Treasure’s Report for AGM November 2023
Overview
Financially Busy Beavers made a profit of £12,285 this is incredible as we finished in a loss of £4666 last year so massive well done. We received a donation of £5000 from Sprowston Pavilion Playgroup due to them having to close and an increase in NCC funding compared to the previous year has made a lot of difference and meaning after staff salaries and rent costs we were still sitting in a plus. The bank account is still looking healthy due to the group having made a profit over the past few years other than the loss last year. For me last year was the first year of finishing in a negative and I have now been on the committee for the last 6yrs.
Income
The group received funding and fees of £79,727 which is an increase of £15,108 on last yrs. £64,619. Fundraising from selling sweets/hot chocolate cones, raffles, sponsored bike ride, DVDs, Tea towels etc. brought in a profit of £2495.04. Plus, we had the Donation of £5000 from Sprowston Pavilion Playgroup.
Expenses
The biggest expense is Staff wages which is unavoidable, being a total of £62,449.51 of the overall costs and then rent with a monthly cost of £750.00 giving a total of £9000 for the year.
Bank Account
Current balance in the Business Account is £54,377.76 and the Business Redundancy Account balance is £27,568.86.
Forecast
Fund raising will need to be in the forefront with Children numbers currently being low. We have not had a Christmas fayre since 2019 maybe this is something that we could look at bringing back next year as it was always a good profit maker and its always lovely to have a community event and would bring more notice and advertising for the playgroup to help keep the group running in the future.
I think advertising of the group to be a very major factor going forward, have we got plans to put the new banner back up as think we are missing that advertising opportunity.
If we could look at promoting the group more on social media sites like Face Book – Catton Life etc. and updating the group pages with a weekly photo of what the set-up looks like and what the children have been getting up to maybe a member of staff could look at updating the page more.
However, the bank account is currently healthy but with increasing costs and staff wages we do not want to risk running at a loss.
Colleen Girling Treasurer Busy Beavers Playgroup Commitee
Busy Beavers Playgroup Income and Expenditure Account 1st September 2022 to 31st August 2023 Income Exp•n• NCC Funding and Grants NCC 2 ytar8 fundlng NCC 1..1 funding £ 72,997.85 £ 1.171.60 170.00 £ 5.387.75 211.00 84.00 108.53 £ 8,445.01 860.00 0.03 115.00 Staff costs Premi888 Cost New Equipment Mllk, Tea, Biscuits & Bfead Con8umables { Paints etc I Ofsted Fee, Insurances Other Expenses Fundraising Costs Telephone ststionery Trips and Parti88 Tralning Total Expon••8 Sept'22- Aug .23 £ 62.449.51 9,000.00 841.25 140.61 838.48 1,1}.27 296.78 289.04 99.27 114.99 108.98 60.00 Raffie8 T Shirt Sale8 Bank Interest Other Fund Ralslng Spree Books closu of BP account Trips and Parties Total Incom• SoPt'22 to Augu•t'23 Excess of income over expenses Brought forward 1 September 2022 £ 12,285.49 £ 89,770.54 Business Premium Ac¢ount Community Account Cash in hand (Pety Cash) Cash in hand (Fees tinll Tol•l funds at 31 August 2023 £ 54,377.76 £ 27,568.86 31.74 77.67 Fund• rArrl•d forw•rd 31 Augu•t 2023 I have examlned the paPeThrk assoclated wth the above attounts and l am sa115fied they are a true and accurate record. I note during the year £3360 was transferred into the BP account and £5000 was received from Sprowslon Pavilion Playgroup. A8 all 'Pety Cash, transa¢b'ons are now online I suggest that the £31.74 is added lo the 'lncome Tin,. I further suogast that as interest rates are now increasing you transfer as much to the BP ac¢oun t keep working capital in the current account. P J Weeks- Independent Examiner 11-Oct-23
Busy Beavers Playgroup Income and Expenditure Account 1st September 2022 to 31st August 2023 Income Exp•ns NCC Funding and Grants NCC 2 years fundlng NCC 1..1 funding £ 72,997.85 £ 1.171.50 170.00 £ 5.387.75 211.00 64.00 106.53 £ 6,445.01 660.00 0.03 115.00 Staff costs Premi888 Cost New Equipment Mllk, Tea, Biscuits & Bread Consumables I Paints elc I Otsted Fee. Insurances Other Expenses Fundraislng Costs Telephone Stationery Trips and Parti88 Tralning Total Expon•M Sept'22- Aug .23 £ 82.449.51 9,000.00 841.25 140.61 838.48 1,Cy)4.27 296.78 289.04 99.27 114.99 108.98 60.00 Raffle8 T 8hSrt Sal88 Bank Interest Other Fund Ralslng Spree Books closu of BP account Tdp8 and Parties Total In¢om• $oPt'22 to Augu•t'23 Excess of income over expenses Brought forward 1 September 2022 £ 12,285.49 £ 89,770.54 Business Premium Account Community Account Cash in h8nd (Pety Cash) Cash in hand (Fees tinll Tot•1 funds at 31 August 2023 £ 54,377.78 £ 27,568.86 31.74 77.67 Fund• rArrt•d forward 31 Augu•t 2023 I have examlned the papeTh¥ork assoclated with Ihe above accounts and l am satisfied they are a true and accurate record. I note during the year £3360 was transferred into the BP account and £5000 was received from Sprowslon Pavilion Playgroup. AS all 'Pety Cash, transactions are now online I suggest that the £31.74 is added lo the 'lncome Tin,. I further suggest that as interest rates are now increasin9 you transfer as much to the BP ac¢oun t keep working capital in the current account. P J Weeks - Independent Examlner 11-Oct-23
Busy Beavers Playgroup Income and Expenditure Account 1st September 2022 to 31st August 2023 Income Exp•n• NCC Funding and Grants NCC 2 ytar8 fundlng NCC 1..1 funding £ 72,997.85 £ 1.171.60 170.00 £ 5.387.75 211.00 84.00 108.53 £ 8,445.01 860.00 0.03 115.00 Staff costs Premi888 Cost New Equipment Mllk, Tea, Biscuits & Bfead Con8umables { Paints etc I Ofsted Fee, Insurances Other Expenses Fundraising Costs Telephone ststionery Trips and Parti88 Tralning Total Expon••8 Sept'22- Aug .23 £ 62.449.51 9,000.00 841.25 140.61 838.48 1,1}.27 296.78 289.04 99.27 114.99 108.98 60.00 Raffie8 T Shirt Sale8 Bank Interest Other Fund Ralslng Spree Books closu of BP account Trips and Parties Total Incom• SoPt'22 to Augu•t'23 Excess of income over expenses Brought forward 1 September 2022 £ 12,285.49 £ 89,770.54 Business Premium Ac¢ount Community Account Cash in hand (Pety Cash) Cash in hand (Fees tinll Tol•l funds at 31 August 2023 £ 54,377.76 £ 27,568.86 31.74 77.67 Fund• rArrl•d forw•rd 31 Augu•t 2023 I have examlned the paPeThrk assoclated wth the above attounts and l am sa115fied they are a true and accurate record. I note during the year £3360 was transferred into the BP account and £5000 was received from Sprowslon Pavilion Playgroup. A8 all 'Pety Cash, transa¢b'ons are now online I suggest that the £31.74 is added lo the 'lncome Tin,. I further suogast that as interest rates are now increasing you transfer as much to the BP ac¢oun t keep working capital in the current account. P J Weeks- Independent Examiner 11-Oct-23
Busy Beavers Playgroup Income and Expenditure Account 1st September 2022 to 31st August 2023 Income Exp•ns NCC Funding and Grants NCC 2 years fundlng NCC 1..1 funding £ 72,997.85 £ 1.171.50 170.00 £ 5.387.75 211.00 64.00 106.53 £ 6,445.01 660.00 0.03 115.00 Staff costs Premi888 Cost New Equipment Mllk, Tea, Biscuits & Bread Consumables I Paints elc I Otsted Fee. Insurances Other Expenses Fundraislng Costs Telephone Stationery Trips and Parti88 Tralning Total Expon•M Sept'22- Aug .23 £ 82.449.51 9,000.00 841.25 140.61 838.48 1,Cy)4.27 296.78 289.04 99.27 114.99 108.98 60.00 Raffle8 T 8hSrt Sal88 Bank Interest Other Fund Ralslng Spree Books closu of BP account Tdp8 and Parties Total In¢om• $oPt'22 to Augu•t'23 Excess of income over expenses Brought forward 1 September 2022 £ 12,285.49 £ 89,770.54 Business Premium Account Community Account Cash in h8nd (Pety Cash) Cash in hand (Fees tinll Tot•1 funds at 31 August 2023 £ 54,377.78 £ 27,568.86 31.74 77.67 Fund• rArrt•d forward 31 Augu•t 2023 I have examlned the papeTh¥ork assoclated with Ihe above accounts and l am satisfied they are a true and accurate record. I note during the year £3360 was transferred into the BP account and £5000 was received from Sprowslon Pavilion Playgroup. AS all 'Pety Cash, transactions are now online I suggest that the £31.74 is added lo the 'lncome Tin,. I further suggest that as interest rates are now increasin9 you transfer as much to the BP ac¢oun t keep working capital in the current account. P J Weeks - Independent Examlner 11-Oct-23