**St Mary’s Convent and Nursing Home (Chiswick)**
## **Annual Report and Financial Statements**
31 March 2024
Company Limited by Guarantee Registration Number 03959483 (England and Wales)
Charity Registration Number 1080751
## **Contents**
|**Reports**||
|---|---|
|Legal and administrative information|1|
|Report of the trustees|2|
|Independent auditor’s report|16|
|**Financial statements**||
|Statement of financial activities|21|
|Balance sheet|22|
|Statement of cash flows|23|
|Principal accounting policies|24|
|Notes to the financial statements|29|
St Mary’s Convent and Nursing Home (Chiswick)
## **Legal and administrative information**
**Trustees** Miss Catherine Mary Allen (Sister Mary Clare SSM) Ms R Farrar (appointed 22 August 2024) Miss Jennifer Goodeve (Sister Jennifer Anne SSM) Ms Susan Marshall Mr Alan Martin Rev Stephen Stavrou **Company secretary** Mrs Yamiko Lawton **Registered office** Burlington Lane Chiswick London W4 2QE **Company registration number** 03959483 (England and Wales) **Charity registration number** 1080751 **Auditor** Buzzacott LLP 130 Wood Street London EC2V 6DL **Bankers** National Westminster Bank plc 135 Bishopsgate London EC2M 3UR **Investment managers** Rathbones Group Plc 30 Gresham Street London EC2V 7QN **Solicitors** Stone King LLP Upper Borough Court Upper Borough Walls Bath BA1 1RG
St Mary’s Convent and Nursing Home (Chiswick) **1**
**Report of the trustees** 31 March 2024
The trustees, who are directors of the charitable company for the purposes of company law and trustees for the purposes of charity law, present their statutory report together with the financial statements of St Mary’s Convent and Nursing Home (Chiswick) (“the charity” or “the charitable company”) for the year ended 31 March 2024.
This report has been prepared in accordance with Part 8 of the Charities Act 2011 and constitutes a directors’ report for the purposes of company legislation.
The financial statements have been prepared in accordance with the accounting policies set out on pages 24 to 28 and comply with the charitable company’s memorandum and articles of association, the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).
## **Introduction**
The charity was established by the members of the Chapter of Saint Margaret’s Convent (Chiswick) which is a Mother House of the Society of Saint Margaret (an Anglican religious order) founded in 1855 by John Mason Neale DD. The principal activity of the charity is to operate St Mary’s Convent and Nursing Home (“St Mary’s”) based in Chiswick. St Mary’s Convent and Nursing Home (Chiswick) is deemed to be a subsidiary undertaking of Saint Margaret’s Convent (SSM Chiswick) CIO (Charity Registration No 1188112).
## **Objectives, activities and other relevant policies**
## _**Objectives and activities**_
The object of the charity is the advancement of the Anglican Christian religion in particular:
- ♦ by providing residential home accommodation, nursing and other care facilities to members of the public, to members of the convent and to members of the charity;
- ♦ by the promotion and maintenance of public worship; and
- ♦ by the promotion of religious and spiritual teaching.
St Mary’s aims are to:
- ♦ provide excellent personal and nursing care to up to 60 residents, in a homely environment, where they live as part of an extended Christian family, whilst also having the right to privacy and independence;
- ♦ provide care, delivered by skilled staff, underpinned by the core values of privacy, dignity, choice, rights, proper assessment of risk, respect, equality, fulfilment, independence and security, to a standard which embraces the fundamental principles of good practice and meets the requirements of the Care Act 2014;
- ♦ recognise each resident as an individual and enable the resident to achieve the highest possible quality of life throughout their stay. Family and friends are welcome and are involved in care planning and delivery, providing the resident gives consent; and
St Mary’s Convent and Nursing Home (Chiswick) **2**
**Report of the trustees** 31 March 2024
## **Objectives, activities and other relevant policies** (continued)
## _**Objectives and activities**_ (continued)
- ♦ enable each resident to experience a comfortable and peaceful death, surrounded by loved ones and caring staff.
The activities and fundamental ethos of St Mary’s are:
- ♦ to provide nursing and residential care for elderly residents, who are physically frail, disabled or require supervision due to mental and/or physical deterioration. The Home is staffed by registered nurses and care assistants, most of whom have Qualifications and Credit Framework (“QCF”) qualifications at levels 2, 3, 4 and 5;
- ♦ to provide holistic care for the residents, including meeting social and spiritual needs. This involves a varied activity programme throughout the week, both inside the Home and out. Staff, volunteers and paid contributors are involved in providing the programme;
- ♦ to provide a local care home for the older people of Chiswick and surrounding areas, so they do not have to move away for this facility, and can maintain local links and involvement if they wish;
- ♦ to provide five one-bedroom independent living bungalows within the grounds of St Mary’s;
- ♦ to enable the residents to live as independently as possible, in their own rooms and apartments, respecting their choices for decoration and room layout where practically possible;
- ♦ to provide assistance to residents if they need it, but to limit interventions to suit their needs and desires, ensuring they maintain control over their lives and enabling them to take risks within a monitored and safe environment; and
- ♦ to provide a homely, flexible and accepting environment where the resident and their families and friends feel able to continue their relationships and enjoy family life, arranging and participating in any activities that are important to the resident’s cultural, social or religious needs.
St Mary’s recognises that its clients (the residents) are vulnerable. Many of them are physically and/or mentally frail. They may be unable to give informed consent or make appropriate choices or judgements. Some are not able to recognise risks to themselves or maintain their own safety. As an ethical organisation, based on Christian values, St Mary’s adopts practices to protect these vulnerable adults, including:
- ♦ Disclosure and Barring Service (DBS) criminal record checks for all staff and volunteers;
- ♦ Safeguarding of Vulnerable Adults (SOVA) training for all staff and volunteers;
- ♦ Vulnerable adult policy – service wide agreement;
- ♦ Training and induction for staff (video and questionnaire, Care Certificate, QCF);
St Mary’s Convent and Nursing Home (Chiswick) **3**
**Report of the trustees** 31 March 2024
## **Objectives, activities and other relevant policies** (continued)
## _**Objectives and activities**_ (continued)
- ♦ Gifts and gratuities policy;
- ♦ Restraint policy and regular medication review;
- ♦ Accident/incident policy;
- ♦ Nursing and Midwifery Council register checked (registered nurses only); and
- ♦ Supervision as required by the Care Quality Commission.
## _**Public benefit**_
The charity reviews its aims, objectives and achievements each year and this report comments on achievements during the year ended 31 March 2024 and also considers plans for the future. In undertaking the review of aims, objectives and achievements the trustees have paid due regard to guidance issued by the Charity Commission in determining how the charity should carry out its activities for the public benefit.
The charity fulfils its charitable purposes for the public benefit in many ways including the following:
- ♦ providing high standards of care for up to 60 residents;
- ♦ giving care at fee rates materially lower than the rates charged by commercially operated homes of comparable quality;
- ♦ caring for those residents reliant on public funding at fee rates materially lower than St Mary’s normal rates. The trustees continue to be concerned about the extent of this public subsidy but it is the unfortunate reality of the inadequacy of public funding for residential care for the elderly. St Mary’s status as a charity helps ensure that residents are not prevented by lack of means from enjoying the high standard of care St Mary’s is able to provide;
- ♦ being a place of both public and private worship for residents, staff and visitors alike. The presence of the Chapel distinguishes St Mary’s from most other care homes and provides a spiritual element to the atmosphere at St Mary’s; and
- ♦ although St Mary’s is run by an Anglican Christian religious order, it is open to all irrespective of their religious beliefs.
The charitable status of St Mary’s substantially enhances its ability to fulfil its charitable purposes for the public benefit in a number of ways:
- ♦ the sisters (members of Saint Margaret’s Convent) resident at St Mary’s provide the ethos and the spiritual care whilst living amongst the residents;
- ♦ the trustees give freely of their time and expertise without payment;
St Mary’s Convent and Nursing Home (Chiswick) **4**
**Report of the trustees** 31 March 2024
## **Objectives, activities and other relevant policies** (continued)
_**Public benefit** (continued)_
- ♦ charitable status combined with the high regard and affection in which the Home is held, ensure the continued support of a host of volunteers. This support comes in the form of the donation of both time and money. The wide range of activities and outings enjoyed by the residents could not be provided without the considerable support of volunteers who give freely of their time. Such activities are an important contributor to the air of vitality at St Mary’s;
- ♦ the work which is carried out by volunteers, the sisters and trustees at no cost, coupled with the fact that as a charity there is no requirement for a commercial return on capital employed, enables the Home to operate with a much lower cost base than a commercial undertaking, resulting in the lower fee rates for residents to which reference has already been made.
## **Investment policy**
The charity’s investments are managed by Rathbones Group Plc (now incorporating Investec Wealth & Investment Limited), professional investment managers. There are no restrictions on the charity’s power to invest.
The investment strategy is set by the trustees with advice from their investment managers. It takes into account the charity’s income requirements for the year, the risk profile and the investment managers’ view of the market prospects in the medium term.
The investment objective is to achieve a balanced return between income and capital growth within an agreed risk profile. The trustees also have an ethical policy which precludes investment in any company, which after reasonable enquiry, clearly generates significant profits from an activity which is contrary to the objectives of the Anglican Church.
The charity receives quarterly reports from its investment managers allowing the trustees to monitor the performance of the portfolio and the charity’s investment strategy. The trustees also meet with the investment managers at least once a year.
## **Achievements and performance**
This report covers a challenging year, where Health and Social Care came under extreme pressures. The introduction of the Care Quality Commission’s new single assessment process so soon after the on-going effects of COVID and Brexit, changes to immigration status for care staff, and the cost-of-living crisis have resulted in the need to review the internal operating model and the management structure has also changed following some personnel changes. A new Registered Manager was appointed in June 2023. The Home is usually full, with a long waiting list for the extra care/nursing unit although the residential unit has not been fully occupied at all times. Independent living bungalows remain fully occupied and the development of an apartment in the residential unit has resulted in requests for more of this type of supported living accommodation. There is generally a growing level of demand for specialist dementia care which the Home is not registered or environmentally suitable for. We are fully staffed but have struggled to find high calibre staff, staff willing to work unsocial hours, especially weekends, staff wishing to take on leadership roles or develop these skills and staff with the required English language skills.
St Mary’s Convent and Nursing Home (Chiswick) **5**
**Report of the trustees** 31 March 2024
## **Achievements and performance** (continued)
Despite these challenges, our occupancy rates have been maintained at 95% plus. This has had a positive impact on our income and enabled us to weather what has been an otherwise difficult financial year.
We have continued to renew and refurbish the communal areas of the Home, and refresh rooms between resident placements. We have introduced a café in the Orangery in consultation with the residents, and all are very pleased with the results.
The Home runs as an extended Christian family, where residents, their families and friends are all welcome in the Home, which has an open visiting policy. Residents are supported so that they may live as normal a life as possible, enabling them to be “up and about” and enjoying some meaningful activities during the day. This is facilitated by specialist mobility equipment funded from donations, which means no residents are bedbound. There is a full activity programme every week, with more individual activities, facilitated by the Activities Team.
The chapel is the focal point of St Mary’s, and although residents do not have to be religious to come to the Home, many residents choose it because they wish to continue to attend a weekly church service. Mass is celebrated every day and the sisters attend offices of Morning Prayer, Mid-day Office, Vespers and Compline and are often joined at these by some residents.
The Home has many staff who have worked at St Mary’s for several years and the Home actively supports staff to gain Health and Social Care Qualifications at levels 2, 3 and 5. Over the year, the Home has been fully staffed and has not used agency staff. Where necessary we have called on our bank staff.
The Home has a good working relationship with the Palliative Care Team at Meadow House Hospice and aims to provide residents with end-of-life care at the Home. Most were supported to the end of their lives at St Mary’s. Families and friends were able to continue to visit them here and received support from the regular and consistent staff team.
Quality Management is of paramount importance and the Home uses the Quality Compliance System to audit compliance with the Fundamental Standards (Care Act 2014, Health & Social Care Act 2008). The Managing Director, as Nominated Individual, completes the Provider Audit monthly with the Registered Manager.
The Home operates in a highly regulated sector, and there have been many areas where regulation have increased in recent years. A large number of reports, to differing bodies, requiring different statistics, continue to take up a lot of time of both the Registered Manager and the Administrator. The Fair Cost of Care exercise resulted in a report but no action. There have been on-going delays in decisions about funding for Adult Social Care and how this might work between providers, local councils and the NHS going forward. It is hoped that the change of Government may result in changes in the coming year.
St Mary’s Convent and Nursing Home (Chiswick) **6**
**Report of the trustees** 31 March 2024
## **Achievements and performance** (continued)
The Care Quality Commission (CQC) published its new framework for providers to work with after a prolonged pilot; however, implementation did not occur in the financial year. The launch is planned in the year 2024/25, but there is a challenge about whether it is fit for purpose from one of the pilot participants. The launch of the new CQC portal for Registered Managers was delayed and was not up and running by April 2024. Currently, each month the CQC looks at the information we submit, material gathered by “intelligence” and information we provide to our local council. Following this monthly review, the CQC has always sent an email stating that ‘they see no reason to change their rating of the care home at this time’.
The Home was last fully inspected in November 2019 and was rated “Good” in the report published in December 2019 with Responsive rated as “Outstanding”. A full copy of the report can be found at www.cqc.org.uk
The Home successfully recruited a new Registered Manager, Melissa Layton, who was appointed and took up position in June 2023. Liz Smith, who until June 2023 was the Registered Manger and Matron, succeeded Sister Jennifer as Managing Director, with Sister Jennifer remaining as an advisor. Melissa came with long experience of working at the same level in the Health and Social Care Sector, but in the speciality of learning difficulties. It has been beneficial to have a new but very experienced person join the team, as it has enabled the senior team to broaden its perspectives and explore different approaches and ideas.
The Registered Manager and Managing Director are completing Mock Audits, the first completed in February 2024, with a plan to cover all five key areas SAFE, EFFECTIVE, CARING, RESPONSIVE and WELL-LED by November 2024. An independent external inspection is also being considered to try and ensure the GOOD rating is maintained if and when CQC inspect the Home again. It should also be noted that we have completed a climate literacy course so that we can demonstrate to the CQC our commitment to environmental sustainability and, as a result, an action plan has been developed.
## **Risk management**
The trustees undertake an annual review of the principal risks and uncertainties that the charity faces categorising the risks between those affecting the governance and management of the charity, operational risks, financial risks, reputational risks and those which occur because of circumstances outside of the charity's control such as changes in government policy, laws and regulations. They regularly review the measures already in place, or needing to be put in place, to establish policies, systems and procedures to mitigate those risks identified in the annual review and ensure that action is taken to implement changes to those policies, systems and procedures should they be needed to minimise or manage any potential impact on the charity should those risks materialise.
Having assessed the major risks to which the charity is exposed, the trustees believe that by monitoring reserve levels, by ensuring controls exist over key financial systems, and by examining the operational and business risks faced by the charity, they have established effective systems to mitigate those risks.
St Mary’s Convent and Nursing Home (Chiswick) **7**
**Report of the trustees** 31 March 2024
## **Risk management** (continued)
Certain of the Home’s key risks continue to be impacted by Covid-19 and its aftermath – these are primarily recruitment and staffing related challenges. The other principal risks for the charity, as identified by the trustees, are described below together with the principal ways in which they are mitigated:
- ♦ Operationally the charity works with vulnerable adults including older people. The trustees recognise the absolute necessity of ensuring the protection and safety of all those that the charity serves. This means that staff and volunteers must obtain clearance from the Disclosure and Barring Service (DBS). In addition, the trustees have established systems of on-going safeguarding training; processes to update internal policies; and systems to ensure staff and volunteers are kept informed about good practice in work.
- ♦ St Mary’s operates in a highly regulated field of activity and as such is subject to regular inspection by a number of agencies. The result of this degree of scrutiny is that operational risk policies are very well developed in the areas of quality of service, health and safety of residents and employees and employment issues. The Managing Director, Registered Manager and those trustees with experience of running health care organisations advise the Home and other trustees of the myriad of clinical, care and other risks associated with the operation of the care home including, for example, safeguarding (see above); the chronic shortage of qualified nurses and care assistants; and the changing regulatory environment including alterations to the inspection regime of the Care Quality Commission and the need for specific written policies.
- ♦ The charity's principal asset comprises listed investments, the value of which is dependent on movements in UK and world stock markets. The investments are managed by a reputable investment manager who adheres to a policy agreed by the trustees. The trustees meet at least once a year with the investment manager and the manager's performance and that of the portfolio are monitored regularly. This will continue to be so given the current macroeconomic and geopolitical climate. The investment strategy is assessed regularly to ensure it remains appropriate to the charity's needs - both now and in the future.
- ♦ Cyber Security – St Mary’s has faced attempted cybercrime in the form of phishing emails. We have enhanced our IT security to further filter emails and we will be introducing additional systems authentication. The employees are reminded how to recognise malicious emails and to stay vigilant.
## **Fundraising policy**
St Mary’s aims to achieve best practice in the way in which it communicates with donors and other supporters. It takes care with both the tone of its communications and the accuracy of its data to minimise the pressures on supporters. It applies best practice to protect supporters’ data and never sells data, it never swaps data and ensures that communication preferences can be changed at any time. St Mary’s manages its own fundraising activities and does not employ the services of professional fundraisers. St Mary’s undertakes to react to and investigate any complaints regarding its fundraising activities and to learn from them and improve its service. During the year, the charitable company received no complaints about its fundraising activities.
St Mary’s Convent and Nursing Home (Chiswick) **8**
**Report of the trustees** 31 March 2024
## **Financial review**
Income amounted to £4,543,809 (2023 - £3,972,695). Of this amount £4,070,585 (2023 - £3,604,345) arose from nursing and residential home fees. Voluntary income for the year amounted to £238,818 (2023 - £224,805).
Expenditure during the year amounted to £4,406,378 (2023 - £3,929,883). Costs in relation to the provision of residential and nursing care totalled £4,386,418 compared to £3,921,924 in 2023.
Net income before realised and unrealised investment gains amounted to £137,431 (2023 - £42,812). The fees paid by local authorities are significantly below the level required to cover the economic costs of care. Without the support of those giving donations and bequeathing legacies, and without income arising from investments, expenditure and related investment management fees would have exceeded income by £253,618 (2023 - £285,941).
Total net realised and unrealised investment gains were £240,202 (2023 – losses of £326,712) and net income for the year, therefore, amounted to £377,633 (2023 – net expenditure of £283,900).
## _**Donations**_
The trustees wish to record their grateful thanks to all donors whose generosity has enabled the work of St Mary’s to continue.
## _**Investment performance**_
As previously stated, the charity’s investments are managed by professional investment managers. At 31 March 2024 the investments had a market value of £3,919,022 including cash awaiting investment of £8,808.
Throughout 2023/24, the investment managers continued to invest in accordance with the trustees’ investment policy set out earlier in this report and in compliance with the ethical guidelines given to them. Further details of the investment portfolio are included in note 11 to the attached accounts. The trustees continue to take a long-term view and believe their investment policy remains appropriate.
## _**Reserves policy**_
The trustees have examined the requirement for free reserves i.e. those unrestricted funds not invested in tangible fixed assets, or otherwise committed. Given the nature of the work undertaken by St Mary’s, and to take into account the current inadequacy of Government funding for residents in nursing homes without private means, it is considered that the level of free reserves should be approximately equal to six month’s budgeted operating expenditure excluding depreciation. Based on current levels of expenditure, this level of free reserves would equate to approximately £2.3 million.
The trustees are of the opinion that this provides sufficient flexibility to enable the charity to meet the continued challenges posed by the aftermath of the recent macroeconomic and geopolitical climate and so cover any temporary shortfalls in income due to falls in occupancy levels.
St Mary’s Convent and Nursing Home (Chiswick) **9**
**Report of the trustees** 31 March 2024
## **Financial review** (continued)
## _**Financial position**_
The balance sheet shows total reserves of £9,370,405 (2023 - £8,992,772) of which £3,530,000 (2023: £2,000,000) represented designated funds, £3,752,933 (2023 - £3,830,609) represented fixed asset funds, and the remaining £2,087,472 (2023: £3,162,163 represented general funds.
The tangible fixed assets fund is represented by the tangible fixed assets used to support the work of the charity.
As the fees paid by local authorities in no way meet the cost of providing care, an amount of £900,000 continues to be designated by the trustees to generate income towards meeting some of that shortfall. A further amount of £350,000 continues to be set aside by the trustees as a building maintenance fund whilst £2,280,000 has been set up to provide a fund towards helping to finance potential plans for developing and extending the current buildings and site to better serve the residents and future use.
Funds available to support the work of the charity in the future are shown as general funds and are at a level just below that required by the charity’s reserves policy set out above.
## **Plans for future periods**
The immediate challenge for 2024/2025 will be to deal with the issues arising primarily as an indirect impact of the macroeconomic and geopolitical climate, in particular, recruitment and retention of staff, pressures on staff pay, and continuing high energy and food prices. In addition, the Government’s reforms in respect to social care funding and the national shortage of care and nursing staff both give rise to severe challenges. Operationally, the trustees do not anticipate any significant change to the charity - their intention is to continue to meet the charity’s objectives and to focus on providing an excellent service for residents.
The Home continues to look to the future and how it can adapt its current provision to suit changing needs. The more general development of retirement villages means that people are looking for flexible care progression facilities on site, from supported independence to nursing care when required. This is due to the improved treatment of many chronic conditions, including cancer. Potential residents know that their condition is eventually terminal but wish to remain as independent as possible while they are well, in a supportive environment, and receive end of life care, when it is required, in the same place with the same staff. Often people are living with the uncertainty of when their condition may change, so are comforted by the presence of nursing staff on site if there is an emergency and weekly GP sessions, with daily contact, if required.
Our large garden and some other areas in the grounds are under-utilised and provide the opportunity to increase the number of independent living bungalows, without affecting the overall environment. The trustees are exploring possibilities for future development of this type of accommodation.
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**Report of the trustees** 31 March 2024
## **Plans for future periods** (continued)
The pandemic has showed us that our communal spaces need to be larger and more adaptable to facilitate on-going care and support, with adequate space to minimise infection risk, if required, and meet the CQC requirement to introduce more “normalised living”, including restaurant style meals. Increased communal space to undertake shared activities, enable residents to meet in small groups of their own choosing and entertain visitors, outside of their rooms are issues that feature in resident feedback.
St Mary’s has sought the services of Paul Vick Architects and initial plans have been drawn up. The Architects have consulted Hounslow Planning and Conservation Departments over these years, and the management team discussed plans with the Board, the sisters and immediate neighbours. As a consequence, planning permission went live on 11 March 2024, and was granted on 8 November 2024. Work will now begin on the next steps, phasing and fundraising.
Alongside the plans outlined above, the trustees have approached the members of Saint Margaret’s Convent to discuss a long-term lease agreement (minimum 25years). Agreement to this security of tenure is deemed essential before any significant investment is made.
## **Structure, governance and management**
## _**Members**_
The members of the charitable company are the individuals who are the trustees and Saint Margaret’s Convent (SSM Chiswick) CIO (the CIO).
The liability of the members is limited. If the charity is dissolved, each member may be required to pay up to £1 towards both the costs of dissolution and the liabilities incurred by the charity during the period of membership or twelve months thereafter.
## _**Parent entity**_
Saint Margaret’s Convent (SSM Chiswick) CIO is deemed to be the parent entity of St Mary’s Convent and Nursing Home (Chiswick) as it has significant influence. It is a member of the charity, it has the right to nominate two of the charity’s trustees and it is the freehold owner of the property from which the charity operates in accordance with a Memorandum of Understanding under which it pays a peppercorn licence fee annually.
## _**Governing document**_
St Mary’s Convent and Nursing Home (Chiswick) is an incorporated charitable company constituted as a company limited by guarantee, Company Registration Number 03959483 (England and Wales), incorporated on 24 March 2000 and which was registered as a charity, Charity Registration Number 1080751, on 16 May 2000. It was established under a memorandum of association which defined its objects and powers and is governed by its articles of association.
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**Report of the trustees** 31 March 2024
## **Structure, governance and management** (continued)
## _**Trustees**_
The following trustees were in office at the date on which this report was approved and served during the year as shown:
## **Trustee**
Miss Catherine Mary Allen (Sister Mary Clare SSM) Miss Jennifer Goodeve (Sister Jennifer Anne SSM) Ms S Marshall Mr A Martin Fr S Stavrou
Ms Rosemary Farrar was appointed a trustee on 22 August 2024.
The trustees are ultimately responsible for the policies, activities and assets of the charitable company. The trustees meet four times a year and are responsible for the strategic direction and policy of St Mary’s. At each meeting the trustees consider the key measures of operational and financial performance with the assistance of the appropriate members of the management team. When necessary, the trustees seek advice and support from the charitable company’s professional advisers including investment managers, solicitors and accountants.
Brief details about each of the trustees in office at 31 March 2024 are given below:
## _Sister Mary Clare SSM_
Sister Mary Clare is a member of the Chapter of Saint Margaret’s Convent (Chiswick) and was appointed as the Assistant Superior on 2 March 2015.
## _Sister Jennifer Anne SSM_
Sister Jennifer has been Sister Superior at St Mary’s since the 1980s and was elected Reverend Mother Superior on 2 March 2015. She was Managing Director of the Home until June 2023 and chaired the board meetings until May 2023 when Susan Marshall was elected Chair.
## _Ms Susan Marshall_
Elected as a trustee in 2019. Susan Marshall is a non-executive Director with a long and distinguished career in healthcare in both the independent and NHS sectors. Aside from the NHS she worked for Nuffield Hospitals and Care UK before becoming a management consultant with clients including Cambian and One Healthcare. Susan has also been a trustee for several other charitable organisations locally in Chiswick. Susan became Chair of the trustees in May 2023.
## _Mr Alan Martin_
Alan Martin was elected a trustee in 2021. He is a Senior Expert at McKinsey & Company where he advises clients across the European oil refining and trading industries on a range of topics. He is a long-time friend to St Mary's and was highly involved in the fundraising initially required to ensure St Mary's remained compliant with the Care Standards Act 2000 and later to construct the bungalows.
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**Report of the trustees** 31 March 2024
## **Structure, governance and management** (continued)
## _**Trustees** (continued)_
## _Rev S Stavrou_
Father Stephen is currently the Vicar of Saint Michael & All Angels, Barnes. He read theology at St John's College Cambridge, graduating in 2005. After two years spent in vocational discernment he returned to Cambridge to prepare for ministry at Westcott House, while also taking an M.Phil in church history at Peterhouse. He was ordained at Saint Paul's Cathedral in 2009 and was Curate and then Associate Vicar at St Michael & All Angels, Bedford Park. He was the Minor Canon Succentor at Southwark Cathedral and the King's College Chaplain to the Guy's Campus. He also serves on an international ecumenical commission for the Anglican Communion, is a member of the Anglican and Eastern Churches Association, and is an Area Director of Ordinands. Father Stephen regularly takes mass at the Convent.
## _**Recruitment and appointment of trustees**_
The articles of association require that there shall be at least five and not more than eight trustees, two of whom are nominated by Saint Margaret’s Convent (SSM Chiswick) CIO.
The remaining trustees are elected for three year terms and, if eligible and willing to do so, offer themselves for re-election.
The trustees have great expertise and experience in a wide range of business, medical and care disciplines. Individuals with appropriate skills, ability and time are approached to offer themselves for election to the board of trustees.
## _**Trustee induction and training**_
Prospective trustees are invited to meet existing trustees and the senior management at St Mary’s and to see first-hand the work of St Mary’s and its general atmosphere. They are provided with relevant documents relating to the governance of the charity and the latest financial statements and management accounts. The information and advice available from the Charity Commission is also made available to any prospective trustee who does not have previous experience of the duties and responsibilities placed on a charity trustee.
## _**Organisational structure**_
The day to day running of St Mary’s was overseen by Sister Jennifer Anne SSM until July 2023 when Elizabeth Smith became the Managing Director. Melissa Layton was appointed the Registered Manager with effect from the same date taking over that role from Elizabeth Smith.
## _**Statement of trustees’ responsibilities**_
The trustees are responsible for preparing the trustees' annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for the year.
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**Report of the trustees** 31 March 2024
## **Structure, governance and management** (continued)
## _**Statement of trustees’ responsibilities** (continued)_
In preparing those financial statements the trustees are required to:
- ♦ select suitable accounting policies and then apply them consistently;
- ♦ observe the methods and principles of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102);
- ♦ make judgments and accounting estimates that are reasonable and prudent;
- ♦ state whether applicable United Kingdom Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- ♦ prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the requirements of the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Each of the trustees confirms that:
- ♦ so far as that trustee is aware there is no relevant audit information of which the charity’s auditor is unaware: and
- ♦ that the trustee has taken all the steps that he/she ought to have taken as a trustee in order to be aware of any relevant audit information and to establish that the charity’s auditor is aware of that information.
This confirmation is given and should be interpreted in accordance with S418 of the Companies Act 2006.
## _**Related parties**_
Saint Margaret’s Convent (SSM Chiswick) CIO (the CIO) is deemed to be the parent undertaking of St Mary’s Convent and Nursing Home (Chiswick) for reasons set out above.
The sisters who are members of the board of trustees of St Mary’s Convent and Nursing Home (Chiswick) are also voting members of the Chapter of Saint Margaret’s Convent (Chiswick) and trustees of Saint Margaret’s Convent (SSM Chiswick) CIO (Charity Registration No 1188112).
St Mary’s Convent and Nursing Home (Chiswick) **14**
**Report of the trustees** 31 March 2024
## **Structure, governance and management** (continued)
## _**Related parties**_ (continued)
The freehold of the premises from which the Home operates is owned by Saint Margaret’s Convent (SSM Chiswick) CIO (Charity Registration No 1188112). The charity occupies the premises for an annual peppercorn licence fee and in accordance with a written Memorandum of Understanding.
## _**Key management personnel**_
The trustees (including the Reverend Mother who now acts in an advisory role to the Home) consider that they together with the Managing Director and the Registered Manager of the Home comprise the key management personnel of the charity in charge of directing and controlling, running and operating the charity on a day to day basis.
None of the trustees, received any remuneration in respect to their role, however, one trustee received a reimbursement of expenses during the year of £468 (2023 - none).
Two of the trustees are members of the Anglican Religious Community, St Margaret’s Convent (Chiswick) and live at the Home. In accordance with their vows of poverty the sisters are provided with board, lodgings, travelling and personal expenses. The sisters receive no other benefit in money or in kind. They receive no salary for the work they do at the Home.
The pay of the Registered Manager and the Managing Director of the Home is reviewed annually by the trustees. Their pay generally is increased in line with average earnings within St Mary’s.
## _**Employees, volunteers and members**_
The trustees wish to record their recognition of the professionalism and commitment of all their staff and volunteers. Their dedication and positive approach is very much appreciated.
Report of the trustees approved by the trustees and signed on their behalf by:
## **Susan Marshall**
Trustee
Approved by the trustees on: 26 November 2024
St Mary’s Convent and Nursing Home (Chiswick) Registered Company Number: 03959483 (England and Wales)
St Mary’s Convent and Nursing Home (Chiswick) **15**
**Independent auditor’s report** 31 March 2024
## **Independent auditor’s report to the members of St Mary’s Convent and Nursing Home (Chiswick)**
## **Opinion**
We have audited the financial statements of St Mary’s Convent and Nursing Home (Chiswick) (the ‘charitable company’) for the year ended 31 March 2024 which comprise the statement of financial activities, the balance sheet, the statement of cash flows, the principal accounting policies and the notes to the financial statements. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ (United Kingdom Generally Accepted Accounting Practice).
In our opinion, the financial statements:
- ♦ give a true and fair view of the state of the charitable company’s affairs as at 31 March 2024 and of its income and expenditure for the year then ended;
- ♦ have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
- ♦ have been prepared in accordance with the requirements of the Companies Act 2006.
## **Basis for opinion**
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the auditor’s responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
## **Conclusions relating to going concern**
In auditing the financial statements, we have concluded that the trustees’ use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
St Mary’s Convent and Nursing Home (Chiswick) **16**
**Independent auditor’s report** 31 March 2024
## **Other information**
The other information comprises the information included in the annual report and financial statements, other than the financial statements and our auditor’s report thereon. The trustees are responsible for the other information contained within the annual report and financial statements. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.
Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
## **Opinions on other matters prescribed by the Companies Act 2006**
In our opinion, based on the work undertaken in the course of the audit:
- ♦ the information given in the trustees’ report, which is also the directors’ report for the purposes of company law and includes the strategic report, for the financial year for which the financial statements are prepared is consistent with the financial statements; and
- ♦ the trustees’ report, which is also the directors’ report for the purposes of company law and includes the strategic report, has been prepared in accordance with applicable legal requirements.
## **Matters on which we are required to report by exception**
In the light of the knowledge and understanding of the charitable company and its environment obtained in the course of the audit, we have not identified material misstatements in the trustees’ report including the strategic report. We have nothing to report in respect of the following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion:
- ♦ adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us; or
- ♦ the financial statements are not in agreement with the accounting records and returns; or
- ♦ certain disclosures of trustees’ remuneration specified by law are not made; or
- ♦ we have not received all the information and explanations we require for our audit; or
- ♦ the trustees were not entitled to prepare the financial statements in accordance with the small companies regime and take advantage of the small companies’ exemptions in preparing the trustees’ report and from the requirement to prepare a strategic report.
St Mary’s Convent and Nursing Home (Chiswick) **17**
**Independent auditor’s report** 31 March 2024
## **Responsibilities of trustees**
As explained more fully in the trustees’ responsibilities statement, the trustees (who are also the directors of the charitable company for the purposes of company law) are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
## **Auditor’s responsibilities for the audit of the financial statements**
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below.
Our approach to identifying and assessing the risks of material misstatement in respect of irregularities, including fraud and non-compliance with laws and regulations, was as follows:
- ♦ The engagement partner ensured that the engagement team collectively had the appropriate competence, capabilities and skills to identify or recognise non-compliance with applicable laws and regulations;
- ♦ We identified the laws and regulations applicable to the charitable company through discussions with management and trustees and from our knowledge and experience of the sector. We focused on specific laws and regulations which we considered may have a direct material effect on the accounts or the activities of the charitable company. These included but were not limited to Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (Charities SORP FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), the Companies Act 2006, Safeguarding Regulations and the Care Standards Act 2000 and related legislation; and
- ♦ We assessed the extent of compliance with the laws and regulations identified above through making enquiries of management and those charged with governance and review of minutes of trustees’ meetings.
St Mary’s Convent and Nursing Home (Chiswick) **18**
## **Independent auditor’s report** 31 March 2024
## **Auditor’s responsibilities for the audit of the financial statements** (continued)
We assessed the susceptibility of the charitable company’s financial statements to material misstatement, including obtaining an understanding of how fraud might occur, by:
- ♦ Making enquiries of management and trustees as to where they considered there was susceptibility to fraud, their knowledge of actual, suspected and alleged fraud; and
- ♦ Considering the internal controls in place to mitigate risks of fraud and non-compliance with laws and regulations.
To address the risk of fraud through management bias and override of controls, we:
- ♦ Performed analytical procedures to identify any unusual or unexpected relationships;
- ♦ Tested and reviewed journal entries to identify unusual transactions;
- ♦ Carried out substantive testing of expenditure including the authorisation thereof;
- ♦ Assessed whether judgements and assumptions made in determining the accounting estimates were indicative of potential bias; and
- ♦ Investigated the rationale behind significant or unusual transactions.
In response to the risk of irregularities and non-compliance with laws and regulations, we designed procedures which included, but were not limited to:
- ♦ Agreeing financial statement disclosures to underlying supporting documentation;
- ♦ Reading the minutes of meetings of the trustee board; and
- ♦ Enquiring of as to actual and potential litigation and claims.
There are inherent limitations in our audit procedures described above. The more removed that laws and regulations are from financial transactions, the less likely it is that we would become aware of non-compliance. Auditing standards also limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the trustees and other management and the inspection of regulatory and legal correspondence, if any.
Material misstatements that arise due to fraud can be harder to detect than those that arise from error as they may involve deliberate concealment or collusion.
A further description of our responsibilities is available on the Financial Reporting Council’s website at www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.
St Mary’s Convent and Nursing Home (Chiswick) **19**
## **Independent auditor’s report** 31 March 2024
## **Use of our report**
This report is made solely to the charitable company’s members, as a body, in accordance with Chapter 3 of Part 16 of the Companies Act 2006. Our audit work has been undertaken so that we might state to the charitable company's members those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charitable company and the charitable company's members as a body, for our audit work, for this report, or for the opinions we have formed.
Peter Mackereth (Senior Statutory Auditor) For and on behalf of Buzzacott LLP, Statutory Auditor 130 Wood Street London EC2V 6DL
Date: 11 December 2024
St Mary’s Convent and Nursing Home (Chiswick) **20**
## **Statement of financial activities** Year to 31 March 2024
|Notes
**_Income and expenditure_**
**Income from:**
Donations and legacies*
1
Investment income and interest receivable
2
Charitable activities
. Nursing and residential home fees and other charges
3
Other sources
4
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
. Provision of nursing and residential care
5
Donations paid
**Total expenditure**
**Net income before gains (losses) arising from investment**
**revaluation and disposals**
7
Net gains (losses) on investments
**Net income (expenditure) and net movement in funds**
**for the year**
**Reconciliation of funds**
Fund balances brought forward at 1 April 2023
Fund balances carried forward at 31 March 2024|**2024**
**Total**
**funds**
**£**|2023
Total
funds
£|
|---|---|---|
||**238,318**
**152,731**
**4,070,585**
**82,175**|224,805
103,948
3,604,345
39,597|
||**4,543,809**|3,972,695|
||**18,980**
**4,386,418**
**980**|7,959
3,921,924
—|
||**4,406,378**|3,929,883|
||**137,431**
**240,202**|42,812
(326,712)|
||**377,633**
**8,992,772**|(283,900)
9,276,672|
||**9,370,405**|8,992,772|
All recognised gains and losses are included in the statement of financial activities.
All of the charitable company’s activities derived from continuing operations during the above two financial periods.
*Donations in the year to 31 March 2024 include £13,682 (2023 - £10,100) for restricted purposes. Further details of these are given in note 1 to the accounts.
St Mary’s Convent and Nursing Home (Chiswick) **21**
## **Balance sheet** 31 March 2024
|Notes|
**2024**
**£**|**2024**
**£**|2023
£|2023
£|
|---|---|---|---|---|
|**Fixed assets**
Tangible assets
10
Investments
11
**Current assets**
Debtors
12
Short term deposits
Cash at bank and in hand
**Liabilities**
Creditors: amounts falling due
within one year
13
**Net current assets**
**Total net assets**
**Represented by:**
**Funds and reserves**
**_Income funds_**
Unrestricted funds
. Designated funds
14
. Tangible fixed assets fund
15
. General funds|
**292,265**
**1,000,000**
**721,043**|**3,752,933**
**3,919,022**|179,624
—
1,569,531|3,830,609
3,693,647|
|||**7,671,955**
**1,698,450**||7,524,256
1,468,516|
||**2,013,308**
**(314,858)**||1,749,155
(280,639)||
||
||||
|||**9,370,405**||8,992,772|
|||**3,530,000**
**3,752,933**
**2,087,472**||2,000,000
3,830,609
3,162,163|
|||**9,370,405**||8,992,772|
Approved by the trustees and signed on their behalf by:
## **Susan Marshall**
Trustee
Approved by the trustees on: 26 November 2024
St Mary’s Convent and Nursing Home (Chiswick) Registered Company Number: 03959483 (England and Wales)
St Mary’s Convent and Nursing Home (Chiswick) **22**
## **Statement of cash flows** Year to 31 March 2024
|Notes|
**2024**
**£**|2023
£|
|---|---|---|
|**Cash flows from operating activities:**
Net cash provided by operating activities
A
**Cash flows from investing activities:**
Investment income and interest received
Purchase of tangible fixed assets
Proceeds from the disposal of tangible fixed assets
Proceeds from the disposal of investments
Invested in short term deposits
Purchase of investments
**Net cash used in investing activities**
**Change in cash and cash equivalents in the year**
**Cash and cash equivalents at 1 April 2023**
B
**Cash and cash equivalents at 31 March 2024**
B|
**158,002**|198,626|
||**125,113**
**(166,430)**
**20,000**
**2,859,721**
**(1,000,000)**
**(2,840,319)**|102,168
(91,013)
—
1,128,074
—
(1,286,080)|
||**(1,001,915)**|(146,851)|
||**156,087**
**1,623,764**|51,775
1,571,989|
||
**779,851**|1,623,764|
## **Notes to the statement of cash flows for the year to 31 March 2024.**
## **A Reconciliation of net movement in funds to net cash provided by operating activities**
||**2024**
**£**|2023
£|
|---|---|---|
|**Net movement in funds (as per the statement of financial activities)**
**Adjustments for:**
Depreciation charge
Losses (gains) on investments
Investment income and interest receivable
Surplus on disposal of tangible fixed assets
Decrease (increase) in debtors
Decrease in creditors
**Net cashprovided by operating activities**|**377,633**
**244,106**
**(240,202)**
**(152,731)**
**(20,000)**
**(85,023)**
**34,219**|(283,900)
241,766
326,712
(103,948)
—
40,409
(22,413)|
||**158,002**|198,626|
## **B Analysis of changes in net debt i.e. cash and cash equivalents**
||2023
£|Cash flows
£
(848,488)
—
4,575
(843,913)|**2024**
**£**
**721,043**
**50,000**
**8,808**
**779,851**|
|---|---|---|---|
|Cash at bank and in hand
Cash instruments held by investment managers
Cash held by investment managers
**Total cash and cash equivalents**|1,569,531
50,000
4,233|||
||1,623,764|||
St Mary’s Convent and Nursing Home (Chiswick) **23**
**Principal accounting policies** Year to 31 March 2024
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the accounts are laid out below.
## **Basis of preparation**
These financial statements have been prepared for the year to 31 March 2024 with comparative information given in respect to the year to 31 March 2023.
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant accounting policies below or the notes to these financial statements.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (Charities SORP FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
The charitable company constitutes a public benefit entity as defined by FRS 102.
The financial statements are presented in sterling and are rounded to the nearest pound.
## **Critical accounting estimates and areas of judgement**
Preparation of the accounts requires the trustees to make significant judgements and estimates.
The items in the financial statements where these judgements and estimates have been made include:
- ♦ assessing the useful economic lives attributed to tangible fixed assets used to determine the annual depreciation charge;
- ♦ assessing the recoverability of any debts for residential and care home fees and the need for a provision against doubtful or bad debts;
- ♦ determining the assumptions adopted by the trustees and management in determining the value of any designations required from the charitable company’s general unrestricted funds;
- ♦ determining the probability of the receipt of legacies which are measurable and to which the charitable company is entitled; and
- ♦ estimating future income and expenditure flows for the purpose of assessing going concern (see below).
## **Assessment of going concern**
The Trustees have been pleased to note that the interest shown by families being shown the Home last summer has resulted in full occupancy, with long waiting lists for both residential and nursing units. This has had a very positive effect on the finances, in what could have been a difficult year. The Home is also fully recruited for staff.
St Mary’s Convent and Nursing Home (Chiswick) **24**
**Principal accounting policies** Year to 31 March 2024
## **Assessment of going concern** (continued)
The trustees do not know what the continued overall impact of current macroeconomic and geopolitical climate, plus the high rising costs of living. It is fortunate in having financial reserves and so the trustees have confidence about the Home’s ability to continue operating over the short to medium term.
The trustees of the charity have concluded that, there are no material uncertainties related to events or conditions that may cast significant doubt on the ability of the charitable company to continue as a going concern. The trustees are of the opinion that the charitable company will have sufficient resources to meet its liabilities as they fall due.
With regard to the next accounting period, the year ending 31 March 2025, the most significant issues that may affect the carrying value of the assets held by the charitable company are: the continued volatility in world investment markets; the level of local and central government funding for residential and nursing care for older people; the economic environment and the cost of implementing any changes to the regulatory environment affecting care homes generally.
## **Income recognition**
Income is recognised in the period in which the charitable company has entitlement to the income, the amount of income can be measured reliably and it is probable that the income will be received.
Income comprises donations, legacies, investment income, interest receivable, fees and related charges in respect to residential and nursing care provision and income from other sources including the surplus on the disposal of tangible fixed assets.
Donations are recognised when the charitable company has confirmation of both the amount and settlement date. In the event of donations pledged but not received, the amount is accrued for where the receipt is considered probable. In the event that a donation is subject to conditions that require a level of performance before the charitable company is entitled to the funds, the income is deferred and not recognised until either those conditions are fully met, or the fulfilment of those conditions is wholly within the control of the charitable company and it is probable that those conditions will be fulfilled in the reporting period.
In accordance with the Charities SORP FRS 102, no value has been placed on administrative and other services provided by the members of Saint Margaret’s Convent (Chiswick) and other volunteers.
Legacies are included in the statement of financial activities when the charitable company is entitled to the legacy, the executors have established that there are sufficient surplus assets in the estate to pay the legacy, and any conditions attached to the legacy are within the control of the charitable company.
Entitlement is taken as the earlier of the date on which either: the charitable company is aware that probate has been granted, the estate has been finalised and notification has been made by the executor to the charitable company that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charitable company has been notified of the executor’s intention to make a distribution.
St Mary’s Convent and Nursing Home (Chiswick) **25**
**Principal accounting policies** Year to 31 March 2024
## **Income recognition** (continued)
Investment income is recognised once the dividend has been declared and notification has been received of the amount due.
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charitable company; this is normally upon notification of the interest paid or payable by the bank.
Fees and related charges in respect to the provision of residential and nursing care are measured at fair value of the consideration received or receivable being the invoiced amount excluding discounts and rebates. Provision is made against any amount deemed irrecoverable or where the debt is doubtful.
Income from other sources is measured at fair value and accounted for on an accruals basis.
Income from other sources includes contributions received from relatives staying overnight at the Home when visiting residents and rental income from staff. The income is recognised when receivable (being the date on which the accommodation was used) and when the charitable company has both confirmation of the amount and where receipt is considered probable.
The surplus on the disposal of tangible fixed assets is calculated as the difference between the sale proceeds net of sale costs and the net book value of the asset immediately prior to disposal.
## **Expenditure recognition**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charitable company to make a payment to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably.
All expenditure is accounted for on an accruals basis. Expenditure comprises direct costs and support costs. Support costs, including governance costs, are allocated to expenditure on the provision of nursing and residential care. The classification between activities is as follows:
- ♦ Expenditure on raising funds comprises investment management fees.
- ♦ Expenditure on charitable activities comprises expenditure on the charitable company’s primary charitable purpose i.e. the provision of residential and nursing care facilities for the elderly at the Home
All expenditure is stated inclusive of irrecoverable VAT.
## **Support and governance costs**
Support costs represent indirect charitable expenditure. In order to carry out the primary purposes of the charitable company it is necessary to provide support in the form of personnel development, financial procedures, provision of office services and equipment and a suitable working environment.
St Mary’s Convent and Nursing Home (Chiswick) **26**
## **Principal accounting policies** Year to 31 March 2024
Governance costs comprise the costs involving the public accountability of the charitable company (including audit costs) and costs in respect to its compliance with regulation and good practice.
All expenditure on support and governance is attributed directly to the provision of nursing and residential care. Hence, there has been no apportionment between expenditure headings.
## **Tangible fixed assets and depreciation**
All assets costing more than £1,000 and with an expected useful life exceeding one year are capitalised.
Tangible fixed assets are stated at cost less depreciation.
- ♦ Building improvements
- Leasehold improvements represent expenditure incurred by St Mary’s Convent and Nursing Home on the premises from which it operates. The freehold of this property is held by Saint Margaret’s Convent (Chiswick), the charitable company’s parent undertaking. The premises are occupied by the charitable company for an annual peppercorn rent. Depreciation is charged on significant property improvements at 2% per annum. Higher rates are used where the improvement is anticipated to have a shorter useful economic life.
- ♦ Plant, fixtures and fittings and motor vehicles Fixtures and fittings and motor vehicles are capitalised and depreciated at the following rates per annum based on cost in order to write off each asset over their useful economic life:
- Fixtures and fittings
10-20% per annum
- Motor vehicles 20% per annum.
## **Fixed asset investments**
Listed investments are a form of basic financial instrument and are initially recognised at their transaction value and subsequently measured at their fair value as at the balance sheet date using the closing quoted market price.
The charitable company does not acquire put options, derivatives or other complex financial instruments.
As noted above the main form of financial risk faced by the charitable company is that of volatility in equity markets and investment markets due to wider economic conditions, the attitude of investors to investment risk, and changes in sentiment concerning equities and within particular sectors or sub sectors.
St Mary’s Convent and Nursing Home (Chiswick) **27**
**Principal accounting policies** Year to 31 March 2024
## **Fixed asset investments** (continued)
Realised gains (or losses) on investment assets are calculated as the difference between disposal proceeds and their opening carrying value or their purchase value is acquired subsequent to the first day of the financial year. Unrealised gains and losses are calculated as the difference between the fair value at the year end and their carrying value at that date. Realised and unrealised investment gains (or losses) are combined in the statement of financial activities and are credited (or debited) in the year in which they arise.
## **Debtors**
Debtors are recognised at their settlement amount, less any provision for non-recoverability. Prepayments are valued at the amount prepaid. They have been discounted to the present value of the future cash receipt where such discounting is material.
## **Cash at bank and in hand**
Cash at bank and in hand represents such accounts and instruments that are available on demand or have a maturity of less than three months from the date of acquisition.
Deposits of more than three months but less than one year have been disclosed as short term deposits.
## **Creditors and provisions**
Creditors and provisions are recognised when there is an obligation at the balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Creditors and provisions are recognised at the amount the charitable company anticipates it will pay to settle the debt. They have been discounted to the present value of the future cash payment where such discounting is material.
## **Fund structure**
The funds of the charitable company are unrestricted and therefore are available for use in furtherance of the charitable company’s objectives at the discretion of the trustees. Within the total unrestricted funds of the charity are amounts which the trustees have designated for specific purposes and amounts representing tangible fixed assets. Details of these are provided in notes 14 and 15 respectively.
## **Pensions**
The charitable company offers its employees membership of a defined contribution pension scheme administered by the National Employment Savings Trust (NEST). Contributions to the scheme are debited to the statement of financial activities in the year which they are payable to the scheme. The assets of the scheme are held by an independent corporate trustee, whose activities are governed by the National Employment Savings Trust Order 2010, made by the Secretary of State in exercise of powers confirmed under the Pensions Act 2008.
St Mary’s Convent and Nursing Home (Chiswick) **28**
## **Notes to the financial statements** Year to 31 March 2024
## **1 Donations and legacies**
|**Donations and legacies**|||
|---|---|---|
||**2024**
**Total**
**funds**
**£**|2023
Total
funds
£|
|Contributions from Saint Margaret’s Convent (Chiswick) towards the
living and personal expenses of the sisters
Other donations from Saint Margaret’s Convent (Chiswick)
Other donations*
Legacies|**102,142**
**3,000**
**37,241**
**95,935**|102,720
2,800
48,229
71,056|
||**238,318**|224,805|
*Included within donations and legacies are certain donations which were received for specific purposes as follows:
||**2024**
**Restricted**
**funds**
**£**|2023
Restricted
funds
£|
|---|---|---|
|Staff bonuses
Purchase of a bed
Miscellaneous purchases|**8,254**
**5,428**
—|—
—
10,100|
||**13,682**|10,100|
The above donations were used within each of the two years for the purposes for which they were given – costs have been included as expenditure on the provision of nursing and residential care or additions to tangible fixed assets as appropriate.
## **2 Investment income and interest receivable**
|**Investment income and interest receivable**|||
|---|---|---|
||**2024**
**Total**
**funds**
**£**|2023
Total
funds
£|
|Listed investments:
. UK fixed interest
. UK equities (including property)
. Overseas fixed interest
. Overseas equities
. Alternatives
Cash instruments
Deposit interest|**7,924**
**40,568**
**7,868**
**24,233**
**15,506**|17,694
49,736
—
27,399
1,632|
||**96,099**
**2,564**
**54,068**|96,461
—
7,487|
||**152,731**|103,948|
## **3 Nursing and residential home fees and other charges**
|**Nursing and residential home fees and other charges**|||
|---|---|---|
||**2024**
**Total**
**funds**
**£**|2023
Total
funds
£|
|Gross fees
Less: subsidies and discounts|**4,238,250**
**(167,665)**|3,703,835
(99,490)|
||**4,070,585**|3,604,345|
Subsidies and discounts arise in respect of those residents reliant on local authority or NHS funds where the fees paid fall short of the standard fees charged by the Home.
St Mary’s Convent and Nursing Home (Chiswick) **29**
## **Notes to the financial statements** Year to 31 March 2024
## **4 Income from other sources**
|**Income from other sources**|||
|---|---|---|
||**2024**
**Total**
**funds**
**£**|2023
Total
funds
£|
|Surplus on disposal of fixed assets
Short stay and room hire
Rent paid by staff
Fundraising income
Other income|**20,000**
**10,728**
**28,130**
**14,911**
**8,406**|—
5,642
14,632
11,327
7,996|
||**82,175**|39,597|
## **5 Provision of nursing and residential care**
|**Provision of nursing and residential care**|||
|---|---|---|
||**2024**
**Total**
**funds**
**£**|2023
Total
funds
£|
|Direct care costs
. Staff costs (including training: 2024: £28,762; 2023: £23,999)
. Medical costs
Accommodation costs and overheads
. Staff costs (kitchen and domestic)
. Provisions
. Depreciation
. Property and equipment repairs and maintenance
. Rates, insurance, gas and electricity
. Residents’ welfare and chapel
Support costs
. Administration salaries
. Recruitment costs
. Printing, postage, stationery and telephone costs
. Car and travel expenses
. Professional fees (including governance costs (note 6))
. Other costs|**2,581,090**
**60,375**
**558,891**
**176,230**
**244,106**
**273,871**
**182,394**
**8,376**
**123,459**
**2,478**
**19,334**
**8,791**
**79,574**
**67,449**|2,284,886
54,734
488,120
149,094
241,767
235,042
140,097
7,348
113,579
21,752
14,956
8,355
94,832
67,362|
||**4,386,418**|3,921,924|
## **6 Governance costs**
|**Governance costs**|||
|---|---|---|
||**2024**
**£**|2023
£|
|Audit fees|**13,200**|12,000|
St Mary’s Convent and Nursing Home (Chiswick) **30**
## **Notes to the financial statements** Year to 31 March 2024
- **7 Net income before gains (losses) arising from investment revaluation and disposals** This is stated after charging:
|This is stated after charging:|||
|---|---|---|
||**2024**
**£**|2023
£|
|Staff costs (note 8)
Depreciation
Auditor’s remuneration (including VAT)
. Audit fees
. Audit fees – previous year
. Other general advisory services
. Taxation advisoryservices|**3,234,678**
**244,106**
**13,200**
**696**
**24,339**
**1,680**|2,862,586
241,767
12,000
—
22,434
885|
## **8 Staff costs, staff numbers and key management personnel**
|**Staff costs, staff numbers and key management personnel**|||
|---|---|---|
||**2024**
**£**|2023
£|
|Salaries and wages
Social security costs
Pension costs|**2,876,520**
**279,793**
**78,365**|2,544,193
247,694
70,699|
||**3,234,678**|2,862,586|
The number of employees whose employee benefits (including taxable benefits but excluding employer’s pension contributions) exceeded £60,000 was:
|||**2024**|2023|
|---|---|---|---|
|||**No.**|No.|
|£60,000|- £70,000|**—**|1|
|£70,000|- £80,000|**1**|—|
The average and full-time equivalent number of employees during the year was as follows:
||**2024**|**2024**|2023|2023|
|---|---|---|---|---|
||**Full time**
**equivalent**|**Average **|Full time
equivalent|Average|
|Nursing and residential care staff
Management and administration|**81**
**2**|**92**
**3**|82
2|93
3|
||**83**|**95**|84|96|
The trustees (who include the Reverend Mother who, during 2023 and 2022, was also the Responsible Person and Chief Executive) consider that they, together with the Managing Director and the Registered Manager of the Home, comprised the key management personnel of the charity during the year in charge of directing and controlling, running and operating the charity on a day to day basis.
None of the trustees, received any remuneration in respect to their role. However, one trustee received a reimbursement of expenses during the year of £468 (2023 - none).
St Mary’s Convent and Nursing Home (Chiswick) **31**
**Notes to the financial statements** Year to 31 March 2024
## **8 Staff costs, staff numbers and key management personnel** (continued)
Certain of the trustees are also members of Saint Margaret’s Convent (Chiswick) and reside within the premises occupied by St Mary’s Convent and Nursing Home (Chiswick). In accordance with their vows of poverty these sisters are provided with board, lodging, travelling and personal expenses. The sisters receive no other benefit in money or in kind. They receive no salary for the work they do at the Home.
The total remuneration (including taxable benefits and employers pension contributions) Managing Director and the Registered Manager of the Home for the year was £145,364 (2023 – Registered Manager/Matron was £79,870).
## **9 Taxation**
St Mary’s Convent and Nursing Home (Chiswick) is a registered charitable company and, therefore, is not liable on income and gains derived from its charitable activities as they fall within the exemptions available to registered charities.
## **10 Tangible fixed assets**
|**Tangible fixed assets**|||||
|---|---|---|---|---|
||Building
improvements
£|Plant,
fixtures
and
fittings
£|Motor
vehicles
£|**Total**
**£**|
|**Cost**
At 1 April 2023
Additions
Disposals
At 31 March 2024
**Depreciation**
At 1 April 2023
Charge for the year
Eliminated on disposals
At 31 March 2024
**Net book values**
At 31 March 2024
At 31 March 2023|4,616,693
20,681
—|1,214,669
112,861
(26,445)|49,675
32,888
(37,025)|**5,881,037**
**166,430**
**(63,470)**|
||4,637,374|1,301,085|45,538|**5,983,997**|
||1,424,924
103,701
—|581,522
135,682
(26,445)|43,982
4,723
(37,025)|**2,050,428**
**244,106**
**(63,470)**|
||1,528,625|690,759|11,680|**2,231,064**|
||3,108,749|610,326|33,858|**3,752,933**|
||3,191,769|633,147|5,693|**3,830,609**|
Building improvements represent expenditure on the premises from which St Mary’s Convent and Nursing Home (Chiswick) operates. The freehold of this property is held by Saint Margaret’s Convent (Chiswick), the charitable company’s parent undertaking (note 17). The charitable company occupies the premises at an annual peppercorn rent.
At 31 March 2024 the charitable company had no capital commitments (2023 – none).
St Mary’s Convent and Nursing Home (Chiswick) **32**
## **Notes to the financial statements** Year to 31 March 2024
## **11 Investments**
|**Investments**|||
|---|---|---|
||**2024**
**£**|2023
£|
|**Listed investments**
Fair (market) value at 1 April 2023
Additions at cost
Disposals
. Proceeds
. Realised gains
Disposals at book value
Net unrealised investment gains
Fair (market) value at 31 March 2024
**Cash instruments held by investment manager**
**Cash held by investment managers for reinvestment**
Historical cost of listed investments|**3,639,414**
**2,840,319**
**(2,859,721)**
**46,875**
**(2,812,846)**
**193,327**|3,808,120
1,286,080
(1,128,074)
(91,948)
(1,220,022)
(234,764)|
||**3,860,214**
**50,000**
**8,808**|3,639,414
50,000
4,233|
||**3,919,022**|3,693,647|
||**3,641,099**|3,241,028|
Listed investments held at 31 March 2024 comprised the following:
||**2024**
**£**|2023
£|
|---|---|---|
|UK listed investments
. Fixed interest
. Equities
Overseas listed investments
. Fixed Interest
. Equities
UK Property
Alternatives|**284,905**
**341,720**
**201,193**
**2,627,760**
**106,518**
**298,118**|155,997
1,052,642
257,313
1,673,745
206,374
293,343|
||**3,860,214**|3,639,414|
All listed investments were dealt in on a recognised stock exchange.
At 31 March 2024 there were no listed investments held which were deemed material when compared with the overall portfolio valuation as at that date. At 31 March 2023, the following investments were deemed to be material.
||2023
Market
value
of holding
£|2023
Percentage
of portfolio
%|
|---|---|---|
|Charities Property Fund Property Fund
Income
Vanguard Investment S&P 500 UCITS ETF
Income units|206,374
419,471|5.6
11.4|
St Mary’s Convent and Nursing Home (Chiswick) **33**
## **Notes to the financial statements** Year to 31 March 2024
## **12 Debtors**
|**Debtors**|||
|---|---|---|
|Nursing and residential care fees
Donations and legacies receivable
Investment income receivable
Prepayments
Other debtors|**2024**
**£**
**107,352**
**3,901**
**46,293**
**133,119**
**1,600**
**292,265**|2023
£|
|||46,369
24,850
18,675
86,030
3,700|
|||179,624|
## **13 Creditors: amounts falling due within one year**
|**Creditors: amounts falling due within one year**|||
|---|---|---|
||**2024**
**£**|2023
£|
|Expense creditors
Fees received in advance
Taxation and social security costs
Accruals and other creditors|**36,472**
**23,673**
**70,362**
**184,351**|66,285
25,934
58,144
130,276|
||**314,858**|280,639|
## **14 Designated funds**
The income funds of the charitable company include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:
||**At**
**1 April**
**2023**
**£**|||**At**|
|---|---|---|---|---|
|||**New**|
**Utilised/**
**released**
**£**|**31 March**
**2024**
**£**|
|||**designations**|||
|||
**£**|||
|Residential and nursing care fund
Building maintenance fund
Development fund|**900,000**
**350,000**
**750,000**||||
|||**37,215**|**(37,215)**|**900,000**|
|||**14,472**|**(14,472)**|**350,000**|
|||**1,530,000**|**—**|**2,280,000**|
||**2,000,000**|**1,581,687**|**(51,687)**|**3,530,000**|
||_At_
_1 April_
_2022_
_£_||||
|||||_At_|
|||_New_|_Utilised/_
_released_
_£_|_31 March_
_2023_
_£_|
|||_designations_|||
|||_£_|||
|_Residential and nursing care fund_
_Building maintenance fund_
_Development fund_|_900,000_
_1,100,000_
_—_||||
|||_27,000_|_(27,000)_|_900,000_|
|||_(717,000)_|_(33,000)_|_350,000_|
|||_750,000_|_—_|_750,000_|
||_2,000,000_|_60,000_|_(60,000)_|_2,000,000_|
The residential and nursing care fund comprises monies set aside to generate income towards meeting some of the shortfall in the fees paid by local authorities towards the cost of providing care. Income generated from the funds invested is added to the fund and withdrawn to the extent that it is needed to meet any shortfall.
The building maintenance fund represents monies set aside by the trustees to generate income towards the cost of maintaining the buildings to a standard appropriate to meet the needs of the residents and the sisters.
The development fund represents monies set aside towards developing the current buildings and site to better serve the residents and future business use. Further details of the plans are given in the trustees’ report under ‘Plans for future periods’.
St Mary’s Convent and Nursing Home (Chiswick) **34**
## **Notes to the financial statements** Year to 31 March 2024
## **15 Tangible fixed assets fund**
|**Tangible fixed assets fund**|||
|---|---|---|
||**2024**
**Total**
**funds**
**£**|2023
Total
funds
£|
|At 1 April 2023
Movements during the year
At 31 March 2024|**3,830,609**
**(77,676)**|3,981,362
(150,753)|
||**3,752,933**|3,830,609|
The tangible fixed assets fund represents the net book value of St Mary’s tangible fixed assets. A decision was made to separate this fund from the general fund of the Home in recognition of the fact that the tangible fixed assets are essential to the day to day work of St Mary’s. The value represented by such assets, therefore, should not be regarded as realisable with ease, in order to meet future contingencies.
## **16 Analysis of assets between funds**
|**Analysis of assets between funds**|||||
|---|---|---|---|---|
||**General**
**fund**
**£**|**Tangible**
**fixed**
**assets**
**fund**
**£**|**Designated**
**funds**
**£**|**Total**
**2024**
**£**|
|**Fund balances at 31 March 2024 are**
**represented by:**
Tangible fixed assets
Investments
Current assets
Creditors: amounts falling due within one year
**Total net assets**|_—_
**389,022**
**2,013,308**
**(314,858)**|**3752933**
_—_
_—_
_—_|_—_
**3,530,000**
_—_
_—_|**3,752,933**
**3,919,022**
**2,013,308**
**(314,858)**|
||**2,087,472**|**3,752,933**|**3,530,000**|**9,370,405**|
||_General_
_fund_
_£_|_Tangible_
_fixed_
_assets_
_fund_
_£_|_Designated_
_funds_
_£_|_Total_
_2023_
_£_|
|_Fund balances at 31 March 2023 are_
_represented by:_
_Tangible fixed assets_
_Investments_
_Current assets_
_Creditors: amounts falling due within one year_
_Total net assets_|_—_
_1,693,647_
_1,749,155_
_(280,639)_|_3,830,609_
_—_
_—_
_—_|_—_
_2,000,000_
_—_
_—_|_3,830,609_
_3,693,647_
_1,749,155_
_(280,639)_|
||_3,162,163_|_3,830,609_|_2,000,000_|_8,992,772_|
St Mary’s Convent and Nursing Home (Chiswick) **35**
## **Notes to the financial statements** Year to 31 March 2024
## **16 Analysis of assets between funds** (continued)
|**Analysis of assets between funds**(continued)|||
|---|---|---|
||**2024**
**£**|2023
£|
|**Unrealised gains included above:**
On investment assets
**Reconciliation of movements on unrealised gains on investment**
**assets**
Unrealised gains at 1 April 2023
Unrealised (losses) gains arising in the year
in respect of disposals in year
Unrealisedgains at 31 March 2024|**219,115**|398,386|
||**398,386**
**193,327**
**(372,598)**|838,437
(234,764)
(205,287)|
||**219,115**|398,386|
## **17 Parent undertaking and related party transactions**
Saint Margaret’s Convent (SSM Chiswick) CIO is deemed to be the parent entity of St Mary’s Convent and Nursing Home (Chiswick) as it has significant influence. It is a member of the charity, it has the right to nominate two of the charity’s trustees and it is the freehold owner of the property from which the charity operates in accordance with a Memorandum of Understanding under which it pays a peppercorn licence fee annually.
The sisters who are trustees of St Mary’s Convent and Nursing Home (Chiswick) are also voting members of the Chapter of Saint Margaret’s Convent (Chiswick) and trustees of Saint Margaret’s Convent (SSM Chiswick) CIO (Charity Registration No 1188112).
The freehold of the premises from which the Home operates is owned by Saint Margaret’s Convent (SSM Chiswick) CIO (Charity Registration No 1188112). The charity occupies the premises for an annual peppercorn licence fee in accordance with a written Memorandum of Understanding.
The Sisters who are trustees of St Mary’s Convent and Nursing Home (Chiswick) reside within the premises occupied by the charitable company. In accordance with their vows of poverty the sisters are provided with board, lodgings, travelling and personal expenses. Saint Margaret’s Convent (SSM Chiswick) CIO (Charity Registration No 1188112) has donated monies to the charitable company towards the living and personal expenses of the sisters. The sisters receive no other benefit in money or in kind. They receive no salary for the work they do at the Home.
The charitable company has taken advantage of the exemption given by FRS 102 and, therefore, has not given details of transactions with its parent undertaking. The exemption has been taken because the consolidated accounts of the parent undertaking, Saint Margaret’s Convent (SSM Chiswick) CIO (Charity Registration No 1188112), which includes St Mary’s Convent and Nursing Home, have been prepared and are available from the Charity Commission website.
Other than those with its parent undertaking and those described in note 8 to these financial statements, there were no other related party transactions requiring disclosure in the year (2023 - none).
St Mary’s Convent and Nursing Home (Chiswick) **36**
## **Notes to the financial statements** Year to 31 March 2024
## **18 Liability of the members**
The members of the charitable company are the individuals who are the trustees and Saint Margaret’s Convent (SSM Chiswick) CIO (the CIO).
The liability of the members is limited. If the charity is dissolved, each member may be required to pay up to £1 towards both the costs of dissolution and the liabilities incurred by the charity during the period of membership or twelve months thereafter.
St Mary’s Convent and Nursing Home (Chiswick) **37**