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2021-12-07-accounts

Charity Registration No. 1080062

ST ALDATE'S PAROCHIAL CHARITY

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 7 DECEMBER 2021

ST ALDATE'S PAROCHIAL CHARITY

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees S Tuck
M Withers
R Hunter
A Gillies
N Waite (Appointed 1 October
2021)
Charity number 1080062
Independent examiner Chapman Worth Limited
3 The Old Estate Yard
High Street
East Hendred
Wantage
Oxfordshire
OX12 8JY
Bankers Barclays Bank PLC
11 West Way
Oxford
OX2 9LZ
Solicitors HMG Law LLP
126 High Street
Oxford
OX1 4DG
Investment advisors Walker Crips Investment Management Limited
Old Change House
128 Queen Victoria Street
London
EC4V 4BJ

ST ALDATE'S PAROCHIAL CHARITY

CONTENTS

Page
Trustees' report 1 - 2
Independent examiner's report 3
Statement of financial activities 4
Statement of financial position 5
Notes to the financial statements 6 - 15

ST ALDATE'S PAROCHIAL CHARITY

TRUSTEES' REPORT

FOR THE YEAR ENDED 7 DECEMBER 2021

The trustees present their report and accounts for the year ended 7 December 2021.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2019) .

Objectives and activities

The charity's objectives are to provide assistances to the beneficiaries in the City of Oxford who are in condition of need hardship or distress, and to contribute to the maintenance of the fabric and of the services in St Aldate's Church.

T hese objects are met using income generated from a balanced portfolio of investments in property, equities and other funds.

The Trustees continue to pay due regard to guidance on public benefit issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

The COVID pandemic had a major impact on the charity in 2021. Our investment income was significantly reduced. Our tenants also suffered financially and to support them we agreed to defer part of our rental income. This led the Trustees to reduce the annual grant budget.

Property maintenance costs were very low having completed the major refurbishment programme in 2020. A quinquennial inspection is scheduled for 2022 to define future maintenance costs budgets.

Financial review

The trustees have made grants as set out on page 10 of the report amounting to £199,900 (2021 - £270,000). In addition pensions of £127 per month have been paid to 3 needy people in the parish totalling £4,872 (2020 - £4,764).

To enable the Trustees to make these grants, the properties 1-11 Pembroke Street and 94 St Aldate's Oxford are carefully managed to provide what the trustees are satisfied is the optimum return on the Trust funds. Whilst the properties are held as long term investments properties, the Trustees also seek to ensure the best use of those properties in line with the aims of the Charity.

Reserves are held at a level necessary for the Charity to continue to meet its current needs. The property is held as an investment which produces rental income, which together with income from the investment portfolio produces income applied to charitable objectives. An amount of only £188,482 (2020 - £218,969) is freely available. The investments have been made within normal trustees powers governing a trust of this nature.

The stated market value of the freehold investment property is based on an open market valuation carried out by Savills on March 31 2020. The valuation concluded that the property has a value of £3,900,000.

At the close of the year the business outlook remained uncertain and the Trustees therefore agreed to hold the 2022 grant budget to the same level as 2021. Despite this uncertainty, the Trustees were still confident in the ability of the charity to continue as a going concern. A key element of the Charity's income is room rental from the properties owned on Pembroke Street, and the rental market in central Oxford is forecas to recover quickly once the COVID situation is resolved.

ST ALDATE'S PAROCHIAL CHARITY

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 7 DECEMBER 2021

Structure, governance and management

The Charity was established by a charitable trust deed at the beginning of the twentieth century.

The trustees who served during the year and up to the date of signature of the financial statements were:

Rev S. Foster Chairman and ex officio Trustee M. Withers Ex officio Trustee C. Gillies Ex officio Trustee R. Hunter Co-opted Trustee Revd S. Tuck Co-opted Trustee Councillor P. Kennedy nominated by Oxford City Council (resigned October 2021) Councillor N. Waite nominated by Oxford City Council (appointed October 2021)

The trustees are responsible for the overall management and control of the charity. The board of trustees meets a minimum of two times a year.

The responsibility for the day to day running of the charity is delegated to the Clerk.

The trustees' r eport was approved by the Board of Trustees.

..............................

Trustee Dated: .........................

ST ALDATE'S PAROCHIAL CHARITY

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ST ALDATE'S PAROCHIAL CHARITY

I report to the trustees on my examination of the financial statements of St Aldate's Parochial Charity (the Charity) for the year ended 7 December 2021.

Responsibilities and basis of report

As the trustees of the Charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the 2011 Act . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Your attention is drawn to the fact that the charity has prepared financial statements in accordance with Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn.

I understand that this has been done in order for financial statements to provide a true and fair view in accordance with Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Anna Chapman FCA Chapman Worth Limited

3 The Old Estate Yard High Street East Hendred Wantage Oxfordshire OX12 8JY

Dated: .........................

ST ALDATE'S PAROCHIAL CHARITY

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 7 DECEMBER 2021

Unrestricted Unrestricted
funds
funds
general d esignated
2021
2021
Notes
£
£
Income from:
Charitable activities
3
-
205,320
Investments
4
-
9,037
Total income
-
214,357
Expenditure on:
Charitable activities
5
-
234,376
Net gains/(losses) on
investments
10
23,746
-
Net incoming/(outgoing)
resources before transfers
23,746
(20,019)
Gross transfers
between funds
(20,019)
20,019
Net movement in funds
3,727
-
Fund balances at 8 December
2020
2,096,500
200,000
Fund balances at 7
December 2021
2,100,227
200,000
Total Unrestricted Unrestricted
funds
funds
general d esignated
2021
2020
2020
£
£
£
205,320
-
260,017
9,037
-
9,220
214,357
-
269,237
234,376
-
356,882
23,746
73
-
3,727
73
(87,645)
-
(17,645)
17,645
3,727
(17,572)
(70,000)
2,296,500
2,114,072
270,000
2,300,227
2,096,500
200,000
Total
2020
£
260,017
9,220
269,237
356,882
73
(87,572)
-
(87,572)
2,384,072
2,296,500

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

ST ALDATE'S PAROCHIAL CHARITY

STATEMENT OF FINANCIAL POSITION

AS AT 7 DECEMBER 2021

Notes
Fixed assets
Tangible assets
11
Investments
12
Current assets
Investments
Cash at bank and in hand
Creditors: amounts falling due within
one year
13
Net current assets
Total assets less current liabilities
Income funds
Unrestricted funds - designated
Unrestricted funds-general
Designated funds
14
General unrestricted funds
2021
£
£
1,850,000
261,745
2,111,745
27,728
162,722
190,450
(1,968)
188,482
2,300,227
200,000
200,000
1,900,227
2,100,227
2,300,227
2020
£
£
1,850,000
227,531
2,077,531
32,668
188,269
220,937
(1,968)
218,969
2,296,500
200,000
200,000
1,896,500
2,096,500
2,296,500

The financial statements were approved by the Trustees on .........................

..............................

Trustee

ST ALDATE'S PAROCHIAL CHARITY

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 7 DECEMBER 2021

1 Accounting policies

Charity information

St Aldate's Parochial Charity is a an unincorporated charity registered with the Charity Commission for England and Wales.

1.1 Accounting convention

The accounts have been prepared in accordance with the Charity's governing document, the Charities Act 2011 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2019). The Charity is a Public Benefit Entity as defined by FRS 102.

The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.

The financial statements have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a true and fair view. This departure has involved following the Statement of Recommended Practice for charities applying FRS 102 rather than the version of the Statement of Recommended Practice which is referred to in the Regulations but which has since been withdrawn.

The financial statements are prepared in sterling , which is the functional currency of the Charity . Monetary a mounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

The trustees have assessed the implications of the ongoing pandemic on the charity’s ability to continue for the foreseeable future and believe that the charity has adequate reserves to meet costs where there is a reduction in income for a significant period in the future.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Designated funds comprise funds which have been set aside at the discretion of the trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements .

1.4 Income

Income is recognised when the Charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

ST ALDATE'S PAROCHIAL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 7 DECEMBER 2021

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to do so.

Charitable activities include expenditure associated with meeting its charitable objectives. This includes the cost of grant making, and direct provision of charitable services.

Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost , net of depreciation and any impairment losses.

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows:

Land and buildings

0% straight line / no depreciation on land

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities .

1.7 Fixed asset investments

Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year . Transaction costs are expensed as incurred.

1.8 Impairment of fixed assets

At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .

1.9 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

ST ALDATE'S PAROCHIAL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 7 DECEMBER 2021

1 Accounting policies

(Continued)

1.10 Financial instruments

The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the Charity 's balance sheet when the Charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the Charity ’s contractual obligations expire or are discharged or cancelled.

2 Critical accounting estimates and judgements

In the application of the Charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

ST ALDATE'S PAROCHIAL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 7 DECEMBER 2021

3 Charitable activities

2021 2020
£ £
Provision for the poor and needy people residing in or about the ancient parish
of St Aldate. 205,320 260,017

Charitable trading income

Incoming resources comprise rent receivable on 1 to 4 & 9 Pembroke Street of £108,095 (2020 - £122,740), rent receivable on 5 to 8 & 11 Pembroke Street of £88,915 (2021 - £129,175) and insurance reimbursed from tenants of £8,310 (2020 - £8,102).

4 Investments

Income from listed investments
Interest receivable
Charitable activities
Provision of relief (see note 6)
Grant funding (see note 7)
Share of support costs (see note 8)
Share of governance costs (see note 8)
Analysis by fund
Unrestricted funds - designated
2021
£
6,283
2,754
9,037
2021
£
23,558
199,900
8,950
1,968
234,376
234,376
234,376
2020
£
7,024
2,196
9,220
2020
£
74,756
270,310
9,848
1,968
356,882
356,882
356,882

5 Charitable activities

ST ALDATE'S PAROCHIAL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 7 DECEMBER 2021

6 Activities undertaken directly

Provision of relief

P rovision of relief for the poor and needy people residing in or about the ancient Parish of St Aldate.

The costs represent repairs £1,096 (2020 - £50,248), insurance £8,770 (2020 - £8,473), pensions £4,872 (2020 - £4,764), facilities management fees £8,820 (2020 - £8,820) and there were no professional fees this year (2020 - £2,451).

7 Grants payable

Grants to institutions:
ACT! including Ministry to ex offenders
Archway
Comfort Trust (Sunflowers)
Donnington Doorstep
Emmaus Trust
Gatehouse
Grandpont Children's Centre
Hinksey Park FC
Kids Matter
Oxford Churches Debt Centre
Oxford Citizen's Advice Bureau
Oxford Parent-Infant Project
Oxford Sexual Abuse & Rape Crisis Centre
Oxford Street Pastors
Rainbow House
Rector's Discretionary Fund (St Aldates)
Rosehill & Donnington Advice Centre
South Oxford Adventure Playground
St Aldate's - Support for International Students
St Aldate's - Student Mental Health Counselling
St Ebbe's School
St Luke's Church
St Mary's Headington
St Matthew's Discretionary Fund
Student Mental Health Mentoring Project
Tandem
Viva
Wednesday Communion Pastorate
Work for Overseas Students
Church Branch- maintain Fabric of St Aldate's
2021
£
40,000
5,000
1,000
5,500
1,500
2,500
-
400
-
7,000
5,000
-
2,500
-
500
-
-
1,500
10,000
5,000
-
5,000
5,500
-
-
-
2,000
-
-
100,000
199,900
2020
£
41,000
4,500
1,700
6,000
2,500
3,000
3,000
400
1,500
5,000
3,800
2,500
3,000
3,500
1,000
5,500
2,260
2,000
-
-
2,000
8,200
6,000
2,950
6,000
2,500
3,000
500
12,000
135,000
270,310

ST ALDATE'S PAROCHIAL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 7 DECEMBER 2021

8 Support costs

Support
costs
Governance
costs
£
£
Clerk's salary
6,000
-
Bank charges
110
-
Stockbroker's portfolio
administration charge
2,785
-
Office expenses
55
-
Accountant fees
-
1,968
8,950
1,968
Analysed between
Charitable activities
8,950
1,968
2021
£
6,000
110
2,785
55
1,968
10,918
10,918
2020
£
6,000
120
3,512
216
1,968 .
11,816
11,816

Governance costs represent independent examination fees.

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or reimbursed expenses during the year.

10 Net gains/(losses) on investments

Unrestricted Total
funds
general
2021 2020
£ £
Revaluation of investments 23,746 73

ST ALDATE'S PAROCHIAL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 7 DECEMBER 2021

11 Tangible fixed assets

Tangible fixed assets
Land and buildings
£
Cost or valuation
At 8 December 2020 3,900,000
Restatement (2,050,000)
At 7 December 2021 1,850,000
Carrying amount
At 7 December 2021 1,850,000
At 7 December 2020 1,850,000

Land and buildings are included in the accounts at cost. The properties were valued by Savills on the 31 March 2020 and concluded to have a market value of £3,900,000 . The valuation conforms to International Valuation Standards and was based on recent market transactions on arm's length terms for similar properties.

Please see page 8 note 2 for details of the change in accounting policies.

12 Fixed asset investments

Listed
investments
£
Cost or valuation
At 8 December 2020 227,531
Additions 49,421
Valuation changes 23,747
Disposals (38,954)
At 7 December 2021 261,745
Carrying amount
At 07 December 2021 261,745
At 07 December 2020 227,531

ST ALDATE'S PAROCHIAL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 7 DECEMBER 2021

13 Creditors: amounts falling due within one year
2021 2020
£ £
Accruals and deferred income 1,968 1,968

ST ALDATE'S PAROCHIAL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 7 DECEMBER 2021

14 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Balance at
8 December
2019

£
Church Branch Fund
135,000
Remaining Charities Fund
135,000
270,000
Movement in funds
Incoming
resources
Resources
expended
£
£
134,619
(178,441)
134,618
(178,441)
269,237
(356,882)
Transfers
Balance at
8 December
2020

£
£
8,822
100,000
8,823
100,000
17,645
200,000
Movement in funds
Incoming
resources
Resources
expended
£
£
107,178
(117,188)
107,179
(117,188)
214,357
(234,376)
Transfers
Balance at
7 December
2021
£
£
10,010
100,000
10,009
100,000
20,019
200,000

The Church Branch Fund income is handed to St Aldate's Parochial Church Council which is entrusted with its use in the maintenance of the fabric of the church and its services.

The remaining Charities Fund income is used to pay pensions and to make grants to other organisations in order to alleviate conditions of need, hardship or distress.

ST ALDATE'S PAROCHIAL CHARITY

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 7 DECEMBER 2021

15
Analysis of net assets between funds
Unrestricted
funds
Designated
funds
2021
2021
£
£
Fund balances at 7
December 2021 are
represented by:
Tangible assets
1,850,000
-
Investments
261,745
-
Current assets/
(liabilities)
(11,518)
200,000
2,100,227
200,000
TotalUnrestricted
funds
Designated
funds
Total
2021
2020
2020
2020
as restated
as restated
£
£
£
£
1,850,000
1,850,000
-
1,850,000
261,745
227,531
-
227,531
188,482
18,969
200,000
218,969
2,300,227
2,096,500
200,000
2,296,500

16 Related party transactions

There were no disclosable related party transactions during the year (2020 - none) .