kitchen services. We help new mums and dads with gift packages containing baby supplies as well as items to help mothers during the first few months postpartum. We welcome over thirty youths through our doors every Thursday with a newly set up young adults group which is growing by the week. Our community choir continues to build friendships and helps people who find it difficult to make connections and therefore the choir helps with a common activity. We currently have approximately 160 members in the church attending on a Sunday, with most attending and volunteering in the community events during the week.

Additional information

**Additional information **
Achievements against objectives set	Para 1.41	The leadership and core team of Church on the Move have been extremely successful in reaching set objectives. We continue to expand our vision and add to our goals.
Performance of fundraising activities against objectives set	Para 1.41	As more people have been attending, the tithes and donations have gone up. As we believe tithing and giving is a form of worship, people have given without prompting. We remain committed to leaving the decision to tithe or give, up to the individual.
Investment performance against objectives	Para 1.41	Church on the Move does not use investment to gain finance benefit. All income goes back into the community

			projects and upkeep of the buildings. We
			have a savings account in order to gain
			interest from any money saved.
	Other
	Financial Review
	Review of the charity’s	Para 1.21	Thanks to some large donations and
	financial position at the end		regular tithes and offerings, we have
	of the period		found ourselves in a steady position
			which allows us to continue the good
			work we do, and also expand to starting
			more community projects.
	Statement explaining the	Para 1.22	We have a savings account where we
	policy for holding reserves		hold a reserve of finance. The purpose of
	stating why they are held		this is because the church buildings are
			significantly old and require a
			contingency of finance to call upon
			should we need to carry out any
			maintenance of restoration projects.
	Amount of reserves held	Para 1.22	We tend to keep the savings account at
			£30k and above.
	Reasons for holding zero	Para 1.22	N/A
	reserves
	Details of fund materially in	Para 1.24	N/A
	deficit
	Explanation of any	Para 1.23	We have no concerns and have welcomed
	uncertainties about the		the changes to the trustees and
	charity continuing as a going		leadership of the church. We are already
	concern		seeing the growth and success of the
			changes.
	Additional information
	The charity’s principal		Our funds primarily come from biblical
	sources of funds (including		tithes and offerings. We also have some
	any fundraising)		donations from people aware of the good
		Para 1.47	work we do from around the globe.
			N/A
	Investment policy and
	objectives including any	Para 1.46
	social investment policy
	adopted
			The biggest risk to the charity is that we
			would not receive enough funds to offset
	A description of the principal	Para 1.46	the amount of community projects we
	risks facing the charity		undertake. Whilst this has never been an
			issue in the past, this does remain the
			only risk. We have a structure in place to

ensure effective management of the daily finances.

Structure, Governance and Management

Description of charity’s trusts:		To spread the gospel through works and services to the community and beyond. The Charity is overseen by 4 trustees and is currently run by 23 leaders/volunteers.
Type of governing document	Para 1.25	Trust Deed
How is the charity constituted?	Para 1.25	We are currently set up as an unincorporated association where the trustees hold liability.
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	We select trustees based on their character, reputation and position within the church structure. A trustee must be an active member of the church and attend every Sunday service (to the best of their ability) at a minimum.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	All trustees must learn how to organise the accounts and books for an audit. All trustees undergo training to understand how the church, ministry and community projects work. That includes the admin duties also.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The trustees are leaders within the church structure, therefore have in depth knowledge and expertise of the daily running of the church. One of our trustees, John Powell, also works closely with The Presbyterian Church as he is a member of their congregation. We also have connections with other local charities and employees of other organisations that come alongside our community projects to help and advertise the events that could benefit different groupings and peoples within the locality.
Relationship with any related parties	Para 1.51	As above, John Powell is a member of the Presbyterian church where we hold our services also. The building is a shared church to ensure its viability to remain open.
Other

Reference and Administrative details

Charity name	Church on the Move
Other name the charity uses	COTM
Registered charitynumber	1080799
Charity’s principal address	The Mission Hall High Street, Neath SA11 3GA

Names of the charity trustees who manage the charity

1 2 3 4	Trustee name	Office (if any)	Dates acted if not for whole year
	John Powell	Overseer, Leader, Pastor	Year 2000
	Matthew Keith Evans	Leader, Treasurer	23rd March 2024
	Faith Miriam Jarvis	Leader, Treasurer	23rd March 2024
	Joel Benjamin Dorman	Overseer, Leader, Pastor	13th December 2024

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees.

Signature: FM Jarvis Signature: JS Powell Full Name: Faith Miriam Jarvis Full Name: John Stephen Powell Position: Chair Person/Treasurer/Trustee Position: Overseer/Leader/Trustee Date: 25th Feb 2026 Date: 25th Feb 2026

Signature: MK Evans Signature: JB Dorman Full Name: Matthew Keith Evans Full Name: Joel Benjamin Dorman Position: Treasurer/Trustee Position: Overseer/Leader/Trustee Date: 25th Feb 2026 Date: 25th Feb 2026

Annual Accounts 31st May 2025 for Church on the Move

Registered Charity 1080799

Prepared By Faith Jarvis and Matthew Evans Trustees and Treasurers of Church on the Move

Independently Audited

Church on the Move

The 26th year of Church on the Move has seen significant changes to the charity. Mrs Kelly Sherwood is no longer a trustee or treasurer for Church on the Move. Mr Gweirydd Williams filled the treasurer role in the interim until Faith Jarvis and Matthew Evans were appointed as both trustee and treasurer for the charity.

We would like to take this opportunity to thank Kelly Sherwood for her faithful service to Church on the Move for over 20 years. We would also like to thank Gweirydd Williams for his help during the transition phase of the church to a new leadership.

Joel Dorman has also been appointed as a trustee.

We have significantly grown in volunteers. Our current number of volunteers to date is 23. However, this fluctuates depending on demand.

Since the changes, the church has continued to thrive and grow which is reflected in our finances.

The accounts are reviewed on a daily basis and therefore all transactions are verified.

We practice an open and transparent policy with our accounts for anyone with questions of our outgoings and income.

Church on the Move Notes to the accounts

Here’s a basic breakdown of the accounts for the year starting 31st of May 2024 to the 31st of May 2025.

1. Income.

Tithes and Offerings = £37,923.52 Cash Donations = £6881.20 Other Donations = £11296.32 Cheques = £34,868.83.

2. Gifts/Cash/Other.

Church on the Move is committed to giving a gift to guest speakers. Every guest speaker receives a gift of £100 for their service. This is always paid in cash straight from our store of petty cash. This year we have received 5 guests.

3. Cleaning.

Weekly cleaning of the main hall and lesser hall is carried out. Currently we gift £50 to carry out cleaning duties per week. This amount is paid to Lynn and Claire Evans under the agreement of the trustees. Lynn and Claire Evans are responsible for keeping the Mission Hall clean and tidy for all events during the week and weekend. In addition to the £50 per week, we have gifted £800 throughout the year for maintenance of the halls and the car park. In total we have gifted £3430 to Mr and Mrs Evans for the upkeep, maintenance and cleaning of the church facilities, buildings and land.

4. Repairs and Works.

This year the Church buildings have needed significant repairs and works to bring the halls into compliance with fire regulations. These costs are shared with the Presbyterian Congregation who own the building. Our contribution to these costs was £24,402.94. However, small costs for paint and other materials were not added to this cost and therefore not shared with the Presbyterian congregation.

5. Food and refreshments.

The church runs several ministries throughout the week. All of these ministries require access to money to buy food, supplies for activities etc. We also have larger celebrations throughout the year for the whole church community which require a larger financial sum than the weekly ones. Every week, stock is purchased for the running of the ministries. From disposable cups to toilet

paper etc. The costs for stock this period is £13971.62. All receipts are checked by 3 people to verify what has been bought is correct and appropriate. All paper copy receipts are filed and digital copies taken for backup.

6. Rent/Gas/Electric.

Church on the Move no longer pays a fee for rent of the Mission Halls. However, we contribute to the energy costs according to our uses. The amount of cost we have paid for the use of gas and electricity this year was £8424.47. This year we invested in new gas boilers to make the heating of the main Mission Hall more cost effective. Our contribution towards the cost of the boilers was £10,014.00.

7. Bills.

This includes Public Liability Insurance, Music Copyright licence, Child Protection Society, DBS checks, Food Hygiene Certifications etc. We are committed to upholding a high standard of community responsibility and safeguarding. Along with the monthly gas and electric costs and payments made to companies for works and renovations (Electronic Transfer only), the total bill amount for this period came to £30856.41.

8. Expenses.

Expenses include petrol and food for the rare ministry trip within the year. This also includes food expenses to cater for guests to the church. These expenses are agreed by all four trustees. The amount of expenses totalled £1581.35. This includes hiring a minibus for a grouping of Americans visiting our church.

9. Credit Card.

As of May 2025 we have two additional credit card holders who are full time volunteers for the church. Joel Dorman has a credit card with a limit of £1200. Joel uses this card to assist with the purchases for supplies for individual ministries. Rhian McCarthy also has a credit card with a limit of £1000 which she uses to purchase weekly stock for the church such as disposable cups and kitchen supplies etc. All purchases have been verified by the treasurers/ trustees. The amount spent on the Credit Cards for this period is £6561.38.

10. Equipment.

The church invested in a second hand grand piano which totalled £1500 for the piano and £246.60 for transport. Smaller purchases have been made throughout the year to maintain the quality of sound and visuals for services, events and productions. We have also invested in more tables and chairs to accommodate the growth of the church, as well as kitchen and bar equipment

for the same purpose. The total amount we have spent on all equipment this period is £44,463.57.

11. Church Trips.

Every year the men and women of Church on the Move take a weekend trip to Ffald y Brenin. The church pays the deposit and individuals send the church the deposit back. This amount came to £2000 for this period. This year we also took a trip to see the show ‘Les Miserable’ as one of our church members was performing in the show. Again, the church paid up front for the tickets and individuals paid the church back. This came to £728. It is important to note that some individuals paid in cash and not via electronic transfer.

12. Transfers.

We transfer funds in and out of our savings account regularly to benefit from the credit interest. We transferred £42,479.89 into our savings account during this period. And we transferred £44,900 out of our savings account.

The overall credits into the account also includes non-gift aided tithes and offerings, as well as cheques deposited from The Mission Hall congregation for their share in paying for the renovations.

Due to the church halls needing renovations and repairs, we have spent a considerable amount on the works to maintain a high standard to the listed buildings.

New boilers: £20028.00 Fire alarms: £11,248.13 Electrics: £785.75 Roofer : £16744.00

The above costs were shared with the Mission Hall congregation. Total work cost: £48805.88. The Mission hall paid £24,402.94 towards these costs, paid via cheques into the account.

Please see the Credit and Debit balance sheets for a breakdown in monthly costs.

Total Credits into account = £137488.23 Total Debits out of account = £160105.26

The debits are higher than the amount coming in due to the large amount of renovations we have undertaken this period. We anticipate that this will steady out and the account will have more coming in than going out over the next period.

Church On The Move (COTM) Registered Charity No 1080799

Report & Accounts 31/5/2025

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|||| |---|---|---| |income| |31/5/2025|31/5/2024| |£90969|£57648| |Expenditure| |31/5/2025|31/5/2024| |£117626|£52502| |Main account|brought forward|£23786| |carried|forward|£3885| |Savings account|brought forward|£34701| |carried forward|£33194|

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| have examined the accounts prepared by Faith Jarvis and Matthew Evans for COTM for the period ending 31/5/2025 and confirm | am satisfied with the financial information provided and confidently state there are no areas/issues for concern.

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4/3/2026