Charity Reglstration No. 1080623 Company Reglstration No. 03607299 (England and Wales) EAST SUSSEX VISION CARE ANNUAL REPORT AND UNAUDrrED FINANCIAL sfATEMENrs FOR THE YEAR ENDED 31 MARCH 2024 BUSINESS ADVISORS &ACCQUNTAIITS One Bell Lane Lewes East Sussex 8N7 LIU
EAsf SUSSEX VISION CARE coKrENTS Page Company infomation Trustee5' report Independent examinerfs report Statemert of financial activities Balance sheet Notes to the financial statements 7-12
EAsf SUSSEX VISION CARE COMPANY INFORMATION Tru¥£ees Mr A T Ley- Chaimian Mr N R Goodyear Mr TS Novis Mr R Johnston MrA Patmo Mr l G Fletcher-Price Secretary Mr D Brookbank Charity number 1080623 Company number 03607299 Prindpal address clo Eag(bourne Blind Society 1241142 Longstone Road Ea5tbourne East Sussex 8N22 8DA Reglstered office c/0 Ea¥tbourne Blind Soaety 1241142 Longstone Road Ea5tboume East Sussex BN22 8DA IndepEndent examlner TC Group One Bell Lane Lewes East Sussex 8N7 IJU Bankers Lloyds Banking Group 17 Wellington Place Hastings East Sussex TN34 INX
EAST SUSSEX WSION CARE TRVSfEES' REPORT (INCLUDING DIREcfoRS' REPORT) FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their annual report and financial statements for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in note I to the financial statements and comply with the charity's governing document. the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Prattice applicable to charities preparing their accounts in accordante with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" (effective l January 20191. Objective5 and activities The charity's objectNes are to provide services to the blind and visually impaired throughout the county of East Sussex excluding BriEhtgn and Hove. The trurtees have paid Llue regard to guidance issued by the Chority Commission in deciding what activities the tharity should undertake. Achievefftents and performance During the year the charitable company ha£ continued with contracts with East Sussex County Council Adult Social Care. The funding agreement5 provide a comprehensive low vision support service through East Sussex Vision Support (previously East Sussex A550Ciation of Blind and Partially Sighted People), Eèstboume Blind Society and Hastings & Rother Voluntary Association For The Blind. Funds are paid to these OTganisations for the delivery of services within this contract. Financial review The trustees have reviewed their finances in view of the change5 from the previous year and are of the opinion that they can continue to function using their current reserves. The level of reserves is under corLstsnt review. Risk management The trurtees have assessed the major risks to which the charitable company is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. Strurture. governance and management The chartt¥ is a company limited by guarantee and is governed by its Memorandum and Articles of Association dated 30 July 1998. The trustees. who are also the direttors for the purpose of company law, and who seNed during the year were: Mr A T Ley- Chairman Mr N R Goodyear MrTS Novis Mr RJohnston MrA Patmore Mr l G Fletcher-Pri¢e Trustees None of the trustees have any beneficial interest in the company. All of the trustees are mernbers of the company and guarantee to contribute £10 in the event of a winding up. D Brookbank is Company Secretzry but not a Trustee.
EAST SUSSEX VISION CARE TRusfEES' REPORT IINCWDING DIRECTORS, REPORT) (COtmNUED) FOR 7HE YEAR ENOED 31 MARCH 2024 QrKanisation The dirertors of the company are the charity's trustees, and are known as the Board of Trustees. The board conslsts of six trustees. The charity is a consortlum of East Sussex Vision Support, Hastings and Rother Voluntsry Association for the Blind and Eastboume Blind Society by virtue that the trustees are connected with the above assoaations and that the a550ciation5 receive grants from East Sussex Vision Care for the provision of services to the blind and partially sighted. Each consortium member nominates tsvo people to serve on the Board of Trustees. Asset ¢over for funds Note 14 Sets out an analysis of the assets attributable to the varlaus funds. These assets a sufficient to meet the ch¥rity'5 obligation on a fund by fund basis. In preparing this report. the trustees have taken advantage of the small companies exemptions provided by sertion 415A of the Companies Act 2006. The trustees, report was approved by the 8oard of Trustees. MrA T Ley-chairman Trustee
EAS[ SUSSEX VISION CARE INDEPENOEMt EXAMINER'S REPORT TO THE TRusfEES OF EAsf SUSSEX VISIOhl CARE I report to the trustees on my examination of the financial statements of East Sussex Vision Care Ithe charityl for the yearended 31 March 2024. Responsibilities and basis of report As the trustees of the charity (and also its directors for the purposes of company lawl you ar@ responsible for the preparation of the financial statements in accordance with the requirements of the Companie5 Att 2006 (the 2006 Act). Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act an¢J are eligible for independent examinatic, I report in respect of my examination of the charity's financial ststements carried out under section 145 of the Charities Act 2011 (the 2011 Atti. In carying out my examination I have followed all the applicable Directy"ons 8iven by the Charity Commission under sertion 14515llbl of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination Eiying me cause to believe that in any material respett.. accounting records were not kept in respect of the charity as required by section 386 of the 26 Act- or the financial statements do not accord with those records: or the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered 3s part of an independent examination- or the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts irt accordance with the Fin3ncial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn this report in order to enable a proper understanding of the financial statements to be reached. rtin FCA on behalf of TCGroup One Bell Lane Lewes East Sussex BN7 IJU Dated".
EAST SUSSEX VISION CARE srATEMENT OF FINANCIAL AcrivrtlES INCLUDING INCOME AND EXPENDITURE ACCOU14T FOR THE YEAR ENDED 31 MARCH2024 Unrestricted Restn'¢ted nds funds 2024 2024 Totsl Unrestritted Restricted funds fund5 2023 2023 Total 2024 20 Notes Income from: Charitable attivities Investments 176,557 176,557 426 139.953 139,953 197 426 197 Total Income 426 176,557 176.983 197 139,953 140.150 Expenditure on: Charitable attivities 174.969 174.969 139.797 139,797 Totsl expenditure 174,969 174.969 139,797 139.797 Net income and movement In funds 426 2,014 197 156 353 Reconciliation of fund5." Fund balances at l April 2023 818 23.716 24,534 621 23,560 24.181 Fund balances at 31 Mah 2024 1,244 25,304 26,548 818 23.716 24,534
EAsf SUSSEX VISION CARE 8AiANCE SHE AS Af31 MARCH2024 2024 2023 Notes Current assets Debtors Cash at bank and in hand 9.550 31,256 190 35,835 40,806 36,025 cdItors. amounts falling due within one year li 114,2581 111.4911 Net current assets 26,548 24,534 The funds of the charity Restricted income funds Unrestri¢ted funds 12 25,304 1,244 23,716 818 26,548 24.534 The company is ent¢tled to the exemption from the audit requirement contained in section 477 of the Comphnies Act 2006. for the year ended 31 March 2024. The direttor's acknowledge their responsibilitie5 for complying with the requirements of the Companies Act 2006 with respett to accounting records and the preparation of financial statements. The members have not required the company to obtain an audit of its financial ststements for the year in question in accordance with section 476. These financial statements have been prepared in accordance w¥th the provisiorL5 applicable to companies subject to the small companies regime. The financial ststements were approved by the trusiees on ... Mr A T Ley-_ Chairman Trustee Company registtBtion number 03607299 (England and Wales)
EAST SUSSEX VISION CARE NOTES TO THE FINANaAL STATEMEKrs FOR 7HE YEAR ENDED 31 MARCH2024 A¢¢ountin8 poli¢ies Charfty iAfomiatlon East Sussex Wision Care is a private company limlted by guarantee incorpordted in England and Wales. The registered office is clo Eastbourne 81ind Society, 1241142 Longstone Road. Eastbourne, East Sussex. 8N22 8DA. 1.1 Accounting convention These accounts have been prepared in accordare with Accounting and Reporting by CharrÉies: Ststement of Recomrnended Practice applicable to charities preparing their accounts in accordan with the Financial Reporting Stsndard in the UK and Republic of Ireland IFRS 1021 (effertive l January 20191- (Charities SORP IFRS 102}I the Charities Act 2011 and the Companies Art 2006. The charity is a Public Benefit Entity as defined by FRS 102. The accounts are prepared in 5terlin& which is the functional currency of the company, Monetary amounts in these financial ststements are rounded to the nearest £. The accounts have been prepared on the historical cost convention. The principal accounting policies adopted are set out below. 1.2 GolnE concem At the time of approving the accounts. the trustees has a reasonable eKpertation that the charty has dequate resources to continue in operational existence for the foreseeable future. Thus the trustee5' continue to adopt the going concem basis of accounting in preparing the accounts. 1.3 Charitsble funds Unrestricted fvnds are 3vailable ft)r use at the discretion of the trustees in furtherdnce of their charitsble objectives unles5 the funds have been designated for other purposes. Restricted funds are subject to speclfic conditlons by donors as to how they may be used. The purposes and uses of the restrirted funds are set out In the notes to the accounts. 1.4 Income Income is recognised when the charity is legally errtltled to It after any performance condition5 have been met. the amounts can be measured reliably, and it is probable that income will be received. Income from charitable artivtties includes income reiVed under contract and grant funding where entitlement is subjett to specific perfomiance conditions. 1.5 Expendlture All expenditure is induded on an accruals basis and is recogni*d when there is a legal or constriictive obligation to pwfor expenditure. All charges are paid to one of the participating charities by way of 0Mbursernent of their costs Incurred on behalf of the charity.
EAST SUSSEX VISION CARE NOTESTO THE FINANCIAL sfATEMENTS {CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024 Accounting policies (Continued) Charitable artivity expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. Governance costs include those costs a550ciated with the governance of the charity and are primarily associated with constitutional and statutory requirements. All expenditure is allocated on an actual basis wherever this is possible. Wherever this is not Possible expenditure 15 allocated on a proportional basi5 as considered appropriate by the b03rd of trustees. 1.6 Cash and oash equivalents Cash and cash equivalents indude cash in hand, deposits held at call with banks. other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.7 Debtors Debtors are recognised at the settlement amount after any discounts offered. Prepayments are valued at the amount repaid net of any discounts due. 1.8 Creditors and provisions CreditOlS 3nd provision5 are rocognised where the company has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provision5 are Normally recognised at their settlement amount after allowingfor any discounts due. Charitsble actiwties 2024 2023 Performance related grants 176.557 139.953 These grant5 have all been received from local Government bodies and relate to restricted funds. Investmtrnts 2024 2021 Interest receivable 426 197 The investment income is unrestricted.
EAsf SUSSEX VISION CARE NOTES TO THE FINANaAL sfATEMENTS (copillNUED) FOR IHE YEAR ENOED 31 MARCH 2024 Expendlturè on tharitable attivities Grdnts payable 2024 Grants payable 2023 Direct costs Grant funding of activities (see note S) 173.368 138.175 Share of support and governan costs (see note 6) Support Governance 301 1.3(K) 452 1,170 174.969 139.797 Analysls by fund Restricted funds 174,969 139.797 Grants payable 2024 2021 Grants to Institutions 173,368 138,175 The grants are payable to the following: East Sussex Wsion Support (previously East Sussex Association of Blind and Partially Sighted People). Ea5tboume Blind Society. Hastings & floiher Voluntary Association For The Blind for the provision of a Low Vision Support Seniice.
EAST SUSSEX VISION CARE NOTESTO THE FINANCIAL sfATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2024 Support costs Support 6overnon costs CQ5ts 2024 2023 Insurance 301 301 1.300 452 Legal and professional 1,300 1,170 301 1.3C 1.601 1,622 Analysed to: Charitable artivities 301 1,300 1,601 1,622 Legal and professional costs include fees paid to the Independent Examiner for the Independent Ex3min3tion £1,287 {2023 - £1,170>. Trustees None of the trustees lor any persons connected with theml received any remuneration or benefits from the charity during the year. Employees The average monthly number of employees during the year was: 2024 Number 2023 Number Total There w¢re no employees whose annual remvneration was more than £60,000. Taxation The charity is exempt from tsx3tion on its activities because all its income is applied for charitable purposes. 10 Debtor5 2024 20Z3 Amounts falling due within one year: other debtors 9.550 190 10-
EAsf SUSSEX VISION CARE NOTES TO THE FINANCIAL STATEMENrs (coMriNUED) FOR 7HE YEAR ENDED 31 MARCH 2024 11 Credlttys: amounts fallin8 ¢e within one year 2024 2023 Accruals and deferred inct)me 14,258 11,491 12 Restricted funds The restricted funds of the charity comprise the unexpended balantes of donations and grants held on trust subjertto specific conditions by donors as to how they may be used. Movement in funds Movement in funds InrorAr Resources Balance at expeMl•d l Amil 2Qa Bfttan¢* at experthl 31 M¥th 2024 l April 2022 re50ur(es Low Vision Support Service Requisitions forAids & Equipment PPEand Covid-related protettion 23,556 139,953 1139,793) 23.716 134,431 {132,798) 25.349 42.126 {42,171) (451 {41 139.953 1139.7971 23.716 176.557 1174.969) 25,304 Low Vision Support SeNice - the monies received from East Sussex County Council are for the provision of Low Wision Support Service for people in East Sussex with visual impairment Requisition5 for Aids & Equipment is the reimbursement of actual expenditure incurred through the prov55ion of requisitions Initiated by East Sussex County Councll. The funds for PPE and Covid-related protettion were recelved as part of a contrdct with East Su55ex County Council. The PPE and protettive equipment was for use by the Societies when in contsrt with their clients. 11
EAST SUSSEX VISIQN CARE NOTES TO THE HNANCIAL STATEMENTS {copifiNUED) FOR THE YEAR ENDED 31 MARCH 2024 13 Unrestrirted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestritted funds by the trustees for specific purposes. At l April 2023 Incoming At 31 Mardi re50urce5 2024 General funds 818 426 1.244 Previous year. At l April 2022 In¢omin8 At 31 March reSoUe$ 2023 General funds 621 197 818 14 Analysis of net assets between funds Unrestrirted Restricted funds funds 2024 2024 Totsl Unrestricted Restrirted funds funds 2023 2023 Total 2024 2023 Fund balances at 31 March 2024 are represented by: Current assets/lliabilitiesl 1,244 25,304 26,548 818 23,716 24534 1.244 25.304 26,548 818 23,716 24,534 Related party transactions There were no disclosable related party transactions during the year12023 - none). 12-