## **Ettington Community Trust Registered Charity (number 1080602)** ## **TRUSTEES’ REPORT Financial Year Ending 31 March 2023** Ettington Community Trust is a small rural charitable body formed by Ettington Parish Council with the object of building and then managing, by Committee, the running of a new community building in the village to replace the existing Village Hall. The Declaration of Trust (“Trust Deed”) statement of the objects and powers of the Charity is drafted broadly, but with these central objectives. Building works on Ettington Community Centre were completed in April 2003. ## **Tenure** The freehold to the site of the building (and surrounding amenity area) is owned by the Parish Council. There is a Lease for 99 years from Ettington Parish Council to the Trust of the building and a surrounding area of grounds at a peppercorn rent with restrictions to ensure that the Council can have some control over the use of the building. ## **Structure of the Trust** ## **Custodian Trustee** The Custodian Trustee is Ettington Parish Council. The Hall is vested in (i.e. held legally in the name of) the Custodian Trustee simply to hold the legal title of the Charity’s property and to act on the lawful directions of the Trustees. ## **Managing Trustees** The Trustees during this financial year were: Elizabeth Lyall (Chairperson) Steven Kendrick David Hughes (Parish Council) The Charity Trustees delegate responsibility to the members of the Management Committee formed in 2003 for day-to-day management, in accordance with the governing instrument (the Trust Deed). The Trust Deed provides for some Committee members to be nominated by village organisations/clubs/societies or groups to represent their particular interests. There are a number of these special interest groups in the village which have “carried over” from the old Village Hall. ## **Funding/finances** The Trust has no borrowings or debt. ## **Revenue funding** The Trust’s main sources of revenue funding are: - a. Income from hiring / bookings, including regular groups/societies/clubs, amateur dramatics, concerts, parties, dances, functions, events, training courses, conferences, meetings, and sporting activities. - b. Fund-raising events e.g. open days, fetes, quizzes, raffles and coffee mornings. ## **Insurance** The building and contents are insured with XL Catlin Insurance Co. UK Ltd. (through Affinitive Insurance Brokers Ltd) against all the usual risks with a public liability limit of indemnity of £5m and cover for trustee's liability of £250,000. ## **Repairs and Maintenance** For this financial year, only general maintenance was undertaken. There were no major refurbishments during this period. **E.C.Lyall Trustee** ||Ettington Community Trust
Charity No
1080602
Annual accounts for the period
Period
start date
**01/04/2022**
**To**
**Period end**
**date**
**31/03/2023**
**CC39a**|Ettington Community Trust
Charity No
1080602
Annual accounts for the period
Period
start date
**01/04/2022**
**To**
**Period end**
**date**
**31/03/2023**
**CC39a**| |---|---|---| |**Section A**|**Statement of financial activities**|| |**Descriptions by natural**
**category**
**Incoming resources (Note 3)**
Donations, legacies and Grants
Fundraising events
Hall hire
**Resources expended**
Cost of fundraising events
Licences
Insurance
Repairs & Renewals
Printing and Stationery
Cleaning
Depreciation
Water rates
Rates
Oil
Electricity
Sundry
Bookings secretary
**_Net incoming/(outgoing) resources_**
**_before other recognised_**
**_gains/(losses)_**
**_Gross transfers between funds_**
**_Total resources expended_**
**_Total incoming resources_**
**_Net incoming/(outgoing) resources_**
**_before transfers_**||**Unrestricted**
**funds**
**Restricted**
**income**
**funds**
**Endowment**
**funds**
**Total this**
**year**
**Total last**
**year**
**£**
**£**
**£**
**£**
**£**
F01
F02
F03
F04
F05
-
-
-
-
40,965
11,092
-
-
11,092
2,099
30,000
-
-
30,000
32,437
-
-
-
-
-
-
-
-
-
-| |||41,092
-
-
41,092
75,501| |||6,406
-
-
6,406
688
1,561
-
-
1,561
533
3,730
-
-
3,730
3,585
18,563
-
-
18,563
19,800
398
-
-
398
124
3,798
-
-
3,798
2,716
5,956
-
-
5,956
6,932
328
-
-
-
328
-
1,229
1,114
-
-
1,114
568
2,398
-
-
2,398
-
3,613
-
-
3,613
7,288
898
-
-
898
553
4,680
-
-
4,680
4,680| |||52,787
-
-
52,787
48,696
11,695
-
-
-
11,695
-
26,805| |||-
-
-
-
-| |||11,695
-
-
-
11,695
-
26,805| **Other recognised gains/(losses)** Gains and losses on revaluation of fixed assets for the charity’s own use Gains and losses on investment assets _**Net movement in funds**_ **Total funds brought forward** _**Total funds carried forward**_ ||-|-|-|-|-| |---|---|---|---|---|---| ||-|-|-|-|-| ||11,695
-|-|-|11,695
-|26,805| ||53,670
41,975|-
-|-
-|53,670
41,975|26,865
53,670| ## **Section B Balance sheet** **----- Start of picture text -----**
Total this year Total last year
£ £
Fixed assets F01 F02
Tangible assets (Note 4) 17,868 20,795
- -
Investments - -
Total fixed assets 17,868 20,795
Current assets
Stock and work in progress 571 -
Debtors (Note 5) 5,261 4,602
Other Debtors - -
Cash at bank and in hand 21,060 31,883
Total current assets 26,892 36,485
Creditors: amounts falling due within one
year (Note 5) 2,785 3,610
Net current assets/(liabilities) 24,107 32,875
Total assets less current liabilities 41,975 53,670
Creditors: amounts falling due after one year - -
Provisions for liabilities and charges - -
Net assets 41,975 53,670
Funds of the Charity
Unrestricted funds 41,975 53,670
-
Designated funds
Total unrestricted funds 41,975 53,670
Restricted income funds - -
Endowment funds - -
Total funds 41,975 53,670
Signed by one or two trustees on behalf of all the
Signature Date of approval
trustees
Note
**----- End of picture text -----**
## **Section C Notes to the accounts** Note 1 **Basis of preparation** ## **1.1 Basis of accounting** These accounts have been prepared on the basis of historic cost (except that investments are shown at market value) in accordance with: • Accounting and Reporting by Charities – Statement of Recommended Practice (SORP 2005); • and with* Accounting Standards; or  Financial Reporting Standards for Smaller Enterprises (FRSSE); - and with the Charities Act 1993. - [** except for the following]. _**Give details in this box if a different standard has been followed.**_ - -Tick as appropriate: - if all relevant disclosures shown in the pack have been given then please tick “Accounting Standards”; - if disclosures completed in these accounts have been restricted to those required by the FRSSE, then please tick - “Financial Reporting Standards for Smaller Enterprises (FRSSE)”. ** - If no departures from the chosen standards have been made then delete these words; otherwise give details of any changes in the boxes. ## **1.2 Change in basis of accounting** There has been no change to the accounting policies (valuation rules and methods of accounting) since last year. ## **1.3 Changes to previous accounts** No changes have been made to accounts for previous years. ## **Section C Notes to the accounts (cont)** ## **Note 2 Accounting policies** ## **INCOMING RESOURCES** |**Recognition of incoming**|These are included in the Statement of Financial Activities (SoFA) when:| |---|---| |**resources**| the charity becomes entitled to the resources;| || the trustees are virtually certain they will receive the resources; and| || the monetary value can be measured with sufficient reliability.| |**Incoming resources with**|Where incoming resources have related expenditure (as with fundraising or contract income)| |**related expenditure**|the incoming resources and related expenditure are reported gross in the SoFA.| |**Grants and donations**|Grants and donations are only included in the SoFA when the charity has unconditional| ||entitlement to the resources.| |**Tax reclaims on donations**|Incoming resources from tax reclaims are included in the SoFA at the same time as the gift to| |**and gifts**|which they relate.| |**Contractual income and**|This is only included in the SoFA once the related goods or services have been delivered.| |**performance related grants**|| |**Gifts in kind**|Gifts in kind are accounted for at a reasonable estimate of their value to the charity or the
amount actually realised.| ||Gifts in kind for sale or distribution are included in the accounts as gifts only when sold or| ||distributed by the charity.| ||Gifts in kind for use by the charity are included in the SoFA as incoming resources when| ||receivable.| |**Donated services and**|These are only included in incoming resources (with an equivalent amount in resources| |**facilities**|expended) where the benefit to the charity is reasonably quantifiable, measurable and material_._| ||The value placed on these resources is the estimated value to the charity of the service or| ||facility received.| |**Volunteer help**|The value of any voluntary help received is not included in the accounts but is described in the
trustees’ annual report.| |**Investment income**|This is included in the accounts when receivable.| |**Investment gains and losses**|This includes any gain or loss on the sale of investments and any gain or loss resulting from| ||revaluing investments to market value at the end of the year.| |**EXPENDITURE AND**|**LIABILITIES**| |**Liability recognition**|Liabilities are recognised as soon as there is a legal or constructive obligation committing the| ||charity to pay out resources.| |**Grants with performance**|Where the charity gives a grant with conditions for its payment being a specific level of service| |**conditions**|or output to be provided, such grants are only recognised in the SoFA once the recipient of the| ||grant has provided the specified service or output.| |**Grants payable without**|These are only recognised in the accounts when a commitment has been made and there are| |**performance conditions**|no conditions to be met relating to the grant which remain in the control of the charity.| |**ASSETS**|| |**Tangible fixed assets for use**|
These are capitalised if they can be used for more than one year, and cost at least £300. They| |**by charity**|are valued at cost or a reasonable value on receipt.| |**Investments**|Investments quoted on a recognised stock exchange are valued at market value at the year| ||end. Other investment assets are included at trustees' best estimate of market value.| |**Stocks and work in progress**|These are valued at the lower of cost or market value.| ## **Section C Notes to the accounts (cont)** ## **Note 3 Analysis of incoming resources** |**Donations,**
**legacies and**
**Grants**|**Unrestricted**
**Restricted**
**This year**
**Last year**
**£**
**£**
**£**
**£**
Government grants
0
0
-
40859
Disposal of equipment donations
0
0
- 106
Local donations
0
0
- -
- -
**Total**
- 40,965
**Analysis**|**Unrestricted**
**Restricted**
**This year**
**Last year**
**£**
**£**
**£**
**£**
Government grants
0
0
-
40859
Disposal of equipment donations
0
0
- 106
Local donations
0
0
- -
- -
**Total**
- 40,965
**Analysis**| |---|---|---| |||- 40,965| ## **Section C Notes to the accounts (cont)** ## **Note4 Tangible fixed assets** ## **4.1 Cost or valuation** **----- Start of picture text -----**
Freehold land Other land & Plant, fixtures Other Payments on Total
& buildings buildings and fittings, account and
equipment assets under
construction
£ £ £ £ £ £
Balance brought - - 27,965 - - 27,965
forward
Additions - - 3,029 - - 3,029
Revaluations - - - - - -
Disposals - - - - - -
Transfers * - - - - - -
Balance carried - - 30,994 - - 30,994
forward
4.2 Accumulated depreciation and impairment provisions
Basis SL or RB SL or RB RB RB SL or RB
Rate 25% 25%
Balance brought - - 7,170 - - 7,170
forward
Depreciation charge - - 5,956 - - 5,956
for year
Impairment provisions - - - - - -
Revaluations - - - - - -
Disposals - - - - - -
Transfers* - - - - - -
Balance carried - - 13,126 - - 13,126
forward
4.3 Net book value
Brought forward - - 20,795 - - 20,795
Carried forward - - 17,868 - - 17,868
**----- End of picture text -----**
## **Section C Notes to the accounts (cont)** ## **Note 5 Debtors and prepayments, Creditors and accruals** |**Trade debtors**
**Amounts due from subsidiary and associated**
**undertakings**
**Prepayments and accrued income**
**Total**
**Deposits and advanced payments**
**Trade creditors and accruals**
**Amounts due to subsidiary and associated**
**undertakings**
**Other creditors**
**Total**|**This year**
**Last year**
**This year**
**Last year**
**£**
**£**
**£**
**£**
4,517 4,602 - -
- - - -
744 - - -
**Amounts falling due**
**within one year**
**Amounts falling due after**
**more than one year**| |---|---| ||5,261
4,602
- -| ||**This year**
**Last year**
**This year**
**Last year**
**£**
**£**
**£**
**£**
2,125 2,231 - -
560 1,279 - -
- - - -
100 100 - -
**Amounts falling due**
**within one year**
**Amounts falling due after**
**more than one year**| ||2,785
3,610
- -| (HARITY COMMISSION FOR ENGIAND AND WALES I Independent examlner'g roport on Iho account8 Seelkn A Ind•p•nd•nl Ex•mlMr'• R•port Report lo tru*tMs' m•mb•rn ol Etlingion Community Trusl 3131 March 2023 Ch•rtty no 1080602 (11 •nyl On •c¢ount• lor th• y••r S•1 oul on pg•• I rep)rt lo thè InJs1￿$ on my eXaminal￿n ol tho ac¢ounts ol Ihè ako charity Ilhe TnJsl"I lor the yeai ended 3110312023. As Ihg chwitls Irusteos. you are fgSF4)wble lor the weparalion ol tho acwunts in acCorda￿e wilh the r&Juirements ol the CharStSes Aet 2011 11tt8 Acll. I rep)rt in resp8d ol my examinalion ol the Trust's accounls carried oul sect1￿ 145 01 the 2011 Act and in carrwng out my examinalion. I have lollowed all the aprAi¢able Dir¢ctions given ty the Charity Commission nder Sect￿ 1451511bl ol the kt. Rwon8lbllltle8 and b8sl8 ol report Independont examlnerf¥ statement I et41)￿018￿ my examinatkn. I conlim that no material matters have come lo my attenlion in caMneclKJn ￿th Iho examinaii¢)n which 9￿8$ me causg lo ￿lIeVe that in. any material resp8Ct: the accounling le￿1¢1S warè not kepl in accordance wilh section 130 ol the Clwilies Acl; or thg accounts dKI nol ac(yxd V41th Ihe acctyJnling record$; or Ihe accounts d*J rnl o)mpty wlh the applicabkg requiiements concerning the lomi aTrJ ￿ntent ol accounts sel out in the Charities (Actounts ar*J Reports) FlegUlat￿n$ 2008 olher than any ityuirement that the accoun￿ give a 'true and lair, view vthich is not a matter )nsKJered as part of an iTrJependent examination. I have M ccrtems a￿1 have come across no other matters in conneclion with Ihg examinalK>n lo vthith attentitin shoukl bo drawn in Ihts report in order lo enable a proper uthrstanding ol the accounts lo be reached. SIgn￿. Date: 281012024 nathan Allen Relevant prolesslonal quallllcatlonls) or body (If any): K of&LG£ IER Oct 2018 CV37 71 •fiy Ii•m• 11*1 th• •Jr*mlnw wA•P￿1 lo IER Ocl 2018