## **Trustees’ Annual Report for Thornbury u3a Sept 2021 to Sept 2022** ## **The Objectives and Activities** Thornbury u3a (Tu3a) is a registered charity (number 1080095) constituted in 1999. The Charity does not have a permanent address but for Charity Commission purposes, the address provided is that of the Treasurer in situ. Currently this is 58, Hopkins Close, Thornbury, Bristol, BS35 2PX. Its purpose is the advancement of education and in particular the education of older people and those retired from full-time work, by means including associated activities conducive to learning and personal development in Thornbury and its surrounding locality. Thornbury u3a is operated as a collection of interest groups (people drawn from a common membership to follow a particular interest). The interest groups are the primary means of satisfying the object of the organisation. These groups have a large degree of operational independence, with the central committee (the Charity Trustees) responsible for :- - Ensuring the Groups have regard to the Charity Commission guidance on public benefit when planning their activities. - Providing recruitment and administration of the overall membership - Providing the establishment and support to the interest groups - Providing an internal communications hub - Providing events with a cross-group interest - Providing governance of the organisation ## **Achievements & Performance 2021 - 2022** ## _Open Meeting, Talks & other Activities_ Many Open Talks and Visits in 2022 had to be cancelled due to further waves of the Omicron variant of the Corona Virus that had caused the lockdowns during 2020/21. However, an Open Talk by Sir Steve Webb, the former Minister of State for Pensions, was held on Zoom in February 2022 and one very successful Open Visit was held later in the year to the Steam Railway in Somerset. Our Family History Group participated in an event organised by the Charity “Jigsaw” for the public in Thornbury. This was a demonstration of how to undertake Family History research and was held in the local Thornbury Library. ## _Recruitment and administration of the overall membership_ Membership numbers have fluctuated during 2022. Two very successful “New Members” meeting were held in March and October 2022. Both resulting in between 20 and 30 new members joining our organisation and our membership now stand at 1600; still some 250 below the peak in 2019. ## _Support to the interest Groups_ There are currently 79 interest groups within our organisation. The new Groups, “Spanish” and “You On Your Own”, that started at the end of last year, are very well attended. The Trustees have supported several Groups that have been hit by the effects of the pandemic which still impact the older generation. In some cases, this includes financial aid to ensure these groups can keep running even when numbers drop below an economic level. Unfortunately, several Group Leaders have stood down through health and age-related issues during this year resulting in the loss of several Groups. A Leaders Lunch was held in Sept to recognise the hard work undertaken by our volunteer Group Leaders and enable the them to mix and exchange ideas on how to improve their organisations. A short presentation was given by the Chairman on the state of the overall 1 organisation. It focussed on the general reluctance on the part of the membership to come forward to run and support the Groups and also take on the responsibilities of the Committee. ## _Financial Review_ The Financial Review is given in an associate document attached to this Report. ## _Trustees_ The Charity is an Unincorporated Association with the Trustees being elected by the membership from the current membership. Elections are held by ballot at the annual AGM in accordance with our Constitution. The current Trustees are:- Norman Taylor (Chairman), Vacant (Vice Chair), Pat Wells (Secretary), Steve Hughes (Treasurer), Jackie Gitsham (Membership Secretary), Steve Wells (Beacon Administration), Mike Farquhar (Equipment), Don Grundell (Webmaster), Louise Ingsley (Group Co-ordinator), Sue James, Trevor Daniels. Overall, the Trustees believe Thornbury u3a can continue to be a successful and thriving organisation with strong finances and a friendly, helpful and supportive atmosphere. Signed on behalf of the Trustees Norman Taylor, Chairman, Thornbury u3a January 2023 2 **----- Start of picture text -----**
2021/22
Prior Year Adjustme Income Expenditure Balance Year end Bank Account
Ancient Civilisations & Culture 0.00 0.00 34.95 to 30/09 0 email 05/10
Archaeology 193.00 215.70 -2.70 to 30/09 0 email 18/10 Rent paid to 12/22 will adj at next mtg
Architecture 325.10 467.44 478.35 to 30/09 Lloyds email 05/10
Art Appreciation 0.00 361.71 0.00 to 30/09 Lloyds closed 01/22
Art Monday Group 1,461.50 1,745.00 322.85 to 31/08 Lloyds form
Art Thursday Group 2,034.80 1,115.20 1,336.86 to 30/09 TSB email 13/10
Aspects of 19th Century 0.00 108.75 0.00 to 30/09 0 closed 10/21
Astronomy & Space 208.50 140.74 134.97 to 30/09 0 email 05/09
Bird Watching 0.00 0.00 0.00 N/A 0 email 03/10
Book Group 1 0.00 50.00 53.00 to 30/09 0 form
Book Group 2 12.20 125.00 120.00 28.45 to 30/09 0 email 03/10 Incorrect Reserves advised last year
Bridge Group 1 -168.09 1,781.00 1,005.00 894.50 to 30/09 0 email 18/10 x Part split of Reserves/undeclared exp
Bridge Group 2 (inc Grp 1) 117.50 1,153.00 1,029.00 241.50 to 30/09 0 email 18/10 x Opening Reserves from Group 1
Bridge Group 3 947.00 770.00 292.00 to 30/09 0 email 03/10
Bridge Group 4 1,138.10 961.36 176.74 to 31/08 0 email 11/09
Canasta 0.00 0.00 0.00 N/A 0 phone 20/10
Card Making 300.00 300.00 0.00 to 30/09 0 phone 06/10
Church Visits 1 4,011.25 3,893.77 339.94 to 30/09 NatWest email 19/10 x
Church Visits 2 2,504.45 2,433.50 462.38 to 30/09 Lloyds email 10/10
Cinema 1,056.00 1,133.80 595.83 to 30/09 Lloyds email 06/11
Classical Studies 0.00 0.00 184.23 to 30/09 0 email 07/10
Computer Club 6.00 22.50 46.32 to 30/09 0 email 10/10
Concerts 887.10 949.60 1,396.35 to 31/05 Lloyds email 29/06 x
Country Dancing -220.00 0.00 147.00 0.00 to 30/09 0 closed 02/22 To Scottish Dancing pre closure
Creative Writing 0.00 0.00 0.00 N/A 0 email 03/10
Cribbage 0.00 0.00 10.50 to 31/08 0 email 07/10
Cycling 0.00 0.00 0.00 N/A 0 email 06/10
Discussions 268.00 255.00 -23.44 to 30/09 0 email 29/10 Subs increased to eradicate deficit
DIY 0.00 0.00 0.00 N/A 0 email 30/09
English for Ukranians 0.00 0.00 0.00 N/A 0 email 03/10
Family History 179.20 215.99 192.03 to 30/09 0 email 17/10
French Intermediate 0.00 0.00 0.00 N/A 0 phone 20/10
French Slightly Advanced 0.00 0.00 0.00 N/A 0 phone 20/10
French Book Group 0.00 0.00 0.00 N/A 0 email 03/10
French WD40 Group 143.91 143.88 -29.03 to 30/09 0 email 18/09 Plan in place to adjust during year
Garden Visits 4,147.50 4,334.92 1,302.28 to 30/09 Lloyds email 29/10 x
Gentle Exercise 1,764.50 1,989.00 360.34 to 31/08 Lloyds email 17/09
Geology 17.00 208.77 170.00 148.98 to 30/09 0 email 06/10 Incorrect Reserves advised last year
German Language 0.00 0.00 0.00 N/A 0 email 20/10
History 482.00 358.01 204.79 to 30/09 0 email 09/10
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Indoor Bowls 1,602.00 1,678.28 64.22 to 30/09 0 email 07/10 x
Investment Club 1 155.91 155.91 0.00 to 05/04 Barclays email 09/10
Investment Club 2 148.00 313.99 52.43 to 30/09 HSBC email 10/10
Italian 0.00 0.00 0.00 N/A 0 email 04/10
Jazz Appreciation 309.60 334.99 -13.48 to 30/09 0 email 03/10 Deficit adj by financial assistance £40
Latin 0.00 0.00 0.00 N/A 0 email 20/10
Lunch Club 1 0.00 0.00 0.00 N/A 0 phone 14/10
Lunch Club 2 0.00 0.00 0.00 N/A 0 email 03/10
Lunch Club 3 0.00 0.00 0.00 N/A 0 phone 14/10
Mah Jong 0.00 0.00 0.00 N/A 0 email 26/11 Now Monday Mah Jong
Mahjong Western Game 620.50 622.21 171.76 to 30/09 0 email 12/10
Mixed Crafts 173.00 233.36 109.61 to 30/09 0 email 04/10
Music 1,903.00 2,101.23 695.84 to 31/07 Lloyds email 25/10 x
Opera Appreciation 813.00 697.00 420.00 to 30/09 Halifax form
Our Living Language 172.90 201.05 55.58 to 30/09 0 email 11/10
Photographic 300.00 195.03 495.00 to 30/09 0 email 26/10
Play Reading 150.50 204.00 35.70 to 30/09 0 email 07/11
Poetry Appreciation 108.90 94.00 37.63 to 30/09 0 form
Practical Gardening Forum 30.00 30.90 43.90 to 30/09 0 email 30/10
Railway & Transport 385.20 328.00 439.16 to 30/09 Lloyds email 27/10 x
Recorders 1 0.00 0.00 0.00 N/A 0 email 03/10
Recorders 2 0.00 0.00 0.00 N/A 0 email 03/10
Sailing 0.00 0.00 0.00 N/A 0 email 03/10
Science & Technology 94.97 105.13 -10.16 to 30/09 0 email 29/10 Expect clearance of deficit next year
Scottish Country Dance 220.00 482.00 510.35 192.15 to 30/09 0 email 30/09 From Line Dancing
Scrabble 1 46.00 94.50 -24.20 to 30/09 0 email 05/09 Deficit adj by financial assistance £25
Scrabble 2 13.00 72.00 24.00 to 31/07 0 email 30/05
Shakespeare Studies -6.70 46.50 50.00 6.00 to 30/09 0 email 26/10 Incorrect Reserves advised last year
Spanish 0.00 0.00 0.00 N/A 0 email 03/10
Table Tennis 1 1,256.50 1,423.74 365.26 to 30/09 Nat West email 05/10
Table Tennis 2 702.00 660.05 44.75 to 30/09 0 email 04/10
Table Tennis 3 763.00 753.00 166.00 to 30/09 0 email 09/10
Table Tennis 4 899.30 793.60 238.45 to 30/09 0 email 01/10
Table Tennis 5 589.07 803.51 366.97 to 30/09 0 email 17/10 x
Tai Chi 0.00 0.00 138.57 to 31/08 Lloyds email 04/10
Theatre 36,487.74 36,220.22 13,873.56 to 30/09 Lloyds Full Accounts
US Civil War 0.00 0.00 0.00 N/A 0 closed 2022
Travel & Tourism 0.10 1,648.95 989.45 5,976.35 to 30/09 Lloyds email 14/10 x Incorrect Reserves advised last year
Walking Slow Rambles 6.00 4.55 9.09 to 30/09 0 email 04/10
Walking 1,091.00 960.30 211.94 to 30/09 Lloyds email 03/10
Whist 690.69 796.63 79.07 to 30/09 0 email 20/10
Wine Group 1 1,812.00 2,005.23 286.09 to 30/09 Nationwide email 07/11
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Wine Group 2 4,052.43 4,356.65 321.43 to 30/09 Lloyds email 11/10 x
Wine Group 3 1,626.00 1,493.87 330.90 to 30/09 Lloyds email 12/11
Wine Group 4 3,068.03 3,026.69 179.16 to 30/09 Nat West email 07/10 x
You on your own (YOYO) 14.00 563.00 536.50 50.50 to 30/09 0 email 01/11 Incorrect expenditure inc last year
Totals -13.99 88,136.37 87,282.79 34,616.20 Outstanding 0 out of 86 Nil Returns 21
Visits due 0 x = sampled by IG
General Fund 14,051.29 9,723.40 23,373.15 Queries 0
Social Fund 1,632.00 1,580.00 2,674.42 Meetings 28,238.01
Trips & Visits 50,742.99 Total income
Overall Total -13.99 103,819.66 98,586.19 60,663.77 Physical 9,155.37 88,136.37
Less Highlighted 36,369.42 35,450.54 18,599.83 Total 86
Groups 34,616.20
Total 60,663.77
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## **Independent Examiners report to the Trustees of the Thornbury U3A on the accounts for the year ended 30 September 2022** I report to the trustees on my examination of the accounts of the Thornbury U3A for the year ended 30 September 2022. ## **Responsibilities and basis of report** As the charity trustees of the Thornbury U3A, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Thornbury U3A’s accounts carried out under s145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under s145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in, any material respect: - Accounting records were not kept in respect of the Thornbury U3A as required by section 130 of the Act; or - The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Ian Gross 64 Hopkins Close, Thornbury, Bristol BS35 2PX 6 February 2023