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2021-03-31-accounts

Cwm Community Action Group

Annual Report 2021 To the Annual General Meeting held on 06 November 2021

Cwm Community Action Group Company Limited by Guarantee Company Number 3783425 Registered Charity Number 1080539

COMPANY INFORMATION

Incorporated 27 April 1999 Company Secretary Mary Twomey Chair Raymond Griffiths Company Number 3783425 Charity Number 1080539 Registered Office 13 Machno Terrace Cwm Penmachno Betws y Coed Conwy LL24 0SA Scrutiny of Accounts n/a Bankers NatWest Bank 62 Mostyn Street Llandudno LL30 2SN

Aims of the Charity

“To facilitate educational, cultural, artistic, environmental, heritage and social welfare opportunities for the inhabitants of Cwm Penmachno in the County of Conwy”

Trustees and advisors as at 07 November 2021

Raymond Griffiths Chair Mary Twomey Secretary Jackie Milsom Treasurer Gerwyn Edwards

Eluned McFAdden Steve Newby Michelle Clark Mariette Lawrance

2

Structure, governance and management

The governing document of the Cwm Community Action Group is the Articles of Association dated 27/4/99. Copies of this document, as well as copies of the minutes of our meetings, can be provided on request.

Cwm Community Action Group is managed by the Board of Trustees which is also the Board of Directors of the Company Limited by Guarantee. At present, there are currently 8 Trustees.

Having completed his 3-year term, Steve Newby will stand down at the AGM. Eluned McFadden and Wil (Gerwyn) Edwards will also stand for election at this AGM, following their period as co-opted trustees from January 2021. Nomination forms are available to anyone wishing to be considered as Trustee, including those at the end of their term who wish to stand again, and details of the election were included within the Notice of AGM issued in the Cwm News, and by email. The Trustees meet every month, except August, and occasionally at other times as necessary, and are open to anyone to attend as an observer. For details of the meetings, please contact the Secretary, Mary Twomey.

We are very pleased that Peggy Driscoll has offered to be the Independent Examiner of our accounts, when necessary, prior to their submission to the Charity Commission and Companies House. Having previously been a Senior Tax Inspector with HMRC for many years, Peggy is very well placed to fulfil this role.

Training and events attended by Trustees in 2020-21

Finances and Risk Management

The Treasurer reports monthly on the state of the finances to enable us to ensure our financial sustainability, and we continue to seek grant funding wherever necessary, for example for the renewal of the roof in 2020. As a result of careful financial management, we have reserves of over 6 months’ running costs in our unrestricted funds, and in April 2020 these reserves were boosted considerably by the very generous legacy we received from Florence Rogers. This was very timely given the impact of the Covid 19 pandemic on our income. In drawing up plans for the management of the legacy, the Trustees sought advice from CVSC and the Charity Commission.

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Responsibilities of the Board of Trustees

The Board is required to prepare financial statements for each financial year in accordance with the Charities Act 2016 which came into full force in April 2017. We will continue to review our accounting and associated practices to ensure that we comply with current requirements.

As a registered company, we are also required to meet the provisions of the Companies Act 2006, applicable to small companies.

We are fortunate to be able to call on the advice and assistance of Community and Voluntary Support Conwy, who also organise training events which we attend regularly.

On behalf of the Board

Mary Twomey (Secretary) Date ......12th October 2021

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Annual General Meeting 2021

1. WELCOME

Welcome to the 2021 AGM and annual report. We were unable to hold a face-to-face AGM last year due to the lockdown but this year the Charities Commission require us to hold a physical meeting under social distancing rules.

Our charity is known as the Cwm Community Action Group (CCAG) and its main aim is to maintain the Shiloh as a community centre for the benefit of the residents of Cwm Penmachno and also for visitors to the village. CCAG relies on its local volunteers, trustees and friends to ensure the Shiloh is maintained and used inclusively by those who wish to do so.

My personal thanks go to all those involved with the limited number of events held this year, with publishing and contributing to our community publications, the Cwm News and the Cwm Calendar, and to those involved with the photographic competition.

The Covid pandemic has had an enormous and ongoing impact on our activities, with things tentatively returning to normal as I write this. Activities came more or less to a halt following the March 2020 lockdown and we are only now beginning to organise indoor events under social distancing rules. I would like to thank all those part time residents of Cwm who reluctantly stayed away during the lockdown periods – the permanent residents were given great peace of mind to know that the virus was not being brought in to Cwm by visitors.

The impact of the lockdown on our finances was thankfully mitigated by the generous legacy left to CCAG by Florence Rogers. We will be using these funds in a number of ways, as explained at the meetings held in September. There will be an opportunity for all in the community to put forward ideas on how to use these funds for the benefit of all.

Our Trustee meetings have been held on the first Thursday of every month, by Skype during the lockdowns and now by a combination of Skype and physical meetings. On that note we welcome new input from all, either at a trustee meeting or informally by contacting the trustees.

George Lee has stepped down as a trustee and chair of CCAG as he has moved away from Cwm. Linda Lee also served as a trustee for many years and we thank them both for their hard work and dedication over the years. We welcome Mariette Lawrance as a new trustee this year. Eluned McFadden and Gerwyn Edwards were co-opted as Trustees in January 2021 and will stand for election at this year’s AGM.

Raymond Griffiths

Chair

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CROESO

Croeso i Gyfarfod Blynyddol 2021 a’r Adroddiad Blynyddol. Doedd dim cyfarfod y llynnedd oherwydd y cyfnod clo, ond mae’n ofynnol i ni gynnal cyfarfod wyneb yn wyneb eleni o dan reolau pellteru cymdeithasol.

Cwm Community Action Group yw enw ein elusen. Ei brif amcan yw cynnal y Shiloh fel man cyfarfod ar gyfer drigolion ac ymwelwyr i Gwm Penmachno. Mae’r elusen yn ddiolchgar i’r ymddiriedolwyr, ffrindiau a phawb arall sy’n gweithio mor galed i gynnal ein gweithgareddau.

Dwi’n wir ddiolchgar i bawb a gyfrannodd i’r gweithgareddau y gynhaliwyd eleni, cyhoeddi a cyfrannu i Newyddion Cwm, Calendr Cwm a’r gystadleuaeth tynnu lluniau.

Mae’r Covid-19 wedi cael dylanwad enfawr ar ein bywydau dros y misoedd diwethaf, gyda pethau yn dechrau dod yn ol i sut roedden nhw fel dwi’n ysgrifennu’r darn bach yma. Rydym yn hynod ddiolchgar i’r trigolion rhan amser a gadwodd draw o’r pentref yn ystod y cyfnodau clo, er mwyn cadw’r haint o’r pentref.

Rydym hefyd yn ddiolchgar dros ben am y swm sylweddol o arian a gawsom yn rodd yn ewyllys Florence Rogers. Mae ambell i gyfarfod wedi ei gynnal ym mis Medi i esbonio sut fydd yr arian am gael ei ddefnyddio a bydd cyfle i bawb gyfrannu syniadau am ei ddefnydd yn y dyfodol.

Mae’r ymddiriedolwyr yn cyfarfod yn fisol, trwy Skype neu’n wyneb yn wyneb ond rydym yn croesawu mewnbwn gan bawb, ynnai mewn cyfarfodydd, neu’n anffurfiol.

Gan ei fod wedi ymadael a’r pentref, mae George Lee wedi rhoi’r gorau fel ymddiriedolwr a cadeirydd CCAG. Roedd ei wraig, Linda yn ymddiriedolwr am llawer blwyddyn, ac rydym yn diolch i’r ddau ohonynt am eu cyfraniad hael dros y blynyddoedd. Rydym yn rhoi croeso i Eluned Mc Fadden, Gerwyn Edwards a Mariette Lawrance fel ymddiriedolwyr newydd eleni.

Raymond Griffiths Cadeirydd

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Cwm Community Action Group AGM 7th November 2020 Minutes

Present (by Skype) : George Lee (Chair), Mary Twomey, Mariette Lawrance, Steve Newby, Linda Newby, Raymond Griffiths, Phil Naylor, Anwen Naylor, Linda Lee, Jackie Milsom, Cliff Howard, Susan Hepplewhite, Michelle Clark, Mike Wallis, Kate Jansz, Alison Double, Susan Newby, Paul Newby, Simon Baker.

Apologies : Mike Overton, Heather Aspinwall, Ben Overton, Aled Owen

1. Minutes of 2019 AGM: agreed as true record

2. Matters Arising : 13.1 Community Woodland is more likely to be community garden

3. Trustees

4. Annual report

5. Chair’s introduction :

6. Secretary’s report

7. Treasurer’s report

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8. Events, publishing and environment : see annual report

9. Cwm Neighbours

10.Terms of membership

11. AOB: none

The meeting finished at 3.20pm. Many thanks to all who attended

Next meeting: Saturday 6th November 2021

8

2. Secretary`s Report 2020-21

Over the past year my role has included:

The overall co-ordination of trustee processes, and throughout the 2020-21 year, co-ordinating the move to online and hybrid online, face-to-face meetings in the light of Covid-19. This year we also introduced induction sessions for new trustees.

Liaison with external organisations, including:

Communication within Cwm, including the use of our mailing lists for information about Cwm Penmachno and the Machno Valley, and our events mailing lists; co-ordinating meetings within the village to share our plans for managing the Florence Rogers legacy.

The Trustees can be contacted on ccagtrustees@outlook.com – this is the most effective way to get in touch, and we aim to reply within 3 days.

Financial matters, including finalising funding applications to the Welsh Government for the roof repairs, reviewing and renewing our electricity contract, and working closely with the Treasurer to manage our day to day expenditure.

9

Governance issues, including updating our details and ensuring compliance with:

Mary Twomey

3.Treasurer’s Report for financial year 2020-21

The financial year 2020/2021 was a year of mixed fortunes. In March 2020 Covid restrictions were introduced, meaning we had to cancel all events and fundraising activities at the Shiloh. This immediately cut off our main source of income. Then in April 2020 CCAG received a legacy of £141,883 from Florence Rogers, a former resident of Cwm Penmachno. It couldn’t have come at a better time! It was certainly an interesting start to my first full year as treasurer.

Unrestricted Income

We began 2020 in a healthy financial position, carrying over £7729 in unrestricted funds from the previous year. In a normal year with regular fundraising activities this would be more than sufficient to meet our reserves policy of 6 months forecast expenditure and to keep the Shiloh running smoothly. With limited opportunities for fundraising due to coronavirus restrictions the trustees very quickly agreed to use £4883 from the legacy to offset our projected shortfall in income.

The Friends of Cwm scheme continued to provide a steady income throughout the year of £1387, and we received a number of individual donations amounting to £169. Thanks to all our donors and FoC for their continued support. Our remaining income for this year came from calendar sales which totalled £374, some hall hire, and from claiming gift aid.

Unrestricted Expenditure

Insurance (building, contents, public liability) costs of £1127 and oil and electricity costs of £872 were as usual our largest outgoings. Services amounted to £254 and included PAT testing and fire protection checks. We continued to provide the Cwm News free of charge to all residents and FoC. The cost for publishing the Cwm News came to £580. We also spent £410 on Shiloh stock, mainly hand sanitizer, masks, gloves and other coronavirus related items in preparation for when the Shiloh could re-open. Wi-Fi costs amounted to £273.

In summary: our total income was £9555 and our expenditure was £5609 Without the money used from the legacy our income would have been £4672, giving us a shortfall of £937. This is significant given our usual margin is about £200 income over expenditure.

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We carried forward £11675 into the current financial year. With restrictions still in place in April 2021 and no indication then of when we might be able to resume our fundraising activities, we considered this a very fortunate position to be in.

Restricted Funds

In April 2020 we received a grant of £10,000 from the Welsh Government which was the final piece of fundraising necessary for the replacement of the Shiloh roof to go ahead. Fundraising for the roof totalled £30,644 from a mixture of grants, fundraising activities and individual donations. A great effort - thanks to everyone involved. The re-roofing work took place over the summer of 2020 at a cost of £25,191. This also included the replacement of the internal emergency lights. We have £5452 left in the ‘roof’ fund which has been earmarked for future spending on repointing the building.

There has been no activity with any other restricted funds this year

The Legacy

Over the summer of 2020 a group of trustees worked on plans for the legacy. Our first priority was to ensure the money was safe which means it has been split between two accounts giving full FSCS protection, and it is earning a small amount of interest.

Our first Caffi Sadwrn for eighteen month was held in September 2021 at which the trustees were finally able to share their plans for the legacy. A summary of the presentation was also included in the Autumn Cwm News. Our first legacy project has been to introduce a new electronic door access system at the Shiloh at a cost of £1083. This allows for all members of CCAG to use the Shiloh when it’s available at no cost. We have also removed hall hire charges for all members of CCAG.

We are now looking forward to putting the rest of the legacy to good use in line with the steps outlined in our plans.

Jackie Milsom

4. Events Report

All the events planned for 2020-21 were cancelled as a result of the Covid lockdowns. At the time of the 2021 AGM we are just re-starting events and have plans for a Winter Fair and Winter Ball, as well as our more regular Caffi Sadwrn. We’re very grateful to Linda Lee for her input to organisation of events until her departure from Cwm in January 2021 – if anyone would like to join the small events team, please get in touch!

5. Publishing Report

The Cwm News continues to be produced quarterly by a team of people, and remains free to all residents. We are continuing to move towards a more bi-lingual approach to the Cwm News, and welcome contributions in Cymraeg or English or both. Our two Mailchimp accounts continue to be efficient ways of sharing information about events and local developments.

Thanks again this year to Andy Walsh and Cliff Howard for their efforts in organising the photo competition and to Jackie Milsom for leading on calendar sales, which were very successful in 2020.

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6. Buildings Report.

The Shiloh roof was renewed during the summer of 2020 – many thanks to Alan, George and Indrek for working through every kind of weather it’s possible to experience! Wil Edwards has taken over from George as caretaker from January 2021 and ongoing maintenance of the Shiloh continues along with compliance checks of systems such as fire extinguishers, emergency lighting, and boiler. Anwen Naylor ensured that the Shiloh remained clean throughout the lockdown periods, and several willing volunteers helped to clean up after the roof repairs. In 2021 we are introducing a new electronic access system to the Shiloh, to facilitate access.

In line with Covid-19 requirements, hand sanitisers have been installed at entrances to the main building and heritage room, and 2 metre place markers are in place upstairs to enable safe reintroduction of activities such as dancing and yoga. Risk assessments have been drawn up for various activities and are available on request.

A special thank you to all those on the cleaning rota and our co-ordinator, Anwen Naylor. The cleaning and maintenance carried out ensures that we can continue to use the Shiloh safely.

8. CCAG Environmental report 2020-21 .

Voluntary work with the National Trust

Not much work was done this year because of Covid 19 restrictions. However, we have managed to do some painting, checked young saplings that were planted, to see if they were growing, and marked the ones that haven’t taken so they can be replaced this winter.

I questioned the use of plastic protectors on saplings and was informed that they stay in place for 5 years and then are re-used or recycled. The Trust has introduced new cardboard protectors for future use. There are more trees to be planted on National Trust land at Carrog this winter.

Litter picking along the river from Rhyd y Meirch and Rhyd y Gro was carried out twice this year, with a lot of plastic being removed.

The otter holt was checked in September and we found prints at the entrance – a camera has been placed to record activity. A new holt is to be built next year higher up, as the current holt gets flooded on a regular basis.

The work goes on to eradicate Himalayan Balsam – a dedicated group has worked hard in various areas of Cwm, including National Trust land and Llechwedd Hafod. As a result there has been a notable reduction of this invasive plant.

12

Japanese Knotweed

We are unable to tackle Japanese Knotweed ourselves, as regular training and updating is required for safe use of the chemicals involved. There is no funding for training at the moment, but the National Trust has decided to use contractors to spray the affected areas in Cwm. We are awaiting confirmation of the date for this work to be carried out.

Other issues

A small sign and ‘dog poo’ bags have been placed on Ffordd Cwt Ci – this is part of the circular path around the village – and this has been quite successful.

We have had two skips at the quarry gate this year for household rubbish. These are courtesy of Cyngor Bro Machno and Conwy CBC.

There are plans to go ahead with the telecoms mast next year – this is for the emergency services network only.

Lyn McFadden

9. Friends of Cwm

Our Friends of Cwm scheme continues to provide benefits including reduced ticket prices to events, a calendar and the Cwm News. (The Cwm News can be posted or emailed to you every quarter if you live outside of the valley and do not own a property within Cwm.) More importantly, the scheme enables a regular subscription by an individual to contribute to the sustainability of the Shiloh. The scheme is open to anybody who wishes to be 'A Friend of Cwm' at a cost of just £25 a year, and for tax payers, gift aid may be claimed by the Shiloh at the end of the financial year. Payment may be by direct debit, standing order, cheque or cash. Currently we have approximately 56 Friends.

10. Cwm Neighbours 2020-21

Although lockdown restrictions meant that we were unable to hold our regular Caffi Sadwrn coffee mornings at the Shiloh this year, Cwm Neighbours remained engaged and active in the life of the village. During the early weeks of lockdown we organized the collection and delivery of shopping and prescriptions to vulnerable residents and provided key points of contact to those who needed it. Thanks to Michelle for taking the lead and organizing this.

We also kept residents up to date with regular emails detailing shopping and prescription arrangements, updates to Welsh government guidelines, how to donate to food banks, and all sorts of useful information to keep everyone feeling connected and involved over what was an incredibly difficult year. I’m pleased to report that as of now we have been able to resume Caffi Sadwrn and we look forwarding to welcoming everyone back to the Shiloh on the first Saturday of every month. Thanks again to all our incredible volunteers for their time.

Jackie Milsom

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CCAG 2021

If you would like a paper copy of this report, please contact the Secretary, Mary Twomey on 01690 760539 or by email at ccagtrustees@outlook.com

14

Report of the directors and unaudited financial statements for the year ended 31st March 2021 Cwm Community Action Group

CWM COMMUNITY ACTION GROUP REPORT OF THE DIRECTORS

FOR THE YEAR ENDED 31 MARCH 2021

The Directors present their report with the financial statements of the company for the year ended 31 March 2021

PRINCIPAL ACTIVITY

The principal activity of the company in the year under review was that of promoting the benefit of the inhabitants of Cwm Penmachno.

DIRECTORS

The Directors during the year under review were: Raymond Griffiths-Chair Mary Twomey –Company Secretary/Secretary Jackie Milsom– Treasurer Mariette Lawrance Eluned McFadden Gerwyn Edwards Michelle Clark Steve Newby

CHARITABLE STATUS

The Company is a registered Charity (no 1080539). The Directors and the Company Secretary are also the trustees of the charity.

The charitable company is limited by guarantee. This report has been prepared in accordance with the Charities Act 2011 and 2016.

ON BEHALF OF THE BOARD:

…………………………… Jackie Milsom (Treasurer)

Date: 19/10/2021

----- Start of picture text -----
Cwm Community Action Group Charity No 1080539
Company No 3783425
Annual accounts for the period
Period end
Period start date To
01/04/2020 date 31/03/2021
----- End of picture text -----

Section A Statement of financial activities (including summary income and expenditure account)

Guidance Note
S01
S02
S03
S04
S05
S06
S07
Expenditure (Notes 6)
Expenditure on:
S08
S09
S10
S11
S12
S13
Tax payable
S14
S15
Net gains/(losses) on
investments
S16
S17
Extraordinary items
S18
S19
S20
Other gains/(losses)
S21
S22
Reconciliation of
funds:
S23
S24
Total funds carried forward
Total
Net income/(expenditure) after tax
before investment gains/(losses)
Net income/(expenditure)
Transfers between funds
Charitable activities
Total funds brought forward
Gains and losses on revaluation of fixed assets for the
charity’s own use
Charitable activities
Separate material expense item
Donations and legacies
Total
Recommended categories by activity
Income (Note 3)
Income and endowments from:
Investments
Other trading activities
Net movement in funds
Other recognised gains/(losses):
Net income/(expenditure) before tax for
the reporting period
Raising funds
Separate material item of income
Other
Other		 Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03
143,736
10,290
-
1,395
-
-
1,425
-
-
-
-
-
-
-
-
-
-
-
Total funds
Prior year
funds
£
£
F04
F05
154,026
21,023
1,395
5,673
1,425
2,429
-
-
-
-
-
146,556
10,290
-		 156,846
29,125
289
25,192
-
5,320
-
-
-
-
-		 25,481
798
5,320
7,716
-
-
5,609
25,192
-		 30,801
8,514
140,947
14,902
-
-		 126,045
20,611
-
-
-		 -
-
140,947
14,902
-
-		 126,045
20,611
-
-
-		 -
-
140,947
14,902
-
-		 126,045
20,611
-
-
-
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
140,947
14,902
-
-		 126,045
20,611
7,729
21,214
-		 28,943
148,676
6,312
-		 154,988
28,943

Cwm Community Action Group Charity No 1080539 Company No 3783425

Section B Balance sheet

Section B Balance sheet
Guidance Note
Fixed assets
Intangible assets (Note 15)
B01
Tangible assets (Note 14)
B02
Heritage assets (Note 16)
B03
Investments (Note 17)
B04
Total fixed assets
B05
Current assets
Stocks (Note 18)
B06
Debtors (Note 19)
B07
Investments (Note 17.4)
B08
Cash at bank and in hand (Note 24)
B09
Total current assets
B10
Creditors: amounts falling due within
one year (Note 20)
B11
Net current assets/(liabilities)
B12
Total assets less current liabilities
B13
Creditors: amounts falling due after
one year (Note 20)
B14
Provisions for liabilities
B15
Total net assets or liabilities
B16
Funds of the Charity
Endowment funds (Note 27)
B17
Restricted income funds (Note 27)
B18
Unrestricted funds
B19
Revaluation reserve
B20
Fair value reserve
B21
Total funds
B22		 Unrestricted
funds
£
F01
-
22,765
-
-
Restricted
income
funds
£
F02
-
-
-
-		 Endowment
funds
Total this
year
£
£
F03
F04
-
-
-
22,765
-
-
- -		 Total last
year
£
F05
-
24,131
-
-
22,765 - -
22,765		 24,131
-
-
-
148,676		 -
-
-
6,312		 -
-
- -
-
-
-
154,988
-
-
-
28,943
148,676 6,312 -
154,988		 28,943
-
- - - -
148,676 6,312 -
154,988		 28,943
171,441 6,312 -
177,753		 53,074
-
-
-
-		 -
-		 - -
-
-
171,441 6,312 - 177,753 53,074
-
148,676		 6,312 -
6,312
- 148,676
-		 -
21,215
7,730
148,676 6,312 -
154,988		 28,945

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

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Date of
Signed by one or two trustees/directors on behalf of all the
trustees/directors Print Name approval
dd/mm/yyyy
Jackie Milsom
06/11/2021
Date
Signature of director authenticating accounts being sent to Signature dd/mm/yyyy
Companies House
Mary Twomey 06/11/2021
----- End of picture text -----

CC17a (Excel)

19/10/2021

4

Section C Notes to the accounts

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with: the Statement of Recommended Practice: Accounting and Reporting by Charities • and with  preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with  the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)

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• and with the Charities Act 2011.
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The charity constitutes a public benefit entity as defined by FRS 102.*

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that support the conclusion that the charity is a going concern; Disclosure of any uncertainties that make the going concern assumption doubtful; Where accounts are not prepared on a going concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

1.3 Change of accounting policy

The accounts present a true and fair view and no changes have been made to the accounting policies adopted in note { }. Yes  * -Tick as appropriate NoPlease disclose:

(i) the nature of the change in accounting policy;

(ii) the reasons why applying the new accounting policy provides more reliable and more relevant information; and

(iii) the amount of the adjustment for each line affected in the current period, each prior period presented and the aggregate amount of the adjustment relating to periods before those presented, 3.44 FRS102 SORP.

1.4 Changes to accounting estimates

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No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).
Yes
No  * -Tick as appropriate
Please disclose:
(i) the nature of any changes;
(ii) the effect of the change on income and expense or
assets and liabilities for the current period; and
(iii) where practicable, the effect of the change in one or
more future periods.
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1.5 Material prior year errors

Yes
No
No material prior
Please disclose
(i) the nature of
(ii) for each prio
amount of the c
affected; and
(iii) the amount
earliest prior pe		 year erro r have been identified in the reporting period (3.47 FRS102 SORP).



* -Tick as appropriate
:
the prior
r period
orrection
of the co
riod pres		 period error;
presented in the accounts, the
for each account line item
rrection at the beginning of the
ented in the accounts.

CC17a (Excel)

19/10/2021

5

Section C Notes to the accounts (cont)

Note 2 Accounting policies

This standard list of accounting policies has been applied by the charity except for those deleted. Where a different or additional policy has been adopted then this is detailed in the box below.

2.1 RECONCILIATION WITH PREVIOUS GENERALLY ACCEPTED ACCOUNTING PRACTICE

Please provide a description of the nature of each change in accounting policy

Reconciliation of funds per previous GAAP to funds determined under FRS 102

Start of End of period period £ £

Fund balances as previously stated Adjustments:

Fund balance as restated

Reconciliation of net income/(net expenditure) per previous GAAP to net income/(net expenditure) under FRS 102

End of £ Net income/(expenditure) as previously stated Adjustments:

Previous period net income/(expenditure) as restated

CC17a (Excel)

19/10/2021

6

Section C Notes to the accounts (cont)

Recognition of income
2.2 INCOME
Donated goods
In the case of performance related grants, income must only be recognised to the extent
that the charity has provided the specified goods or services as entitlement to the grant
only occurs when the performance related conditions are met (5.16 FRS 102 SORP).
Volunteer help
The value of any voluntary help received is not included in the accounts but is described
in the trustees’ annual report.
Donated services and
facilities
Contractual income and
performance related
grants
Gifts in kind for use by the charity are included in the SoFA as income from donations
when receivable.
Support costs
Donated services and facilities that are consumed immediately are recognised as income
with an equivalent amount recognised as an expense under the appropriate heading in
the SOFA.
Government grants
The charity has received government grants in the reporting period
Legacies
Tax reclaims on
donations and gifts
Legacies are included in the SOFA when receipt is probable, that is, when there has
been grant of probate, the executors have established that there are sufficient assets in
the estate and any conditions attached to the legacy are either within the control of the
charity or have been met.
Income from membership
Income from interest,
royalties and dividends
The charity has incurred expenditure on support costs.
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
The cost of any stock of goods donated for distribution to beneficiaries is deemed to be
the fair value of those gifts at the time of their receipt and they are recognised on receipt.
In the reporting period in which the stocks are distributed, they are recognised as an
expense at the carrying amount of the stocks at distribution.
Donated goods for resale are measured at fair value on initial recognition, which is the
expected proceeds from sale less the expected costs of sale, and recognised in 'Income
from other trading activities' with the corresponding stock recognised in the balance
sheet. On its sale the value of stock is charged against 'Income from other trading
activities' and the proceeds from sale are also recognised as 'Income from other trading
activities'.
Goods donated for on-going use by the charity are recognised as tangible fixed assets
and included in the SoFA as incoming resources when receivable.
Donated goods are measured at fair value (the amount for which the asset could be
exchanged) unless impractical to do so.
Offsetting
Grants and donations
Note 2 Accounting policies
Donated services and facilities are included in the SOFA when received at the value of
the gift to the charity provided the value of the gift can be measured reliably.
Gift Aid receivable is included in income when there is a valid declaration from the donor.
Any Gift Aid amount recovered on a donation is considered to be part of that gift and is
treated as an addition to the same fund as the initial donation unless the donor or the
terms of the appeal have specified otherwise.
There has been no offsetting of assets and liabilities, or income and expenses, unless
required or permitted by the FRS 102 SORP or FRS 102.
Membership subscriptions received in the nature of a gift are recognised in Donations
These are included in the Statement of Financial Activities (SoFA) when:
 the charity becomes entitled to the resources;
 it is more likely than not that the trustees will receive the resources;
 the monetary value can be measured with sufficient reliability.
Grants and donations are only included in the SoFA when the general income recognition
criteria are met (5.10 to 5.12 FRS102 SORP).
This is included in the accounts when receipt is probable and the amount receivable can
be measured reliably.		 Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a



Yes
No
N/a*

CC17 FRS 102 SORP

19/10/2021

7

and Legacies.

subscriptions and Legacies. Membership subscriptions which gives a member the right to buy services or other benefits are recognised as income earned from the provision of goods and services as income from charitable activities. Settlement of insurance Insurance claims are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP) and are included as an item of other claims income in the SoFA. This includes any realised or unrealised gains or losses on the sale of investments and Investment gains and any gain or loss resulting from revaluing investments to market value at the end of the losses year. 2.3 EXPENDITURE AND LIABILITIES

Liabilities are recognised where it is more likely than not that there is a legal or Liability recognition constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Governance and support Support costs have been allocated between governance costs and other support. costs Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice. Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, eg allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage. Grants with performance Where the charity gives a grant with conditions for its payment being a specific level of conditions service or output to be provided, such grants are only recognised in the SoFA once the recipient of the grant has provided the specified service or output. Grants payable without Where there are no conditions attaching to the grant that enables the donor charity to performance conditions realistically avoid the commitment, a liability for the full funding obligation must be recognised. Redundancy cost The charity made no redundancy payments during the reporting period. Deferred income No material item of deferred income has been included in the accounts. Creditors The charity has creditors which are measured at settlement amounts less any trade discounts A liability is measured on recognition at its historical cost and then subsequently Provisions for liabilities measured at the best estimate of the amount required to settle the obligation at the reporting date Basic financial The charity accounts for basic financial instruments on initial recognition as per paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs 11.17 instruments to 11.19, FRS102 SORP. 2.4 ASSETS Tangible fixed assets for These are capitalised if they can be used for more than one year, and cost at least use by charity They are valued at cost. The depreciation rates and methods used are disclosed in note 14. The charity has intangible fixed assets, that is, non-monetary assets that do not have Intangible fixed assets physical substance but are identifiable and are controlled by the charity through custody or legal rights. The amortisation rates and methods used are disclosed in note 15. They are valued at cost. The charity has heritage assets, that is, non-monetary assets with historic, artistic, scientific, technological, geophysical or environmental qualities that are held and Heritage assets maintained principally for their contribution to knowledge and culture. The depreciation rates and methods used as disclosed in note 16. They are valued at cost. Fixed asset investments in quoted shares, traded bonds and similar investments are Investments valued at initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment. Investments held for resale or pending their sale and cash and cash equivalents with a maturity date of less than 1 year are treated as current asset investments Stocks and work in Stocks held for sale as part of non-charitable trade are measured at the lower or cost or progress net realisable value.

----- Start of picture text -----
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
£500
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
Yes No N/a
  
----- End of picture text -----*

CC17 FRS 102 SORP

19/10/2021

8

Goods or services provided as part of a charitable activity are measured at net realisable value based on the service potential provided by items of stock.

Work in progress is valued at cost less any foreseeable loss that is likely to occur on the contract.

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the Debtors charity. Subsequently, they are measured at the cash or other consideration expected to be received. The charity has investments which it holds for resale or pending their sale and cash and Current asset investments cash equivalents with a maturity date less than one year. These include cash on deposit and cash equivalents with a maturity of loss than one year held for investment purposes rather than to meet short-term cash commitments as they fall due.

They are valued at fair value except where they qualify as basic financial instruments.

Yes* No* N/a*
Yes* No* N/a*
Yes*
 No*
 N/a*
Yes*
 No*
 N/a*
Yes* No* N/a*

POLICIES ADOPTED ADDITIONAL TO OR DIFFERENT FROM THOSE ABOVE

CC17 FRS 102 SORP

19/10/2021

9

Section C Notes to the accounts (cont)

Note 3 Income

----- Start of picture text -----
Restricted
Unrestricted income Endowment
Analysis of income funds funds funds Total funds Prior year
£ £
Donations Donations and gifts 170 290 - 460 9,574
and legacies: Gift Aid 415 - - 415 -
Legacies 141,884 - - 141,884 -
General grants provided by government/other
charities 1,245 10,000 - 11,245 11,300
Membership subscriptions and sponsorships
which are in substance donations 22 - - 22 18
Donated goods, facilities and services - - - - -
Other - - - - 131
Total 143,736 10,290 - 154,026 21,023
Charitable Events (Henry's Fund)
- - - - 486
activities:
Events - - - - 2,996
Friends of Cwm 1,387 - - 1,387 1,381
Other 8 - - 8 810
Total 1,395 - - 1,395 5,673
Other trading Hall hire
activities: 322 - - 322 1,170
Calendar and cards 1,103 - - 1,103 1,259
- - - - -
Other - - - - -
Total 1,425 - - [ 1,425 2,429 ]
Income from Interest income - - - - -
investments: Dividend income - - - - -
Rental and leasing income - - - - -
Other - - - - -
Total - - - - -
Separate - - - - -
material item - - - - -
of income - - - - -
- - - - -
Total - - - - -
Other: Conversion of endowment funds into income - - - - -
Gain on disposal of a tangible fixed asset held
for charity's own use - - - - -
Gain on disposal of a programme related
investment - - - - -
Royalties from the exploitation of intellectual
property rights - - - - -
Other - - - - -
Total - - - - -
TOTAL INCOME 146,556 10,290 - 156,846 29,125
Other information:
Donations and Gifts £9354 Grants 11,000 for roof work
All income in the prior year was unrestricted except for:
(please provide description and amounts)
Where any endowment fund is converted into income in the
reporting period, please give the reason for the conversion.
Where any endowment fund is converted into income in the
prior period, please give the reason for the conversion.
Within the income items above the following items are
material: (please disclose the nature, amount and any prior
year amounts)
This year: Where sums originally denominated in foreign
currency have been included in income, explain the basis on
which those sums have been translated into sterling (or the
currency in which the accounts are drawn up).
Last year: Where sums originally denominated in foreign
currency have been included in income, explain the basis on
which those sums have been translated into sterling (or the
currency in which the accounts are drawn up).
----- End of picture text -----

CC17a (Excel)

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10

Section C Notes to the accounts (cont)

Note 4 Analysis of receipts of government grants

Government grant 1
Government grant 2
Government grant 3
Other
Government grant 1
Government grant 2
Other
Other
Please provide details of any
unfulfilled conditions and other
contingencies attaching to grants
that have been recognised in income.
Please give details of other forms of
government assistance from which
the charity has directly benefited.		 This year
£
10,000
-
-
-
Total 10,000
Last year
£
300
-
10,000
1,000
Total 11,300
This year
This year
Description
Welsh Government
Big Lottery
ECMA
Last year
Last year
Description
Cyngor Bro Machno

CC17a (Excel)

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11

Section C Notes to the accounts (cont)

Note 6 Expenditure

----- Start of picture text -----
This year Last year
Restricted Restricted
Unrestricted income Endowment Unrestricted income Endowment
Analysis funds funds funds Total funds funds funds funds Total funds
Expenditure on raising funds: £ £
Incurred seeking donations - - - - - - - -
Incurred seeking legacies - - - - - - - -
Incurred seeking grants - - - - - - - -
Operating membership schemes and social
lotteries - - - - - - - -
Staging fundraising events - - - - - - -
Fudraising agents - - - - - - - -
Operating charity shops - - - - - - - -
Operating a trading company undertaking
non-charitable trading activity - - - - - - - -
Advertising, marketing, direct mail and
publicity - - - - - - - -
Start up costs incurred in generating new
source of future income - - - - - - - -
Database development costs - - - - - - - -
Other trading activities - - - - - - - -
Investment management costs: - - - - - - - -
Portfolio management costs - - - - - - - -
Cost of obtaining investment advice
- - - - - - - -
Investment administration costs
- - - - - - - -
Intellectual property licencing costs
- - - - - - - -
Rent collection, property repairs and
maintenance charges 289 25,192 - 25,481 693 105 - 798
- - - - - - - -
Total expenditure on raising funds 289 25,192 - 25,481 693 105 - 798
Expenditure on charitable activities:
Postage and stationery 15 - - 15 306 - - 306
Printing 1,289 - - 1,289 1,533 - - 1,533
Events 17 - - 17 800 569 - 1,369
Oil and electricity 872 - - 872 871 - - 871
Trustee & Volunteer expenses - -
Subscriptions and accountancy 69 69 153 153
insurance
1,128 1,128 1,813 1,813
Shiloh essentials/other
1,656 1,656 154 154
Defibrillators
- 531 531
Sleep Out/Hope Restored - 810 810
IT
274 274 176 176
- -
Total expenditure on charitable activities 5,320 - - 5,320 5,806 1,910 - 7,716
Separate material item of expense
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total - - - - - - - -
Other
- - - - - - - -
- - - - - - - -
- - - - - - - -
- - - - - - - -
Total other expenditure - - - - - - - -
TOTAL EXPENDITURE 5,609 25,192 - 30,801 6,499 2,015 - 8,514
----- End of picture text -----

CC17a (Excel)

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12

Section C Notes to the accounts

Note 10 Details of certain types of expenditure

Note 10.1 Fees for examination of the accounts

Please provide details of the amount paid for any statutory external scrutiny of accounts and other services provided by your independent examiner. If nothing was paid please enter '0' in the appropriate box(es).

Tax advisory fees
Other fees (for example: financial advice, consultancy, accountancy services) paid
to the independent examiner
Independent examiner’s fees
Assurance services other than independent examination		 This year
Last year
£
£
0 0
- -
- -
- -

CC17a (Excel)

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13

Section C Notes to the accounts (cont)

Note 14 Tangible fixed assets Please complete this note if the charity has any tangible fixed assets 14.1 Cost or valuation

----- Start of picture text -----
Freehold land & Other land & Plant, machinery and Fixtures, fittings and Total
buildings buildings motor vehicles equipment
£ £ £ £ £
At the beginning of - - - 24,131 24,131
the year
Additions - - - - -
Revaluations - - - - -
Disposals - - - - -
Transfers * - - - - -
At end of the year - - - 24,131 24,131
14.2 Depreciation and impairments
Basis SL or RB (Straight SL or RB SL or RB SL SL
Line or Reducing
Balance)
 Rate
At beginning of the - - - - -
year
Disposals - - - - -
Depreciation - - - 1,366 1,366
Impairment - - - - -
Transfers - - - - -
At end of the year - - - 1,366 1,366
14.3 Net book value
Net book value at the - - - 24,131 24,131
beginning of the year
Net book value at the - - - 22,765 22,765
end of the year
----- End of picture text -----*

CC17a (Excel)

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14

14.4 Impairment This year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss. Last year: Please provide a description of the events and circumstances that led to the recognition or reversal of an impairment loss.

14.5 Revaluation If an accounting policy of revaluation is adopted, please provide: the effective date of the revaluation the name of independent valuer, if applicable the methods applied and significant assumptions the carrying amount that would have been recognised had the assets been carried under the cost model.

This year Last year - -

14.6 Other disclosures

(iii) Details of the existence and carrying amounts of property, plant and
equipment to which the charity has restricted title or that are pledged as
security for liabilities.
(i) Please state the amount of borrowing costs, if any, capitalised in the
construction of tangible fixed assets and the capitalisation rate used.
(ii) Please provide the amount of contractual commitments for the acquisition
of tangible fixed assets.		 This year
Last year
£
£
- -
- -

CC17a (Excel)

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15

Section C Notes to the accounts (cont)

Other
Short term deposits
Cash at bank and on hand
Total
Note 24 Cash at bank and in hand
Short term cash investments (less than 3 months maturity date)		 This year
Last year
£
£
-
- -
154,988 28,943
- -
154,988 28,943

CC17a (Excel)

19/10/2021

16

Section C Notes to the accounts (cont)

Note 27 Charity funds

27.1 Details of material funds held and movements during the CURRENT reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

----- Start of picture text -----
Fund Fund
balances balances
Type PE, EE Purpose and Restrictions brought Gains and carried
R or UR
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
Legacy Fund UR - 141,884 - - - 141,884
Heritage Fund R Heritage room 304 - - - - 304
Henry's Fund R Defibrillators 378 - - - - 378
Boiler R Boiler 179 - - - - 179
Roof fund R Roof 20,354 10,290 - 25,192 - - 5,453
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
Other funds (balancing
figure) UR N/a 7,729 4,672 - 5,609 - - 6,792
Total Funds as per balance sheet 28,944 156,846 - 30,801 - - 154,989
----- End of picture text -----*

Fund balances carried forward include assets and liabilities denominated in a foreign currency

Yes No  

If yes, please state the basis on which the assets and/or liabilities have been translated into sterling (or the currency in which the accounts are drawn up).

CC17a (Excel)

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17

Section C Notes to the accounts (cont)

Note 27 Charity funds

27.2 Details of material funds held and movements during the PREVIOUS reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

----- Start of picture text -----
Fund Fund
balances balances
Type PE, EE Purpose and Restrictions brought Gains and carried
R or UR
forward Income Expenditure Transfers losses forward
Fund names £ £ £ £ £ £
Vegetarian Lunch R Vegetarian lunch 200 - - 200 - - -
Heritage fund R Heritage room 304 - - - - 304
Henry's fund R Defibrillators 192 486 - 300 - - 378
Sleep Out Hope Restored R Hope restored 810 - 810 - - -
Boiler R Boiler 284 - - 105 - - 179
Roof R Roof repairs - 20,354 - - - 20,354
First Aid R First Aid course 600 - - 600 - - -
- - - - - -
- - - - - -
- - - - - -
Other funds (balancing
figure) N/a N/a 6,754 7,474 - 6,499 - - 7,729
Total Funds as per balance sheet 8,334 29,124 - 8,514 - - 28,944
Yes No
Fund balances carried forward include assets and liabilities denominated in a foreign currency  
----- End of picture text -----*

CC17a (Excel)

19/10/2021

18

Section C Notes to the accounts (cont)

Note 29 Additional Disclosures

The following are significant matters which are not covered in other notes and need to be included to provide a proper understanding of the accounts. If there is insufficient room here, please add a separate sheet.

CC17a (Excel)

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19

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerf5 Report Report to the trusteesldirectorsl members of On accounts for the year ended 31 103110?I Charity no.: r-gcb 39 Company no.: 3181*aS Set out on pages I report to the charity trustees on my examination of the aixounts of the C(￿npanY for the year ended Responsibilities and basis of report As the charity's trustees of the Company (who are also the directors of the o)mpany for the purFK)ses of company lawl. you are responsible for the preparation of the acuunts in accordan￿ wth the requirements of the Companies Act 2006 Acr). Having satisfied rnyEeir that the ac3))unts of the Company are not wuired to be audtted for this year under Part 16 of the 2006 Act and are eligible for independent examinati￿, I rewrt in respect of my examination of your arity's actXMJnts as carried out under section 145 of the Charities Act 2011 rthe 2011 Acf). In carrying out my examination. I have followed the Directions gNen by the Charity Commission (under section 145{5)Ibl of the 2011 Act. Independent examiner's statement I have completed my examination. I confirm that rK) material matters have come to my attenb.on which gives me cause to believe that" . accounting records vHe kept in a(xordance bwth section 386 of the Companies Act 2006: f . the accounts do not a(J))rd with such records" or . Ihe accounts do not (x)mply with relevant accounting requirements under section 396 of the Compante5 Act 20(￿ other than any requirement that the aux)unts give a 'true and fairf Mew is not a matter Ixinsidered as part of an independent examination: or .the accounts have rK)t been prepared in accordan(E wth the Chartties SORP IFRS102). IER October 2018