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← The Quilt Association

2024-11-30-accounts

The Quilt Association Limited Company No 03284386 Charity No 1080218

Financial Statements Year ended 30 November 2024

The Quilt Association Limited

Directors' Report

for the year ended 30 November 2024

Registered number 03284386 England and Wales Charity number 1080218

The Quilt Association Limited

Directors' Report for the year ended 30 November 2024

Registered number 03284386 England and Wales Charity number 1080218 The Directors present their report and accounts of the company for the year ended 30th November 2024.

Principal Activity and Status

The Quilt Association is established to promote and educate the public in respect of patchwork and quilting in particular and textile arts and crafts in general and to encourage and foster the development of local, national and international networks for the educational, cultural and artistic exchange and sharing of knowledge, skills and ideas in these activities. The company is limited by guarantee and is a registered charity.

Directors

The following served as directors during the year - Ms Lisa Arundale Mrs Sheila Davis Ms Caroline Malone Mrs Louise Owen-Jones (appointed August 2024) Mrs Carol Ryles Mrs Christine Shercliff

ANNUAL REVIEW

The period between 1st December 2023 and 30th November 2024 was once again a successful and encouraging time for the Quilt Association. We organised and hosted a wide variety of events in Minerva including exhibitions, craft and sales events and events organised by the local community. The Board held its usual regular monthly meetings as well as periodically meeting to document new additions to our collection and to plan and prepare our exhibitions.

Q.A. and other Exhibitions:

The first exhibition of the year was the biennial exhibition of the wonderful work of the Welsh Heritage Quilters (WHQ) which was planned to take place between 29th March and 13th April. It’s always a very popular exhibition and so when, owing to circumstances beyond our control, we had to cancel the Spring Exhibition, we were delighted that the group agreed to prolong their exhibition for a further two weeks whilst we had a rethink. We decided to showcase the quilts from our collection that had connections to Llanidloes. So from 1st to 27th May we put on an exhibition we named From Llani With Love . It featured quilts made in Llanidloes, or from local Llanidloes flannel, or quilts which had been donated by Llanidloes families. This filled our main gallery. In the rear gallery and workroom we left up some of the work of WHQ including an amazing number of quilts which the group had made for the Linus Project and for the Palliative Care Unit at Llanidloes Hospital. We also organised a pop -up shop in which we sold beautifully items made by local craftspeople in the town. This proved to be a very successful innovation as the items were displayed in the windows and attracted people in who would not have normally come into Minerva.

Our Summer Exhibition, between 27th July and 31st August was entitled Our String of Pearls in honour of the fact that it was the 30th Anniversary of Quilt Exhibitions in Llanidloes. We filled the main gallery with over 30 quilts from our collection which were chosen because they were the Trustees’ favourites -

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The Quilt Association Limited

Directors' Report (continued) for the year ended 30 November 2024

ones to display! The pop-up shop was popular again too! Our rear gallery featured the work of Suzette Smart. Entitled The Stitch Storyteller , this exhibition proved to be very popular with our visitors. Suzette tutors workshops for us regularly and so we were pleased to be able to show her talents to a wider audience. Once again, we welcomed two coach parties of quilters to our Summer Exhibition – one a group of of American and Canadian quilters and another made up of quilters mainly from Australia and New Zealand. Finally, we also hosted an exhibition of the art of the late Leslie Jones. He had lived in Cwmbelan for many years was a well-known figure in Llanidloes and was a regular visitor to events in Minerva.

Other events

We hosted several regular events this year: The Christmas Craft Fair; The Vintage Style Fair (twice); The Wool and Willow Festival and Dathliad, and World Textiles Day Wales. We also hosted, once again, The Mid Wales Print Fair. During the Leslie Jones exhibition, on 13th July, we also held a Quilt Association Open Day. As it was also the day of Llanidloes Carnival there were lots of local people in town. Many of them had no idea about our collection – how large it was; that we had been here for 30 years; that the quilts were stored in Minerva. It proved to be an eye-opening event for many.

Education Programme

We ran our usual textile related workshops, tutored by Jenny O’Leary, Suzette Smart and Jane Hunter. One of our trustees, Sheila Davis, also ran a workshop in Minerva at which she taught the techniques of Traditional Welsh hand quilting. Sheila also taught at several half day ‘Make Do And Mend’ sessions during October and November as part of an initiative by the Zero Carbon Llanidloes Group. This year we ran two days of free craft workshops for children which were very successful and much enjoyed by all the participants.

Our workroom continued to be used by local artists/craftspeople who meet regularly in the building and also run day workshops for their members.

Marketing

Trustee Chris Shercliff did an evening workshop with The Llanidloes Explorer Scouts in December and also did a presentation about QA at a meeting of the St Idloes’ Friends Together group in June.

Award

Three of the Trustees were able to attend the PAVO Volunteer Awards Ceremony on 6th June. This was held in the Officers’ Mess at the Infantry Battle School in Brecon and on the evening we were absolutely thrilled when we won the group category for Enriching lives through Arts and Culture. The trophy and certificate were both proudly displayed at our Summer Exhibition.

Building maintenance

During January 2024, we were so pleased to have our new kitchen fitted which was funded by our successful grant application to the Bryn Blaen Wind Farm Community Fund. It was opened in April by John Newbury who had successfully submitted the funding bid on our behalf. The kitchen has been admired by everyone who has used it and we’re so pleased to have it. One source of worry over this period has been the continuing deterioration of the exterior wall of both the main gallery and a bedroom wall in the flat above which is on the side next to The Angel Inn. Such was our concern in June 2025 that we had it surveyed by Gwynfor Humphreys FRICS . His report stated that the dampness was caused by water ingress from the roof and guttering of The Angel Inn leading to deterioration of plasterwork and decorative finishes and that there is also damage to the external face of the brickwork on the south elevation. This situation is currently unable to be resolved until we have written permission to carry out the remedial work from the owners of The Angel Inn which is a listed building.

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The Quilt Association Limited Directors' Report (continued) for the year ended 30th November 2024

We are also seeking sources of funding to cover the cost of repair work. We also have concerns about the deterioration of the flat roof above the rear of the main gallery and are attempting to get this repaired under the terms of the 20 year Guarantee we were given at the time the roof was resurfaced in 2019.

Moving Forward

The Trustees have continued to ensure that our building is well maintained and that our equipment, finances and procedures are in good order. We have a full calendar of events for both 2025 and 2026. The Trustees all undertook Trustees Training, organised by PAVO, on 15th November 2025, to ensure that we all understand the legal responsibilities we have as trustees as well as the roles and the responsibilities we have towards the Association.

The Directors have an ongoing process of risk assessment and policy development with regard to the operation of the charity. The Directors have had due regard to the Charity Commission guidance on public benefit in planning our activities.

This report has been prepared in accordance with the special provisions for small companies under part 15 of the Companies Act 2006.

By Order of the Board Signed

Mrs C Shercliff Trustee and Director

Signed

Mrs S. Davis Date: 15 June 2025 Director and Company Secretary Registered Office: Minerva Arts Centre 2 High Street Llanidloes Powys SY18 6BY

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The Quilt Association Limited

Statement of Financial Activities for the year ended 30 November 2024

Registered No: 03284386 England and Wales Charity No: 1080218

Income and Expenditure

Unrestricted
Funds
Notes
£
Income
Grants
200
Exhibition, Sales & Workshops
9,696
Rents Received
10,752
Memberships
940
Donations
660
Total Income
22,248
Expenditure
Workshop and Course Expenses
1,484
Carriage, Postage & Stationery
459
Marketing
259
Telephone
617
Water Rates
689
Heat & Light
2,552
Insurance
3,102
Premises Costs, Repairs & Renewals
7,554
Accountancy & Professional Fees
1,816
Website Design & Translation
1,461
Depreciation
4
4,531
Release of Capital Grants
3,6
(578)
Sundry Expenses
105
Total Expenditure
(24,051)
Net Income/Expenditure for the Year
(1,803)
Fund Balances brought forward
136,569
Transfers between Funds
7
-
Fund Balances carried forward
134,766		 Restricted
Funds
£
4,750
-
-
-
-
4,750
-
-
-
-
-
-
-
4,750
-
-
-
-
-
4,750
-
-
-
-		 Total
2023
£
£
4,950
-
9,696
12,500
10,752
7,645
940
780
660
115
26,998
21,040
1,484
3,861
459
223
259
80
617
500
689
701
2,552
1,002
3,102
3,082
12,304
4,620
1,816
1,739
1,461
703
4,531
4,528
(578)
(578)
105
254
(28,801)
(20,715)
(1,803)
325
136,569
136,244
-
-
134,766
136,569

There are no recognised gains or losses for the year other than the net expenditure for the year

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The Quilt Association Limited

The Quilt Association Limited
Balance Sheet
as at 30 November 2024
Note
Fixed Assets
Tangible Assets
4
Current Assets
Trade Debtors
Cash at Bank
Cash on Hand
Creditors:amounts falling due
within one year
5
Net Current Assets
Total Assets less Current Liabilities
Creditors:amounts falling due
after more than one year
6
Net Assets
Funds
7		 Registered No:
03284386
England and Wales
Charity No: 1080218
£
£
£
£
128,217
132,593
250
-
28,376
25,279
56
37
28,682
25,316
(2,207)
(836)
26,475
24,480
154,692
157,073
(19,926)
(20,504)
134,766
136,569
134,766
136,569
2024
2023		 Registered No:
03284386
England and Wales
Charity No: 1080218
£
£
£
£
128,217
132,593
250
-
28,376
25,279
56
37
28,682
25,316
(2,207)
(836)
26,475
24,480
154,692
157,073
(19,926)
(20,504)
134,766
136,569
134,766
136,569
2024
2023
157,073
(20,504)
136,569
136,569

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

These financial statements were approved by the board of directors on 27 June 2025. and were signed on its behalf by:

Sheila Davis Director and Company Secretary

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The Quilt Association Limited

Notes to the Accounts

for the year ended 30 November 2024

  1. The company became registered as a charity on 5 April 2000 and is limited by the guarantee of its members and is incorporated within the meaning of the Companies Acts.

  2. Statement of Directors' Responsibilities

Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these financial statements, the directors are required to:

The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the company and to enable them to ensure that the financial statements comply with the Companies Acts. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Accounting Policies

These accounts are presented in the format of charity accounts. The following accounting policies have been applied consistently in dealing with items which are considered material in relation to the company's financial statements.

These accounts have been prepared under the historical cost convention, in accordance with the Charities Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014, updated February 2016, and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and with the Charities Act 2011.

b) Depreciation

Depreciation of tangible fixed assets is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold Property and Improvements: 2% straight line

Exhibition Quilts: 2% straight line Heating System Improvements: 20% straight line Computer, Sewing Machines and Equipment: 25% straight line

c) Capital Grants

Grants received towards property improvements and the purchase of tangible fixed assets are included in creditors as deferred income and released to the income and expenditure account over the expected useful lives of the relevant assets.

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The Quilt Association Limited

Notes to the Accounts

for the year ended 30 November 2024

4. Tangible Fixed Assets

Freehold
Computer,
Property &
Sewing Machines
Improvements
& Equipment
£
£
Cost
At 1 December 2023 and
233,602
9,373
Additions
-
-
At 30 November 2024
233,602
9,373
Depreciation
At 1 December 2023
104,987
9,373
Charge for Year
4,412
-
At 30 November 2024
109,399
9,373
Net Book Value
as at 30 November 2024
124,203
-
Net Book Value
as at 30 November 2023
128,615
-		 Exhibition
Quilts
£
5,790
155
5,945
1,812
119
1,931
4,014
4,133		 Total
£
248,765
155
248,920
116,172
4,531
120,703
128,217
132,748

The exhibition quilts are included in the accounts for the year ended 30 November 2024 and prior at historical cost less depreciation.

An up to date valuation of the exhibition quilts, undertaken by the directors as at November 2021, indicates that the total value of the exhibition quilts is £38,000.

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The Quilt Association Limited

Notes to the Accounts

for the year ended 30 November 2024

5
Creditors(amounts falling due within one year)
Trade Creditors and Accruals
Receipts in Advance		 2024
£
2,207
-
2,207		 2023
£
836
-
836
6
Creditors(amounts falling due after more than one year)
Deferred Income: Capital Grants Received		 2024
£
19,926		 2023
£
20,504

Capital Grants Received relate to property improvements and to the purchase of tangible fixed assets (see notes 3 and 4). They are released to the income and expenditure account over the expected useful lives of the assets to match the depreciation on the assets. The amount released during the year ended 30 November 2024 is £578 and relates to the property.

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The Quilt Association Limited

Notes to the Accounts

for the year ended 30 November 2024

7 Summary of Net Assets by Funds

Unrestricted
£
At 30 November 2024
Fixed Assets (less capital grants)
108,291
Net Current Assets
26,475
134,766		 Restricted
Total
£
£
-
108,291
-
26,475
-
134,766

8 Contingent Liabilities

The directors are not aware of any contingent liabilities.

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