Thank you for attending this year’s AGM. BOS Musical Theatre Group has had a successful year. It has been a pleasure to welcome lots of new faces and returning members. I would like to express my gratitude to our committee: of Mark Parkin as vice chair, Annette Stewart as treasurer, Jenny Cartwright and Adrian Reed as secretaries, Josh Harwood, Lisa Beck, Stephen Brown and David Philips-Peters as committee members. They committee work hard throughout the year addressing issues as they arise, planning for the future, managing financial decisions, assisting with marketing and organising social events. There efforts behind the scenes deserve recognition. Special thanks to Matt Hubbert for designing our new website. Please do visit to see a huge collection of photos from past productions and for future show updates.
Since the last AGM, our society has successfully produced three high-quality productions that received glowing reviews and were financially profitable. Our summer concert, Step in Time, was a collaborative effort between Jenny, Adrian and myself. It was a pleasure to work with the cast to create a show that we feel celebrated the best of musical theatre from the past century. We aimed to provide something for everyone and even manages to make it rain, Kip certainly did go above and beyond for us. This concert serves as a fundraiser for Dirty Rotten Scoundrels, tipping it into profit. Dirty Rotten Scoundrels, our November production, presented its usual challenges due to the short rehearsal period. However, with Stuart Bull at the helm and the addition of Steve Chandley, as musical director, it was another fantastic show. We are extremely proud that DRS won the NOSA award for best musical in the region. Congratulations to the dedicated cast and crew for their hard work. Our most recent production, My Fair Lady, marked a milestone as the 100[th] show for BOS Musical Theatre Group. It attracted a cast of nearly 40 and received excellent ticket sales. The reviews were overwhelmingly positive, and I personally believe the show deserves every award going. Congratulations to Jenny, Clare, Adrian, Christian and the entire cast and crew for their outstanding production.
On Friday 1[st] September, Stuart Bull is organising a tribute concert in the memory of John Sabberton. John was a very generous man who loved our theatre society. I had the privilege of working with John on many productions and serving on the committee member during his time as treasurer. We owe a great deal of gratitude to John for his contributions to the society for many years. The concert will feature many BOS members, and I will be purchasing a ticket to show my support. Tickets are on sale, and I encourage everyone to
attend and show their support. The concert is raising money for Diabetes UK and Blackfriars Arts Centre.
Our autumn production, The Addams Family, will be performed during October Half term and Halloween week. We are grateful to playgoers for swapping their slot with us this year. We are excited to welcome Rob Nichols as director. Rob has directed many productions, most recently Ghost for SADOS. Attracting new directors has been challenging so we appreciate Rob joining us. We value all of our productions teams, appreciating the huge undertaking and time commitment, but we hope a rewarding one. If you would like to get involved and learn more about being on a production team, please do let us know.
Auditions went well and we were once again overwhelmed by the amount of auditionees and the talent on display. The show has now been cast and we look forward to starting rehearsals tomorrow. We are looking for another one or two males to join our chorus. Steve would love anyone who can sing, I would love anyone who can dance!
The committee, together with Blackfriars, have been debating ticket prices for some times. For My Fair Lady, the production team, with the committee’s support, decided to lower ticket prices in order to attract a larger audience, which proved successful. However, we must acknowledge the escalating costs we are facing, including rising licence fees and royalties, set building expenses, and potential increases in theatre and room hire fees. These factors are making it increasingly challenging for production teams to maintain balances budgets to put on high quality shows. We would like to thank Blackfriars for their continued support to help us make our shows financially viable, however we understand that their costs have also increased dramatically. We also express our appreciation to David Nichols for providing us with storage space for sets and larger props, as this has saved us from incurring substantial storage expenses or having to hire sets for each show. Boston Big Local also deserve our thanks for awarding us multiple grants since the pandemic, which have made a significant difference, in preventing show losses. As their grants have now come to an end, we are actively exploring new ways to raise funds. Considering our projected future costs, we have made the difficult decision to trial an increase in ticket prices for The Addams Family, offering an early bird rate for the first 5 weeks, so do go and book your tickets now to receive a discount. I don’t know if I should be really saying this but do use the box office to book tickets, in person or over the phone, as the booking fee is only £1 per
transaction rather than per ticket which is charged to book online! We hope that our audiences will continue to recognise the high quality of our productions and feel that, compared to the huge prices for professional theatre shows, that we provide entertainment that is still great value for money. Annabel is leading our fundraising efforts for The Addams Family and would greatly appreciate support and ideas. If you have time and energy to contribute, please get in touch with her.
As we strive to move the society forward, we recognise the value of welcoming and nurturing talented young people. It has been a pleasure to work with many young people over the past few productions who are without doubt our principals of the future. Whenever appropriate, we actively encourage individuals aged 14 and above to join our shows. To do this, we must ensure we have adequate chaperone ratios backstage to ensure their safety. Thank you to everyone who has given up their time to chaperone for us in the past, many covering multiple performances. Finding a sufficient number of chaperones to cover the week is often a challenge. If you have an interest in becoming a chaperone for the society, please do let us know.
Thanks again for coming this evening. I am very much looking forward to what BOS has in store for the next year. We have lots of exciting social events coming up which Jenny will be sharing with you shortly. If anyone has any ideas for social events or activities, please do let us know.
Profit and Loss
BOS Musical Theatrical Group For the year ended 31 May 2023
| Profit and Loss BOS Musical Theatrical Group For the year ended 31 May 2023 |
||
|---|---|---|
| 2023 | 2022 | |
| Turnover | ||
| Advertising income | 880 | 506 |
| Donations - eligible for gift aid | 2,195 | 2,036 |
| Donations - not eligible for gift aid | 616 | 131 |
| Fundraising | 3,220 | 1,190 |
| Gift aid | 549 | 509 |
| Grants | 3,000 | 1,040 |
| Hire | 50 | - |
| Insurance claim | - | 1,528 |
| Interest | 1 | 10 |
| Membership fees | 1,378 | 790 |
| Miscellaneous income | 80 | 154 |
| Show income | 14,541 | 4,867 |
| Stage fees | 938 | 1,050 |
| Total Turnover | 27,449 | 13,811 |
| Gross Profit | 27,449 | 13,811 |
| Administrative Costs | ||
| Accountancy | 92 | 46 |
| Advertising | 391 | 338 |
| Blackfriars expenses | 570 | - |
| Computer costs | 80 | - |
| Costumes | 4,137 | 850 |
| Depreciation | 449 | 647 |
| Direct debit fees | 21 | 4 |
| Donations | - | 50 |
| Fundraising costs | 1,311 | - |
| Go Cardless fees | - | - |
| Insurance | 303 | 315 |
| Licence fees | 5,819 | 1,650 |
| Lighting and sound | 1,522 | 1,853 |
| Musical director | 550 | 500 |
| Personal protective equipment | - | 30 |
| Postage | 56 | 23 |
| Printing | 1,124 | 245 |
| Props | 808 | 58 |
| Room hire | 3,863 | 3,435 |
| Set | 1,255 | 252 |
| Subscriptions | 185 | 72 |
| Sumup fees | 25 | 5 |
Profit and Loss
BOS Musical Theatrical Group
Profit and Loss
| 2023 | 2022 | |
|---|---|---|
| Sundry | 427 | 187 |
| Total Administrative Costs | 22,985 | 10,559 |
| Operating Profit | 4,465 | 3,252 |
| Profit on Ordinary Activities Before Taxation | 4,465 | 3,252 |
| Profit after Taxation | 4,465 | 3,252 |
Profit and Loss
BOS Musical Theatrical Group
Balance Sheet
BOS Musical Theatrical Group As at 31 May 2023
| Balance Sheet BOS Musical Theatrical Group As at 31 May 2023 |
Balance Sheet BOS Musical Theatrical Group As at 31 May 2023 |
|---|---|
| 31 MAY 2023 31 MAY 2022 |
|
| Fixed Assets | |
| Tangible Assets | |
| Fixed asset - cost 2,573 3,421 |
|
| Fixed assets - accumulated depreciation (2,489) (2,887) |
|
| Total Tangible Assets 85 534 |
|
| Total Fixed Assets 85 534 Current Assets |
|
| Cash at bank and in hand | |
| Cash Account 50 - |
|
| Current account 18,676 22,932 |
|
| Direct Debit - GBP 28 - |
|
| Total Cash at bank and in hand 18,754 22,932 |
|
| Debtors 8,731 850 |
|
| Gift aid control account - 11 |
|
| Prepayments 380 - |
|
| Total Current Assets 27,865 23,792 Creditors: amounts falling due withinone year |
|
| Accruals and deferred income - 86 |
|
| Creditors (922) (167) |
|
| Total Creditors: amounts falling due within one year (922) (81) |
|
| Net Current Assets (Liabilities) 28,787 23,873 |
|
| Total Assets less Current Liabilities 28,872 24,407 |
|
| Net Assets 28,872 24,407 Capital and Reserves |
|
| Current Year Earnings 4,465 3,252 |
|
| Retained Earnings 24,407 21,156 |
|
| Total Capital and Reserves 28,872 24,407 |
Balance Sheet
BOS Musical Theatrical Group
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteosl members of s(Js fHefiTIthL G-tOLLr. On accounts for the year ended 31 z(JLI Charity no lif any} Set out on pages I report to the trustees an my examination of the accounts of the above charily I'the Trust.) for the year ended '.41 ioll Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 20111.the Act.). I report in respecl of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charrty Commission under section 145151(bl of the Act. I have completed my examination. I confirm that no material matters have come to my attention {other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no concerns and have come across no other matters in connection wlth the examination to which attention should be drawn in order to enable proper understanding ofthe accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: frN (LLLE r£T I Id Relevant professional qualificationls) or body lif any): Address: LINJCQWStn e feli 41 IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independenl examination of charily accounts.. directions and guidance for examiners). Give here brief details of any items that the èxaminer wishes to disclose. IER October 2018