HALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE TRUSTEES, REPORT AND CONSOLIDATED FINANCIAL STATEMENTS for the year ended 31st March 2024 Company Regl$tration Number 02884986 Cbarity Number 1080333
HALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2024 Contents Page M¢mbers of the board and professional advisers Truste¢s' annual report Statement of Trustses, respx)nsibilities Independent auditors, rep)rt 8-11 Consolidated Siatement of financial activiÉies 12 Consolidat¢d balance sheets 13 Notes to the consolidated financial statements 14-25
Members of the Board and professionAI advisors Cbafirman D Mashender Treasurer CInc Tbe b0¥4rd of trustees Elected Trustees C Inch D Inch M A Hodgkinson D L Masheder J F Sheehan Co-opted Trustees (non voting) -Halton Borough Council Representatives H Haddock - Council Officer J Briggs - Council Officer Cllr M Fry - Councillor Company secretary M S Arnold Reglstered offlce 33 Ditton Road Widnes Cheshire WA8 OPP Auditors Mitchell Charlesworth (Audit) Lin]ited Chartered Accountants & Registered Auditors Glebe Business Park Lunts Heath Road Widnes Cheshire WA8 5SQ Bankers H.S.B.C Bank plc 48 High Slreet Runcorn Cheshire WA7 IAN
HALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st MARCH 2024 The trustees are pleased to present their report together with tbe financial statements of the group and of the charity for the year ended 31st March 2024. Reference and adDnIstratiVe details Charity numbcr: 1080333 Company Number: 02884986 ]e Members of thc board and professional advisors inforniation sd out on page I fonns part of this report. The consolidated fll]ancial statements comply with the cuent statutory requirements, th¢ Memorandum and Articles of Association and the provisions of Accounting and Reporting by Charities: Statement of Recornmended Practice applicable to charities preparing their accounts with the financial reporting standard applicable in the UK and the Republic of Ireland (FRS 102) (cffective l January 2019). The directors of the charity are its tnistees for the purpose of clwity law and throughout this report are collectively referred to as the trustees. Structure? governance and management Constitution Halton Community Transport is a company limited by guarantee governed by its Memorandum and Articles of Association. It is registcrcd as a charity with the Charity Commission. Details of trustees who served during thc period and since the period end are Sct out on page l. isational structure The organisational stnicture consists of 2 levels: board of trustees and cherity management. The trustees are responsible for setting general policy, adopting an annual plan and budget, monitoring the charity by use of budgets and making decisions about the direction of the charity, capitsl expenditure and senior staff appointm¢nt. The charity management solely comprises CEO, M S Arnold, who is Sponsible for charity performance, oversight of safeguarding, the use of resourc¢s, the devclopment, management and operations of the group and the charity. Members of tbe Management Committee elect from amongst their own number of honorary officers to include a Chairperson and Treasurer and may at any time remove or replace such officers. Officers shall serve for one year, after which they shall be eligible for re-appointment provided that no person serves more than five Consecutive years in the same officer post. sk Mana ement The tnistees have a risk management stralegy which comprises: A rcvi¢w of the risks the charity may facc with The establishmcnt of systems and procedures to mitigate those risks id¢ntificd
HALTON cOMIU1Ty TRANSPORT A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ELYDED 31st MARCH 2024 Related Parties The clwity has a l OOO/o owncd Subsidiary Extra Mile Trdnsport Company Limited, wl]ich is incoJporated in England. The principal activity of th¢ company is the servicing of vehicles, training and the provision of fuel. This company was set up so that the charity could service its own vehicles and provide revenue to assist with the running costs of the charity. The clwity has a close relationship with Halton Borough Council who provides core funding to support the aims of the charity in providing safe affordable transport for elderly, disabled and vulnerable residents and community groups within Halton. Objectives and Aetlvldes The Charit Commission's uidance on ublic benefit The trustees confirni they have had regard to th¢ charities commission's guidance on public b¢nefrt. Th¢ charity provides transport for disabled people and conLmunity groups in Halton. The objectives of the charity are to provide relief to the inhabitants of the Borough of Halton and its enviTon8 who have need because of agc, learning or physical disability, or povety, in particular but not so as to limit the generality of th¢ foregoing: . to provide and maintain non-profit community transport s¢rvices and to assist the charitable work of organisations and bodies engaged in the promoting and relief of such persons through th¢ provision of appropriate services. Achlevements and performance Achlevements and perforniance Pas$enger trips 2023124 2022123 2021122 2020121 2019120 Dial a Ride (inc Merseylink) 41,331 33248 23,062 5,833 70,094 ommunity Buses (inc Schools) 38,740 38,202 36,856 14,640 61,344 otal Passenger Trlps 80,071 71J40 59,918 20,473 135,642 ehicles 20 25 26 24 taff Employed 24 21 17 15 15 olunteers 28 32 43 48 HCT has continued to tl]rivc and are a strong and damiC organisation, we work with our community to ty to meet their unmet transport needs and combat Transport Povety.
HALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st MARCH 2024 FinAncial review At year-end, the group has unrestricted income funds comprising general fund of £117,416 (2023: £158,483) and designaled fixed asset fund of £78,902 (2023: £81.855). Thc group maintains cash and bank balancc of £lOO,116 (2023: £69,796) and has net current assets of £46,187 (2023: £32,898) at year-cnd which enables us to prepare the financial statements of the group and HCT on a going concern basis. We are unaware of any un¢¢rtaintics to cause the group and HCT not to continue as a going concern. During the year several of the old flect were disposed of and one new to us vehicles were brought onto the fleet. One outright purchase was made as we rationalised our fleet. Halton Borough Council continues to support HCT via its 'Dial A Ride, support funding which did reduce by 50 % to £30,315 as had been predicted thc previous financial year. SchcM)I contracts went out to tender this year via the Chest. We were successful and the numbers of SEN School Contracts remain strong with HCT operating at full capacity. Our relationship with Halton Borough Council continues to be strong with "ann's length" advice and support being offercd. We continue to op¢rate some Halton BC special educational need transport contracts as part ofour local value service delivery and we continue to look to the needs of the greater Liverpool City Region, especially in neighboring Authorities. Our trading subsidiary The Extra Mile Transport Company Limited has had increased activity this year and turnover continues to increase as does its donation to HCT, there was also some further investment in the Garage to ensure its growth. The regular business we have built up over recent years remains good and invcslmenl in equipment appears to be paying off. We are continuing to refLKUS the Extra Mile and need to make investment in its future with new staff, tools and equipment in an attempt to stay ahead of market changes. The Management and Trustees remain mindful of the need to deliver good Community Transport Services to the borough's r¢sid¢nts and will remain focused on these core values. The sustainability of Halton Community Transport and our ongoing responsibility to our customers, volunteer8 and staff are key to our decision making. Thc rcsults for the year and the group and the charity's flllancial position at the end of the year are shown in the attached consolidated financial statements. Investments powers and policy Under the Memorandum and Articles of Association. the charity has the power to invest in any way the tnistees wish. The trustccs, having r¢gard to the liquidity requirements of operating the charity and to the reserves lIcY havc operated a policy of kccping available funds in an interest bearing account and seek to achieve a rate of interest which mat¢h¢s or exceeds inflation as measured by the retail prices index. Reserves pollcy It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a
HALTON COMMUNITY TRANSPORT A COMPANY LIMrrED BY GUARANrE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st MARCH 2024 level which equates to approximately three months unrestricted expenditure. This provides sufficient funds to covcr n]anagement and administration and charitablc cxpcnditure. Unrestricted funds are at an adequate Icvcl at the year end. The trustces actively review th¢ majoI risks which the charity faces on a regular basis and believc that maintaining the free reserves at the level stated above, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The trustees have also examined other operational and business risks which the clwkty faces and COnfM that systems have been established to mitigate the significant risks. The trustees review perforniance, both financial and operational, at their monthly meetings. Hans for future perlods HCT continues to work with the 'Liveryool City Region Combined Authority, via the three routes we service for them in the neighboring authorities of St. Helens and South Liverpool. HCT cOgnISeS that the next financial year may be vital for the whole of the CT Sector and UK economy in genernl as increased living costs and economic losses are driving more and more people into transport poverty and lon¢lin¢ss. We also recognise that Y24125 will include a ren¢wal of the Merseylink Contracts and the move towards "Regional Bus Franchising" Volunteer8 The clwity is grateful for the efforts of its volunteers who act as drivers, administration staff, passenger assistants and Board Members. Even though we have lost s¢veral volunt¢ers to ill health and age related infirniity we still managed to give sorne 16,954 volunteer hours to the Halton Community with a value of £322,126 (Halton averag¢ earnings figures of £19 per hour ONS 2023). This is the trne measure of the organisations Social Value and real value to the Halton economy d¢monstrating the continued importance of our services. Exemptions from dlsclosure The charity is not exempt from disclosure of names of trustees. the charity's principal addT¢SS, the name of auditor and senior statutory auditors. Funds beld as cu8todlan trustee on behalf of othe The charity does not hold any fLmd as custodian for others. The Trustees The trustees who served the charity during the year were as stated on page l.
HALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31st MARCH 2024 Audltors A resolution to re-appoint Mitchell Charlesworth (Audit) Limited as auditors for the ensuing year will be proposed at the annual general meeting in accordance with section 487(2} of the Companies Act 2006. Registered office: Signed by order of the Trustees 33 Ditton Road Widnes Cheshire WA8 OPP M S Arnold Company secretary Approved by the trustees on I l th December 2024
HALTON COMMUNfrY TRANSPORT A COMPANY LIMITED BY GUARANTEE STATEMENT OF TRUSTEES, RESPONSIBILITIES FOR THE YEAR ENDED 31ST MARCH 2024 Trustees, responsibilities ill relation to the consolidated financial statements The trustees (who arc also the directors of Halton Community TranSF for the purposes of company Jaw) are responsible for preparing the trustees, Annual Report and the consolidated fjnancial statements in accordance with applicable law and United Kingdom Accounting Standards. Company law requires the trustees to prepare consolidated financial statements for cach fllwicial year, which give a (n and fair view of the state of affairs of the group and the charitable company and of the inrA)ming resources and application of rcsources including the income and expenditure of the group for that year. In preparing these consolidated financial statements, the trnstees are required to: select suitable accounting policies and then apply theln consistently; observe the methods and principles in the Charitics SORP 2019 (FRS 102); make judgements and accounting estimates that are reasonable and PrLent. prcpare th¢ consolidated funCIal statements on the going concern basis unless it is inappropriate to presume that ihe group and th¢ charitable company will continue ill operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the group and the charitable company and enable them to ensure that the consolidated fmancial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the group and the charitable company and h¢nce for taking rea80nablc steps for thc prevention and deAection of fraud and other irregularities. In 80 far as the trustees are aware: there is no relevant audit infom)ation of which the charitable company's auditor is unaware; and the trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit inforn]ation, and to establish that the auditor is aware of that infomation.
Mitchell Charlesworth (Audit) Limited Chartered Accountsnts Glebe Business Park Lunts Heath Road Widnes Cheshire HALTON COMMUNITY TRANSPORT LIMITED A COMPANY LIMITED BY GUARANTE Independent Auditorls Report to the Members of Halton Community Transport Limited Year ended 31 March 2024 Op5nlon We have audited the consolidated fmancial statnen(S of Halton Community Transport Limited (the 'charity') and its subsidiaries (the 'group'} for th¢ year ended 31 March 2024 which comprise the consolidated statement of financial activities, the consolidated balance sheets and notes to the accounts, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in ihe UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice) and the Charities SORP 2019. In our opinion the Consolidated fllrancial stat¢m¢nts: give a true and fair view of the state of the group's and charity's affairs as at 31 March 2024, and of the group's incoming resources and application of resour¢¢s, including its income and exp¢nditure, for the year then ended; have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; have been prepared in accordance with the requirements of the Companies Act 2006, and have been prepared in accordance with the Charities SORP 2019. Basfis for opinion We conducted our audit in accordance with International Standards on Auditing (UK) (ISAS (UK)) and applicable law. Our responsibilities under thos¢ standards are further described in the Auditor's responsibilities for the audit of the consolidated financial statements section of our report. We are independent of the group and clwity in accordance with the ethical requiremcnts that are relevant to our audit of the consolidated financial statements in the UK including the FRC'S Ethical Standard. and we have fulfilled our other ethical r¢sponsibililies in accordance with thesc requirements. We believe that the audit evidence wc have obtained is sufficient and appropriate to provide a basis for our opinion. Coneluslons relating to going concern In auditing the consolidated financial statements, we have Concluded that the trustees use of the going concern basis of accounting in the prcparation of the consolidated financial statements is appropriate. Based on the work we have perfonned, we have not identified any material uncertaintics rclating to events or conditions thaL individually or collectively, may cast significant doubt on the group's or Charity's ability to continue as a going concern for a period of at least twelve months from when the consolidated fmancial statements are authorised for issue. Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other Inforniatlon The other inforniation comprises the inforniation included in the trustees. annual report other than the consolidated financial statements and our auditor's report ther¢on. The trustees are responsible for the other inforniation contained witbin the annual report. Our opinion on the consolidated financial statements does not cover the other inforniation and, except to the extent otherwisc cxplicitly stated in our rqx)rt, we do not exprcss any forni of assurance conclusion thern. Our responsibility is to rcad the other inforniation and, in doing so, considcT whether the otbcr inforn]ation is materially inconsistent with the consolidated financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be matcrially misstated. If we identify such material inconsistencies or apparent material misstatements, we are requird to detern]ine whether this gives rise to a material misstatement in the consolidated financial statements or a material mi88tatemmt of the other inforniation. If. based on the work we have perfonned. we conclude that there ig a material misstatement of this other inforn]ation, we are required to report that fact. We have nothing to report in this regard. Oplnlons on other matter8 prescrlbed by the Comp1¢5 Aet 2006 In our opinion, based on the work undertaken in the course of the audit: the infonnation given in the trustees, report for the financial year for which the consolidated fu1claI statements are prepared is consistent with the consolidated fuwicial ststements. and the trustees, report has been prepared in accordanc¢ with applicable legal requirements Matters on whl¢h we are requlred to report by exceptloD In the light of the knowledge and und¢rstanding of the group and charity and its enviroDment obtaincd in the course of the audil we have not identified material misstatements in the trustees. report. We have nothing to report in respect of thc following matters in relation to which the Companies Act 2006 requires us to report to you if, in our opinion: adequate accounting records have not been kept, or returns adequate for our audit have not been received from branches not visited by us. or the consolidated fllwicial statements are not in agrccmcnt with the accounting records and retUrn8' or certain disclosures of trustees, remuneration specified by law are not made; or we have not received all the inforn)ation and explanations we require for our audit. or the trustees were not entitled to prepare the con801idated financial statements in accordance with th¢ small companies regime and take advantage of the small companies exemption from the requirement to prepare a strategic report. Re8pon8lbllitie8 of trustee8 As explained more fully in the tTUStees' responsibilities statemen¢ the trustees (who are also the directors of the clwitsble company for the purposes of company law) are responsible for the preparation of the nSol1datCd funCIal statements and for being satisfi¢d that they give a true and fair view, and for such internal control as the trnstees detennine is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error. In preparing the consolidated ftnancial statements, the trustees are responsible for assessing the 0up'S and charity's ability to continue as a going conccrn, disclosin& as applicable, matters relatcd to going concern and using thc going concern basis of accounting unless thc trustees either intend to Itquidate the wup or thc charity or to ccasc opcrations. or have no realistic alternative but to do so.
Auditor's responsibilities for the audit of the eonsolidated financial slatemeDts Our objectives are to obtain reasonable assurance about whether the consolidated fmancial statements as a wholc are free from material misstatemen( whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but 18 Tlot a guarantee that an audit conducted in accordance with ISAS (UK) will always dctcct a material misstatement when it cxists. Misstatcments can arise from fraud OT cr and are considered material if. individually or in the aggregate, they could reasonably be cxpectcd to influence the economic dc£isions of users taken onthcbasis of these consolidated financial statcmcnts. The extent to which our procedures are capable of detecting irregularitics, including fraud. is detailed below. Extent to Ivhich the audlt was Considered CY4pable of detecting firregularlties, including fraud We identify and assess the risks of material mIsststemt of the consolidated financial statements, whether due to fraud or error, and then design and fOrnI audit procedures responsive to those risks, including obtaining audit evidence that is sufficient and appropriate to pmvide a basis for our opinion. Identifying and assessing potendal rlsks related to irregularities In identifying and assessing risks of material misstatement in respect of irregularities. including fraud and non- compliance with laws and regulations, we considered the following: th¢ nature of the industry and sector, control environment and business perfonnance" the charity's own ass¢ssm¢nt of th¢ risks that irregularities may occur either as a result of fraud or error. th¢ results of our enquiries of management about tbeir own identification and asse&sment of the risks and irregularities; any matter8 we idcntified having obtsined and reviewcd the companies documentation of their policies and procedures relating to: identifying, evaluating and complying with laws and rcgulations and whether they were aware of any instances of non-compliance: detecting and responding to th¢ risks of fraud and whether they have knowledge of any actual, suspected or alleged fraud; the internal controls established to mitigate risks of fraud or non-complianc¢ with laws and regulations; and the matters dis¢ussed among the audit engagement team regarding how and where fraud might occur in the consolidated financial statements and any potential indicators of fraud. As a result of these procedures, we considered the opportunities and incentives that may exist within the cl]arity for fraud and identified the greatest potential for fraud in the following areas: (i) The presentation of the charity's statement of financial activities, and (li) the charity's accounting policy for revenue recognition,. In common with all audits under ISAS OJK). we are also required to perforn] specific procedures to respond to the risk of management override. We also obtained an understanding of the legal and regulatory framework that the company operates in. focusing on provisions of those laws and regulations that had a direct effect on the detern]ination of material amounts and disclosures in the consolidated financial statements. The key laws and regulations we considered in this context included: the Companies Act 2006 and Ckwitics SORP 2019. In additio wc considered provisions of other laws and regulations that do not have a direct effect on the financial statements but compliance with which may be fundamental to th¢ acad¢my's ability to operate or to avoid a material pcnalty. This includes regulations concerning Data Protwtion and Safeguarding. io
Audit response to rlsks Identified As a result of perforniing the above, we identified income recognition, OVaTide of controls and adberence to laws and regulations as thc key audit matters relatcd to the potcntial risk of fraud. Our procedures to rcspond to risks identificd illcludcd cnquiry of management, those chargcd with governance around actual and potential litigation and claims, rcviewin& rcvicwing consolidated f]Cial statemcnts disclosures and testing to supporting documentation to assess compliance with relevant laws and regulations described above as having a direct effect on thc consolidated financial statements, pcrfonning analytical procedures to identify any unusual or unexpected relationships that may indicate risks of material misstatemcnt due to fraud and in addressing the risk of fraud through management override of controls, testing the appropriateness of journal entries and other adjustments" assessing whether the judgements made in making accounting estimates are indicative of a potential bias" and evaluating the business rationale of any significant transactions that are unusual or outside the nonnal course of bu8ine8S. We also communicated relevant identified laws and regulations and potential fraud risks to all engagement team members and remained al¢rt to any indications of fraud or non-¢ompliance with laws and regulalions throughout the audit. A further description of our responsibilities for the audit of the consolidated financial statements is localed on the Financial Reporting Council, s website at: www.frc.org.uklauditorsresponsibilities. This description fornis part of our auditor's pOrt. Use of our report This report is made solely to the charity's members, as a body, in accordance with Chapter 3 of Part 16 of ihe Companies Act 2006. Our audit work has been undertaken so that we might state to the charitsble company's members those matters we are required to state to them in an auditor's report and for no other purpose. To ihe fullest extent perniit*d by law, we do not accept or assume responsibilily to anyone other than the charity and the Charity's members as a body> for our audit work, for this report, or for the opinions we have fornied. Robcrt Davies F. C. A. (Senior Statutory Auditor) MITCHELL CHARLESWORTH (AUDrr) LIMITED Accountants Statutory Auditor Glebe Business Park Lunts Heath Road Widnes Cheshire WA8 5SQ
IIALTON COMMUNITY TRANSPORT A COMPANY LDIITED BY GUARAIYTEE Consolidated Statement of Financial Actliltles {including income and expenditure account) Year ended 31st March 2024 Total Funds Total Funds Year to 31" Yearto 31" Mydrch 2024 March 2023 Unrestricted Funds Restricted Funds Note Incoming re80urces Incoming resourcesfrom genera¢edfund¥ Activiliesfor generatingfunds Cornmercial trading operations 14@461 146,461 130,913 Investment income 206 146,667 206 146,667 132 131,045 Jneoming resourc&sfrom eharilable acdvides." Operntion of transport services Total IDcomlDg resour¢e$ Resources expeDded Cos¢s ofgeneratingfunds.. Commercial trading operations Investment management costs 840 961 987 628 16 840 961 LL24 747 969 50,946 50,946 46,325 Sub total cost of generating funds Charitable oclivities: Operation of transport services 57,095 57,095 55,377 960,805 960,805 824,173 GornanCe eosts Tlwillon Total resources expended Net outgoing resources before transfers Gross transfers between fimds Net movement in funds 10 15 11,117 11,117 9,300 1031448 1031448 888 850 (43,820) (43,820) (140,881) (43,820) {43,820) (140,881) Reconciliation of funds Totsl funds brought forward 240 138 381019 Totsl funds carried forward 196 318 196 318 240 138 The group has no recognised gains or losses other than the results for the year as set out above. There were no acquisitions in the current or previous year, and all of the activities of the group are classed as continuing. 12
IIALTON commuNy TRANSPORT A COMPANY LDirfED BY GUARANTEE Consolidated Balance sheet Group Charity 31"March 31 March 31"March 31"Mareh 2024 2023 2024 2023 Fixed assets Tangible assets Investment 16 17 193,484 268,337 193,484 268,288 193,484 268,337 193,485 268,289 Current assets Stocks Debtors Cash at bank and in hand 18 19 3,611 42,458 100,116 3,011 40,782 69,796 3,611 42.458 90,996 3.611 55,478 58,024 146,185 114,189 137,065 117,113 Credltors: Amounts fallfing due wlthln one year 20 73 Net current assets 32 263 Total assets le85 current liabilitie$ 239,671 301,235 239,671 311,552 Credltor8: Amounts falllng due after more than one yerdr 21 43 Net assets 196 240 138 196 250 455 The funds of the group ind the charity Resliicted income funds Unrestricted income funds General fimd Designated fixed asset fund Total funds 117,416 158,483 117,416 168,800 78 902 5 250 455 22 196 318 240 138 The consolidated fmancial statements have been prepared in accordance with the provisions of the Companies Act 2006 applicable to companies subject to the small companies, regime. These consolidated financial statements were approved by the members of the committee and auth0ri8ed for issue on thc I I th December 2024 and are signed on their behalf by: M Arnold Company secretary and CEO 13
l. Accounting Policie5 Basis of Preparation and Consolldatlon The consolidated fmancial statements have been prepared under the historical cost convention. The consolidated financial statements have been prepared in accordance with FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" ("FRS102"). "Accounting and Reporting by Charities" the Statement of Rccommcndcd Practice for Charities applying FRS 102, the Companies Act 2006 and UK G¢nerally Accepted Accounting Practice as it applies from I January 2019. Halton Community Transport is a Public Benefit Entity as defined by FRS102. Th¢ principal accounting policies adopted in the preparation of the consolidated financial statements are set out below. These consolidated financial statements consolidate the assets, liabilities, income resources and resources expended of the charity and its wholly owned subsidiary Extra Mile Transport Company Limited (hereafter collectively referred to as the 'group') on a line-by-line basis and all intra-group trat]sactions balances, income and expenses arc climinated on consolidation. A separate statement of financial activities and income and expenditure account are not presented for the charity itself following the exemptions afforded by section 408 of the Companies Act 2006. Going eoneern At the time of approving the consolidated financial statements, the trustees have a reasonable expectstion that the company has adequate resources to continue in operational existence for the forcseeablc future. Thus. the trustees continue to adopt the going concern basis of accounting in preparing the consolidatcd financial statements. Statement of Cash Flows The trltee8 have taken advantage of the provisions in the SORP for charities applying FRS102 Update Bulletin I not to prepare a statement of cash flows. Incoming resources Voluntary income including donalions, gifts and grants that provide core funding or are of a general nature are reco8nised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Such income 18 only defed when: The donor specifies that the grant or donation must only be used in future accounting period5: or Thc donor has imposed conditions which must be met before the group has unconditional entitlement. Income from commercial trading activities is recognised on a recoverable basis. Jncome from charitable activities includes income rcceivcd undcr contract or where entitlcmcnt to grant funding is subject to specifLC perforniance conditions and is recOLs¢d as earncd (as the related goods or services arc provided). Grant income included in this category provides funding to support provision of specific transport services and is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. 14
HALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE Notes to the Consolidated flnanci21 statejnents Volunteers and donated servlces and facilities The value of serviccs provided by voluntecrs is not incorporatcd into thcse consolidated financial statements. Further details of the contribution made by volunteers can be found in thc trustee's annual report. Resources expellded Expenditure is recognised when a liabi]ity is incurred. Contractual arrangements and perforn)ance related grants are recognised as goods or services are supplied. Other grant paymmts are recognised when a constructive obligation arises that result in the payment being unavoidable. Costs of generating funds are those costs incunrd in attracting voluntary income, and those incurred in trading activities that raise funds. Charitable activities include expenditure associated with the provision of transport Services. Governance costs include those incurred in the governance of the group and its assets and are primarily associated with constitutional and statutory requirements. Support costs in¢lude central functions and have been allocated to activity cost categories on a basis ¢on8lStent with the use of resources, Tanglble fixed assets Individual red assets costing £100 or more are Capitalised at cost. Tangible fixed assets are dq)reciated on a straight line basis over their estimated useful lives as follows: Asset titegory Freehold Property Fixtures, Fittings & Equipment Motor Vehicles Annual rate Investment Investmcnt is initially measured at transaction price excluding transaction costs, and is subsequently measured at fair value at each reporting datc. CILanges in fair value are recognised in net income/(expenditurc) for the year. Transaction costs arc expensed as incunEd. A subsidiary is an entity controlled by the Halton Community Transport. Control is the power to govern the fmancial and operdting policies of the entity so as to obtain benefits from its activities. Impairnient of fixed assets At each reporting end date, the Halton Community Transport reviews the carrying amounts of its tangible assets to detenninc whether the is any indication that those assets bave suffered an impainnent loss. If any such indication cxists, the rccoverabl¢ amount of the a8S¢t is estimated in order to dcterniine the cxtent of the impainnent loss (if any). Stock Stock is included at the lower of cost or net r¢alisable value. 15
HALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE Notes to the Consolidated financial statements Provision Provisions are recognised when the wup and the charity have an obligation at the reporting date as a rGsult of a past event which it is probable will result in the transfer of economic bencfits and the obligation can bc estimated reliably. Provisions are measurcd at the best estimate of the amounts requi1 to settle the obligation. Where the cff¢ct of the time value of money is material, the provision is bascd on the present value of those amounts, discounted at the discount rate that reflerts the risks specific to the liability. The unwinding of the discount is recognised within interest payablc and similar charges. Funds structure The group has a number of restricted income funds to account for situations where a donor requires that a donation must be spent on a particular pury)08e or where funds have been raised for a specific purpose. All other funds are unrestricted income funds. These are available for use at the trustee's discretion in fiwtherance of the gen¢ral objectivcs of the group. Included within the unrestricted funds are designated fLmds which are funds that have been set aside for specifi¢ purposes. Penslon costs The group operates a defined contribution scheme for the benefit of its employees. The costs of ontributions are written off against profits in the year they are payable. Finance and operatlng leases Where the group enters into a lease which entails taking substantially the risks and rewards of ownership of an asset, the leas¢ is treated as a finance lease. The asset is recorded in the balance sheet as a tangible fixed asset and is dePlated in accordance with the above depreciation policies. Future instalments under such leases, net of finance charges are included within Creditors. Rentals payable are apportioned between the fu1Ce element, which is charged to the SOFA on a straight line basis and the capital elemeut which reduces the outstanding obligation for future instalments. Rentals under operating le&8es are charged on a straight-line basis over the lease term. Financial instruments Financial instrnments are classified and accounted for, according to the substance of the conlractual arrangement, as financial assets, financial liabilities or equity instruments. An equity instrumenl is any contract that evidences a residual interest in the assets of the company after deducting all of its liabilities. Grants receivable Grants r¢1Vable are included on an aCCTrlS basis. 16
HALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE Notss to the Consolldated fjnaneial statements 2. Judgements and key sources of estimation uneertalnty In the application of the group's 2nd the charity's accounting policies, the trustees are required to make judgem¢nts, ¢stimates and assumptions about the carrying amount of assets and liabilities that a not readily apparent from other sources. The estimates and associated assumptions are based on histOTical ¢xpwieDce and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 3. Legal status of tbe ehArlty The ¢haTity is a company limited by guarantee and has no share capital. The mcmbers of the company are the trustees named on page l. The liability of eaoh member in the event of winding up is limited to £1. 4. Flnanclal activities of the charity The fjnancial activities shown in the consolidated statement includes those of the charity's wholly owned subsidiary, Extra Mile Transport Company Limited. A summary of the financial activities undertaken by the charity is set out below,. 2024 2023 Gross IDcomlng re$our¢es Total expenditure on charitable activities Net incomlng]{outgolng) resources Total fijnds brought forward Total funds carried forward 915,024 969 161 (54,137) 250 455 698,132 834 747 (136,615) 387 070 250 455 Represented by: Restricted income fiinds Unrestricted income funds 196 318 250 455 17
IIALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE Notes to the Consolidated fmanclal statements 5. Incoming resources from Aetlvllles for generating funds Thc wholly owned trading subsidiary Extra Mile Transport Company Limited, which is incon)orated in the United Kingdom, pays all but a proportion of its profits to the charity by way of donation. The subsidiary is used lor non-primary trading PUTposes. The trading rcsult5 of the subsidiary are summarised below. 2024 2023 Turnover Cost of sales and adminithtion costs Net profit Amount gift aided to charity Taxation Intcrest received Absorbed by subsidiary 146,461 62 84,084 (73,781) 130.913 76,810 (81,080) 14 The Assets and liabllities of the subsidiary were: Fixed assets Current assets Current liabilities Total net assets 49 11,772 14,023 Aggregate share capital and reserves The above results include the trade with Halton Cornmunity Trdnsport. Cost of sales includes expenditure incurred by Halton Community TThinsFx)rt on bchalf of Extra Mile Transport Company Limited of £nil {2023: £nil). A balance of £4,903 was due to Extra Mile Transport Company Limited at the year end from Halton Community Transport. (2023: £14,696 due from Extra Mil¢ Transport to Halton Community Transport) 6. Investment Income All of the group's investment income arises from an interest b¢arin8 deposit account. 7. Incoming resources from charttable activities The income was primarily from the operation of the transport services. Unrestricted Restricted Total funds Total fimds funds funds 2024 2023 Grants Fares Council contracts Mersey link Other income Profit on disposal of fixed assets 48,510 90.268 307,446 385,388 4.149 48,510 90,268 307,446 385,388 4,149 60.630 64,996 204,263 284,535 840 961 616 924 18
HALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE Notes to the Consolidated financlal statements Costs of cbaritsble activitses by fund type Unrestricted Restricted Total Funds Total FuDds Funds Funds 2024 2023 Direct chilabl¢ activity Support costs 859,472 IOlJ33 859,472 101,333 765,474 58,699 960,805 960,805 824,173 Costs of charhable actlvltles by actlvlty type Activitles undertaken directly Support Total Funds Total Funds costs 2024 2023 Direct clwitable activity 859,472 101,333 960,805 824,173 10. Governanee costs Unrestricted Restricted Total Funds Total Funds Funds Fund8 2024 2023 Audit and accountancy 11,117 11,117 9,300 11. Truste, emoluments None of the trustees (or any persons connected with them) received any remunerdtion or benefits from the group and the charity during the year (2023: £nil). 12. Analysis of stsff costs 2024 2023 SalaTiCS and wages Social security costs Pension costs 519,957 43,862 396,354 27,454 No employee received remuneration of mor¢ than £60,000. The group contributes to a personal pension plan on behalf of its cmployees. No contributions were payable to the fLmd at 31 st March 2024 (2023: £Nil). 19
HALTON COMMUNITY TRANSPORT A COMPANY LIMED BY GUARAI¥TEE Notes to the Consolidated fancIal statements 13. Staff numbers The average number of full-time equivalent employees (including casual and part time stafo during the year was as follows: 2024 Number 22 2023 Number 18 Charitable activities Management and administration 24 20 14. Movement in total funds for the year 2024 2023 This is stated after charging: Depreciation of owned fixcd assets Depreciation of red assets held under hire purch&8e agreements Auditor's remuneration: External audit Other audit services Other services 65,110 23,700 65,126 25,333 11,117 1,850 9,300 1,650 1,114 15. TaxatloD The ¢harity is a registered charity and no provision is considered necessary for taxation. The trading subsidiary has a cooratIon tsx liability of £2,431 (2023 - £Nil). 2024 2023 Current tax Reconclliation of effectlve tax rate 2024 2023 Total resources expended before taxation {42,820) (140,881) Expected tax based on the standard rate of tax in the UK 19 /0(2023:19 %) (8,326) (26,767) Tax exempt charitable activities Other pernianent differenccs Rcmeasurement of deferred tax for changes in tax rates Movement in deferred tax not recognised Total tax expense Sncluded In profit or loss 10,748 25,956 798 (4) 17 (3) 12 2,431 20
L4LTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTEE Notes to the Consolldatsd finanelal statements 16. Tanglble fixed as$ets- group Fixtures, Freehold Ffittings & Property Equipment Motor Vehicles Total Cost At I st April 2023 Additions Disposals At 31st March 2024 158,437 124,964 938,057 13,957 188410 1.221,458 13,957 188410 158 437 Depreclatlon At 1st April 2023 Charge for the year Released on dpOsalS At 31st March 2024 64,705 3,167 111,396 3,924 777,020 953,121 81,719 88,810 188 410 188 410 670 853 29 21 115 320 Net book value At 31st March 2024 At 31 st March 2023 90 13 61 21
HALTON COMMUNITY TII4NSPORT A COMPANY LIMITED BY GUARANTEE Notes to the Consolidated fmancial statements 16 TAnglble fixed assets - Charity {continned) Flxtures, Freehold Fitting$ & Property Equipment Motor Vehicles Total Cost At I st April 2023 Additions Disposals At 31st March 2024 158,437 109,958 938,057 13.957 1,206,452 13,957 158 437 109 958 1031999 Depreciation At 1st April 2023 Charge for th¢ year Released on disposals At 31" March 2024 64,705 3,167 96,439 3,875 777,020 81,719 188 410 670 938,164 88,761 100 314 838 515 Net book value At 31st March 2024 At 31 st March 2023 193 484 268 288 519 161037 The net book value of assets held on hire purchase at the year end was £63,400 (2023: £87,100) and the depreciation charge for th¢ y¢ar was £23,700 (2023.. £25,333). 17 Investment - Charity 2024 2023 Cost At 31st March 2023, 1 April 2023 and 3 1st March 2024 Carryfing amount At 31 st March 2023, 1 April 2023 and 31st March 2024 Details of the Halton Community Transport's subsidiary at 31 March 2024 are as follows: Class of /0 of directly Nature of business shares held held Vehicle repairs Ordinary loo% and maintenance Share and provision of Name of undertaking Registered office Extra Mile Transport 33 Ditton Road Company Limited Widnes, Chcshire WA8 OPP 22
HALTON COMMUNITY TRANSPORT A COMPANY LIMfTED BY GUARANTEE Notes to the Consolidated finanelal ststements 18. Stocks Group 2024 Charity 2024 2023 2023 Stocks 19. Debtors Group 2024 Charity 2024 2023 2023 Trade debtors Amounts due from subsidiary underLakillg Other debtors 35,228 30,477 35.228 30,477 14,696 458 20. Credltors: amounts falllng due wltbln one year Group 2024 Charity 2024 2023 2023 Trade creditors Cory)oration tax Other taxes and social security ¢osts Amounts due to subsidiary Hire purchase agreements Other creditors and accruals 6,132 2,431 16,937 9,300 6,950 12,113 11,478 4,903 17,744 8,113 17,744 17,744 17,744 Hire purchase agreements disclosed under creditors falling due within one year are secured again8t the assets to which they relate. 21. Creditor8: amounts fAlllng due After more than one year Group 21124 Cbarity 2024 2023 2023 Hire purchase agreements 43 43 There are no amounts falling due in more than five yeaTS in respect of hire purchase agreements. Hire purchase agreements disclosed under creditors falling due after MOTC t11 one year are ured against the assets to which they relate. 23
HALTON COMMUNITY TRANSPORT A COIVIPANY LIMITED BY GUARANTEE Notes to the Consolldated fmancial statements 22. Analysis of charitable funds Analysis of unrestricted fuDd movements Group Fund at 31" March 2023 Incoming Resources resources expended Transfers Fund at 31" Mareb 2024 General fund Designated fixed asset fund Total 158,483 987,628 (1,028,695) 117,416 240 138 1031448 987 628 L 196 Group Fund at 31" MArcb 2022 Incoming Resources resources expended Transfers Fund Ydt 31" March 2023 General fund Designatcd red asset fund Total 296,611 747,969 (886.097) 158,483 381019 747 969 888 850 240 138 Flxed asset fund (Restricted) This fund rcpresenls the outstanding grant Contributions towards fixed assels which have not yet been spent by the group. Deslgnated fixed as8et fund {Unre5tricted) This fund represents ihc nei book value of the proportion of thc vehicles and equipment that was by grant funding. This fund is reduced annually by the related depreciation. Transfer8 Transfers between funds primarily reprcsent fixed assets purchased from rcstricted funds where the acquisition of the fixed assets has discharged the restriction and the assets are transfetted to unrestricted funds. Previously the fixed assets were held in restricted funds until fully dq)reciated. 24
HALTON COMMUNITY TRANSPORT A COMPANY LIMITED BY GUARANTE Notes to the Consolldated financial statements 23. Analysis of group net assets between funds As At 31 Mareh 2024 Designated Fixed Asset Fund Re8trIeted Income Funds General Fund Total Tangible fixed assets Cash at bank and in hand Other net current liabilities Creditors of more than one year 114,582 100,116 (53,929) 43 117 416 78,902 193,484 100,116 (53,929) 196 As at 31 March 2023 De8lgnated Flxed Asset Fund Restrlcted Income Funds General Fund Total Tangible f¢d as$¢ts Cash at bank and in hand Other net current assets Creditors of more than one year 186,682 69,796 {36,898) 81,655 268,337 69,796 (36,898) 158 483 25