## **City of Leicester Scout Districts** ## **Management Charitable Trust** ## **Annual Report** ## **And** ## **Statement of Accounts** **For the year 1[st] March 2023 to 28th February 2024** ## **Registered Charity** ## **No. 1080798** **Bankers: Independent Examiner:** HSBC CAF Banking Lisa Knowles 2 -6 Gallowtree Gate 25 Kings Hill Ave. 22 Newquay Close Leicester West Malling Hinckley LE1 1DA ME19 4JQ Leicester LE10 1XN ## **Charity Trustees** ## **As of AGM August 2023** ## **City of Leicester Scout Districts Management Charitable Trust** ## **Management Structure** ## **Ex officio Trustees 2023-2024** DC Leicester NE or nominee DC Vacant DC Leicester SE or nominee DC and Chair Jon Dexter 26 Georgeham Close, Wigston, Leicester, LE18 2HZ DC Leicester SW or nominee DC Chris Wedd 21 Barley Close, Glenfield, Leicester, LE3 8SB ## **Appointed Trustees 2022-2023** 2022-2025 Brian Waters 16 Greys Drive, Groby, Leicester, LE6 0YW - 2024-2026 Graham Berridge 1 Brockenhurst Drive, Braunstone, Leicester, LE3 2UD - 2024-2026 Peter Hardy 329 Uppingham Road, Leicester, LE5 4DN 2021-2024 David Mason 83 Johnson Road, Birstall, Leicester, LE4 3AT 2022-2025 Mark Goodall 17 Beech Road, Oadby, Leicester, LE2 5QL ## **Secretary/Treasurer to the Trustees** Mr David Mason 83 Johnson Road, Birstall, Leicester, LE4 3AT ## **City of Leicester Scout Districts Management Charitable Trustee** ## **Management Structure (continued)** ## **The Trustees appointments** - **A Campsite Warden** Mr Tom Taylor, “Swithland”, 15 Marston Drive, Groby, Leicester, LE6 0DY ## **B Officers of the Campsite Management Committee** Chairman Mr David Mason 83 Johnson Road, Birstall, Leicester, LE4 3AT Secretary Vacant Treasurer Mr Jan Grothusen 64 Howard Road, Leicester, LE2 1XH ## **C Acting Charity Commission Contact** David Mason 83 Johnson Road, Birstall, Leicester, LE4 3AT ## **D Fund Managers for City of Leicester Scout Districts Building Support Fund** The Fund is now closed ## **City of Leicester Scout Districts Management Charitable Trust** Registered contact for Charity Commission:- Mr David Mason, 83 Johnson Road, Birstall, Leicester, LE4 3AT Registered Contact for CAF Bank:Mr Jan Grothusen 64 Howard Road, Leicester, LE2 1XH ## **The City of Leicester Scout Districts Management Charitable Trust** ## **Annual Report March 2023 to February2024** ## **Trustees** Sadly during the year Barry Fairman Trustee and previous Head Warden of Johns Lee Wood passed away, he will be greatly missed. Bijal Bhagwan has been appointed County Commissioner for Leicestershire Scouts and will be standing down as a trustee of the City Districts. She will be replaced as a trustee when a new D.C. is appointed. With the many changes happening within Scouting there were fewer opportunities for organised events during the year. We did however have a Stand outside of the Cathedral for St Georges Day publicising Scouting within the City and also again held our “Wake up the Woods” weekend for our older youth members and adults where they had chance to take part in the campsite maintenance preparing the campsite for the coming season. ## **Johns Lee Wood Campsite** The major improvement for the campsite this year has been the resurfacing of the access road into the site, the cost being shared with our neighbours, this will make a vast difference for all of our staff and visitors. Also with help from some grant aid we have purchase catering equipment i.e. pots, pans, cutlery, plates, bowls and mugs etc. For the use of the campers in each of the 4 cabins. The team have again been busy keeping the site maintenance up to date and carrying out many improvements including working to extend the Caving complex and to build a Tomahawk range. An update to the heating system in both the Gutteridge cabin and the wardens cabin has been done and plans are in hand to replace the windows and doors on our two larger cabins. Many other jobs are in the pipeline either for the Team to carry out or to be done by outside contractors. ## **Johns Lee Wood Campsite contd.** We appointed a new campsite treasurer in January 2024 Jan Grothusen, he is already making his mark and is proving to be a real asset to the team. During the period when the campsite was without a treasurer Tom Taylor and David Mason looked after the accounts. Christine Hardy was thanked for all her work as the treasurer over the years. The Camper numbers were again strong with the following numbers:- - City Districts 793, Other Scouts and Guides 1588, Other Youth Groups 461, Education Groups 524, Other Groups 463, Day Visits 1185. The bookings for the coming year are again very strong. The Trustees thanked our Head Warden and the team for all of their hard work. ## **Building Fund** The Fund has now closed after providing nearly £69000 of support to City Groups to make improvements to their Buildings. CITY of LEICESTER SCOUT DISTRICTS MANAGEMENT CHARITABLE TRUST ANNUAL REPORT AND ACCOUNTS YEAR ENDING 29TH FEBRUARY 2024 CHARITY COMMISSION REF: NO: 1080798 Independent examiner's report to the trustees of the City of Leicester Districts management CharitabLe Trust (Including John's Lee Wood campsite) I report to the trustees on my examination of the accounts of the charityforthe year ended 29th February 2024. ResponsibiLities and basis of report As the charity's trustees you are responsibLe for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act'l. I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have folLowed alL the appLicabLe Directions given by the Charitv Commission under sertion 14515llbl of the ACL Independent examiner's ststement I have compLeted my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any materiaL respert., accounting records were not kept in respect of the charity as required by section 130 of the Act or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLe a proper understanding of the accounts to be reached. LCknIlO Signed: Name: Lisa KnowLes ReLevant professionaL quaLification or membership of professionaL bodies lif any):AAT Address: 22 Newquay Close HinckLey Leicester LEIO IXN Date: 8th August 2024 CITY of LEICESTER SCOUT DISTRicfs MANAGEMENT CHARITABLE TRUST STATEMENT OF FINANCIAL AcfiviTY FOR THE YEAR ENDED 29TH FEBRUARY 2024 Campslte Main Fund Fund Restricted Fund Total Fund NOTES 2022123 INCOMING RESOURCES Campsite Membership Fees Donations/Collection Providore Tradlng Grant Received Dividends Bank Interest Camps/Fun Days 55,687 2,973 43 2,550 11,870 55,687 2,973 273 2,550 11,870 39,742 4,352 233 3,021 230 747 168 6,768 7,166 915 6,768 81,036 219 13,219 60,786 TOTAL INCOME 73,870 RESOURCES EXPENDED Servlces Operating Depreciatlon Provldore Tradlng Grant Donatlon 17,148 14,503 17,148 55 19,404 15,277 34,997 4,846 4,060 8,861 4,060 8,861 43 43 98 49,523 3,319 9,942 TOTAL EXPENDITURE 44,579 4,846 63,542 NET INCOMING/(OUTGOING) 29,291 2,320 -98 31,513 -2,756 NET UNREALISED {LOSS)/GAINS ON INVESTMENTS NET REALISED GAINS ON INVESTMENTS -21 SALE OF FIXED ASSETS NET MOVEMENTS IN FUNDS 29,291 2,320 -98 31,513 -2,777 TOTAL FUNDS- B/Fwd 467,480 17,308 98 484,886 487,663 TOTAL FUNDS - C/Fwd 496,771 19,628 0 516,399 484,886 The notes on pages 3 to 5 form an integral part of these accounts Page1 of5 CITY of LEICESTER SCOUT DISTRICTS MANAGEMENT CHARITABLE TRUST STATEMENT OF FINANCIAL AcfiviTY FOR THE YEAR ENDED 29TH FEBRUARY 2024 NOTES 2023124 2022123 FIXED ASSETS Tangible Assets 10 370,946 370,953 CURRENT ASSETS Stocks Debtors Investments (Building Support Fund) Bank Account - HSBC- Reserve Current CAF - Current Gold CAF (Bldg Sup Fd) 11 12 3,483 419 3,752 443 9,896 9,732 93,102 32,230 9,896 7,412 65,169 31,636 98 115 118,521 Cash In Hand 115 148,977 CREDITORS: Amounts due wlthln one year 13 -3,524 4,588 NET CURRENT ASSETS 145,453 113,933 TOTAL ASSEfs LES5 CURRENT LIABILITIES 516,399 484,886 ACCUMULATED FUNDS Main Campsite Building Support Fund 19,628 496,771 17,308 467,480 98 TOTAL FUNDS 516,399 484,886 Approved by the Trustees on 2024 and signed on thelr behalf by: Jonathan Dexter Chalrman David Ma50n Secretary The notes on pages 3 to 5 form an integral part of these accounts Page2of5 crry of LEICESTER SCOUT DISTRICTS MANAGEMENf CHARrrABLE TRUST NOTES TO THE ACCOUNTS 29TH FEBRUARY 2024 l Accountlng Policies Basls of Accountlng The statement of accounts has been prepared in accordance with the provisions of the Charities (Accounts and Report Regulatlons) Act 1996, the statement of Recommended Practice Accounting by Charltles and applicable accounting stsndards. The charity has taken advantage of the exemption in FRS.I from the requirement to produce a cash flow statement on the grounds that It quallfles as a small charity. Income Income Is accounted for on an accruals basis as far as it is prudent to do so. Dlrect Charltable Expenses Direct charitable expenditure comprises all identifiable expenditure relating to the objects of the charity, including the direct cost of supporting the charitable activitles. Management and Admlnlstratlon Costs Expenditure on management and administration of the charlty Includes all expenditure not dlrectly related to the charitable activity or fundraising. Glfts In Klnd The charity recelves the beneflt of work carrled out by volunteers and no value Is placed on thls Input In the accounts. Taxatlon As a reglstered charlty, the Charity beneflts from rates relief and 15 8enerally exempt from Income Tax and Capital Galns Tax, but not from VAT. Irrecoverable VAT Is Included In the cost of those Items to whlch It relates. Depreclatlon Depreciation of tangible flxed assets Is provlded at the followin8 annual rates in order to write off each asset over its estimated useful life.. Freehold Buildings Nil % on cost Plant & Machinery 25% Reducing Balance Activity Centre 25% Ret1ucing Balance No Depreciation is provided on Freehold Land Other Flxed Assets Other Fixed Assets have been written off in the year of purchase 2023124 2022123 2 Campslte Fees Camping Fees Day Fees Bulldln8 Hlre Metered Electricity Metered Shower5 Activity Centre 29.006 911 21,834 24,344 1,924 9,800 246 176 3,252 39,742 3,936 55,687 Page3of5 CITY of LEICEsfER SCOUT DISTRICTS MANAGEMENT CHARITABLE TRUST NOTES TO THE ACCOUNTS 29TH FEBRUARY 2024 3 Clty Dlstrlrts Bulldlng Support Fund The building 5UPPOrt fund ha5 been closed in the year. 2023124 2022123 4 Provldore Sales Cost of Sales - 2,550 3,021 Opening Stock Purchases Less Closin8 Stock 3,511 3,791 -3,242 841 5,989 -3,511 4,060 -1,510 3,319 -298 5 Grants Recelved 11,870 11,870 6 Servlces Insurance Electrlclty Gas Water Rubblsh & Sanltary Removal Telephone Annual Contracts 2,114 4,058 5,386 1,524 1,294 754 2,018 17,148 2,176 2,682 3,384 1,356 1,888 659 3,132 15,277 7 Operatlon Repairs & Maintenance Administration Camps/Fun days 12,750 2,026 4,628 19,404 19,887 2,158 12,952 34,997 8 Staff Costs No remuneratlon was paid or expenses reimbursed to trustee5 in the year. 9 Net Movement in Funds for the Year 2023124 2022123 Movement in Funds after charging.. Depreciation of Tangible Fixed Assets Page4of5 CITY of LEICEsfER SCOUT DISTRicfs MANAGEMENT CHARITABLE TRUST NOTES TO THE ACCOUNTS 29TH FEBRUARY 2024 10 Tangible Fixed Assets Bulldln8S Plant & Activity Machlnery Centre 2022123 TOTAL Cost As at 1st March 2023 Additions Disposals At 28th February 2024 370,937 14,946 13,494 399,377 399,377 370,937 14,946 13,494 399,377 399,377 Depreclatlon As at 1st March 2023 Charge for the Year Disposals At 28th February 2024 14,937 13,487 28,424 28,417 14,941 13,490 28,431 28,424 Wrltten Down Value As at 1st March 2023 370,937 370,953 370,960 At 28th February 2024 370,937 370,946 370,953 11 Stocks Gas Provldor 241 3,242 3,483 241 3,511 3,752 12 Debtors Insurance Prepayment 419 419 443 443 13 Creditors: Amounts falllng due wlthln one year Accrued Expenses Booking Deposits 300 3,224 300 4,288 3,524 4,588 14 Contlngent Llablllty There was no Contingent Liability12023 Nil) and no Capital Commitment at the year end.12023 Nil) P8ge5ofS