## **Ettington Community Trust Registered Charity (number 1080602)**
## **TRUSTEES’ REPORT Financial Year Ending 31 March 2025**
Ettington Community Trust is a small rural charitable body formed by Ettington Parish Council with the object of building and then managing, by Committee, the running of a new community building in the village to replace the existing Village Hall.
The Declaration of Trust (“Trust Deed”) statement of the objects and powers of the Charity is drafted broadly, but with these central objectives.
Building works on Ettington Community Centre were completed in April 2003.
## **Tenure**
The freehold to the site of the building (and surrounding amenity area) is owned by the Parish Council. There is a Lease for 99 years from Ettington Parish Council to the Trust of the building and a surrounding area of grounds at a peppercorn rent with restrictions to ensure that the Council can have some control over the use of the building.
## **Structure of the Trust**
## **Custodian Trustee**
The Custodian Trustee is Ettington Parish Council. The Hall is vested in (i.e. held legally in the name of) the Custodian Trustee simply to hold the legal title of the Charity’s property and to act on the lawful directions of the Trustees.
## **Managing Trustees**
The Trustees during this financial year were:
Elizabeth Lyall (Chairperson) Steven Kendrick David Hughes (Parish Council)
The Charity Trustees delegate responsibility to the members of the Management Committee formed in 2003 for day-to-day management, in accordance with the governing instrument (the Trust Deed).
The Trust Deed provides for some Committee members to be nominated by village organisations/clubs/societies or groups to represent their particular interests. There are a number of these special interest groups in the village which have “carried over” from the old Village Hall.
## **Funding/finances**
The Trust has no borrowings or debt.
## **Revenue funding**
The Trust’s main sources of revenue funding are:
- a. Income from hiring / bookings, including regular groups/societies/clubs, amateur dramatics, concerts, parties, dances, functions, events, training courses, conferences, meetings, and sporting activities.
- b. Fund-raising events e.g. open days, fetes, quizzes, raffles, coffee mornings, village breakfasts.
## **Insurance**
The building and contents are insured with Victor Insurance, a trading name of March Ltd., (through Affinitive Insurance Brokers Ltd) against all the usual risks with a public liability limit of indemnity of £5m and cover for trustee's liability of £250,000.
## **Repairs and Maintenance**
For this financial year, only general maintenance was undertaken – mainly repairs to the roof. There were no major refurbishments during this period and the planned update to the heating system was carried out.
**E.C.Lyall Trustee**
||Ettington Community Trust|Ettington Community Trust|Ettington Community Trust|Charity No
1080602||||||
|---|---|---|---|---|---|---|---|---|---|
||Annual accounts for the period||||||||**CC39a**|
||Period
start date|**01/04/2024**|**To**|**Period end**
**date**|||**31/03/2025**|||
|**Section A Statement of financial activities**
~~a~~||||||||||
|**Descriptions by natural**||**Unrestricted**|**Unrestricted**
**Restricted**
**income**|**Endowment**|||**Total this**||**Total last**|
|**category**||**funds**|**funds**|**funds**|||**year**||**year**|
|**Incoming resources (Note 3)**||**£**
F01|**£**
F02|**£**
F03|||**£**
F04||**£**
F05|
|Donations, legacies and Grants||2,209|-|-|||2,209||188|
|Fundraising events||13,418|-|-|||13,418||11,349|
|Hall hire||41,171|-|-|||41,171||31,590|
||||-|-|||-||-|
|||-|-|-|||-||-|
|**_Total incoming resources_**||56,798|-|-|||56,798||43,127|
|**Resources expended**||||||||||
|Cost of fundraising events
Licences
Insurance
Repairs & Renewals
Postage and Telephone
Cleaning
Depreciation
Water rates
Rates
Oil
Electricity
Sundry
Bookings secretary
**_Net incoming/(outgoing) resources_**
**_before other recognised_**
**_gains/(losses)_**
**_Gross transfers between funds_**
**_Total resources expended_**
**_Net incoming/(outgoing) resources_**
**_before transfers_**
**Other recognised** **gains/(losses)**||7,985
-
-
7,985
4,084
1,481
-
-
1,481
1,036
2,803
-
-
2,803
3,723
23,080
-
-
23,080
17,550
701
-
-
701
756
4,713
-
-
4,713
4,091
3,612
-
-
3,612
4,815
1,592
-
-
1,592
1,037
699
-
-
699
642
-
-
-
-
3,184
9,683
-
-
9,683
4,021
1,712
-
-
1,712
1,640
4,680
-
-
4,680
4,680
62,741
-
-
62,741
51,259
5,943
-
-
-
5,943
-
8,132
-
-
-
-
-
-
5,943
-
-
-
5,943
-
8,132
-
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|Gains and losses on revaluation of fixed||||||||||
|assets for the charity’s own use||-|-|-|||-||-|
|Gains and losses on investment assets|Gains and losses on investment assets|-|-|-|||-||-|
|**_Net movement in funds_**||5,943
-|-|-||-|5,943
-|-|8,132
-|
|**Total funds brought forward**||33,843|-|-|||33,843||41,975|
|**_Total funds carried forward_**||27,900|-|-|||27,900||33,843|
## **Section B Balance sheet**
**----- Start of picture text -----**
Total this year Total last year
£ £
Fixed assets F01 F02
Tangible assets (Note 4) 10,835 14,445
- -
Investments - -
Total fixed assets 10,835 14,445
Current assets
Stock and work in progress 795 901
Debtors (Note 5) 3,018 1,848
Other Debtors - -
Cash at bank and in hand 15,523 18,120
Total current assets 19,336 20,869
Creditors: amounts falling due within one
year (Note 5) 2,271 1,471
Net current assets/(liabilities) 17,065 19,398
Total assets less current liabilities 27,900 33,843
Creditors: amounts falling due after one year - -
Provisions for liabilities and charges - -
Net assets 27,900 33,843
Funds of the Charity
Unrestricted funds 27,900 33,843
-
Designated funds
Total unrestricted funds 27,900 33,843
Restricted income funds - -
Endowment funds - -
Total funds 27,900 33,843
Signed by one or two trustees on behalf of all the
Signature Date of approval
trustees
Note
**----- End of picture text -----**
## **Section C Notes to the accounts**
## Note 1 **Basis of preparation**
## **1.1 Basis of accounting**
These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: • Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with* Accounting Standards; or Financial Reporting Standards for Smaller Enterprises (FRSSE); • and with the Charities Act 1993. [** except for the following].
_**Give details in this box if a different standard has been followed.**_
- -Tick as appropriate:
- if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”;
- if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick
- “Financial Reporting Standards for Smaller Enterprises (FRSSE)”. ** - If no departures from the chosen standards have been made then delete these words; otherwise give details of any changes in the boxes.
## **1.2 Change in basis of accounting**
There has been no change to the accounting policies (valuation rules and methods of accounting) since last year.
## **1.3 Changes to previous accounts**
No changes have been made to accounts for previous years.
## **Section C Notes to the accounts (cont)**
## **Note 2 Accounting policies**
## **INCOMING RESOURCES**
|**Recognition of incoming**|These are included in the Statement of Financial Activities (SoFA) when:|
|---|---|
|**resources**| the charity becomes entitled to the resources;|
|| the trustees are virtually certain they will receive the resources; and|
|| the monetary value can be measured with sufficient reliability.|
|**Incoming resources with**|Where incoming resources have related expenditure (as with fundraising or contract income)|
|**related expenditure**|the incoming resources and related expenditure are reported gross in the SoFA.|
|**Grants and donations**|Grants and donations are only included in the SoFA when the charity has unconditional|
||entitlement to the resources.|
|**Tax reclaims on donations**|Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to|
|**and gifts**|which they relate.|
|**Contractual income and**|This is only included in the SoFA once the related goods or services have been delivered.|
|**performance related grants**||
|**Gifts in kind**|Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the
amount actually realised.|
||Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or|
||distributed by the charity.|
||Gifts in kind for use by the charity are included in the SoFA as incoming resources when|
||receivable.|
|**Donated services and**|These are only included in incoming resources (with an equivalent amount in resources|
|**facilities**|expended) where the benefit to the charity is reasonably quantifiable, measurable and material_._|
||The value placed on these resources is the estimated value to the charity of the service or|
||facility received.|
|**Volunteer help**|The value of any voluntary help received is not included in the accounts but is described in the
trustees’ annual report.|
|**Investment income**|This is included in the accounts when receivable.|
|**Investment gains and losses**|This includes any gain or loss on the sale of investments and any gain or loss resulting from|
||revaluing investments to market value at the end of the year.|
|**EXPENDITURE AND**|**LIABILITIES**|
|**Liability recognition**|Liabilities are recognised as soon as there is a legal or constructive obligation committing the|
||charity to pay out resources.|
|**Grants with performance**|Where the charity gives a grant with conditions for its payment being a specific level of service|
|**conditions**|or output to be provided, such grants are only recognised in the SoFA once the recipient of the|
||grant has provided the specified service or output.|
|**Grants payable without**|These are only recognised in the accounts when a commitment has been made and there are|
|**performance conditions**|no conditions to be met relating to the grant which remain in the control of the charity.|
|**ASSETS**||
|**Tangible fixed assets for use**|
These are capitalised if they can be used for more than one year, and cost at least £100. They|
|**by charity**|are valued at cost or a reasonable value on receipt.|
|**Investments**|Investments quoted on a recognised stock exchange are valued at market value at the year|
||end. Other investment assets are included at trustees' best estimate of market value.|
|**Stocks and work in progress**|These are valued at the lower of cost or market value.|
## **Section C Notes to the accounts (cont)**
## **Note 3 Analysis of incoming resources**
|**Donations,**
**legacies and**
**Grants**|**Unrestricted**
**Restricted**
**This year**
**Last year**
**£**
**£**
**£**
**£**
Government grants
0
0
- -
Disposal of equipment donations
289
0
289
188
Local donations
1920
0
1,920
-
- -
**Total**
2,209 188
**Analysis**|**Unrestricted**
**Restricted**
**This year**
**Last year**
**£**
**£**
**£**
**£**
Government grants
0
0
- -
Disposal of equipment donations
289
0
289
188
Local donations
1920
0
1,920
-
- -
**Total**
2,209 188
**Analysis**|
|---|---|---|
|||2,209 188|
## **Section C Notes to the accounts (cont)**
## **Note4 Tangible fixed assets**
**----- Start of picture text -----**
4.1 Cost or valuation
Freehold land Other land & Plant, fixtures Other Payments on Total
& buildings buildings and fittings, account and
equipment assets under
construction
£ £ £ £ £ £
Balance brought - - 32,386 - - 32,386
forward
Additions - - 263 - - 263
Revaluations - - - - - -
Disposals - - - 261 - - - 261
Transfers * - - - - - -
Balance carried - - 32,388 - - 32,388
forward
4.2 Accumulated depreciation and impairment provisions
Basis SL or RB SL or RB RB RB SL or RB
Rate 25% 25%
Balance brought - - 17,941 - - 17,941
forward
Depreciation charge - - 3,873 - - 3,873
for year
Impairment provisions - - - - - -
Revaluations - - - - - -
Disposals - - - 261 - - - 261
Transfers* - - - - - -
Balance carried - - 21,553 - - 21,553
forward
4.3 Net book value
Brought forward - - 14,445 - - 14,445
Carried forward - - 10,835 - - 10,835
**----- End of picture text -----**
**Section C Notes to the accounts (cont)**
## **Note 5 Debtors and prepayments, Creditors and accruals**
|||**Amounts**|**Amounts**|**falling due**|**falling due**|**falling due**||**Amounts falling due after**|**Amounts falling due after**|**Amounts falling due after**||
|---|---|---|---|---|---|---|---|---|---|---|---|
|||**within one year**||||||**more than one year**||||
|||**This year**|||**Last year**|||**This year**||**Last year**||
|||**£**|||**£**|||**£**||**£**||
|**Trade debtors**|||5,029|||3,323|||-|-||
|**Amounts due from subsidiary and associated**||||||||||||
|**undertakings**|||-||||-||-|-||
|**Prepayments and accrued income**|||-||||-||-|-||
||**Total**||5,029|||3,323|||-|-||
|||||||||||||
|||**Amounts**||**falling due**||||**Amounts falling due after**||||
|||**within one year**||||||**more than one year**||||
|||**This year**|||**Last year**|||**This year**||**Last year**||
|||**£**|||**£**|||**£**||**£**||
|**Customer deposits and advanced payments**|||2,011|||1,475|||-|-||
|**Trade creditors and accruals**|||2,271|||1,471|||-|-||
|**Amounts due to subsidiary and associated**||||||||||||
|**undertakings**|||-||||-||-|-||
|**Other creditors**|||||||-||-|-||
||**Total**||4,282|||2,946|||-|-||
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report Report to the trustees/** Charity Name **members of** Ettin ton Communit Trust g y **On accounts for the year** 31[st] March 202 5 **Charity no** 1080602 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2025 . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Signed:** Jonathan Allen **Date:** 27/08/2025 **Name:** Jonathan Allen **Relevant professional qualification(s) or body (if any):**
**Oct 2018**
**IER**
1
|**Address:**|Manor Cottage, 16 Banbury Road|
|---|---|
||Ettington, Stratford upon Avon, Warwickshire|
||CV37 7TB|
|**Section B**|**Disclosure**|
|---|---|
||Only complete if the examiner needs to highlight material matters of concern|
||(see CC32, Independent examination of charity accounts: directions and|
||guidance for examiners).|
**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
**IER**
2