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← East Sussex Vision Care

2025-03-31-accounts

Charity Registration No. 1080623

Company Registration No. 03607299 (England and Wales)

EAST SUSSEX VISION CARE

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

One Bell Lane Lewes East Sussex BN7 1JU

EAST SUSSEX VISION CARE

CONTENTS

Page
Company information 1
Trustees' report 2 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 12

EAST SUSSEX VISION CARE

COMPANY INFORMATION

Trustees Mr A T Ley - Chairman
Mr N R Goodyear
Mr T S Novis
Mr R Johnston
Mr A Patmore
Mr I G Fletcher-Price
Secretary Mr D Brookbank
Charity number 1080623
Company number 03607299
Principal address c/o Eastbourne Blind Society
124/142 Longstone Road
Eastbourne
East Sussex
BN22 8DA
Registered office c/o Eastbourne Blind Society
124/142 Longstone Road
Eastbourne
East Sussex
BN22 8DA
Independent examiner TC Group
One Bell Lane
Lewes
East Sussex
BN7 1JU
Bankers Lloyds Banking Group
17 Wellington Place
Hastings
East Sussex
TN34 1NX

EAST SUSSEX VISION CARE

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)

FOR THE YEAR ENDED 31 MARCH 2025

The trustees present their annual report and financial statements for the year ended 31 March 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (effective 1 January 2019).

Objectives and activities

The charity's objectives are to provide services to the blind and visually impaired throughout the county of East Sussex excluding Brighton and Hove.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

During the year the charitable company has continued with contracts with East Sussex County Council Adult Social Care. The funding agreements provide a comprehensive low vision support service through East Sussex Vision Support (previously East Sussex Association of Blind and Partially Sighted People), Eastbourne Blind Society and Hastings & Rother Voluntary Association For The Blind. Funds are paid to these organisations for the delivery of services within this contract.

Financial review

The trustees have reviewed their finances in view of the changes from the previous year and are of the opinion that they can continue to function using their current reserves. The level of reserves is under constant review.

Our current contract with East Sussex County Council was for five and a half years from 1st October 2019 to 31st March 2025 with the option to extend for a further 2 years. We are currently in year one of the extension which will finish on 31st March 2026. We are in negotiation to extend the contract for the second added year meaning that this contract would end on 31st March 2027. The contract provides three main strands, a reablement service, management of the Certificate of Visual Impairment register (through not holding the register) and an Equipment service. We have been informed that there would be a new contract after April 2027 (however, if the extension is not granted this date would come forward to 1st April 2026). We anticipate that any new contract would be for 5 years.

Risk management

The trustees have assessed the major risks to which the charitable company is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

Structure, governance and management

The charity is a company limited by guarantee and is governed by its Memorandum and Articles of Association dated 30 July 1998.

The trustees, who are also the directors for the purpose of company law, and who served during the year were:

Mr A T Ley - Chairman Mr N R Goodyear Mr T S Novis Mr R Johnston

EAsf SUSSEX VISION CARE TRUSfEES' REPORT (INCLUDING DIREcfoRS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH2025 Mr A Patmore Mr l G Fletcher-Price Trustees None of the trustees have any beneficial interest in the company. All of the trustees a￿ members of the company and guarantee to contribute £10 in the event of a winding up. D Brookbank Is Company Secretsry but not a Trustee. Organisatlon The directors of the company a￿ the charity's trustees, and are known as the Board of Trustees. The board consists of six trustees. The charrty is a consortium of East Sussex Vision Support, Hastings and Rother Voluntary Association for the Blind and Eastbourne Blind Society by virtue that the trustees are connected with the above associatSons and that the associations receive grants from East Sussex Vision Care for the provision of services to the blind and partially sighted. Each consortium member nominates two people to serve on the 8oard of Trustees. Asset Cover for funds Note 14 sets out an analysls of the assets attrlbutable to the various funds. These assets are sufficient to meet the charity's obllgation on a fund by fund ba51S. In preparing this report, the trustees have taken advantage of the small companies exemptions provided bv settion 415A of the Companies Att 2006. The trustees, report was approved by the Board of Trustees. MrATLey-Ch Trustee Dated,. rman

EAST SUSSEX VISION CARE

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF EAST SUSSEX VISION CARE

I report to the trustees on my examination of the financial statements of East Sussex Vision Care (the charity) for the year ended 31 March 2025.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

D W Martin FCA on behalf of TC Group

One Bell Lane Lewes East Sussex BN7 1JU

Dated: 8 October 2025

EAST SUSSEX VISION CARE

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2025

Unrestricted
Restricted
funds
funds
2025
2025
Notes
£
£
Income from:
Charitable activities
2
-
156,876
Investments
3
488
-
Total income
488
156,876
Expenditure on:
Charitable activities
4
-
156,656
Total expenditure
-
156,656
Net income and movement in
funds
488
220
Reconciliation of funds:
Fund balances at 1 April 2024
1,244
25,304
Fund balances at 31 March
2025
1,732
25,524		 Total
Unrestricted
Restricted
funds
funds
2025
2024
2024
£
£
£
156,876
-
176,557
488
426
-
157,364
426
176,557
156,656
-
174,969
156,656
-
174,969
708
426
1,588
26,548
818
23,716
27,256
1,244
25,304		 Total
2024
£
176,557
426
176,983
174,969
174,969
2,014
24,534
26,548

EAsf SUSSEX VISION CARE BALANCE SHEEr AS AT31 MARCH 2025 2025 2024 Notes Current assets Debtors Cash at bank and in hand io 3,119 27,478 9,550 31,256 30,597 40,806 Creditors: amounts falling due within one vear li 13,3411 114.2581 Net current assets 27,256 26.548 The funds of the charity Restricted income funds Unrestricted funds 12 25.524 1,732 25.304 1,244 13 27,256 26,548 Thè company is entitled to the exemption from the audit requirement contsined in settion 477 of the Companies Act 2006, for the year ended 31 March 2025. The direttors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respett to accounting records and the preparation of financial statements. The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476. These financial ststements have been prepared in accordance with the provisions applicable to companies subject to the Small companies regime. The financial ststements were approved by the trustees on ........... MrA T Ley- Chairman Trustee Company registration number 03607299 (England and Wales)

FOR THE YEAR ENDED 31 MARCH 2025

EAST SUSSEX VISION CARE

NOTES TO THE FINANCIAL STATEMENTS

1 Accounting policies

Charity information

East Sussex Vision Care is a private company limited by guarantee incorporated in England and Wales. The registered office is c/o Eastbourne Blind Society, 124/142 Longstone Road, Eastbourne, East Sussex, BN22 8DA.

1.1 Accounting convention

These accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)) the Charities Act 2011 and the Companies Act 2006. The charity is a Public Benefit Entity as defined by FRS 102.

The accounts are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the accounts, the trustees has a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees' continue to adopt the going concern basis of accounting in preparing the accounts.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the accounts.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Income from charitable activities includes income received under contract and grant funding where entitlement is subject to specific performance conditions.

1.5 Expenditure

All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure.

All charges are paid to one of the participating charities by way of reimbursement of their costs incurred on behalf of the charity.

EAST SUSSEX VISION CARE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

Charitable activity expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries.

Governance costs include those costs associated with the governance of the charity and are primarily associated with constitutional and statutory requirements.

All expenditure is allocated on an actual basis wherever this is possible. Wherever this is not possible expenditure is allocated on a proportional basis as considered appropriate by the board of trustees.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.7 Debtors

Debtors are recognised at the settlement amount after any discounts offered. Prepayments are valued at the amount repaid net of any discounts due.

1.8 Creditors and provisions

Creditors and provisions are recognised where the company has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any discounts due.

2 Charitable activities

2025 2024
£ £
Performance related grants 156,876 176,557

These grants have all been received from local Government bodies and relate to restricted funds.

3 Income from investments

Unrestricted Unrestricted
funds funds
2025 2024
£ £
Interest receivable 488 426

The investment income is unrestricted.

EAST SUSSEX VISION CARE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

4
Expenditure on charitable activities
Direct costs
Grant funding of activities (see note 5)
Share of support and governance costs (see note 6)
Support
Governance
Analysis by fund
Restricted funds
5
Grants payable
Grants to institutions		 Grants
payable
2025
£
155,008
281
1,367
156,656
156,656
2025
£
155,008		 Grants
payable
2024
£
173,368
301
1,300
174,969
174,969
2021
£
173,368

The grants are payable to the following:

East Sussex Vision Support (previously East Sussex Association of Blind and Partially Sighted People), Eastbourne Blind Society, Hastings & Rother Voluntary Association For The Blind for the provision of a Low Vision Support Service.

EAST SUSSEX VISION CARE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

6 Support costs

Support
costs
Governance
costs
£
£
Insurance
281
-
Legal and professional
-
1,367
281
1,367
Analysed to:
Charitable activities
281
1,367		 2025
£
281
1,367
1,648
1,648		 2024
£
301
1,300
1,601
1,601

Legal and professional costs include fees paid to the Independent Examiner for the Independent Examination £1,367 (2024 - £1,287).

7 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

8 Employees

The average monthly number of employees during the year was:

2025 2024
Number Number
Total - -

There were no employees whose annual remuneration was more than £60,000.

9 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

10 Debtors

Debtors
2025 2024
Amounts falling due within one year: £ £
Other debtors 3,119 9,550

EAST SUSSEX VISION CARE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

11 Creditors: amounts falling due within one year

2025 2024
£ £
Accruals and deferred income 3,341 14,258

12 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

Movement in funds Movement in funds Movement in funds Movement in funds
Balance at Incoming Resources Balance at Incoming Resources Balance at
1 April 2023 resources expended 1 April 2024 resources expended 31 March 2025
£ £ £ £ £ £ £
Low Vision
Support
Service 23,716 134,431 (132,798) 25,349 107,571 (107,507) 25,413
Requisitions
for Aids &
Equipment - 42,126 (42,171) (45) 49,305 (49,149) 111
23,716 176,557 (174,969) 25,304 156,876 (156,656) 25,524

Low Vision Support Service - the monies received from East Sussex County Council are for the provision of a Low Vision Support Service for people in East Sussex with visual impairment.

Requisitions for Aids & Equipment is the reimbursement of actual expenditure incurred through the provision of requisitions initiated by East Sussex County Council.

13 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April 2024 Incoming At 31 March
resources 2025
£ £ £
General funds 1,244 488 1,732

EAST SUSSEX VISION CARE

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

13 Unrestricted funds (Continued)
Previous year: At 1 April 2023 Incoming At 31 March
resources 2024
£ £ £
General funds 818 426 1,244
14 Analysis of net assets between funds
Unrestricted Restricted Total
funds funds
2025 2025 2025
£ £ £
At 31 March 2025:
Current assets/(liabilities) 1,732 25,524 27,256
1,732 25,524 27,256
Unrestricted Restricted Total
funds funds
2024 2024 2024
£ £ £
At 31 March 2024:
Current assets/(liabilities) 1,244 25,304 26,548
1,244 25,304 26,548

15 Related party transactions

There were no disclosable related party transactions during the year (2024 - none).