FRIENDS OF GRAVE PARK EMENT 1 MARCH 2 24 FRIENDS OF GRAVES PARK INDEX T THE FINANCIAL STATEMENTS PA Legal and Administratlve Detai18 Trustées, Report Chalrman's Report Treg8ureru's R8POrt Independent Examlnerfs Report Statement of Financlal Activit188 Balance Sheet 10 Not08 to tho Flnanci81 Statements IEN EGAL AND ADMINISTRATIVE DETAIL Charity R8glstration Number '. 1080407 Address of Charity: 139 Mount View Road Sheffield S8 8PJ Trustee8'. C.D. Dewar D. Hartlebury L. Baxter {appointed 11109120231 S.R. Chapman G.J. Baxter B.A. Greatorex E.W. Brewn S. Whiffield P.L. Whitfield (appointed 1110912023) L.P. Baxter lappoinled 11109120231 P.K. Hob80n (appointed 0311012023) Bankers.. Lloyds Bank plc 1 High Street Sheffield 812GA Indep8ndent Examiner.. Peter Shield 40 Bartle Road Sheffield S12 2QQ FRIENDS OF GRAVE PARK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024 The trustees present their r8POrt along with the financial statements of the charity for the year ended 31 March 2024. The financial statements have been prepared in accordance with the accounting policies set out in Note 1 to the accounts which can be found on page 7. Constitutlon and Objects The charity is constituted by a Scheme of the Charty Commission8rs adoptod 7 September 1999 and amended 22 March 2000. The object of the charity is to assist olher trusts with interosts in Graves Park in enhanclng and maintaining the park for leisur6, education and conservation in conjuction with the local community and to preseNe the flora and f8una for the benefit and enjoyment of tho park user8. The trustees have referred to the guidance given by the Charity Commission on publi¢ benefit wh8n reviewing the charity's aims and obl8ctive8 and d8t8il8 of the activities that have taken place during the year Gan be found later in this report. Organlsatlonal Structure The trustees who have served the charlty durlng the year are Shown on page 1. Flnanclal Revlew The charity had net incoming resources of £4,433 {2023'. net incoming resources £5.561 }. The trustees are aware of their responsibilities and by working closely together are hopeful that future years will reflect surplus of incomlng r8sources. R•sorvo8 Poll¢y It Is tho policy of the trust888 to maintain unrestricted fund8 which are the free r86erves of the charfty, at 8 level lo provlde sufficient funds to cover anticlpated adminlstratlon and support ¢0sts for a perlod of 12 months. Rl8k M•nagemont The trust885 are aware of the operational and financial risk8 which tho charity faces and regularly raview those riske to mitigate 8g8in$t any impact they may have on the charity. The major rSsk facing the charity is the continued support of the individuals and the community in using th& facilities and the inlroduclion of the younger generation to provide for the future. The truste08 work closely together with membèrs to addre$8 those risks. Investmenl Pollcy The charity does not have an Investmenl pollcy a8 guch as the trustees feel there are insufficient funds to consider any sort of investment at this time. However, they will wntinue to monitor this situation and make changes accordingly. Continued... RIENDS OF GRAVES PARK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2 24 NTINUED Revlew of Actlvltlos The trustees have referred to the guidanc8 given by the Charily Commission on public benefit when reviewing the aims and activities and, as a result, the activities described in the chairman's report and the treasurer's report have taken placè during the year. Statemenl of Trustoes, R08pon8ibilitias Law applicable to charities in England and Wales requires the trustees to prepare financlal statements for each financial year which give a true and fair vièw of thè charity and of the incoming resourc8s and application of resources of the charity for that period. In preparlng those financial statsments, the trustees are required to- select suitable accounting policies and then apply them consistently ob88Ne the methods and principles of the Charities SORP make judg8m•nt8 and •$timatè$ that aro reasonable and prudont slate whether 8ppIIc8ble accountin departures disclosed and 6xpl8in8 standards have been followed subled to any materlal in the fin8ncig1 statemenl prepare the financial statements on the 90ing concern basis unless it is inappropriate to presume that the charlly will continue In operation. The tru8t888 are also responsible for keeping proper accounting records which discloge with reasonable accuracy at any lime the fin8n¢ial position of the charity and enable them to ensure that Ihe financial statements comply with the Charities Act 2011. They are also r8sponsible for safe uardin the assets of the charity and h8nc8 for taking reasonable steps for the preventlon of frau and ot er irregularit188. Slgned - Trustee Prinl Name - Trustee ozLr Date FRIEND RAVE PAR AGM 2024 CH RMAN'S REPORT Welcome to the Friends of Graves Park'sAGM. in our 24thyear. We are meetin8 in Mount View Methodist Church again this year, because we are stlll unable to meet in the Rose Garden Café, however, we are hopeful that next year we will be back in the café, now that it is fully open agaln. Since our last AGM in September 2023, the Friends have been yet again in a whlrlwind of activity, trylng to protert the park and uphold the will and wish of J. G. Graves. Fln Norton Park: DI I er Our projett is drawlng to a close after a very successful 18 months of surveys, walks, talks and events. Worklng wlth partners, South Yorkshlre Biodiversity Research Group, this project was diggin8 deeper into the history. herlta8e, ecology, archaeology and local memories of our historic park. Our success in securing SUPPOrt from the Natlonal Lottery Heritage Fund by being awarded a grant of £142,770, along wlth the £5,000 the Frlend5 were able to contribute. has given us an opportunityto pursue our research of Graves Park. We were able to Involve the communlty In the project and all feedback from those Involved has been very positlve. The new map5, of the heritage, trees and wildlife in Graves Park have been very well received and we are 50 pleased with being able to produce these ot last, We are also able to produce new notlceboards for the park, which will be erected in the next couple of months. We have a fSlm of the projett, as well as little vldeos, an Interactive map on Sky Maps and photogrammetry on Sketchfab, which dlsplays detalled mode15 of features in the park. All the results of our project will eventually be online on our webslte, for everybody to access. Another of the outcome5 w511 be report5 complled from the results of all the Information we have amassed, which will eventually, we hope, further protect Graves Park. The Balsam has been cleared this year by volunteers from 'Rlverlutlon" advlsed by Professor lan Rotherham. Rose Garden Slnce the last AGM, the Councll's CharSty Subcommlttee voted for a partner5hlp to be set up between the Frlends, the Save the Rose Garden Café Group and Sheffield City Councll, with an Independent chair appointed. All this is now in place and the Partnership is actively workin8 towards the restoration of the bulldlng. The Friends are attending regular meetin8S. Wlth 3 of us in attendance. Workin on Chantre land Meadow and the Arboretum Thls year's report is similar to last yearfs however, some attltudes In the council seem to be moving. Our volunteers will update you on their work in this area shortly, however, those of us trying to get the next section of the arboretum released so that it can be restored are still struggling against the will of some council officers in Sheffield City Council, Since last year, we have formally contacted the Charity Commission about the council's refusal to release this sectior) and about their use of the site, because they are still using it as a waste disposal collettion site and council depot. FRIEND OFG VE PARK AGM 2024 C AIRMAN'S REPORT CONTINUED The Charlty Commission ha5 at long last started to ask questions and has stated that SCC may be in breach of trust. Committee members have also met wlth Tom Hunt, Leader of the Council and we have met Councillor Fran Belbin at the Nursery Site, We have also met with the current leader of the Charity Subcommittee, Councillor Richard Williams. We have attended the meetin8s of the Charity Sub-committee, asking regular questions and by taking regular photographs to show just how empty It Is. We have also continued to ask questions via the Freedom of Information procedure and wlll continue to pursue thls until we finally get this situation resolved. This will include continuin8 to Inform the Charity Commission of inconsistencies in the responses to them by Sheffield City Councll. Our constant pressure appears to be working and hopefully eventually we will be successful and work can start on the restoration of the next section. We will keep you posted. Land DI osals In Graves Park The dlsposal by SCC of the tennls courts In Graves Park, on a 25 year lease. was voted through by the Charity Subcommittee last year, Since then, the Friends have written to the Charity Commlssion to complain about this, as a 25 year lease is contrary to the conveyance and its benefit to the Graves Park trust, as the lease Is part of the Hillsborough Park Inltlative, Is difficult to see. Once again, SCC Is selling, disposin8 of or privatlsing bits of Graves Park, this tlrne along with 8 other parks, 4 of whlch are charltable. One of the results of this approval was that the Frlends of Hlllsborough Park declded to disband. In the summer, the Frlends were Informed that SCC wanted to lease the cricket pltch. on the south side ofthe park by Charles Ashmore entrance. to a group who wanted to apply for funds to improve the cricket pavillon there, The Friends have to object to this, as once agaln It Is the Issuing of leases for parts of the park, Once a8ain it puts charitable parkland at rlsk. The Charity Subcommittee a8reed to postpone the decision until the Friends have had the opportunlty to meet wlth the cricket group. Of course the Friends have absolutely no objection to the 8roup playing cricket in Graves Park, in fact we welcome it, however, we do not accept that the land has to be leased and from what we have heard from the 8roup themselves, they do not want a lease. Just a licence to play crlcket there. The Friends wlll continue to follow thls up, with a vlew to protectlng yet more parkland from disposal. We hope to meet wlth the group in the near future. The Frlends will continue to make Freedom of Informatlon requests and we wlll contlnue to Inform the Charlty Commlsslon of the actlvltle5 of the trustee, untll we are able to reach a p051tion where the parkland is safe. "Restoratlon" h P k Horse Brld Since last year, the Pack Horse Bridge has been properly restored. FRIENDS OF GRAVES PAR AGM 2024 CHAIRMAN'S REPORT CONTINUED Retlrement from the Commlttee of Ern st Brewln One of our stalwart supporters and long serving committee member5, Ernest Brewin, is Standing down from the committee, after many years of dedicated service to the Friends of Graves Park. He has been a valued and important member of our committee for so many years, organising the volunteers in the restoration and maintenance of Chantreyland Meadow and Arboretum, as well as using his conslderable expertise to draw up plans for each sertion, as the need arises. Ernest will continue as a member of the Frlends and wlll continue with his work in Chantreyland Meadow and Arboretum. His valued wisdom on the committee w511 be much missed, although l am sure we wlll Still be able to ask him for advlce land a cup of teal) whenever needed in the future. Thank you Ernest, for your hard work, dedlcation and support over the years. There are many opportunltles for any of you who have skllls or an Interest In local hlstOry• hortlculturelgardenln& trees, wlldllfe, applylng for grants or campalgnlng (or any other skllls or Interests you thlnk ml8ht help us). We desperately need members to Joln our commlttee (we really need a secretary) or offer your servlces as a volunteer. Please do get In touch If you thlnk you can help us. Finally, yet agaln thank you to all our members, for the continued support, the generous donations and the campai8nlng over the past 12 months. We are still one of the lar8est friends, groups In Sheffield. We wlll Continue to work toward5 ensuring that Grave5 Park Is protected permanently for the beneflt of all the cltlzens of Sheffleld. Carollne D. Dewar 2*h August 2024 FRIENDS OF GRAVES PARK AGM TREASURER'S REPORT Financially Speaking. the year to March 2024 was dominated by the Flnding Lost Norton Park: Digging Deeperfor All proJect which was supported by a Brant from the National Lottery Heritage Fund, Awarded in December 2022, the grant totalled £142,770with Friends of Grave5 Park contributing another £5000. We claim the money in stages and it passes through our accounts as we pay for the correspondin8 project costs. Our bank account also holds money forthe restoratlon ofthe Rose Garden Café, These donations are ring-fenced for the café restoration. At the end of the financial year our bank account stands at £25,647, of whlch £9,888 is ring-fenced for the Rose Garden Café. £64,372 of Natlonal Lottery Heritage Fund grant has been received to the end of the financial year. Our long-standin8 treasurer Barbara Greatorex retired from the treasurer position thls year but IS still an actlve trustee. I'd like to thank Barbara for her many years of carefully mana8in8 the finances. As we move Into the new financial year we have transitioned to elettronic banking which will make everythin8 a bit simpler and easier for everyone. Thanks are due to Peter Shield for preparin8 the audlted accounts. Lee Baxter Treasurer, Frlends of Graves Park INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF FRIENDS OF GRAVES PARK I report to the Trustees on my examination of the accounts of the above named charity (registered no. 10804071 for the year ended 31 Mar(* 2024, Set out on pages 5 to 7. n8ibili ies and ba As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charitles Act 2011 {the Act). I rèport in respect of my examination of Th8 Trustees, accounts carried out under Section 145 of the 2011 Act and in carrying out my examlnation I have followed all applicable Directions given by the Charlty Commisslon under sectlon 14515)Ibl of the 2011 Act. ondént Examlners Statem I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination givlng me cause lo believe that in any material respect.. 11) accounllng records were not kept in respect of the Charity as required by 88Ction 130 of the act.. or {2) the accounts do not 8ccord with those reeord8.' or (31 the accounts do nol comply with the appllcablg requirements concernlng the form and content of accounts $81 out in the Charities (Accounts and Reports) Regulations 2008 other Ihan any requirement that the accounts give 'a tru8 and fair view, which 18 not a matter considered 08 part of an Independent examinatlon. I have no concerns and have come acro88 no olh8r matter8 In connection wlth the examination to which attention should be drawn in Ihi8 report In ordèr to enablè a proper understanding of the acGount8 to bo reached. Peter Shleld Date FRIEND RAVE PARK ENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH Unro8- trfcled De81g- nated und trfcted Fund Total 202 Total Note ome an Endowmen Mgmber8hip fees and donation8 Gift Aid Just Giving Easy FundraisinglAmazonlPaypal Rosé Garden Cafe fundralser N8tlonal Lottery Heritage Fund TOTAL INCOMING RESOURCES 2.974 628 22 65 500 2,974 628 2,391 65 500 142,770 4,448 503 2,369 105 142,770 4,189 142,770 2.369 149,328 10,420 ndl Rose Garden Café surveyor and feagability Printing, postsge and stationery Insurance Webslte Meellng expen8e8 Just Givlng Sundrie8 National Lottery Herftsge Fund 210 669 191 632 80 216 127 210 3,420 191 632 80 216 127 142,770 191 105 216 65 142,770 Total Expondlturn 2,125 142 770 144,895 4,859 NET MOVEMENT IN FUNDS 2,064 2,369 4,433 5,561 Fund balances broughl forward 13,895 7,519 21,214 15,653 FUND BALANCES CARRIED FORWARD 15,759 9,888 25,647 21.214 FRIENDS OF GRAVES PARK ALANCE SHEET AS AT 31 MARCH 2 NOTE 2024 202 CURRENT ASSETS Cash at bank Debtor 22.319 78,398 21,214 100.717 21,214 CURRENT LIABILITIES Creditor 75.070 NET CURRENT ASSETS 25,647 21.214 TOTAL ASSETS 25,647 21,214 FINANCED BY: Unrestricted Fund8 Designated Fund8 Restricted Funds - Rosè Garden Café 15,759 13,695 9,888 7,519 25,647 21,214 The financlal 8tatemenls were approved by the trustees and 8lgnod on their behalf by: Carolin8 Dewar- Chairman Signed - Trustee Lee Baxtèr- Treasurer Signed - Trustse Date 10 FRIEND OF GRAVES PARK OTE THE CCOUNTS F R THEY REN ED 31 MARCH 1. ACC UNTING POLICIES a) Basls of preparatlon and assessment of golng concern The financial statements have been prepared under the historlcal cost convention unle88 othetwtse stated in the relevant notes to these accounts. The financial slatemenl$ have b8en prepared in accordance with the Statement of Recommended PraCts.￿.. Accounting and Reporting by Charities IFRS102) and the Financial reporting Standard {FRS1021 and the Charities Ad 2011. The trustees consider that there are no m8terial uncertalnties about the Trust's abllity to continue as a going concem. The truste88 have a reasonable expectation the Trust has adequate reserves to continue in operation existence for the foreseeable future. Accordingly the trustees continue to adopt the going concem basis In the preparation of the accounts. b) Income Recognltlon Income is recognised once the charity ha8 entltlement to the income, It Is probable that the income will be received and the amount of income raceivable can be measured reliably. Donation8 are recognised when they are recelved. c) Expendlturè Recognltlon Liabilitie8 ara recognised as expenditura as soon 98 there 18 0 legal or constructive obligation committing the charlty to Ihat expenditure, it is probable that selllemenl wlll be required and the amount of the obligation can be measured reliably. All expenditure Is accounted for on an accruals bas18. Grants are re¢ogni8ed Ythen they are approved and the Intention has been communlcated to the recipiènt. ESIGN TED FUND NAT NALL ERY HERIT Debtor- Deferred income £78,398 Creditor- Deferrred expendlturè £75,070 The charity has been awarded a National Lottery Heritage Fund grant of £142,770, to run the prajecl "Finding Lost Norton Park.. Digging Deeper for All".'exploring Ihe history, heritage, ecology, archaelogy and local memories of Graves Park. As at the balance Sheet dale £64.372 has been received with a further £78,398 to be received. Grant money expended so far amounts lo £67,770. with a further £75,070 expected to be spent. The project 1$ scheduled to continue until the end of September 2024. 11 FRIEND RAVE PARK NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 3 RESTRICTED F ND ROSE GARDEN CAFÈ The purpose of this fund is to provide resour￿9 to facilitate the resloralion of the Rose Gardei Café to its fomier glory. The Friends of Graves Park are working in a Partnership with the Save the Rose Garden Café Group and Sheffield City Council, to restore and fully reopen the café. The Friends have agree to allow funds within our bank account for this restoration.