## **Ringwood and District Round Table Number 643**
## **Trustees’ Annual Report & Accounts**
**For the year ended 31 March 2025 Registered Charity Number: 1080252**
## **Trustees’ Annual Report**
## **1. Reference and Administrative Details**
**Charity Name:** Ringwood and District Round Table Number 643 **Registered Charity Number:** 1080252
**Principal Address:** 36 Cloughs Road, Ringwood, Hampshire, BH24 1UX
## **Trustees**
The trustees who served during the year and at the date of approval of this report were:
- _Richard Levell_ - Chairman
- _Criag Adams_ - Vice Chairman
- _Charlie Field_ - Treasurer
## **Independent Examiner / Accountant**
- _[Name and organisation]_ (if applicable)
## **2. Structure, Governance and Management**
Ringwood and District Round Table Number 643 is an unincorporated association governed by its constitution. The charity is registered with the Charity Commission in England and Wales.
## **Appointment of Trustees**
Trustees are elected annually from the membership at the Annual General Meeting. All trustees received an induction covering their responsibilities under charity law and the requirements of the Charity Commission.
## **Risk Management**
Trustees review risks regularly, including financial controls, safeguarding during events, and reputational risk. Appropriate measures such as insurance coverage, financial oversight, and volunteer guidance remain in place to mitigate risk.
## **3. Objectives and Activities**
The charity’s purposes, as set out in the governing document, are:
- To support charitable causes and individuals in need within Ringwood and the surrounding district.
- To encourage fellowship, community engagement, and volunteer activities through organised events.
To achieve these aims, the charity raises funds through community events and distributes grants and donations to local charitable organisations, community initiatives, and individuals in hardship.
## **Public Benefit Statement**
The trustees confirm they have had regard to the Charity Commission’s guidance on public benefit. All charitable activities during the year were undertaken to further the charity’s aims for the public benefit.
## **4. Achievements and Performance**
During 2024-2025, Ringwood and District Round Table Number 643 continued to deliver and support a range of community activities. Key achievements included:
## **Fundraising Events**
- **Annual Ringwood Grand Fireworks Bar:** Successfully provided bar service at the Ringwood Town Council fireworks event, raising significant funds for local causes.
- **Santa Sleigh Community Tour:** Engaged with local families, spread Christmas cheer, and raised both monetary and food bank donations throughout December.
- **Christmas Tree-cycling:** Collected spent Christmas trees from Ringwood and the surrounding district, donating them to a local tree company for chipping into mulch, whilst also raising funds for local causes.
## **Grants and Donations**
Funds raised throughout the year enabled the charity to support:
- **Local youth groups** (e.g., sports clubs, scouts, and activity organisations).
- **Community wellbeing initiatives** , including mental health support and local counselling services.
- **Individuals experiencing hardship** , through small, targeted financial support.
- **Local schools and educational projects** , including equipment grants.
## **Volunteer Engagement**
The charity continued to encourage voluntary participation among members, with over 1000 volunteer hours recorded across all events.
## **5. Financial Review**
## **Overview**
The charity’s finances remain stable. Income was generated primarily through fundraising events and public donations. Expenditure related to event delivery, insurance, equipment, and charitable grants.
## **Financial Summary**
- **Total Income:** £40,119.53
- **Total Expenditure:** £41,205.31
- **Funds Carried Forward:** £13,696.89
- **Restricted Funds:** £0.00
- **Unrestricted Funds:** £13,696.89
## **Reserves Policy**
The charity aims to maintain a minimum reserve of £3,000.00 to ensure continuity of operations and to meet any unforeseen costs. Reserves at year-end were in line with this policy.
## **6. Plans for Future Periods**
For 2026, the charity intends to:
- Continue delivering key community fundraising events.
- Increase engagement with local schools, youth clubs, and hardship support initiatives.
- Explore new community events to broaden impact and diversify fundraising.
- Strengthen collaboration with neighbouring Round Table groups, where beneficial.
## **7. Statement of Trustees’ Responsibilities**
The trustees are responsible for preparing the Trustees’ Annual Report and financial statements in accordance with applicable law and the charity’s constitution. They ensure proper records are kept and that the charity’s financial statements give a true and fair view of its affairs.
## **8. Approval of the Report**
This report was approved by the trustees on 23/01/2026 and signed on their behalf by:
**______________________________** Charlie Field | Treasurer
Ringwood and District Round Table Number 643
**Ringwood and District Round Table Income & Expenditure Account & Balance Sheet for year to 31/03/2025**
**Actual 2025/24 INCOME £ 40119.5 Total Subscriptions and Income 3** ~~Be~~ Area Funds 444.52
|Card Payments|47.07|
|---|---|
|Cash Paid In|73.21|
|Donations In|2336.72|
|Donations Out|0.00|
|Event - 65th|5127.46|
|Event - AGM 24|0.00|
|Event - BPS Bar 24|330.49|
|Event - Carnival 24|0.00|
|Event - Fireworks 24|6830.96|
|Event - Pedal Car 24|0.00|
|Event - RIS Bar 24|326.04|
|Event - Sleigh 24|2568.45|
|Event - Social|1270.00|
|Expense - Capital|0.00|
|Expense - Operational|197.50|
|Gift Aid In|6320.75|
|Grants In|3640.00|
|Member Subscriptions|3550.00|
|Online Sales|5176.36|
|RTBI Capitation Paid|0.00|
|Sponsorship|880.00|
|Transfer|1000.00|
|**EXPENDITURE**||
|Area Funds|0.00|
|Card Payments|0.00|
|Cash Paid In|0.00|
|Donations In|0.00|
||22914.0|
|Donations Out|2|
|Event - 65th|5358.00|
|Event - AGM 24|522.69|
|Event - BPS Bar 24|550.00|
|Event - Carnival 24|598.22|
|Event - Fireworks 24|290.22|
|Event - Pedal Car 24|1316.98|
|Event - RIS Bar 24|326.04|
|Event - Sleigh 24|878.54|
|Event - Social|1708.49|
|Expense - Capital|2662.34|
|Expense - Operational|935.90|
|Gift Aid In|0.00|
|Grants In|0.00|
|Member Subscriptions|0.00|
|Online Sales|0.00|
|RTBI Capitation Paid
2143.87
Sponsorship
0.00
Transfer
1000.00
**TOTAL EXPENDITURE**
**41205.3**
**1**
**Net Surplus/(Deficit) for the year**
**-**
**1085.78**
~~a~~|RTBI Capitation Paid
2143.87
Sponsorship
0.00
Transfer
1000.00
**TOTAL EXPENDITURE**
**41205.3**
**1**
**Net Surplus/(Deficit) for the year**
**-**
**1085.78**
~~a~~|RTBI Capitation Paid
2143.87
Sponsorship
0.00
Transfer
1000.00
**TOTAL EXPENDITURE**
**41205.3**
**1**
**Net Surplus/(Deficit) for the year**
**-**
**1085.78**
~~a~~|RTBI Capitation Paid
2143.87
Sponsorship
0.00
Transfer
1000.00
**TOTAL EXPENDITURE**
**41205.3**
**1**
**Net Surplus/(Deficit) for the year**
**-**
**1085.78**
~~a~~|
|---|---|---|---|
||||**at**|
||||**31/03/2**|
||**BALANCE SHEET**||**4**|
||**Balance at Bank**|||
||Operations Account||5122.95|
||Charity Account||3791.96|
||Pedal Car Account||3995.67|
||Cash Float||0.00|
||||**12910.5**|
||**Total**||**8**|
|||b/|**12910.5**|
||Balance at 1/3/24|fwd|**8**|
|||||
||**Notes to Account -**|||
||**I propose that subscriptons for 2025/26 will remain £180.00**|||
||**Bank Account:**I propose that we do not continue to bank with Natwest||I propose that we do not continue to bank with Natwest|
||Ringwood, and we change to The Co-operative Bank. This will allow for easier|||
||change of signatories and will ensure that the account can be operated by any|||
||one of the following officers:|||
||- Chairman|||
||- Vice Chairman|||
||- Treasurer|||
||- Secretary|||
||Signed:|||
||Charlie Field, Hon Treasurer, Ringwood & District Round Table|||
||Date:|23.01.26||
I have examined the financial records of the Club and confirm that the above Income and Expenditure Account together with the Balance Sheet are in accordance therewith.
Signed:
## pews
Steve Mursell, Appointed Examiner, Hon Treasurer, Ringwood & District 41 Club Date: 15.02.26